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XREF LIMITED — AGM Information 2013
Jul 11, 2013
66097_rns_2013-07-11_4c74617b-7db9-436f-bb55-bbb5343dd580.pdf
AGM Information
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King Solomon Mines Limited
ARBN 122 404 666
Notice of Annual Meeting with Chairman’s Letter and Explanatory Notes
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King Solomon Mines Limited 242 Marine Parade, Otaki 5512, New Zealand Office (within Australia): 1 800 061 569 (outside Australia): +64 6 364 8462 Fax: +64 6 364 8497 [email protected] www.kingsolomonmines.com
Chairman’s Letter
12 July 2013
Dear Shareholder
I am pleased to enclose King Solomon Mines Limited’s 2013 Annual Report and the Notice for the Annual Shareholders' Meeting to be held on Tuesday 27 August 2013 at the Straterra office, Level 1, 93 The Terrace, Wellington, commencing at 11.00 am.
Shareholders should note that they will be able to ask questions or discuss matters arising from the Annual Report at the Annual Meeting.
If you are unable to attend the Annual Meeting in Wellington but would like to cast your vote on any of the resolutions proposed for the Annual Meeting, please lodge your proxy in accordance with the instructions contained with the enclosed Explanatory Notes which form part of the Notice of Annual Meeting dated 12 July 2013.
If you would like to attend the Annual Shareholder’s Meeting we would be grateful if you could R.S.V.P. for catering either by email to [email protected] or by phoning 0800 546 476 (NZ) or 1 800 061 569 (Australia).
We look forward to seeing you.
Yours sincerely
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Chris Castle Chairman
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Notice of Annual Meeting
Notice is given that the Annual Meeting of King Solomon Mines Limited (“the Company”) will be held on Tuesday 27 August 2013 at the Straterra office, Level 1, 93 The Terrace, Wellington, commencing at 11.00 am (NZ time).
AGENDA
Re-election of Directors
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To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
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"That Mr. Fu La be re-elected as director of the Company."
Appointment of Auditors
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To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
- "That PricewaterhouseCoopers be re-appointed as auditors of the Company to:
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(a) hold office from the conclusion of this meeting to the conclusion of the next annual meeting; and
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(b) audit the financial statements of the Company for the year ending 31 March 2014, and that the Board of Directors of the Company be authorised to fix the auditor's remuneration."
Each of these resolutions is described in the attached Explanatory Notes which forms part of this Notice of Annual Meeting.
For and on behalf of the Board of Directors of King Solomon Mines Limited
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Managing Director Dated: 12 July 2013
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Explanatory Notes
The purpose of these Explanatory Notes (which forms part of the Notice of Annual Meeting dated 15 July 2013) is to provide shareholders with an explanation of the resolutions to be proposed and considered at the Annual Meeting of the Company to be held on 27 August 2013.
Re-election of Directors (Resolution 1)
In accordance with the Corporate Governance Charter, adopted by the Board, the longest serving one-third of the Company’s Directors (rounded down to the nearest whole number and excluding the Managing Director) are expected to retire at each Annual General Meeting Accordingly Mr. Fu La, being the longest serving director, has retired and, being eligible, offers himself for re-election. His details are set out on page 3 of the Annual Report.
Appointment and remuneration of Auditor (Resolution 2)
The New Zealand Companies Act 1993 (“the Companies Act”) provides that at each Annual General Meeting the Company must appoint an auditor and fix the auditor's remuneration. PricewaterhouseCoopers has consented to continue as auditor of the Company. In order to make sure that the Company is able to obtain competitive rates, the Board seeks shareholder authorisation to set the auditor’s remuneration.
General
VOTING:
All of the resolutions are ordinary resolutions. An ordinary resolution is a resolution passed by a simple majority of votes of shareholders who are entitled to vote on the resolution and who exercise their right to vote.
All shareholders are entitled to attend and vote at the meeting or to appoint a proxy or representative (in the case of a corporate shareholder) to attend and vote on their behalf. A proxy need not be a shareholder of the Company. A proxy form is enclosed and completed forms (or, if a corporate shareholder prefers, a completed appointment of representative) must be received at the offices of the Company, no later than 48 hours before the time of holding the meeting. Proxies may be delivered to the offices of the Company, 242 Marine Parade, Otaki 5512, New Zealand, sent by mail to PO Box 15-005, Otaki 5542, New Zealand or by facsimile to: +646 364 8497. If the form is completed under a power of attorney, a copy of the power together with a certificate of non-revocation must accompany the completed form.
The Chairman of the Company has advised that he is prepared to act as proxy for any shareholder who wishes him to do so. If that is what you want, please fill in the words “Chairman of the Meeting” in the proxy form. The Chairman has indicated that he will vote all proxies in favour of all resolutions.
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Proxy Form
King Solomon Mines Limited
242 Marine Parade, Otaki 5512, New Zealand Office (within Australia): 1 800 061 569 (outside Australia): +64 6 364 8462 Fax: +64 6 364 8497 [email protected] www.kingsolomonmines.com
I/We _______________
of _______________
being a Shareholder/Shareholders of King Solomon Mines Limited (“the Company”) hereby appoint
_______ of _____ or failing him or her ________ of ____
as my/our proxy to vote for me/us and on my/our behalf at the Annual General Meeting of Shareholders of the Company to be held on Tuesday, the 27[th] day of August 2013 and at any adjournment thereof.
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SIGNED this ___ day of __ 2013
INDIVIDUALS: COMPANIES:
____ ____ Limited
SIGNATURE OF SHAREHOLDER PRINT NAME OF COMPANY
____ By: ______
SIGNATURE OF SHAREHOLDER Director
Name of Director: ___
____ SIGNATURE OF SHAREHOLDER ( PLEASE PRINT )
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The Chairman of the Meeting intends to vote undirected proxies in favour of Resolutions 1 and 2.
This form is to be used in favour of or against the following resolutions :
| Resolution 1:That Mr Fu La be re-elected as director of the Company. (Ordinary Resolution) |
For Against Abstain | For Against Abstain | For Against Abstain | For Against Abstain | For Against Abstain | For Against Abstain |
|---|---|---|---|---|---|---|
| Resolution 2:That PricewaterhouseCoopers be re-appointed as auditors of the Company to: (a) hold office from the conclusion of this meeting to the conclusion of the next annual meeting; and (b) audit the financial statements of the Company for the year ending 31 March 2014, and that the Board of Directors of the Company be authorised to fix the auditor's remuneration.(OrdinaryResolution) |
For Against Abstain | |||||
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