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Vecima Networks Inc. — Proxy Solicitation & Information Statement 2025
Nov 17, 2025
45705_rns_2025-11-17_652b1869-98ba-4785-bbac-7975d9751fdf.pdf
Proxy Solicitation & Information Statement
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VECIMA NETWORKS INC.
(the "Corporation")
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that the annual general meeting of shareholders of the Corporation shall be held virtually on Tuesday, December 16, 2025, at 10:00 A.M. (PST) (the "Meeting") for the following purposes:
- to receive the consolidated financial statements of the Corporation for the fiscal year ended June 30, 2025, together with the report of the auditors thereon;
- to appoint Ernst & Young LLP as auditors for the next fiscal year and to authorize the directors to fix their remuneration;
- to elect directors;
- to consider and, if deemed advisable, approve continuation of the Corporation's stock option plan and approve all unallocated options thereunder until December 16, 2028;
- to consider and, if deemed advisable, approve continuation of the Corporation's performance share unit plan and approve all unallocated performance share units thereunder until December 16, 2028; and
- to transact such further and other business as may properly come before the Meeting or any adjournment or adjournments thereof.
Accompanying this Notice is a Management Information Circular dated as of November 17, 2025 (the "Information Circular"). The details of all matters proposed to be put before shareholders at the Meeting are set forth in the Information Circular. Shareholders will be asked to approve each of the foregoing items at the Meeting.
Registered shareholders and duly appointed proxyholders can attend the Meeting via the weblink provided below. Shareholders participating virtually will be able to participate, vote, and submit questions during the Meeting's live webcast. Non-registered (beneficial) shareholders who have not appointed themselves as proxyholders to participate and vote at the Meeting may login as a guest but will not be able to vote or submit questions. The Board of Directors of the Corporation have fixed November 7, 2025 as the record date for the determination of shareholders entitled to receive this Notice and vote at the Meeting.
Registered shareholders who are unable to attend the Meeting and who wish to ensure that their shares will be voted at the Meeting are requested to complete, date, and sign the enclosed form of proxy or another suitable form of proxy and deliver it in accordance with the instructions set out in the form of proxy and in the Information Circular. Notice is given that completed, dated and signed forms of proxy must be received by Computershare Investor Services Inc., 320 Bay St. 14th Floor, Toronto, ON M5H 4A6, Canada by 10:00 a.m. (PST) on Friday, December 12, 2025, or not less than 48 hours (excluding Saturdays, Sundays and statutory holidays) preceding the Meeting or any adjournment of the Meeting.
Non-registered shareholders who plan to attend the Meeting must follow the instructions set out in the form of proxy or voting instruction form to ensure that their shares will be voted at the Meeting. If you hold your shares in a brokerage account, you are not a registered shareholder. Please complete and return the materials in accordance with the instructions provided to you by your broker or by the other intermediary. Failure to do so may result in your shares not being eligible to be voted by proxy at the Meeting.
REGISTERED SHAREHOLDERS AND DULY APPOINTED PROXYHOLDERS MAY CONNECT TO THE LIVE WEBCAST BY ACCESSING THE MEETING ONLINE AT meetnow.global/M7LF2L2 WHERE THEY CAN PARTICIPATE AND VOTE DURING THE LIVE AUDIOCAST.
DATED at Victoria, British Columbia, this 17th day of November, 2025.
BY ORDER OF THE BOARD OF DIRECTORS
"Dr. Surinder Kumar"
Dr. Surinder Kumar, Chairman and Director
.
VECIMA
MANAGEMENT INFORMATION CIRCULAR
ANNUAL GENERAL MEETING OF SHAREHOLDERS OF
VECIMA NETWORKS INC.
TO BE HELD BY VIRTUAL MEETING ON
DECEMBER 16, 2025
DATED: November 17, 2025
If you are a non-registered shareholder of Vecima Networks Inc. and receive these materials through your broker or through another intermediary, please complete and return the materials in accordance with the instructions provided to you by your broker or by the other intermediary. Failure to do so may result in your shares not being eligible to be voted by proxy at the Annual General Meeting.
Page 1
TABLE OF CONTENTS
FORWARD-LOOKING INFORMATION ...5
ABOUT THE MEETING ...5
SOLICITATION OF PROXIES ...5
SHARE INFORMATION ...6
HOW TO ACCESS THE MEETING ONLINE ...6
PARTICIPATING IN THE MEETING ...7
HOW TO VOTE ...7
INFORMATION FOR NON-REGISTERED (BENEFICIAL) OWNERS OF SHARES ...9
NOTICE AND ACCESS ...9
EXERCISE OF DISCRETION ...10
APPROVAL OF RESOLUTIONS ...10
BUSINESS OF THE MEETING ...10
PRESENTATION OF FINANCIAL STATEMENTS ...10
APPOINTMENT OF AUDITOR ...10
ELECTION OF THE BOARD ...10
INFORMATION ABOUT VECIMA'S DIRECTOR NOMINEES ...10
CEASE TRADE ORDERS, BANKRUPTCIES, PENALTIES OR SANCTIONS ...14
CBCA AMENDMENTS TO VOTING – MAJORITY VOTING POLICY ...14
DIRECTOR COMPENSATION ...14
DIRECTORS AND OFFICERS INSURANCE ...16
APPROVAL OF UNALLOCATED ENTITLEMENT UNDER THE STOCK OPTION PLAN AND PERFORMANCE
SHARE UNIT PLAN ("PSU PLAN") ...16
RESOLUTION – APPROVING CONTINUANCE OF STOCK OPTION PLAN ...16
RESOLUTION – APPROVING CONTINUANCE OF PSU PLAN ...17
OTHER BUSINESS ...18
INFORMATION ON EXECUTIVE COMPENSATION ...18
COMPENSATION DISCUSSION AND ANALYSIS ...18
Compensation Governance ...18
NAMED EXECUTIVE OFFICERS ("NEOs") ...19
COMPENSATION PROGRAM OBJECTIVES ...19
ELEMENTS OF COMPENSATION PROGRAM ...19
Base Salary ...19
Annual Cash Incentives ...20
Equity-based Long-term Incentives ...21
Registered Retirement Savings Plan ...21
Benefits and Perquisites ...21
Termination and Change of Control Arrangements ...21
Compensation Consultant ...21
Benchmarking ...21
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Risks Associated with Vecima's Compensation Policies and Practices...22
Recovery of Compensation...22
Financial Instruments...22
Significant Changes to Compensation Policies and Practices in Fiscal 2025...22
EMPLOYMENT AGREEMENTS AND TERMINATION AND CHANGE OF CONTROL BENEFITS...22
PERFORMANCE GRAPH...24
SUMMARY COMPENSATION...25
Summary Table...25
Option-based Awards...26
Share-Based Awards...27
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS...28
STOCK OPTION PLAN...28
Administration...29
Number of Shares and exercise price...29
Eligibility...29
Vesting...29
Term of Options...29
Exercise Price of Options...29
Termination of Option Due to Change in Employment...29
Transferability...30
Effect of mergers, amalgamations, arrangements, and similar transactions...30
Financial Assistance...30
Cash Payout...30
Blackout Period...30
Amending Stock Option Plan...30
Shareholder Approval of Stock Option Plan...31
PERFORMANCE SHARE UNIT PLAN...31
Administration...31
Number of Shares...32
Eligibility...32
Vesting...32
Term of PSUs...32
Withholding Tax...32
Termination of PSU Due to Change in Employment...33
Dividends...33
Transferability...33
Effect of Mergers, Amalgamations, Arrangements and Similar Transactions...33
Financial Assistance...33
Settlement and Payout...33
Blackout Period...33
Amending PSU Plan...33
Shareholder Approval of PSU Plan...34
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INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS ...34
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON ...34
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS ...34
MANAGEMENT CONTRACTS ...34
SHAREHOLDER PROPOSALS ...34
ADDITIONAL INFORMATION ...35
APPROVAL OF BOARD OF DIRECTORS ...36
APPENDIX A - STATEMENT OF CORPORATE GOVERNANCE PRACTICES ...37
APPENDIX B - BOARD OF DIRECTORS MANDATE ...42
APPENDIX C – CHANGE OF AUDITOR REPORTING PACKAGE ...52
APPENDIX D – STOCK OPTION PLAN ...55
APPENDIX E – PERFORMANCE SHARE UNIT PLAN ...71
VECIMA NETWORKS INC. INFORMATION CIRCULAR
This information herein is given as at the record date, which is November 7, 2025, except as indicated.
"Vecima", or the "Corporation" refers to Vecima Networks Inc. Currency is in Canadian dollars unless otherwise noted.
FORWARD-LOOKING INFORMATION
This Management Information Circular (this "Information Circular") contains "forward-looking information" within the meaning of applicable securities laws. Forward-looking information is generally identifiable by use of the words "believes", "may", "plans", "shall", "anticipates", "intends", "could", "estimates", "expects", "forecasts", "projects" and similar expressions, and the negative of such expressions.
In connection with the forward-looking information contained in this Information Circular, Vecima has made numerous assumptions, regarding, among other things: Vecima is able to continue its relationships with its few large customers; Vecima is able to develop new products and enhance its existing products; Vecima can manage its business and its growth successfully; Vecima's intellectual property is not infringed upon; Vecima is not subject to increased competition that has an adverse effect on its business; Vecima is able to deliver products associated with key contracts; Vecima can expand its current distribution channels and can develop new distribution channels; growth in Vecima's key markets continues; Vecima is able to adapt to technological change, new products and standards; Vecima is able to recruit and retain management and other qualified personnel crucial to Vecima's business; Vecima's third-party suppliers and contract manufacturers upon which it relies continue to meet its needs; Vecima can meet its customers' requirements for manufacturing capacity; Vecima is not required to change its pricing models to compete successfully; Vecima is not subject to warranty or product liability claims that harm its business; Vecima is not subject to competition from new or existing technologies that adversely affect its business; no third parties allege that Vecima infringes on their intellectual property; currency fluctuations do not adversely affect Vecima; Vecima is able to manage risks associated with its international operations; Vecima is able to successfully implement acquisitions; and, Vecima is not subject to any material new government regulation of its products. While Vecima considers these assumptions reasonable, these assumptions are inherently subject to significant uncertainties and contingencies.
There are known and unknown risk factors that could cause Vecima's actual results, performance, or achievements to be materially different from any future results, performance or achievements expressed or implied by the forward-looking information contained in this Information Circular. Known risk factors include, among others: operating results are expected to fluctuate including expected revenue; a substantial part of its total revenue is derived from a few large customers; the possible inability to deliver products associated with key contracts; failure to manage the business or growth successfully which may adversely affect operating results; managing and forecasting customer orders and managing related inventory and cash; sales may suffer if customers' requirements for manufacturing capacity cannot be met; success depends on the ability to develop new products and enhance existing products; dependency on the expansion of current distribution channels and the development of new distribution channels; ability to recruit and retain management and other qualified personnel; the ability to develop pricing models to compete successfully; reliance on third-party suppliers and contract manufacturers reduces control over company performance; revenues are substantially concentrated in a single market category; intellectual property is adequately protected and maintaining competitive advantage; successful warranty or product liability claims could harm the business; acquisitions could divert management's attention and financial resources, may negatively affect operating results and cause significant dilution to shareholders; risks associated with international operations; currency fluctuations; growth in key markets; inability to adapt to technological change, new products and standards; increased competition; competition from new or existing technologies; government regulation changes; and tariff-related impacts to profitability. A more complete discussion of the risks and uncertainties facing Vecima is disclosed under the heading "Risk Factors" in Vecima's Annual Information Form for its most recently completed fiscal year, as well as in Vecima's continuous disclosure filings with Canadian securities regulatory authorities available at www.sedarplus.ca.
