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MINERAL COMMODITIES LTD — AGM Information 2009
Apr 26, 2009
65371_rns_2009-04-26_ce157bc2-e503-4b53-ae4c-bd3e455a81cf.pdf
AGM Information
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MINERAL COMMODITIES LIMITED
ACN 008 478 653
NOTICE OF ANNUAL GENERAL MEETING
TIME : 11.00am (WST) DATE : Friday, 29 May 2009 PLACE : The Celtic Club, 48 Ord Street, West Perth, Western Australia
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9353 4890.
CO NTENTS PAG E
| Notice of Annual General Meeting (setting out the proposed resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 5 |
| Glossary | 7 |
| Proxy Form | 8 |
| TIME AND PLACE OF MEETING AND HO W TO VO TE |
VENUE
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 11.00 am (WST) on Friday, 29 May 2009 at:
The Celtic Club, 48 Ord Street, West Perth, Western Australia.
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to the Company’s share registry, Advanced Share Registry at PO Box 1156, Nedlands WA 6909, or deliver to Advanced Share Registry at 150 Stirling Highway, Nedlands WA 6009;
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(b) post to the Company’s PO address at PO Box 235 Welshpool DC 6986 or delivery to the Company’s registered office at Unit 15, Level 1, 51-53 Kewdale Road, Welshpool, Western Australia 6106; or
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(c) facsimile to the Company’s share registry, Advanced Share Registry on facsimile number (+61 8) 9389 7871.
so that it is received not later than 11am (WST) on 27 May 2009.
Proxy Forms received later than this time will be invalid.
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NO TICE OF ANNUAL G ENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held at 11.00am (WST) on Friday, 29 May 2009 at The Celtic Club, 48 Ord Street, West Perth, Western Australia.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders of the Company at 11.00am (WST) on 27 May 2009.
Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 31 December 2008 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the remuneration report as contained in the Company’s annual financial report for the financial year ended 31 December 2008.”
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MARK CARUSO
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of Clause 35(c) of the Constitution and for all other purposes, Mark Caruso retires by rotation, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RATIFICATION OF PRIOR ISSUE – SHARES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of ASX Listing Rule 7.4 and for all other purposes, Shareholders ratify the allotment and issue of 18,400,000 Shares on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by a person who participated in the issue and any of their associates.
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DATED: 24 APRIL 2009
BY ORDER OF THE BOARD
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PETER TORRE COMPANY SECRETARY
Voting Exclusion Note:
Where a voting exclusion applies, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote in accordance with the directions on the Proxy Form or it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 11.00am (WST) on Friday, 29 May 2009 at The Celtic Club, 48 Ord Street, West Perth, Western Australia.
This purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 31 December 2008 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 31 December 2008.
A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MARK CARUSO
Clause 35(c) of the Constitution requires that at the annual general meeting of the Company, one third of the Directors for the time being shall retire from office. A retiring Director is eligible for re-election.
Mark Caruso retires by rotation in accordance with clause 35(c) of the Constitution and being eligible, seeks re-election.
4. RESOLUTION 3 – RATIFICATION OF PRIOR ISSUE – SHARES
4.1 General
On 9 December 2008, the Company completed a placement of 18,400,000 Shares to Exempt Investors to raise $368,000.
None of the subscribers pursuant to this issue was a related party of the Company.
Resolution 3 seeks Shareholder ratification pursuant to ASX Listing Rule 7.4 for the issue of those Shares ( Share Ratification ).
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ASX Listing Rule 7.1 provides that a company must not, subject to specified exceptions, issue or agree to issue during any 12 month period any equity securities, or other securities with rights to conversion to equity (such as an option), if the number of those securities exceeds 15% of the number of securities in the same class on issue at the commencement of that 12 month period.
ASX Listing Rule 7.4 sets out an exception to ASX Listing Rule 7.1. It provides that where a company in general meeting ratifies the previous issue of securities made pursuant to ASX Listing Rule 7.1 (and provided that the previous issue did not breach ASX Listing Rule 7.1) those securities will be deemed to have been made with shareholder approval for the purpose of ASX Listing Rule 7.1.
By ratifying this issue, the Company will retain the flexibility to issue equity securities in the future up to the 15% annual placement capacity set out in ASX Listing Rule 7.1 without the requirement to obtain prior Shareholder approval.
4.2 Technical information required by ASX Listing Rule 7.4
Pursuant to and in accordance with ASX Listing Rule 7.5, the following information is provided in relation to the Share Ratification:
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(a) 18,400,000 Shares were allotted;
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(b) the issue price was $0.02 per Share;
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(c) the Shares issued were all fully paid ordinary shares in the capital of the Company issued on the same terms and conditions as the Company’s existing Shares;
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(d) the Shares were allotted and issued to Exempt Investors all of which are not related parties of the Company; and
the funds raised from this issue ($368,000) were used to make certain upfront payments associated with the Company’s Tormin Mineral Sands Project in South Africa and as additional working capital.
5. ENQUIRIES
Shareholders are required to contact the Company Secretary on (+ 61 8) 9353 4890 if they have any queries in respect of the matters set out in these documents.
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GLO SSARY
$ means Australian dollars.
Annual General Meeting means the meeting convened by the Notice of Meeting.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Days means any day other than a Saturday, Sunday or public holiday in the State of Western Australia.
Company means Mineral Commodities Limited ACN 008 478 653.
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Exempt Investor means an investor to which the exemptions under Section 708 of the Corporations Act 2001 apply.
Explanatory Statement means the explanatory statement accompanying the Notice of Meeting.
Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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