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NEXTED GROUP LIMITED — AGM Information 2013
Jan 1, 2013
65463_rns_2013-01-01_7c4a5e5e-40f7-4c96-b3c9-3aef9550fc00.pdf
AGM Information
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DGI HOLDINGS LIMITED
ACN 105 012 066
NOTICE OF ANNUAL GENERAL MEETING
TIME : 11.00am (WST) DATE : Tuesday, 5 February 2013
PLACE : The offices of Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth, Western Australia
This Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Annual General Meeting please do not hesitate to contact Ms. Susan Hunter, Company Secretary of DGI Holdings Limited, on +61 8 9321 4000.
CONTENTS PAGE
| Notice of Annual General Meeting (setting out the Resolutions) | 2 |
|---|---|
| Explanatory Statement (explaining the Resolutions) | 6 |
| Definitions | 8 |
| Proxy Form |
NOTICE OF ANNUAL GENERAL MEETING
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DGI HOLDINGS LIMITED ACN 105 012 066
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of the Shareholders of DGI Holdings Limited (“DGI” or “the Company”) will be held as follows:
TIME:
11.00am
DATE: Tuesday, 5 February 2013
LOCATION: The offices of Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth, Western Australia
This Notice of Annual General Meeting should be read in its entirety.
If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers without delay.
If you wish to discuss any aspects of this document with the Company, please contact Ms. Susan Hunter, Company Secretary of DGI Holdings Limited, on +61 8 9321 4000.
Words and phrases used in the Resolutions are defined in Section 6 of the accompanying Explanatory Statement and these words and phrases have the same meaning in this Notice of Annual General Meeting as defined in the Explanatory Statement.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2012 together with the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report.
Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution:
“That, for the purpose of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2012.”
Note: Pursuant to section 250R(3) of the Corporations Act, the vote on this Resolution is advisory only and does not bind the Directors or the Company.
NOTICE OF ANNUAL GENERAL MEETING
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Voting Prohibition Statement - Resolution 1
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
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(c) the person is acting as proxy and the proxy form specifies how the proxy is to vote, and the vote is not cast on behalf of a person who is otherwise excluded from voting on this Resolution as described in sub-paragraphs (a) or (b) above; or
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(d) the person is the chair of the Annual General Meeting voting an undirected proxy which expressly authorises the chair to vote the proxy on a resolution connected with the remuneration of a member of Key Management Personnel.
Resolution 2 – Re-election of Director – Roger Christian Steinepreis
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of clause 13.2 of the Constitution and for all other purposes, Roger Christian Steinepreis, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
NOTICE OF ANNUAL GENERAL MEETING
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EXPLANATORY STATEMENT
Shareholders are referred to the Explanatory Statement accompanying and forming part of this Notice of Annual General Meeting for further explanation of the Resolutions.
PROXIES
Members are encouraged to attend the meeting, but if you are unable to attend the meeting, we encourage you to complete and return the enclosed Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has the right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the Shareholder appoints 2 proxies and the appointment does not specify the proportion or number of the Shareholder’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
NOTICE OF ANNUAL GENERAL MEETING
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To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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delivering it to DGI Holdings Limited, c/- Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth, Western Australia; or
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posting it to DGI Holdings Limited, c/- Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth WA 6000; or
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faxing it to the Company on facsimile number +61 8 9321 4333; or
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emailing it to the Company at [email protected].
To be effective, a Proxy Form and, if the Proxy Form is signed by the shareholder's attorney, the authority under which the appointment is signed (or a certified copy of that authority) must be received by the Company not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
CORPORATE REPRESENTATIVES
A body corporate that is a shareholder, or which has been appointed as proxy, may appoint an individual to act as its representative at the Annual General Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed, unless it has previously been given to the Company.
DATE FOR DETERMINING HOLDERS OF SHARES
In accordance with Regulation 7.11.37 of the Corporations Regulations 2001 (Cth), the Directors have set a date to determine the identity of those entitled to attend and vote at the Annual General Meeting. For the purposes of determining voting entitlements at the Annual General Meeting, Shares will be taken to be held by the persons who are registered as holding at 11am (WST) on 3 February 2013. Accordingly, transactions registered after that time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting.