All forward-looking information in this Information Circular is qualified in its entirety by this cautionary statement and Vecima disclaims any obligation to revise or update such forward-looking information to reflect future results, events, or developments, except as required by law.
ABOUT THE MEETING
SOLICITATION OF PROXIES
This Information Circular is furnished in connection with the solicitation of proxies by the management of the Corporation for use at the meeting of shareholders of the Corporation to be virtually held on December 16, 2025 (the "Meeting") and any adjournment thereof at the time and place and for the purposes set forth in the Notice of Meeting. While it is expected that the solicitation
shall be primarily by mail, the directors and regular employees of the Corporation may solicit proxies personally, by telephone or by other means of communication. All costs of solicitation shall be borne by the Corporation.
SHARE INFORMATION
As of November 7, 2025, the Corporation has 24,314,594 issued and outstanding fully paid and non-assessable common shares of the Corporation ("Shares"), each Share carrying the right to one vote. The Corporation has no other classes of voting securities.
Any registered holder of Shares (a "Registered Shareholder") at the close of business on November 7, 2025, who either attends the Meeting or who has completed and delivered a Form of Proxy (as defined below) in the manner and subject to the provisions described below shall be entitled to vote or to have his or her Shares voted at the Meeting.
To the knowledge of the directors and executive officers of the Corporation, the only persons who beneficially own, or control or direct, directly, or indirectly, Shares carrying 10% or more of the voting rights attached to all outstanding Shares are:
| Name | Number of Shares(1) | Percentage of Total Outstanding |
|---|---|---|
| 684739 B.C. Ltd. (1) | 13,658,113 | 56.17 |
| Dr. Surinder Kumar (1) (2) | 13,756,093 | 56.58 |
| Sumit Kumar (1) (2) | 13,828,016 | 56.87 |
| Saket Kumar (1) (3) | 13,658,113 | 56.17 |
| Polar Asset Management Partners Inc. (1) | 2,927,425 | 12.04 |
NOTES:
(1) The information as to the Shares beneficially owned, or controlled or directed, directly or indirectly, not being within the knowledge of the Corporation has been based solely upon the most recent reports filed on the System for Electronic Disclosure by Insiders ("SEDI") at http://www.sedi.ca/ or Alternative Monthly Reports filed on sedarplus.ca as of November 7, 2025.
(2) 13,658,113 of these Shares are indirectly owned through 684739 B.C. Ltd.
(3) All of these Shares are indirectly owned through 684739 B.C. Ltd.
HOW TO ACCESS THE MEETING ONLINE
The Corporation is conducting a virtual only Meeting. Registered Shareholders and duly appointed proxyholders can attend the Meeting online at https://meetnow.global/M7LF2L2.
Registered Shareholders and duly appointed proxyholders can participate in the Meeting by clicking "Shareholder" and entering a control number or an invite code ("Invite Code"), as applicable, before the start of the Meeting.
- Registered Shareholders: the 15-digit control number is located on the Form of Proxy or in the email notification you received.
- Duly Appointed Proxyholders: Computershare Trust Company of Canada OR Computershare Investor Services Inc. will provide the proxyholder with an Invite Code by email after the Proxy Deadline has passed.
Attending and voting at the Meeting will only be available for Registered Shareholders and duly appointed proxyholders.
A shareholder is a non-registered shareholder (a "Non-Registered Shareholder") if its Shares are registered in the name of an intermediary, such as an investment dealer, brokerage firm, bank, trust corporation, trustee, custodian, administrators of self-administered RRSPs, RRIFs, RESPs and similar plans or other nominee, or a clearing agency in which the intermediary participates (each, an "Intermediary"). Non-Registered Shareholders who have not appointed themselves as proxyholders to participate and vote at the Meeting may login as a guest, by clicking on "Guest" and complete the online form; however, they will not be able to vote or submit questions.
Shareholders who wish to appoint a third-party proxyholder to represent them at the Meeting must submit their Form of Proxy or voting instruction form (as applicable) prior to registering their proxyholder. Registering the proxyholder is an additional step
once a Shareholder has submitted their Form of Proxy or voting instruction form. Failure to register a duly appointed proxyholder will result in the proxyholder not receiving an Invite Code to participate in the Meeting.
To register a proxyholder, Shareholders MUST visit https://www.computershare.com/Vecima by 10:00 am (PT) on Friday, December 12, 2025 and provide Computershare with their proxyholder's contact information, so that Computershare may provide the proxyholder with an Invite Code by email. Without an Invite Code, proxyholders will not be able to attend and vote at the Meeting.
In order to participate online, Shareholders must have a valid 15-digit control number and proxyholders must have received an email from Computershare containing an Invite Code.
The virtual Meeting platform is fully supported across most commonly used web browsers (note: Internet Explorer is not a supported browser). We encourage you to access the Meeting prior to the start time. It is important that you are connected to the internet at all times during the Meeting in order to vote when balloting commences.
PARTICIPATING IN THE MEETING
The Meeting will only be hosted online by way of a live webcast. Shareholders will not be able to attend the Meeting in person. A summary of the information Shareholders will need to attend the virtual Meeting is provided below.
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Registered Shareholders and Appointed Proxyholders: Only those who have a 15-digit control number, along with duly appointed proxyholders who were assigned an Invite Code by Computershare (see details below for how to appoint a third-party proxyholder) will be able to vote and submit questions during the Meeting. To do so, please go to https://meetnow.global/M7LF2L2 prior to the start of the Meeting to login. If you are a Registered Shareholder, click on "Shareholder" and enter your 15-digit control number or if you are an appointed proxyholder click on "Invitation" and enter your Invite Code.
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United States Beneficial Shareholders: To attend and vote at the Meeting, you must first obtain a valid "Legal Proxy" from your broker, bank or other agent and then register in advance to attend the Meeting. Follow the instructions from your broker or bank included with the proxy materials or contact your broker or bank to request a "Legal Proxy." After first obtaining a valid Legal Proxy from your broker, bank or other agent, you must submit a copy of your Legal Proxy to Computershare in order to register to attend the Meeting. Requests for registration should be sent:
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By mail to: COMPUTERSHARE
320 Bay St. 14th Floor
Toronto, ON M5H 4A6, Canada -
By email at: [email protected]
Requests for registration must be labeled as "Legal Proxy" and be received no later than 10:00 am (PT) on Friday, December 12, 2025. You will receive a confirmation of your registration by email after we receive your registration materials. You may attend the Meeting and vote your shares at https://meetnow.global/M7LF2L2 during the Meeting. Please note that you are required to register your appointment at https://www.computershare.com/Vecima.
HOW TO VOTE
Only a Registered Shareholder (or a Non-Registered Shareholder) whose name appears on the certificate(s) representing its Shares or its duly appointed proxy nominee is permitted to vote at the Meeting. A Non-Registered Shareholder's Shares are registered in the name of an Intermediary. Accordingly, most shareholders are "Non-Registered Shareholders" because the Shares they own are not registered in their names but are instead registered in the name of the Intermediary through which they purchased the Shares. More particularly, a person is a Non-Registered Shareholder in respect of Shares which are held on behalf of that person, but which are registered either: (a) in the name of an Intermediary that the Non-Registered Shareholder deals with in respect of the Shares; or (b) in the name of a clearing agency (such as The Canadian Depository for Securities Limited ("CDS")) of which the Intermediary is a participant. In Canada, most of such Shares are registered under the name of CDS, which acts as nominee for many Canadian brokerage firms. Shares so held by brokers or their nominees can only be voted upon the instructions of the Non-Registered Shareholder. Without specific instructions, Intermediaries are prohibited from voting Shares held for Non-Registered Shareholders.
Registered Shareholders can vote their Shares in the following ways:
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By Mail: Please complete, sign, and return the enclosed form of proxy (the "Form of Proxy") prior to the Proxy Deadline (as defined below) by mail to: Computershare Investor Services Inc., 320 Bay St. 14th Floor, Toronto, ON M5H 4A6, Canada
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By Telephone: Registered Shareholders based in Canada or the United States may vote by telephone prior to the Proxy Deadline (as defined below) by calling the number provided on the Form of Proxy. You will need to enter your 15-digit control number (located on the bottom left corner of the first page of the Form of Proxy) to identify yourself as a Registered Shareholder on the telephone voting system.3. Internet Voting: You may vote over the internet prior to the Proxy Deadline (as defined below) by going to http://www.investorvote.com. You will need to enter your 15-digit control number (located on the bottom left corner of the first page of the Form of Proxy) to identify yourself as a Registered Shareholder on the voting website.
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During the Meeting: Registered Shareholders and duly appointed proxyholders may participate and vote during the Meeting. A Registered Shareholder (or a Non-Registered Shareholder who has appointed themselves or appointed a third-party proxyholder to represent them at the Meeting), will appear on a list of proxyholders prepared by Computershare, who is appointed to review and tabulate proxies for this Meeting. To be able to vote their shares at the Meeting, each Registered Shareholder or proxyholder will be required to enter their control number or Invite Code, as applicable, provided by Computershare at https://meetnow.global/M7LF2L2 prior to the start of the Meeting.
In order to vote, Non-Registered Shareholders who appoint themselves as a proxyholder MUST register with Computershare at https://www.computershare.com/Vecima AFTER submitting their voting instruction form in order to receive an Invite Code (see details below for how to appoint a third-party proxyholder).
The Corporation encourages Shareholders (as defined below) to vote in advance of the Meeting using either the Form of Proxy or the voter instruction form mailed to them with the Meeting materials and submitting them by no later than 10:00 a.m. (PT) on Friday, December 12, 2025 (the "Proxy Deadline"). Non-Registered Shareholders will receive voting instructions from the Intermediary (usually a bank, trust corporation, broker, securities dealer, or other financial institution) through which they hold their Shares. Please follow the instructions provided on your voting instruction form to vote your Shares.
The individuals named in the Form of Proxy are directors and/or officers of the Corporation. A Registered Shareholder who wishes to appoint a third-party proxyholder to represent them at the Meeting must submit their Form of Proxy or voting instruction form (as applicable) prior to registering their proxyholder. Registering the proxyholder is an additional step once a Shareholder has submitted their Form of Proxy/voting instruction form. Failure to register a duly appointed proxyholder will result in the proxyholder not receiving an Invite Code to participate in the Meeting.
To register a proxyholder, Shareholders MUST visit https://www.computershare.com/Vecima by 10:00 am (PT) on Friday, December 12, 2025 and provide Computershare with their proxyholder's contact information, so that Computershare may provide the proxyholder with an Invite Code via email. Without an Invite Code, proxyholders will not be able to attend and vote at the Meeting.
A proxy shall not be valid unless the completed, dated, and signed Form of Proxy is received by Computershare Investor Services Inc. ("Computershare"), Proxy Department, 320 Bay St. 14th Floor, Toronto, ON M5H 4A6, Canada, by 10:00 am (PT) on Friday, December 12, 2025, or not less than 48 hours (excluding Saturdays, Sundays, and holidays) before any adjourned or postponed Meeting. If a Registered Shareholder who has submitted a Form of Proxy attends the Meeting via phone or online and has accepted the terms and conditions when entering the Meeting, any votes cast by such Registered Shareholder on a ballot will be counted and the submitted Form of Proxy will be disregarded.
