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EXMAR NV — Proxy Solicitation & Information Statement 2026
Apr 16, 2026
3948_rns_2026-04-16_a61fbe02-380e-4955-9755-eaa1d5e1d214.pdf
Proxy Solicitation & Information Statement
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E
EXMAR
PARTICIPATION IN THE GENERAL AND EXTRAORDINARY SHAREHOLDER'S MEETING OF 19 MAY 2026
Principle
To participate in the General and the Extraordinary Shareholders' Meeting, shareholders must comply with Article 29 et seq. of the Articles of Association.
Registration of participants in the meeting will take place at 2pm. Attendees are requested to register at least 15 minutes prior to the meeting.
Right to ask questions
The Company must receive the written questions via electronic communication on 13 May 2026 at 5 pm at the latest.
Right to submit Agenda Items
One or more shareholders who, individually or jointly, represent at least 3% of the capital may place items to be discussed on the agenda of the General Meeting, as well as submit proposals for resolutions relating to items to be discussed.
The requests must be made in writing, via electronic communication, to the Company by 27 April 2026 at 5PM at the latest.
The Company will publish an updated agenda by the 15th day prior to the date of the General Meeting at the latest.
Formalities
Record date 5 May 2026 midnight CET
Only those shareholders who held shares on the registration date are eligible to attend the meeting.
Registration of shares
Holders of registered shares must notify the Company of their intention to attend the General Meeting by 13 May 2026 at the latest, by means of the form that was sent to them.
Holders of dematerialized shares must register through their financial institution no later than 13 May 2026. The financial institution must confirm to Euroclear Belgium ([email protected]) the identity and number of shares with which the shareholder has registered no later than 13 May 2026.
Notification of attendance
Alongside the registration procedure, the shareholder must inform the Company that they wish to attend the meeting by the sixth day before the date of the General Meeting (13 May 2026) at the latest.
Representation
A model power of attorney may, upon simple request, be obtained at the Company's registered office or downloaded from www.exmar.be.
Shareholders shall ensure that the proxy arrives at the Company's registered office (see address below) or by electronic means ([email protected]) no later than 13 May 2026.
Guidelines to participate in the General and Extraordinary Shareholder's Meeting on 19 May 2026.
Documents available on the website www.exmar.be
- Proxy form for the General Shareholders' Meeting,
- Proxy form for the Extraordinary Shareholders' Meeting,
- All documents relating to the Shareholders' Meeting,
are available on the website: www.exmar.be, under the heading "investors," click through to "General Assemblies."
Practical information
Shareholders who would like more information on the means of attending the meeting are requested to contact:
EXMAR NV
Corporate Administration
De Gerlachekaai 20 - 2000 Antwerp, Belgium
Tel: +32 3 247.56.79
Fax: +32 3 247.56.01
E-mail: [email protected]