Dated this 2 January 2013
By order of the Board
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Susan Hunter
Company Secretary
NOTICE OF ANNUAL GENERAL MEETING
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DGI HOLDINGS LIMITED ACN 105 012 066
EXPLANATORY STATEMENT TO SHAREHOLDERS
1. ACTION TO BE TAKEN BY SHAREHOLDERS
This Explanatory Statement sets out information about the Resolutions to be considered by the Shareholders at the Annual General Meeting. Defined terms used in this Explanatory Statement are set out in Section 6. Accompanying this Statement is the Notice of Annual General Meeting convening the Annual General Meeting and a Proxy Form.
Shareholders are encouraged to attend and vote on the Resolutions to be put to the Annual General Meeting. If a Shareholder is not able to attend and vote at the Annual General Meeting, the Shareholder may complete the Proxy Form and return it not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
2. PURPOSE OF THE ANNUAL GENERAL MEETING
The Annual General Meeting has been convened for the purpose of considering the Resolutions, which are set out in the Notice of Annual General Meeting and explained in more detail below.
3. ANNUAL FINANCIAL REPORTS
The Corporations Act requires the Company’s financial statements and reports of the Directors and of the auditor for the year ended 30 June 2012 to be laid before the Annual General Meeting. The financial statements and the reports of the Directors and of the auditor are contained in the Company’s 2012 Annual Report, a copy of which is available on the Company’s website under ASX announcements at www.dgiholdings.com.au.
Whilst no Resolution is required in relation to this item, Shareholders should consider the documents and raise any matters of interest with the Directors when this item is being considered.
The Company’s auditor will be present at the meeting and Shareholders will have an opportunity to ask the auditor questions in relation to the conduct of the audit, the auditor’s report, the Company’s accounting policies and the independence of the auditor.
4. RESOLUTION 1: ADOPTION OF REMUNERATION REPORT
The Remuneration Report is required to be considered for adoption in accordance with section 250R of the Corporations Act. The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2012.
A reasonable opportunity will be given for the discussion of the Remuneration Report at the Annual General Meeting. Shareholders should note that the vote on this Resolution is advisory only and does not bind the Company or the Directors.
4.1
Changes to the Corporations Act
Under changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on the Resolution are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company's 2013 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of Directors of the Company (“Spill Resolution”).
EXPLANATORY STATEMENT
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If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting (“Spill Meeting”) within 90 days of the Company's 2013 annual general meeting. All of the Directors who were in office when the Company's 2013 Directors' report was approved, other than the Managing Director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
A Spill Resolution will not be required at this Annual General Meeting as the votes against the Remuneration Report at the Company’s previous annual general meeting were less than 25%.
4.2 Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel or Closely Related Party on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1. The Chair intends to vote all undirected proxies in favour of all Resolutions.
5. RESOLUTION 2: RE-ELECTION OF DIRECTOR – ROGER CHRISTIAN STEINEPREIS
This Resolution seeks approval for the appointment of Mr. Roger Christian Steinepreis to the Board of the Company. Mr. Steinepreis was appointed a non-executive Director of the Company effective on 3 July 2012 by the Deed Administrators of the Company which was ratified by Shareholders pursuant to the Company’s previous constitution at a general meeting on 30 August 2012. A new Constitution was approved and adopted at that same general meeting.
Clause 13.2 of the Constitution requires that at the Company's annual general meeting in every year, onethird of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded upwards in case of doubt), shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots. A Director who retires by rotation under clause 13.2 of the Constitution is eligible for re-election.
The Company currently has three (3) Directors, each of which were appointed at the last general meeting of the Company. Accordingly one (1) must retire.
Mr. Steinepreis has agreed to retire by rotation and seeks re-election.
Mr Steinepreis graduated from the University of Western Australia where he completed his law degree. He was admitted as a barrister and solicitor of the Supreme Court of Western Australia in 1987 and has been practising as a lawyer for approximately 22 years. He is the legal adviser to a number of public companies on a wide range of corporate related matters. His area of practice focuses on company restructures, initial public offerings and takeovers. Mr Steinepreis is a non-executive director of Adavale Resources Limited, Firestrike Resources Limited, Apollo Consolidated Limited, Allied Consolidated Limited (Subject to Deed of Company Arrangement) and Avonlea Minerals Limited.
The Board unanimously supports the re-election of Mr. Steinepreis.
EXPLANATORY STATEMENT
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6. DEFINITIONS
In this Explanatory Statement:
Annual General Meeting means the meeting of the Shareholders convened for the purposes of considering the Resolutions contained in the Notice of Annual General Meeting.
ASX means the Australian Securities Exchange or ASX Limited (ABN 98 008 624 691), as the context requires.
Board means the Board of Directors of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ).