A Registered Shareholder who has given a Form of Proxy may revoke it by:
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an instrument in writing executed by the Registered Shareholder or by his or her attorney authorized in writing or, where the Registered Shareholder is a corporation, by a duly authorized officer or attorney of the corporation, and delivered either to: (i) to Computershare Investor Services Inc., Proxy Department, 320 Bay St. 14th Floor, Toronto, ON M5H 4A6, Canada; or (ii) to the offices of the Corporation, 201-771 Vanalman Avenue, Victoria, British Columbia, V8Z 3B8, at any time up to and including the last business day preceding the day of the Meeting, or if adjourned, any reconvening thereof;
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by sending another Form of Proxy with a later date to Computershare before 10:00 a.m. (PT) on Friday, December 12, 2025 or at least 48 hours (excluding Saturdays, Sundays, and holidays) before any adjourned or postponed Meeting;
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by attending the Meeting and accepting the online terms and conditions; or
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- in any other manner provided by law.
A revocation of a Form of Proxy does not affect any matter on which a vote has been taken prior to the revocation.
INFORMATION FOR NON-REGISTERED (BENEFICIAL) OWNERS OF SHARES
These Meeting materials are being sent to both registered and non-registered shareholders of the Corporation (the "Shareholders"). If you are a non-registered shareholder or Beneficial Shareholder (as defined below) and the Corporation, or its agent, has sent these materials directly to you, your name, address, and information about your holdings of securities have been obtained in accordance with applicable securities regulatory requirements from the intermediary/broker holding on your behalf.
Shareholders whose Shares are not registered in their own name are referred to in this Information Circular as "Beneficial Shareholders". There are two kinds of Beneficial Shareholders: those who have objected to their name being made known to the Corporation (called "OBOs" for Objecting Beneficial Owners) and those who have not objected (called "NOBOs" for Non-Objecting Beneficial Owners).
The Corporation can request and obtain a list of their NOBOs from intermediaries via Broadridge Financial Solutions, Inc. ("Broadridge") and can use this NOBO list for distribution of proxy-related materials directly to NOBOs. The Corporation has decided to directly send proxy-related materials to its NOBOs. As a result, NOBOs can expect to receive a voting instruction form from their intermediaries. These voting instruction forms are to be completed and returned in the postage paid envelope provided or by facsimile. Alternatively, NOBOs can call a toll-free number or access the transfer agent's dedicated voting website (each as noted on the voting instruction form) to deliver their voting instructions and vote the Shares held by them. The transfer agent shall tabulate the results of the voting instruction forms received from NOBOs and shall provide appropriate instructions at the Meeting with respect to the Shares represented by voting instruction forms they receive. By choosing to send these materials to you directly, the Corporation (and not the intermediary/broker holding on your behalf) has assumed responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your instructions as specified in the request for voting instructions. NOBOs that wish to attend the Meeting and vote in person (or appoint someone else to attend the Meeting and vote on such NOBOs' behalf) can appoint themselves (or someone else) as a proxyholder by following the applicable instructions on the voting instruction form.
The Corporation intends to pay intermediaries/brokers to deliver to OBOs Meeting materials for the Meeting. Applicable regulatory policy requires intermediaries/brokers to whom Meeting materials have been sent to seek voting instructions from OBOs in advance of Shareholders' meetings. Every intermediary has its own mailing procedures and provides its own return instructions, which should be carefully followed by OBOs to ensure that their Shares are voted at the Meeting. Often, the Form of Proxy supplied to an OBO by its broker is identical to that provided to Registered Shareholders. However, its purpose is limited to instructing the Registered Shareholder how to vote on behalf of the OBO. Most brokers now delegate responsibility for obtaining instructions from clients to Broadridge. Broadridge typically prepares a special voting instruction form, mails those forms to the OBOs, and asks for appropriate instructions respecting the voting of Shares to be represented at the Meeting. OBOs are requested to complete and return the voting instruction form to Broadridge by mail or facsimile. Alternatively, OBOs can call a toll-free telephone number or access Broadridge's dedicated voting website (each as noted on the voting instruction form) to deliver their voting instructions and vote the Shares held by them. Broadridge then tabulates the results of all voting instructions received and provides appropriate instructions respecting the voting of Shares to be represented at the Meeting. The voting instruction form must be returned as directed by Broadridge well in advance of the Meeting to have the Shares voted. OBOs who receive a Form of Proxy or voting materials from organizations other than Broadridge should complete and return such form of proxy or voting materials in accordance with the instructions on such materials to properly vote their Shares at the Meeting. OBOs that wish to attend the Meeting and vote in person (or appoint someone else to attend the Meeting and vote on such OBOs' behalf) can appoint themselves (or someone else) as proxyholder by following the applicable voting instructions.
Beneficial Shareholders are not entitled, as such, to vote at the Meeting in person or to deliver a Form of Proxy. If you are a Beneficial Shareholder and wish to appoint yourself as proxyholder to vote in person at the Meeting or appoint someone else to attend the Meeting and vote on your behalf, please see the voting instructions you received or contact your intermediary/broker well in advance of the Meeting to determine how you can do so. Beneficial Shareholders should carefully follow the voting instructions they receive, including those on how and when voting instructions are to be provided, to have their Shares voted at the Meeting.
NOTICE AND ACCESS
The Corporation is not sending proxy-related materials to Registered Shareholders or Beneficial Shareholders using the "notice-and-access" provisions of National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer or National Instrument 51-102 – Continuous Disclosure Obligations.
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EXERCISE OF DISCRETION
The management representatives designated in the enclosed Form of Proxy shall vote "for", "against" or "withhold", as applicable, from voting the Shares in respect of which they are appointed proxy on any ballot that may be called for in accordance with the instructions of the Shareholder as indicated on the Form of Proxy and, if the Shareholder specifies a choice with respect to any matter to be acted upon, the Shares shall be voted accordingly. Where no choice is specified in the Form of Proxy, such Shares shall be voted "for" the matters described therein and in this Information Circular. The enclosed Form of Proxy, when properly completed and delivered and not revoked, confers discretionary authority upon the person appointed proxy thereunder to vote with respect to amendments or variations of matters identified in the Notice of Meeting, and with respect to other matters which may properly come before the Meeting. If amendments or variations to matters identified in the Notice of Meeting are properly brought before the Meeting or any further or other business is properly brought before the Meeting, it is the intention of the management representatives designated in the enclosed Form of Proxy to vote in accordance with their best judgment on such matters or business. At the date of this Information Circular, the management of the Corporation knows of no such amendment, variation or other matter that may be presented to the Meeting.
APPROVAL OF RESOLUTIONS
A simple majority of affirmative votes cast at the Meeting is required to pass the resolutions described herein.
BUSINESS OF THE MEETING
PRESENTATION OF FINANCIAL STATEMENTS
The consolidated financial statements of Vecima for the fiscal year ended June 30, 2025 ("Fiscal 2025"), including the auditors' report thereon, shall be presented at the Meeting. Such financial statements and auditors' report, together with management's discussion and analysis, were made available to Shareholders in advance of the Meeting at www.sedarplus.ca and www.vecima.com and were mailed to applicable Shareholders with the Notice of Meeting. In accordance with provisions of the Canada Business Corporations Act, the financial statements and the auditors' report thereon shall not be the subject of any vote at the Meeting.
APPOINTMENT OF AUDITOR
Ernst & Young LLP, Chartered Professional Accountants, Suite 900 – 409 3rd Avenue S, Saskatoon, Saskatchewan S7K 5R5 shall be nominated at the Meeting for appointment as auditor of the Corporation in place of Doane Grant Thornton LLP, Chartered Professional Accountants. The Board resolved that Doane Grant Thornton LLP, Chartered Professional Accountants, not be proposed for reappointment as the auditor of the Corporation.
There have been no reportable disagreements between the Corporation and Doane Grant Thornton LLP and no qualified opinions or denials of opinions by Doane Grant Thornton LLP for the purposes of National Instrument 51-102. A copy of the Corporation's Change of Auditor Reporting Package with respect to the termination of Doane Grant Thornton LLP and appointment of Ernst & Young LLP, as auditor of the Corporation (including the Notice of Change of Auditor, a letter from Doane Grant Thornton LLP and a letter from Ernst & Young LLP) is attached as Appendix C to this Management Proxy Circular.
At the Meeting, the Shareholders shall be called upon to appoint Ernst & Young LLP, Chartered Professional Accountants, as auditors of the Corporation, to hold office until the next Annual General Meeting of Shareholders, and to authorize the directors to fix their remuneration.
ELECTION OF THE BOARD
Management proposes to nominate six persons for election as a director at the Meeting; the six nominees being Dr. Surinder Kumar, Sumit Kumar, Scott Edmonds, James A. Blackley, Samuel Chernak and David Rowat. The term of office of each of the current directors expires at the close of the Meeting. Each director elected at the Meeting shall hold office until the next Annual General Meeting of Shareholders or until a successor is duly elected or appointed unless the office is earlier vacated in accordance with the bylaws of Vecima or with the provisions of the Canada Business Corporations Act.
INFORMATION ABOUT VECIMA'S DIRECTOR NOMINEES
The following tables set out the names of the nominees for election as directors, as well as other pertinent information, including biographical information, the province and country in which each is ordinarily resident, the independence of each nominee (within the meaning of National Instrument 52-110 - Audit Committees), their principal occupation for the preceding five years, the period
of time for which each has been a director of Vecima, Board committee memberships, attendance record, and the number of Shares of Vecima or any voting securities of its subsidiaries beneficially owned, or controlled or directed, directly or indirectly, by each nominee. Additional information regarding director compensation is detailed later in this section.
Dr. Surinder Kumar

Dr. Surinder G. Kumar
British Columbia, Canada
Not Independent Director
Since July 1988
Dr. Surinder Kumar founded Vecima in 1988 and was its CEO until his retirement in August 2013. Dr. Surinder Kumar was a professor and holder of the Natural Science and Engineering Research Council's Industrial Chair in Telecommunications at the University of Saskatchewan from 1987 to 1997. From 1982 to 1987, he was Vice President of Research for SED Systems where he was involved in the design of a variety of satellite earth stations. Prior to 1982, he worked with a government research laboratory in India. He received his Bachelor of Engineering degree in electrical communication engineering in 1967 from the India Institute of Science, Bangalore, India and a Masters of Technology degree from the Indian Institute of Technology, Kanpur, India in 1971. His Ph.D. in Electronics Engineering was from Carleton University, Ottawa, Canada where he was a Commonwealth Scholar.
| Board/Committee Memberships | Attendance During Fiscal 2025 | Principal Occupation for preceding five years | Share Ownership |
|---|---|---|---|
| Board of Directors | 10/10 (100%) | Chairman of Vecima since August 2013 | 13,756,093 (including 13,658,113 held indirectly through 684739 B.C. Ltd.) (1) |
Sumit Kumar

Sumit Kumar
British Columbia, Canada
Not Independent Director
Since December 2016
Sumit Kumar is the President and CEO of Vecima Networks Inc. Since joining Vecima in 1995, Mr. Kumar worked in the R&D department on the architecture and development of EdgeQAM and WiMAX products, as well as within the business development and senior management groups. With his significant technical and executive experience, Mr. Kumar works closely with the senior management team and the Board of Directors to develop and execute the overall strategy for Vecima. He holds a Bachelor of Electrical Engineering degree and a Bachelor of Computer Science degree from the University of Saskatchewan.
| Board/Committee Memberships | Attendance During Fiscal 2025 | Principal Occupation for preceding five years | Share Ownership |
|---|---|---|---|
| Board of Directors | 10/10 (100%) | CEO and President of Vecima | 13,828,016 (including 13,658,113 held indirectly through 684739 B.C. Ltd.) (1) |
Scott Edmonds

Scott Edmonds
British Columbia, Canada
Independent Director
Since June 2022
Mr. Edmonds has over 30 years of professional experience serving in operational, strategic, and financial leadership roles in both large and small companies in Canada, Europe, and Asia. Mr. Edmonds held C level positions in a diverse range of software and hardware technology companies, including as CEO of publicly traded Photon Control Inc. and Webtech Wireless Inc. He has also served on a variety of public and private company boards of directors over the past 15 years and previously served on Vecima's Board from April 2015 to September 2017. As a board member, Mr. Edmonds has acted as audit committee chair as well as governance and compensation committee chair.
| Board/Committee Memberships | Attendance During Fiscal 2025 | Principal Occupation for preceding five years | Share Ownership |
|---|---|---|---|
| Board of Directors Audit (2) | |||
| CGCC | 10/10 (100%) | ||
| 4/4 (100%) | |||
| 3/3 (100%) | Retired; Former CFO at STEMCELL Technologies Inc. | 3,500(1) |
James A. Blackley

James A. Blackley
New York, USA
Independent Director
Since December 2020
James A. Blackley served as Executive Vice President, Advisor to the CEO of Charter Communications, Inc. ("Charter") until June 30, 2020. Mr. Blackley joined Charter as Executive Vice President, Engineering, and Information Technology in 2012 and transitioned to his most recent role at Charter in 2019. During his tenure at Charter, Mr. Blackley oversaw the IT and Advanced Engineering teams, working with Product and Network Management to design, certify and implement next generation services and technology solutions. After Charter's 2016 transactions with Time Warner Cable and Bright House Networks closed, he led the rapid and successful integration of three companies into a single 'virtualized' infrastructure using Charter's in-house designed and built Service Delivery Platform. Mr. Blackley joined Charter in 2012 after serving 16 years at Cablevision, most recently as Executive Vice President for Corporate Engineering and Technology. Prior to joining Cablevision in 1996, Mr. Blackley designed software and systems with evolving development and technology responsibilities with Royal Insurance, Depository Trust Company, Long Island Lighting Company, Con Edison, and American International Group.
| Board/Committee Memberships | Attendance During Fiscal 2025 | Principal Occupation for preceding five years | Share Ownership |
|---|---|---|---|
| Board of Directors Audit | |||
| CGCC | 8/9 (89%) | ||
| 1/1 (100%) | |||
| 1/1 (100%) | Former Executive Vice President, Advisor to the CEO of Charter | 0(1) |
Samuel Chernak

Samuel Chernak
Pennsylvania, USA
Independent Director
Since December 2023
Samuel Chernak has worked in cable and telecom for nearly 40 years, and recently retired after nearly 30 years with Comcast. At Comcast Mr. Chernak held a variety of executive positions, including leading engineering and operations for the cellular business the initial VoIP business, and the Business Services Group, leading the access architecture and DOCSIS teams, developing the home security business, as well as serving as the network and technology lead for mergers and acquisitions work.
Prior to Comcast, Mr. Chernak worked at Unitel in Toronto, Ontario Canada and was VP of product and technology with Impact Telecom in Spokane, WA (acquired by Worldcom). He started his career at Bell Labs, the R&D unit of AT&T.
Mr. Chernak holds a Masters Degree in Applied Math from Rutgers University and a B.S. in Electrical Engineering from Lehigh University.
| Board/Committee Memberships | Attendance During Fiscal 2025 | Principal Occupation for preceding five years | Share Ownership |
|---|---|---|---|
| Board of Directors(3) | |||
| Audit | |||
| CGCC | 9/9 (100%) | ||
| 2/2 (100%) | |||
| 1/1 (100%) | Retired; SVP | ||
| Complex Solutions, | |||
| Comcast Business at | |||
| Comcast Corporation | 0(1) |
David Rowat

David W. Rowat
British Columbia, Canada
Independent Director
Since December 2024
Mr. Rowat served as a Partner with Strategic Exits Partners until July 2025, advising entrepreneurs on structuring and executing optimal exit transactions. Prior to this, he co-founded and served as Chief Executive Officer of TBF Environmental Technology Inc., a company specializing in the development of environmentally friendly chemical solvents. Mr. Rowat has worked with over 75 companies, mostly in the technology industry, over his career to date. Mr. Rowat is also a prolific author, having written numerous books and articles on mergers and acquisitions and corporate finance for technology founders. Additionally, he has created a comprehensive resource on board governance for early-stage tech companies, available at www.earlystagetechboards.com.
| Board/Committee Memberships | Attendance During Fiscal 2025 | Principal Occupation for preceding five years | Share Ownership |
|---|---|---|---|
| Board of Directors(4) | |||
| Audit | 6/6 (100%) | ||
| 2/2 (100%) | Partner, | ||
| Strategic Exits | |||
| Partners, boutique | |||
| M&A advisors to the | |||
| tech industry | 1,000(1) |
NOTES:
(1) The information as to the Shares beneficially owned, or controlled or directed, directly or indirectly, not being within the knowledge of Vecima has been based solely upon reports filed on SEDI at www.sedi.ca, as of November 7, 2025.
(2) Mr. Edmonds was appointed as Audit Chair effective as of December 12, 2022.
(3) Mr. Chernak was appointed CGCC Chair effective as of December 15, 2024.
(4) Mr. Rowat was appointed to the Board on December 16, 2024. Mr. Rowat attended 100% of Board meetings from his date of appointment through the end of Fiscal 2025.
Unless such authority is withheld, the management representatives named in the accompanying Form of Proxy intend to vote for the election of the director nominees whose names are set forth herein.
CEASE TRADE ORDERS, BANKRUPTCIES, PENALTIES OR SANCTIONS
None of the proposed nominees for election as a director of Vecima:
- is, as at the date of this Information Circular, or has been, within 10 years before the date of this Information Circular, a director, CEO, or CFO of any company (including Vecima) that:
a. was subject to a cease trade order or similar order or an order that denied the relevant company access to any exemption under securities legislation, which order was in effect for a period of more than 30 consecutive days (an "Order") that was issued while the proposed director was acting in the capacity as director, CEO or CFO; or
b. was subject to an Order that was issued after the proposed director ceased to be a director, CEO or CFO and which resulted from an event that occurred while that person was acting in the capacity as director, CEO or CFO;
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is, as at the date of this Information Circular, or has been, within 10 years before the date of this Information Circular, a director or executive officer of any company (including Vecima) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or
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has, within the 10 years before the date of this Information Circular, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement, or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
CBCA AMENDMENTS TO VOTING – MAJORITY VOTING POLICY
On August 31, 2022, new provisions of the Canada Business Corporations Act (the "CBCA") came into effect introducing a statutory majority voting requirement for uncontested director elections, where the number of nominees for director is not greater than the number of directors to be elected. Under the CBCA amendments, shareholders are allowed to vote "for" or "against" (as opposed to "for" and "withhold") each director nominee. If a nominated director does not receive a majority of the votes cast for his or her election, such nominated director will not be elected, provided that in the case of an incumbent director who is not elected, such director may continue in office until the earliest of: (i) the 90th day after the election; and (ii) the day on which his or her successor is appointed or elected.
In addition, the Board is prohibited from appointing or re-appointing, as the case may be, any director nominee who failed to be elected except in limited circumstances to ensure that the Board is composed of the number of Canadian residents or the number of directors who are not officers or employees of the Corporation as is required by the CBCA. Any director nominee who fails to be elected may be nominated again at the next meeting of shareholders at which there is an election of directors.
DIRECTOR COMPENSATION
Effective July 1, 2025, Vecima pays to each director an annual retainer of $27,500 and a fee of $1,500 for each quarterly Board or committee meeting attended (in-person or virtually) and $1,500 for any special or ad-hoc meeting more than one hour in length. The Chairman of the Board receives an additional retainer of $11,000, the Lead Independent Director receives an additional retainer of $4,500, the Audit Committee Chair receives an additional retainer of $5,500, and the CGCC Chair receives an additional retainer of $3,500. Directors are reimbursed for reasonable expenses incurred for Board-related activities. The fees outlined in this paragraph are in Canadian dollars for directors residing in Canada and U.S. currency for directors residing in the U.S.
The directors' compensation plan provides that all directors of Vecima receive an annual retainer in cash and for independent directors an annual grant of 1,000 options to purchase Shares under Vecima's stock option plan, as amended November 12, 2008, December 7, 2011, November 27, 2017, May 25, 2020 and December 12, 2022 (the "Stock Option Plan"). An initial grant of 5,000 stock options is provided to each independent director following their appointment to the Board. The following table sets forth details of all compensation provided to the directors, other than a director who is also an NEO (as defined herein), for Vecima's most recently completed fiscal year. Compensation details for directors who are also NEOs is provided under the section titled "Information on Executive Compensation".
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| Name | Fees Earned ($) | Share-Based Awards ($) | Option-Based Awards ($) | Non-Equity Incentive Plan Compensation ($) | Pension Value ($) | All Other Compensation ($) | Total Compensation ($) |
|---|---|---|---|---|---|---|---|
| Surinder Kumar | 53,500 | - | - | - | 30,846(1) | 84,346 | |
| Danial Faizullabhoy(2,3) | 36,749 | - | - | - | - | - | 36,749 |
| James A. Blackley(2) | 59,735 | - | 4,422 | - | - | - | 64,157 |
| Rick Brace(3) | 24,554 | - | - | - | - | - | 24,554 |
| Scott Edmonds | 63,000 | - | 4,422 | - | - | - | 67,422 |
| David Rowat | 26,946 | - | 22,111 | - | - | - | 49,057 |
| Samuel Chernak(2) | 66,523 | - | 4,422 | - | - | - | 70,945 |
NOTES:
(1) "All Other Compensation" represents compensation Dr. Surinder Kumar received in his capacity as a consultant to Vecima.
(2) The amounts paid to these directors were paid in U.S. currency. For purposes of this Information Circular these amounts have been converted to Canadian currency. The conversion rates used were based on the prevailing exchange rate on the date of the relevant payment and range from 1.371517 – 1.435223.
(3) Mr. Faizullabhoy and Mr. Brace did not seek re-election at the FY2024 Annual General Meeting.
The following table sets forth details of all option-based awards outstanding for the directors, other than a director who is also an NEO, at the end of the most recently completed fiscal year, including option-based awards granted in prior years. No share-based awards were outstanding for such directors at the end of the most recently completed fiscal year.
| Option-Based Awards | ||||
|---|---|---|---|---|
| Number of Securities Underlying Unexercised Options (#) | Option Exercise Price ($) | Option Expiration Date | Value of Unexercised In-the-Money Options ($)(1) | |
| James A. Blackley | 5,000 | 13.89 | 12/17/2026 | - |
| 1,000 | 16.00 | 09/29/2027 | - | |
| 1,000 | 16.96 | 09/27/2028 | - | |
| 1,000 | 17.93 | 09/26/2029 | - | |
| 1,000 | 15.70 | 01/06/2031 | - | |
| Scott Edmonds | 5,000 | 16.96 | 09/27/2028 | - |
| 1,000 | 17.93 | 09/26/2029 | - | |
| 1,000 | 15.70 | 01/06/2031 | - | |
| David Rowat | 5,000 | 15.70 | 01/06/2031 | - |
| Samuel Chernak | 5,000 | 16.50 | 02/19/2030 | - |
| 1,000 | 15.70 | 01/06/2031 | - |
NOTE:
(1) The aggregate value of the unexercised in-the-money options is based on the difference between the closing market price of the Shares on the Toronto Stock Exchange on June 30, 2025 being $9.22 and the exercise price of the options. The aggregate value includes unvested options that may never vest.