Company or DGI means DGI Holdings Limited, ACN 105 012 066.
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of Annual General Meeting.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules of the ASX.
Notice of Annual General Meeting means the notice convening the Annual General Meeting accompanying this Explanatory Statement.
Proxy Form means the form of proxy accompanying this Notice of Annual General Meeting.
Remuneration Report means the remuneration report set out in the Directors’ report section of the Company’s annual financial report for the year ended 30 June 2012.
Resolution means a resolution proposed to be passed at the Annual General Meeting and contained in the Notice of Annual General Meeting.
Section means a section of the Notice of Annual General Meeting.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a person entered in the Company’s register as a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
EXPLANATORY STATEMENT
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DGI HOLDINGS LIMITED ACN 105 012 066 PROXY FORM
Name:
Address:
SRN / HIN:
Appointment of a proxy
I/We being a member(s) of DGI Holdings Limited hereby appoint:
(Write here the name of the person you are appointing)
or failing the person named, or if no person is named, the Chairman as my/our proxy and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of DGI Holdings Limited to be held at the offices of Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth, Western Australia at 11.00am on Tuesday, 5 February 2013 and at any adjournment of that meeting.
IMPORTANT FOR RESOLUTION 1
If you have not directed your proxy how to vote as your proxy in respect of Resolution 1 and the Chair is, or may by default be, appointed your proxy, you must mark the box below.
I/we direct the Chair to vote in accordance with his/her voting intentions (as set out above) on Resolution 1 (except where I/we have indicated a different voting intention above) and expressly authorise that the Chair may exercise my/our proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
If the Chair is, or may by default be, appointed your proxy and you do not mark this box and you have not directed the Chair how to vote, the Chair will not cast your votes on Resolution 1 and your votes will not be counted in calculating the required majority if a poll is called on Resolution 1.
The Chairman of the Meeting intends to vote all available proxies in favour of all Resolutions.
Votes on items of business
(Voting directions to your proxy – please mark X to indicate your directions)
FOR AGAINST ABSTAIN*
Resolution 1 Adoption of Remuneration Report
Resolution 2 Re-election of Director - R. C. Steinepreis
*If you mark the abstain box for a particular item, you are directing your proxy not to vote on that item.
Appointment of a second proxy
If two proxies are being appointed, the proportion of voting rights this proxy represents is %.
Authorised signature(s) This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
INDIVIDUAL/SECURITY HOLDER 1 Individual/Sole Director and Sole Company Secretary
SECURITY HOLDER 2 SECURITY HOLDER 3 Director Director/Company Secretary
Contact Details
Contact Email address
Contact Telephone Number
( )
PROXY FORM
Voting by Proxy - How to complete the Proxy Form
Your Name, Address and Shareholder Details
Please complete your name and address as it appears on the share register of DGI Holdings Limited. If you are returning the Proxy Form by email your SRN or HIN must also be included.
Appointment of a Proxy
Please write the name of that person you wish to appoint as proxy in the space indicated. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman will be your proxy and vote on your behalf. A proxy need not be a shareholder of DGI Holdings Limited.
Votes on Items of Business
You may direct your proxy how to vote by placing a mark one of the three boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy will vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
Appointment of a Second Proxy
If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company or you may copy this form.
To appoint a second proxy you must state the percentage of your voting rights on each of the first Proxy Form and the second Proxy Form and return both forms together.
Authorised Signature/s
You must sign this form as follows in the spaces provided:
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Joint Holding in the case of joint holders the Proxy Form must be signed by all holders.
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Power of Attorney if signed under a Power of Attorney, you must have already lodged it with the Company, or alternatively, attach the Power of Attorney or a copy to this Proxy Form when you return it.
Companies a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also the sole Secretary can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of the corporation is to attend the meeting and a Proxy Form is not used, then an appropriate “Certificate of Appointment of Representative” should be produced prior to admission.
Lodgement of Proxy Form
This Proxy Form and any Power of Attorney or other authority under which it is signed (or a copy or facsimile which appears on its face to be an authentic copy of the proxy, power or authority) must be received no later than 48 hours before the commencement of the meeting. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Documents may be lodged by:
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delivering it to DGI Holdings Limited, c/- Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth, Western Australia; or
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posting it to DGI Holdings Limited, c/- Steinepreis Paganin, Level 4, The Read Buildings, 16 Milligan Street, Perth, WA 6000; or
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faxing it to the Company on facsimile number +61 8 9321 4333; or
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emailing it to the Company at [email protected].
PROXY FORM