The following table sets forth details of the value vested or earned by the directors, other than a director who is also an NEO, for option-based awards, share based awards, and non-equity incentive plan compensation for the most recently completed fiscal year.
| Option-Based Awards – Value Vested During the Year ($)(1) | Share-Based Awards – Value Vested During the Year ($) | Non-Equity Incentive Plan Compensation – Value Vested During the Year ($) | |
|---|---|---|---|
| Surinder Kumar | - | - | - |
| Danial Faizullabhoy^{(2)} | 1,643 | - | - |
|---|---|---|---|
| James Blackley | 4,154 | - | - |
| Scott Edmonds | 1,753 | - | - |
| Rick Brace^{(2)} | 618 | - | - |
| David Rowat | - | - | - |
| Samuel Chernak | - | - | - |
NOTES:
(1) The aggregate value of option-based awards vested during the year is based on the difference between the closing market price of the Shares on the Toronto Stock Exchange on the date the options vested and the exercise price of the options.
(2) Mr. Faizullabhoy and Mr. Brace did not seek re-election at the FY2024 Annual General Meeting
DIRECTORS AND OFFICERS INSURANCE
Directors and officers are covered under Vecima's directors' and officers' insurance policies. The aggregate limit of liability under the policies is $20 million inclusive of defence costs. Vecima's bylaws also provide for the indemnification of Vecima's directors and officers from and against liability and costs in respect of any action or suit against them in connection with the execution of their duties of office, subject to certain limitations. Vecima has also agreed to indemnify and save individual directors and officers harmless of, from and against any claims made personally against them, under an indemnity agreement.
APPROVAL OF UNALLOCATED ENTITLEMENT UNDER THE STOCK OPTION PLAN AND PERFORMANCE SHARE UNIT PLAN ("PSU PLAN")
The Corporation's Stock Option Plan and PSU Plan are "evergreen" plans under which the number of Shares issuable upon the exercise of awards is based on a fixed percentage of the Corporation's Shares. In accordance, with Section 613 of the TSX Company Manual, all unallocated options, rights and other entitlements under the Stock Option Plan and PSU Plan must be approved by Shareholders every three years.
Shareholders are being asked to approve all unallocated entitlements under both the Stock Option Plan and PSU Plan to allow the Corporation to continue granting awards in accordance with its compensation strategy. If Shareholder approval is not obtained, the Corporation will not be permitted to make further grants involving unallocated entitlements under either plan until such approval is obtained.
RESOLUTION – APPROVING CONTINUANCE OF STOCK OPTION PLAN
At the Meeting, Shareholders shall be asked to consider and, if deemed advisable, approve an ordinary resolution to continue the Corporation's Stock Option Plan, and approve all unallocated options thereunder, until December 16, 2028, which is the date that is three years from the date of the Meeting (the "Stock Option Plan Continuance Resolution"). The Stock Option Plan Continuance Resolution, the full text of which is set out below, must be passed by a majority of the votes cast by Shareholders present in person or voting by proxy on the resolution at the Meeting:
WHEREAS:
- the Board has adopted a Stock Option Plan;
- pursuant to Section 613 of the TSX Company Manual, all unallocated options, rights or other entitlements under a security-based compensation arrangement which does not have a fixed number of maximum securities issuable must be approved every three years; and
- the Shareholders last approved the Stock Option Plan on December 12, 2022.
BE IT RESOLVED THAT:
- all unallocated options, rights and entitlements under the Stock Option Plan be and are hereby authorized and approved.
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the Corporation's ability to continue granting options under the Stock Option Plan until December 16, 2028 (or such date that is three years after the date of the Meeting at which Shareholder approval is being sought or any adjournment or postponement thereof) be and is hereby authorized and approved.
-
any one director or officer of the Corporation be and is hereby authorized and directed to perform all such acts, deeds and things and execute all such documents and other instruments as may be required to give effect to the intent of this resolution.
If Shareholder approval of the Stock Option Plan Continuance Resolution is obtained at the Meeting, the Corporation shall not be required to seek further approval of the grant of unallocated options under the Stock Option Plan until December 16, 2028. If approval of the Stock Option Plan Continuance Resolution is not obtained at the Meeting, options which have not been allocated as at December 12, 2025 shall no longer be available for granting and options that are cancelled, terminated or exercised after December 12, 2025 shall no longer be available for re-granting. Previously allocated options under the Stock Option Plan shall be unaffected by the approval or disapproval of the Stock Option Plan Continuance Resolution.
The Board unanimously recommends that the Shareholders vote for the Stock Option Plan Continuance Resolution. Unless such authority is withheld, the management representatives named in the Form of Proxy intend to vote for the Stock Option Plan Continuance Resolution.
RESOLUTION – APPROVING CONTINUANCE OF PSU PLAN
At the Meeting, Shareholders shall be asked to consider and, if deemed advisable, approve an ordinary resolution to continue the PSU Plan, and approve all unallocated performance share units ("PSUs") thereunder, until December 16, 2028, which is the date that is three years from the date of the Meeting (the "PSU Plan Continuance Resolution"). The PSU Plan Continuance Resolution, the full text of which is set out below, must be passed by a majority of the votes cast by Shareholders present in person or voting by proxy on the resolution at the Meeting:
WHEREAS:
- the Board has adopted a PSU Plan;
- pursuant to Section 613 of the TSX Company Manual, all unallocated options, rights or other entitlements under a security-based compensation arrangement which does not have a fixed number of maximum securities issuable must be approved every three years; and
- the Shareholders last approved the PSU Plan on December 12, 2022.
BE IT RESOLVED THAT:
- all unallocated PSUs, rights and entitlements under the PSU Plan be and are hereby authorized and approved.
- the Corporation's ability to continue granting PSUs under the PSU Plan until December 16, 2028 (or such date that is three years after the date of the Meeting at which Shareholder approval is being sought or any adjournment or postponement thereof) be and is hereby authorized and approved.
- any one director or officer of the Corporation be and is hereby authorized and directed to perform all such acts, deeds and things and execute all such documents and other instruments as may be required to give effect to the intent of this resolution.
If Shareholder approval of the PSU Plan Continuance Resolution is obtained at the Meeting, the Corporation shall not be required to seek further Shareholder approval of the grant of unallocated PSUs under the PSU Plan until December 16, 2028. If approval of the PSU Plan Continuance Resolution is not obtained at the Meeting, PSUs which have not been allocated as at December 12, 2025 shall no longer be available for grant and PSUs that are cancelled, terminated or exercised after December 12, 2025 shall no longer be available for re-granting. Previously allocated PSUs under the PSU Plan shall be unaffected by the approval or disapproval of the PSU Plan Continuance Resolution.
The Board unanimously recommends that the Shareholders vote for the PSU Plan Continuance Resolution. Unless such authority is withheld, the management representatives named in the Form of Proxy intend to vote for the PSU Plan Continuance Resolution.
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OTHER BUSINESS
Management of Vecima knows of no matters to come before the Meeting other than those referred to in the Notice of Meeting accompanying this Information Circular. However, if any other matters properly come before the Meeting, it is the intention of management's representatives named in the Form of Proxy accompanying this Information Circular to vote the same in accordance with their best judgment of such matters.
INFORMATION ON EXECUTIVE COMPENSATION
COMPENSATION DISCUSSION AND ANALYSIS
Compensation Governance
The Board has established a Corporate Governance and Compensation Committee ("CGCC"). The CGCC is comprised of three members, being Samuel Chernak (Chair), Scott Edmonds, and James Blackley. All the members of the CGCC are "independent" directors within the meaning of National Instrument 52-110 – Audit Committees.
The (i) direct experience of each CGCC member that is relevant to the performance of his responsibilities as a committee member, and (ii) skills and experience necessary for CGCC members to make decisions on the suitability of Vecima's compensation policies and practices are described below:
Samuel Chernak – Mr. Chernak brings 40 years of experience in the cable and telecom industry and most recently retired after almost 30 years of service with Comcast. Mr. Chernak has held a variety of senior executive roles, including leading engineering and operations for Comcast's cellular and digital voice businesses, leading Access Network technology development and capacity planning to drive the operator's high-speed internet and IP video products, and running transformational acquisitions and major business units. Prior to Comcast, Mr. Chernak held senior Product Management roles at Unitel in Toronto, Ontario and Impact Telecom. He started his career at Bell Labs, the then research and innovation unit of AT&T.
Scott Edmonds – Mr. Edmonds has over 30 years of professional experience serving in operational, strategic, and financial leadership roles in both large and small companies in Canada, Europe, and Asia. He recently retired as CFO at STEMCELL Technologies Inc. Mr. Edmonds previously served as the CEO or CFO in a diverse range of software and hardware technology companies, including publicly traded Photon Control Inc. and Webtech Wireless Inc. He has also served on a variety of public and private company boards of directors over the past 15 years and previously served on Vecima's Board from April 2015 to September 2017. As a Board member, Mr. Edmonds has acted as audit committee chair as well as governance and compensation committee chair.
James Blackley – Mr. Blackley served as Executive Vice President, Advisor to the CEO at Charter Communications until June 30, 2020. From 2012 to 2019 he held the Executive Vice President, Engineering and Information Technology role at Charter. During his tenure at Charter, Jim oversaw the IT and Advanced Engineering teams, working with Product and Network Management to design, certify and implement next generation services and technology solutions. Under his leadership, Charter moved to the forefront of introducing innovative video, internet and voice solutions, positioning the MSO as a leader in using advanced technology to deliver best-in-class products and services. Prior to 2012, Jim spent 16 years at Cablevision, ending his tenure there as Executive Vice President for Corporate Engineering and Technology. Besides joining Vecima as director, Mr. Blackley also serves as a director for Active Video Networks, Inc.
The responsibilities, powers, and operation of the CGCC are set forth in the committee's mandate, which is available on Vecima's website at www.vecima.com. The CGCC's mandate provides that it is responsible for:
- reviewing management's recommendations on Vecima's compensation policies such as salary ranges, retirement plans, annual incentive bonuses and long-term incentive plans, including equity-based compensation programs and recommending the same to the Board of Directors;
- reviewing and approving corporate goals and performance objectives relevant to the CEO of Vecima and evaluating performance of the CEO relative to these corporate goals and objectives;
- recommending to the Board the base salary, cash incentive bonus, equity-based incentive awards and other compensation for the CEO of Vecima based on the evaluation of the corporate goals and objectives relating to the CEO;
- setting the compensation of the CEO including plans and programs relating to cash compensation, incentive compensation, equity-based awards and other benefits and perquisites and for reviewing the overall compensation plans and philosophy for executive officers;
- recommending to the Board, on an annual basis, the annual retainer, incentive-based compensation plans, equity-based plans and other compensation for the directors of Vecima;
- administering any incentive-based compensation plan or equity-based plans; and
- reviewing executive compensation disclosure before Vecima publicly discloses such information.
NAMED EXECUTIVE OFFICERS ("NEOs")
The five NEOs who were the focus of the Compensation Discussion and Analysis for Fiscal 2025 are:
- Sumit Kumar, President and CEO
- Judson Schmid, Chief Financial Officer
- Clay McCreery, Chief Operating Officer
- Ryan Nicometo, Senior Vice-President and General Manager, Video & Broadband Solutions
- German laryczower, Senior Vice-President, Global Sales & Marketing
COMPENSATION PROGRAM OBJECTIVES
Vecima's compensation program for NEOs is designed to award and achieve the following:
- loyalty to Vecima;
- strong business performance;
- alignment of Vecima's interests with those of Vecima's Shareholders; and
- strong communication and administrative skills.
ELEMENTS OF COMPENSATION PROGRAM
The compensation of Vecima's NEOs consists of the following elements
- base salary;
- annual cash incentives;
- equity-based long-term incentives;
- contributions to a group registered retirement savings plan ("RRSP") or 401k plan;
- benefits and perquisites; and
- termination and change of control arrangements.
Base Salary
The CGCC believes that competitive base salaries are important in attracting and retaining quality executives and simple to communicate and administer. Base salaries are intended to remunerate NEOs for fulfilling the basic requirements of their position. Base salaries are based upon individual responsibility, expertise, market competitiveness, experience, and contractual commitments. The salary for the CEO is reviewed and recommended annually by the CGCC and approved annually by the
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Board. The salaries of the remaining NEOs are determined annually by the CEO, in consultation with the CGCC. For Fiscal 2025, the base salaries of the NEOs were adjusted between 4.1%. and 19.57%.
Annual Cash Incentives
Vecima provides the NEOs with annual cash incentives. The CGCC believes that annual incentives are important in attracting and retaining talented executives and motivating executive officers to deliver strong business performance. Annual cash incentives are intended to link a portion of the NEOs' compensation to Vecima's performance.
The annual cash incentive targets and eligible bonuses for the CEO are recommended by the CGCC and approved by the Board annually. The CEO determines the annual cash incentive targets and eligible bonuses for the other NEOs annually, in consultation with the CGCC.
The performance measures for the CEO that were used to determine the annual cash incentive for Fiscal 2025 and the rationale for utilizing those performance measures were:
| Performance Measures | Rationale | |
|---|---|---|
| 1. | Revenue | Maintain and grow revenue |
| 2. | Adjusted EBITDA after deferred development costs | Key indicator of ability to generate cash flow |
| 3. | Strategic | Focused on future company direction and growth |
| 4. | Operational | Tactical goals to grow profitability |
| 5. | Leadership | Focused on future company direction and growth |
| 6. | Mergers and Acquisitions | Growth |
Actual Fiscal 2025 performance against the established performance measures is summarized in the table below:
| CEO - Annual Cash Incentive | ||||
|---|---|---|---|---|
| Performance Target | Amount as % of Base Salary | % Bonus Calculated | ||
| 1. | Revenue | USD$245 - $304.53M | 0% - 18.0% | 0% |
| 2. | Adjusted EBITDA after deferred development costs and capex | $33.27 - $47.76M | 0% - 24.0% | 0% |
| 3. | Gross Profit Incentive Plan (GPIP) | $171.6 - $219.3M | Max 68.54% | 24.3 |
| 4. | Strategic, Operational, and Leadership | Subject to specific KPIs | 0% - 8.9% | 7.1% |
| 5. | Mergers and Acquisitions | As determined by the Board | 0% - 6.7% | 0% |
| 6. | Discretionary | 0.0% | ||
| TOTAL | 33.5% |
Fiscal 2025 cash incentives that could have been earned by the CEO were a percentage of base salary based on the five performance measures and percentage ranges shown above. The CEO was awarded a cash bonus based on achievement of performance measures equal to 33.5% of base salary that is $362,057.
Annual cash incentives for the CFO were based on Revenue, Adjusted EBITDA and the key performance indicators ("KPIs") associated with departmental performance. The CFO was awarded a cash bonus based on performance measures equal to 10.0% of a base salary that is $366,012. The other NEOs' annual cash incentives were based on Revenue and Gross Margin targets. Vecima made cash incentive payments totaling $1,001,440 to the other NEOs for Fiscal 2025.
The CGCC and the CEO, as applicable, can, subject to approval of the Board, exercise discretion to amend annual cash incentives absent attainment of performance goals, or to reduce or increase the size of any amount or payout. The CGCC and
the CEO as applicable, can, subject to approval of the Board, also exercise discretion to grant additional annual cash incentives to the NEOs based on such factors that the committee and the CEO, respectively, determines relevant. Cash incentives for the CEO and CFO are paid after the end of the fiscal year. For the other NEOs, certain payments are made quarterly and others annually, with final payments made after the end of the fiscal year.
Equity-based Long-term Incentives
The Corporation provides NEOs equity-based long-term incentive compensation through its Stock Option Plan and performance share unit plan, as amended December 12, 2022 (the "PSU Plan"). The CGCC believes that equity-based long-term incentives are important in attracting and retaining quality executives, motivating executive officers to deliver strong business performance, and aligning the interests of executives with those of the Shareholders. Previous grants may be taken into consideration when considering new grants. Details of the Stock Option Plan are described in this Information Circular under the heading "Securities Authorized for Issuance under Equity Compensation Plans."
Registered Retirement Savings Plan
Vecima provides the NEOs, on the same basis as other employees of Vecima, with contributions to a group RRSP or 401K as applicable. The CGCC believes that the group RRSP and 401k plans are important in attracting and retaining quality executives and is simple to communicate and administer.
Vecima contributes an amount equal to 3% of the NEO's base salary to the group RRSP. The NEOs can also contribute an additional 0.75% that the Corporation matches to the group RRSP. The NEO can also make additional voluntary contributions to the group RRSP, for total combined contributions up to the legislated government maximums. The group RRSP account is self-directed, with each participating NEO able to choose from among the investment options offered by the administrator of the group RRSP. NEOs are eligible to participate in the group RRSP from the date of hire. Employer contributions to the group RRSP are subject to 100% vesting after the first year of employment and immediate vesting thereafter.
For NEOs residing in the US, Vecima contributes a matching contribution equal to 50% of the first 6% of the NEOs' total compensation to a 401K plan, subject to the annual total compensation limits set by the IRS. The NEO can also make additional voluntary contributions to the 401K, for total combined contributions up to the legislated government maximums. NEOs are eligible to participate in the 401K from the date of their hire. Employer contributions to the 401K plan are subject to 100% vesting after the first year of employment and immediate vesting thereafter.
Benefits and Perquisites
The CGCC does not believe that benefits and perquisites should represent a significant portion of the compensation package for NEOs. Accordingly, no material benefits or perquisites are currently provided to the NEOs that are not available to other employees of Vecima. Benefits and perquisites presently extended to NEOs include health, long-term disability, dental and group life insurance.
Termination and Change of Control Arrangements
The CGCC believes that termination and change of control benefits may be necessary to attract and retain quality executives. Termination benefits are appropriate, particularly with respect to a termination without cause since in that scenario, both Vecima and the NEOs have mutually agreed upon termination packages that are in place prior to any termination event that provides the flexibility to make changes in executive management if such change is in Vecima's best interests. Termination and change of control benefits were negotiated and set about comparable benefits granted to executives with similar positions in other similar companies, the experience level of the individual, the complexity of the position and other relevant market factors. For more information on severance and change in control arrangements for the NEOs, see "Employment Agreements and Termination and Change of Control Benefits" below.
Compensation Consultant
Vecima has not retained a compensation consultant or advisor to assist in determining compensation for any directors or executive officers at any time since Vecima's most recently completed fiscal year, nor has it paid any fees to such a compensation consultant or advisor during the two most recently completed fiscal years of Vecima.
Benchmarking
No formal benchmarking was used in determining any element of the compensation of the NEOs. Vecima periodically undertakes informal benchmarking against other North American small cap technology companies.
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Risks Associated with Vecima's Compensation Policies and Practices
The CGCC is responsible for overseeing, and has periodically considered, risks associated with Vecima's compensation policies and practices. The practices Vecima uses to identify and mitigate compensation policies and practices that could encourage an NEO or individuals at a principal business unit or division to take inappropriate risks or excessive risks include regular monitoring of the business and requiring approval by the Board of all major corporate decisions. Vecima has not identified any risks arising from Vecima's compensation policies and practices that are reasonably likely to have a material adverse effect on Vecima.
Recovery of Compensation
Vecima has not developed a policy regarding the adjustment or recovery of awards, earnings, payments, or payables if the performance goal or similar condition on which they are based is restated or adjusted to reduce the award, earnings, payments, or payables.
Financial Instruments
Vecima has adopted a policy to prohibit NEOs and directors from purchasing financial instruments that are designed to hedge or offset any decrease in the market value of the Corporation's equity securities that are held, directly or indirectly, by the NEO or director.
Significant Changes to Compensation Policies and Practices in Fiscal 2025
Except as described in this Information Circular, there were no material actions, decisions or policies that were made after June 30, 2025, the end of Vecima's most recently completed fiscal year, that could affect a person's understanding of the NEOs' compensation for the most recently completed financial year. Vecima is not planning to make any significant changes to its compensation policies and practices in Fiscal 2026.
EMPLOYMENT AGREEMENTS AND TERMINATION AND CHANGE OF CONTROL BENEFITS
Sumit Kumar entered a renewed employment contract with Vecima effective August 1, 2018 for an indefinite term. Vecima may terminate Mr. Kumar's employment without cause either by providing him with 24 months' working notice, or by giving him immediate notice of termination with payment of 24 months' salary, in the form of salary continuance (subject to a duty to mitigate) or a lump sum at the Corporation's election, and an amount equal to double the amount of his last aggregate annual bonus. The agreement also provides for non-competition and non-solicitation covenants in Vecima's favour for a period of 18 months following the termination of employment. In the event of a change of control of Vecima, Mr. Kumar may treat the event as a notice of termination without cause. For the purposes of Mr. Kumar's contract, a "Change of Control" means a change in ownership representing 50% or more of the equity ownership of Vecima to a new party except for changes in ownership resulting from new shares offered on a recognized stock exchange and except for changes in ownership resulting from a transaction that takes Vecima private where the current majority shareholder retains ownership and control. If Mr. Kumar were involuntarily terminated by Vecima without cause or resigns with good reason after a Change of Control, his cash payment would be $966,629 upon termination occurring on June 30, 2025. Mr. Kumar is also subject to confidentiality and non-disparagement obligations following termination.
Judson Schmid has an employment agreement with Vecima that allows the Corporation to terminate his employment without cause at any time by providing one months' working notice (subject to a duty to mitigate) or payment in lieu for each year of service up to a maximum of six months. If Mr. Schmid were involuntarily terminated by Vecima without cause, his cash payment would be $176,165 upon termination occurring on June 30, 2025. Mr. Schmid is subject to a six month non-compete and non-solicitation period following termination. Mr. Schmid is also subject to confidentiality and non-disparagement obligations following termination. The Corporation appointed Judson Schmid as its Chief Financial Officer on September 16, 2024.
Clay McCreery has an employment agreement with the Corporation, through its subsidiary, that allows the Corporation to terminate his employment without cause at any time by providing salary continuation for a period of eight months; provided that if the termination without cause is due to a Change of Control Event, Mr. McCreery is entitled to salary continuation for twelve months and a lump-sum payment in the amount of the incentive compensation paid to him for the immediately preceding two fiscal quarters. For the purposes of Mr. McCreery's agreement a "Change of Control Event" is defined therein as the entry by Vecima into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a Change of Control and "Change of Control" means when any person or corporate entity directly becomes the owner of more than 50% of the voting shares of Vecima. If Mr. McCreery were involuntarily terminated by Vecima without cause, his cash payment would be $351,1889 upon termination occurring on June 30, 2025. If Mr. McCreery were involuntarily terminated by Vecima without cause due to a Change in Control Event, his cash payment would be $748,269 upon termination occurring on June 30, 2025. Payment of severance compensation is contingent on Mr. McCreery's execution of an agreement
releasing claims against the Corporation and his compliance with the terms of his employment agreement, including a two year non-compete and non-solicitation period following termination. Mr. McCreery is also subject to confidentiality and non-disparagement obligations following termination.
Ryan Nicometo has an employment agreement with the Corporation, through its subsidiary, that allows the Corporation to terminate his employment without cause at any time by providing salary continuation for a period of six months. If Mr. Nicometo were involuntarily terminated by Vecima without cause, his cash payment would be $217,213 upon termination occurring on June 30, 2025. Payment of severance compensation is contingent on Mr. Nicometo's execution of an agreement releasing claims against the Corporation and his compliance with the terms of his employment agreement, including a one year non-compete and non-solicitation period following termination. Mr. Nicometo is also subject to confidentiality and non-disparagement obligations following termination.
German laryczower has an employment agreement with the Corporation, through its subsidiary, that allows the Corporation to terminate his employment without cause at any time without a severance pay or any other form of compensation beyond that which earned through his separation date. His employment agreement includes a two-year non-compete and non-solicitation period following termination.
In addition to the foregoing, Vecima's Stock Option Plan provides that immediately after the occurrence of a "Change of Control Event", all-outstanding options that have not vested shall immediately vest. A "Change of Control Event" under the Stock Option Plan means the entry by Vecima into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a change of control (any person directly becoming the owner of more than 50% of the voting shares of Vecima), a formal bid the completion of which would result in a change of control, and the determination by the Board that a change of control has occurred. If a "Change of Control Event" occurred on June 30, 2025, the NEOs would receive the following benefits pursuant to options granted to them under the Stock Option Plan.
| Name | Benefit(1) ($) |
|---|---|
| Sumit Kumar | - |
| Judson Schmid | - |
| Clay McCreery | - |
| Ryan Nicometo | - |
| German laryczower | - |
(1) Aggregate amount based on the difference between the closing market price of the Shares on the Toronto Stock Exchange on June 30, 2025, being $9.22, and the exercise price of the options for which vesting is accelerated because of a "Change of Control Event".
In addition to the foregoing, the PSU Plan provides that the effect of a Change of Control Event on performance share units ("PSUs") granted to a participant shall be solely determined pursuant to the terms of the participant's respective PSU Agreement. Thus, in granting PSUs the Board has discretion to determine whether and on what terms the PSUs granted will be subject to vesting upon a Change of Control. A "Change of Control Event" under the PSU Plan means the entry by the Corporation into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a change of control (any person directly becoming the owner of more than 50% of the voting Shares). If a Change of Control Event occurred on June 30, 2025, the NEOs would receive the following benefits pursuant to the PSUs granted to them under the PSU Plan.
NOTE:
| Name | Benefit(1) ($) |
|---|---|
| Sumit Kumar | - |
| Judson Schmid | - |
| Clay McCreery | - |
| Ryan Nicometo | - |
| German laryczower | - |
NOTE:
(1) Except as described above, there are no contracts, agreements, plans or arrangements that provide for payments to an NEO at, following or in connection with any termination (whether voluntary, involuntary, or constructive), resignation, retirement, a change in control of the Corporation or its subsidiaries or a change in an NEO's responsibilities (excluding perquisites and other personal benefits if the aggregate of this compensation is less than $50,000). Under the PSU awards granted to the NEOs, their PSUs vest if Vecima's closing stock price is over a certain minimum dollar price specified in each PSU award for at least 20 consecutive trading days. None of the PSUs granted to NEOs would have vested under their specified vesting terms if a Change of Control had occurred on June 30, 2025.
PERFORMANCE GRAPH
The following graph compares the cumulative total return, assuming the reinvestment of dividends and distributions, of Vecima's Shares with the cumulative total return of the S&P/TSX Composite Index and the S&P/TSX Small Cap Index for the period from June 30, 2020 to June 30, 2025. The calculations assume an initial investment of $100. On June 30, 2025, Vecima's Shares closed at $9.22 on the Toronto Stock Exchange.

Comparison of Total Shareholder Return
| —Vecima Networks Inc. | $100.00 | $155.75 | $154.16 | $168.67 | $201.02 | $88.88 |
|---|---|---|---|---|---|---|
| —S&P/TSX Composite Index | $100.00 | $133.85 | $128.67 | $142.08 | $159.31 | $201.32 |
| —S&P/TSX Smallcap Index | $100.00 | $157.72 | $135.93 | $143.19 | $163.85 | $201.69 |
During the five fiscal years completed between June 30, 2020 and June 30, 2025, the cumulative total shareholder return of both S&P/TSX Indexes compares with Vecima's total shareholder return and executive compensation as follows:
The trend shown by the above performance graphs shows:
- 2021: a significant increase in total shareholders' return of Vecima at a time when stock market indices were improving.
- 2022: consistent performance in total shareholders' return of Vecima at a time when stock market indices were declining.
- 2023: a moderate increase in total shareholders' return of Vecima at a time when stock market indices were improving.
- 2024: a significant increase in total shareholders' return of Vecima at a time when stock market indices were improving.
- 2025: a significant decrease in total shareholders' return of Vecima at a time when stock market indices were improving.
The trend in executive compensation over the same period shows:
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2021: an average of 4% increase to base salary in Fiscal 2021 for the CEO and an average of 3% to base salary in Fiscal 2021 for the CFO. There was an average increase of 4.44% to the base salaries of the remaining NEOs. The 2021 bonus for the CEO was 6.88%; for the CFO it was 5.78%; the remaining NEOs received cash incentives based on successfully meeting revenue targets;
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2022: an average of 6.86% increase to base salary in Fiscal 2022 for the CEO and an average of 5.78% to base salary in Fiscal 2022 for the CFO. There was an average increase of 4.4% to the base salaries of the remaining NEOs. The 2022 bonus for the CEO was 78.3%; for the CFO it was 38.5%; the remaining NEOs received cash incentives based on successfully meeting revenue targets;
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2023: an average of 9.98% increase to base salary in Fiscal 2023 for the CEO and an average of 9.84% to base salary in Fiscal 2023 for the CFO. There was an average increase of 5.3% to the base salaries of the remaining NEOs. The 2023 bonus for the CEO was 71.3%; for the CFO it was 26.4%; the remaining NEOs received cash incentives based on successfully meeting revenue targets;
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2024: an average of 0% increase to base salary in Fiscal 2024 for the CEO and an average of 4.98% to base salary in Fiscal 2024 for the CFO. There was an average increase of 1.63% to the base salaries of the remaining NEOs. The 2024 bonus for the CEO was 57.46%; for the CFO it was 17.1%; the remaining NEOs received cash incentives based on successfully meeting revenue or gross profit targets; and
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2025: an average of 4.5% increase to base salary in Fiscal 2025 for the CEO and an average of 11.5% to base salary in Fiscal 2025 for the CFO. There was an average increase of 9.3% to the base salaries of the remaining NEOs. The 2025 bonus for the CEO was 33.5%; for the CFO it was 10%; the remaining NEOs received cash incentives based on successfully meeting revenue or gross profit targets;
Vecima has not included market price targets of the common shares as a component of its annual cash contributions.
SUMMARY COMPENSATION
Summary Table
The following table sets forth details of all compensation paid during the fiscal years ended June 30, 2025, June 30, 2024, and June 30, 2023, in respect of the individuals who were the CEO, the CFO, and the other three most highly compensated officers or executives on June 30, 2025.
| Non-Equity Incentive Plan Compensation ($) | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Name and Principal Position | Year | Salary (CDN$) | Share-Based Awards ($)2 | Option-Based Awards ($)1 | Annual Incentive Plans3 | Long-Term Incentive Plans | Pension Value ($) | All Other Compensation ($)4 | Total Compensation ($) |
| SUMIT KUMAR5 | 2025 | 365,365 | 2,750,150 | - | 121,257 | - | - | 21,140 | 3,257,912 |
| Chief Executive Officer | 2024 | 368,523 | - | - | 196,767 | - | - | 19,188 | 584,478 |
| 2023 | 357,647 | 1,126,127 | - | 244,196 | - | - | 18,458 | 1,746,428 | |
| JUDSON SCHMID Chief Financial Officer67 | 2025 | 347,869 | 95,094 | - | 36,506 | - | - | 41,450 | 520,919 |
| DALE BOOTH Chief Financial Officer7 | 2025 | 84,457 | - | - | - | - | - | 3,437 | 87,894 |
| 2024 | 215,394 | - | - | 36,137 | - | - | 11,277 | 262,808 | |
| 2023 | 200,487 | 157,496 | - | 53,013 | - | - | 11,377 | 422,373 | |
| CLAY MCCREERY | 2025 | 521,001 | - | - | 445,983 | - | - | 42,532 | 1,009,516 |
| 2024 | 432,278 | - | - | 456,806 | - | - | 35,719 | 924,803 |
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| Chief Operating Officer^{(6)} | 2023 | 409,305 | 1,836,073 | - | 421,796 | - | - | 44,577 | 2,711,751 |
|---|---|---|---|---|---|---|---|---|---|
| RYAN NICOMETO | 2025 | 438,726 | - | - | 274,028 | - | - | 40,425 | 753,179 |
| SVP & GM, VBS^{(6)} | 2024 | 406,341 | 262,675 | - | 323,755 | - | - | 13,747 | 1,006,518 |
| 2023 | 353,509 | 136,629 | - | 253,944 | - | - | 11,449 | 755,531 | |
| GERMAN IARYCZOWER | 2025 | 428,628 | - | - | 330,620 | - | - | 48,184 | 807,432 |
| SVP, Global Sales & Marketing^{(6)(8)} | 2024 | 384,570 | 230,633 | - | 342,446 | - | - | 47,766 | 1,005,415 |
NOTES:
(1) This represents the fair value of options granted to each NEO under the Stock Option Plan during Fiscal 2025. There were no options-based awards granted to NEOs under any other equity plan. The fair value of each option is estimated as at the date of grant using the most widely accepted option pricing model, Black-Scholes.
(2) This represents the fair value of PSUs granted to each NEO under the PSU Plan during Fiscal 2025. There were no share-based awards granted to NEOs under any other equity plan. The fair value of each PSU is estimated as at the date of grant using the Monte Carlo simulation approach. PSUs granted to Sumit Kumar during Fiscal 2025 vest if Vecima's closing stock price is over certain minimum dollar prices ranging from $27.00 to $32.00 for at least 20 consecutive trading days.
(3) Amounts shown in this column include incentives earned during the year that were paid after fiscal year end.
(4) Amounts shown in this column include health benefit pay, contributions to RRSP, DPSP, 401k and life insurance premiums.
(5) Sumit Kumar is an NEO who is also a director. He did not receive any compensation on account of his position as a director in Fiscal 2025
(6) The amounts paid to these NEOs were paid in U.S. currency. For purposes of this Information Circular these amounts have been converted to Canadian currency. The conversion rates used were based on the prevailing exchange rate on the date of the relevant payment and range from 1.354445 – 1.439938.
(7) Judson Schmid was appointed as Chief Financial Officer on September 16, 2024. Dale Booth retired as Chief Financial Officer on September 16, 2024. Mr. Schmid's total compensation since being appointed as Chief Financial Officer is $442,459.
(8) Mr. Iaryczower commenced employment with Vecima on July 1, 2023 as its Senior Vice President, Global Sales & Marketing.
The NEOs have entered into employment agreements with Vecima. The terms of those employment agreements are discussed under the heading "Information on Executive Compensation - Employment Agreements and Termination and Change of Control Benefits".
Option-based Awards
The following table sets forth details of all the option-based awards outstanding for the NEOs at the end of the most recently completed fiscal year, including the option-based awards granted to the NEOs in prior years.
| Option-based Awards | ||||
|---|---|---|---|---|
| Name | Number of Securities Underlying Unexercised Options (#) | Option Exercise Price ($) | Option Expiration Date | Value of Unexercised In-The-Money Options ($)^{(1)} |
| Sumit Kumar | - | - | - | - |
| Judson Schmid^{(2)} | - | - | - | - |
| Clay McCreery | - | - | - | - |
| Ryan Nicometo | - | - | - | - |
| German Iaryczower | - | - | - | - |
NOTES:
(1) The aggregate value of unexercised in-the-money options is based on the difference between the closing market price of the Shares on the Toronto Stock Exchange on June 30, 2025, being $9.22 and the exercise price of the options. The aggregate value includes unvested options that may never vest.
(2) Judson Schmid was appointed as Chief Financial Officer on September 16, 2024.
The following sets forth the total number of options granted in each of the past three fiscal years under the Stock Option Plan.
| Period | Options Granted Burn Rate (1) | Weighted Average Shares Outstanding |
|---|---|---|
| 2025 | 8,000 (0.03%) | 24,313,618 |
| 2024 | 9,000 (0.04%) | 24,307,418 |
| 2023 | 13,000 (0.05%) | 23,712,384 |
NOTE:
(1) The burn rate for a given year is calculated by dividing the number of options granted during the year by the weighted average number of the Shares outstanding during the year.
Share-Based Awards
The following table sets forth details of all share-based awards granted to the NEOs at the end of the most recently completed fiscal year, including the share-based awards granted to the NEOs in prior years.
| Name | Number of shares or units of shares that have not vested (#) | Market or payout value of share-based awards that have not vested ($) (1)(2) | Market or payout value of vested share-based awards not paid out or distributed ($) |
|---|---|---|---|
| Sumit Kumar | 245,000 | 2,258,900 | - |
| Judson Schmid(3) | 10,566 | 97,419 | - |
| Clay McCreery | 110,500 | 1,018,810 | - |
| Ryan Nicometo | 32,917 | 303,495 | - |
| German laryczower | 23,500 | 216,670 | - |
NOTES:
(1) Share-based awards to NEOs are issued under the Corporation's PSU Plan. The Board has discretion in setting the terms of vesting for any PSU award. The vesting of each PSU granted to the NEOs is based on Vecima's closing stock price being higher than a certain minimum dollar price specified in each PSU award for at least 20 consecutive trading days. The PSUs granted to NEOs expire within five years if the vesting terms have not been achieved during such period. The PSUs shown in this table are based on multiple awards granted to each NEO on different dates and thus have different expiration dates. The earliest expiration date for any of the outstanding PSUs is June 1, 2026.
(2) The aggregate value of unvested PSUs is based on the closing market price of the Shares on the Toronto Stock Exchange on June 30, 2025 being $9.22 and assumes the vesting triggers for each PSU award had been achieved as of June 30, 2025. The aggregate value may never be realized for any PSUs that do not vest before their expiration date.
(3) Judson Schmid was appointed as Chief Financial Officer on September 16, 2024.
The following sets forth the total number of PSUs granted in each of the past three fiscal years.
| Period | PSUs Granted (Burn Rate)(1) | Weighted Average Shares Outstanding |
|---|---|---|
| 2025 | 205,566(0.85%) | 24,313,618 |
| 2024 | 138,559 (0.57%) | 24,307,418 |
| 2023 | 373,600 (1.58%) | 23,712,418 |
NOTE:
(1) The burn rate for a given year is calculated by dividing the number of PSUs granted during the year by the weighted average number of the Shares outstanding during the year.
The following table sets forth details of the value of vested or earned for option-based awards, share-based awards, and non-equity incentive plan compensation by NEOs for the most recently completed fiscal year.
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| Name | Option-Based Awards – Value Vested During the Year(1) ($) | Share-Based Awards – Value Vested During the Year ($) | Non-equity Incentive Plan Compensation – Value Earned During the Year ($) |
|---|---|---|---|
| Sumit Kumar | - | - | 121,257 |
| Judson Schmid (2) | - | - | 36,506 |
| Dale Booth (2) | - | - | - |
| Clay McCreery | - | - | 445,983 |
| Ryan Nicometo | - | - | 274,028 |
| German laryczower | - | - | 330,620 |
NOTES:
(1) The aggregate value of the option-based awards vested during the fiscal year is based on the difference between the closing market price of the Shares on the Toronto Stock Exchange on the date the options vested and the exercise price of the options.
(2) Judson Schmid was appointed as Chief Financial Officer on September 16, 2024. Dale Booth retired as Chief Financial Officer on September 16, 2024.
Details of the Stock Option Plan and PSU Plan are described in this Information Circular under the headings “Stock Option Plan” and “Performance Share Unit Plan”, respectively.
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
The following table sets out as of June 30, 2025, Vecima’s most recently completed fiscal year, information with respect to compensation plans under which equity securities of Vecima are authorized for issuance:
| Equity compensation plans approved by security holders | Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights (a) | Weighted-Average Exercise Price of Outstanding Options, Warrants and Rights (b) | Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities in Column (a)) (c) |
|---|---|---|---|
| Shares issuable pursuant to Vecima’s Stock Option Plan | 32,000 | 14.76 | 940,545(3) |
| Shares issuable pursuant to Vecima’s PSU Plan | 543,657 | 27.75(2) | 915,160(4) |
| Total | 575,657(1) | 27.03 | 1,855,705 |
NOTES:
(1) Represents 2.37% of Vecima’s outstanding share capital as at June 30, 2025.
(2) This amount represents the weighted average target price of unvested PSUs.
(3) Represents 3.87% of Vecima’s outstanding share capital as at June 30, 2025.
(4) Represents 3.76% of Vecima’s outstanding share capital as at June 30, 2025.
STOCK OPTION PLAN
The following is a summary of the material terms of the Stock Option Plan. The following does not purport to be a complete description of the Stock Option Plan. The Stock Option Plan was originally adopted on September 15, 2005 and was amended November 12, 2008, December 7, 2011, November 27, 2017, May 25, 2020 and December 12, 2022. The Corporation has established the Stock Option Plan pursuant to which options to purchase Shares can be granted to eligible participants to:
- align the interests of the Corporation and those individuals who share primary responsibility for the management, growth, and protection of the business of the Corporation;
- recognize the contributions made by certain individuals to the Corporation’s growth and development;
- furnish an incentive to eligible participants to continue providing their services to the Corporation and its affiliates; and
- provide a means through which the Corporation and its affiliates may attract qualified persons to engage as consultants, officers, directors, and employees.
Administration
The Stock Option Plan is administered by the Board, which includes any committee of the Board authorized to act with respect to the Stock Option Plan.
Number of Shares and exercise price
The maximum number of Shares that may be issuable from time to time under the Stock Option Plan is equal to 4% of outstanding Shares. Under the Stock Option Plan, the maximum aggregate number of Shares which may, at any time, be:
- Reserved for issuance pursuant to options granted to Insiders under the Stock Option Plan and any other share compensation arrangement shall be 10% of the outstanding Shares;
- Issued to Insiders under the Stock Option Plan and any other share compensation arrangement within a one-year period shall be 10% of the outstanding Shares;
- Issued to any one Insider (and such Insider's associates) under the Stock Option Plan and any other share compensation arrangement within a one-year period shall be 5% of the outstanding Shares;
- Reserved for issuance to any one person pursuant to options granted under the Stock Option Plan and under any other share compensation arrangement shall be 5% of the outstanding Shares as at the date of grant of the options; and
- Reserved under the Stock Option Plan together with any other share compensation arrangement shall be 10% of the outstanding Shares.
Eligibility
Options may be granted hereunder to Eligible Persons from time to time by the Board. Eligibility to participate shall not confer upon any Eligible Person any right to be granted options pursuant to the Stock Option Plan. The extent to which any Eligible Person shall be entitled to be granted options pursuant to the Stock Option Plan shall be determined in the sole and absolute discretion of the Board. "Eligible Persons" means any director, officer, employee or consultant of the Corporation or any Affiliate (as defined therein) of the Corporation or Permitted Associate (as defined therein) of such person.
Vesting
Unless otherwise specified by the Board at the time of granting an option, 25% of the Shares issuable under an option vest on the first anniversary of the date of grant. Additional rights to purchase equal to one-twelfth of the remaining 75% of the number of Shares issuable under an option will vest and become exercisable quarterly for each of the next 12 quarters.
Term of Options
The term of options is determined by the Board but may not exceed 10 years from the date of grant.
Exercise Price of Options
The exercise price shall be determined by the Board on the date of grant, but shall not be less than the market price of the Shares at the date of grant, calculated as the closing price of the Shares on the Toronto Stock Exchange ("TSX") on the last trading day immediately preceding the date of grant.
Termination of Option Due to Change in Employment
Treatment of Options on Termination of Employment – Unless the Board determines otherwise, if a director, officer, employee or consultant of the Corporation or any affiliate, or a permitted associate of such a person to whom an option has been granted, or his or her legal personal representative as the context requires (a "Participant") has their employment or position is terminated for any reason other than for cause, death, disability, or retirement, any option held by such Participant shall terminate, except that such option may be exercised for the lesser of 90 days or the balance of such option's term.
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Treatment of Options on Termination for Cause – Unless the Board determines otherwise, if a Participant's employment or position is terminated for cause, any option held by such Participant shall thereupon terminate.
Treatment of Options on death, disability, or retirement – Unless the Board determines otherwise, if a Participant's employment is terminated by reason of death, disability, or retirement, any option held by such Participant may thereafter be exercised for a period of 365 days (or such other period as the Board may specify) from the event or until expiration of the option, whatever period is the shorter.
Transferability
Options are not transferable or assignable by the Participant other than by will or the laws of descent and distribution and are exercisable during the lifetime of a Participant only by the Participant and after death only by the Participant's personal representative, heirs, or administrators.
Effect of mergers, amalgamations, arrangements, and similar transactions
Treatment of options on Change of Control (as defined below) - Immediately after the occurrence of a Change of Control Event, all outstanding options that have not vested immediately vest and become exercisable in full. A "Change of Control Event" is defined in the Stock Option Plan as:
- the entry by the Corporation into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a "Change of Control";
- a "formal bid" (as defined in the Securities Act (Ontario)), the completion of which would result in a "Change of Control"; and
- the determination by the Board that a "Change of Control" has occurred, other than pursuant to subparagraph (1) or (2) above.
For the Stock Option Plan, a "Change of Control" means when any person directly becomes the owner of more than 50% of the voting Shares.
Financial Assistance
There is no financial assistance provided by the Corporation to exercise options granted under the Stock Option Plan. No Shares may be issued until full payment has been made and a Participant has none of the rights of a Shareholder in respect of the Shares subject to an option until such Shares have been taken up, paid for in full and issued to him or her.
Cash Payout
In lieu of exercising an option by delivery of the exercise notice along with payment of the exercise price, the Board may elect, with the written consent of the affected Participant, that the option to be exercised by such Participant instead be cancelled and that such Participant receive, in lieu of the Shares issuable upon such exercise, a cash amount equal to the excess of the fair market value per common share that may be purchased under the option being exercised over the corresponding exercise price multiplied by the total number of Shares issuable for such option being exercised at such exercise price, less applicable withholdings.
Blackout Period
If an option expires within a self-imposed trading blackout period adopted by the Corporation preventing executive officers, directors, and employees from trading Shares or exercising options, the expiry date shall be the date that is 10 business days after the expiry of the blackout period.
Amending Stock Option Plan
Amendments Requiring Shareholder Approval – Shareholder approval to amend the Stock Option Plan or an outstanding option shall be required in circumstances where an amendment to the Stock Option Plan or an outstanding option would:
- Reduce the exercise price of an option held by an Insider;
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- Extend the term of an option held by an Insider beyond the original expiration date (subject to such date being automatically extended as the result of the expiration date falling within a blackout period); or
- Increase the fixed maximum percentage of Shares that may be issuable pursuant to the Stock Option Plan.
Amendments Not Requiring Shareholder Approval – the Board has the right to amend the Stock Option Plan or any outstanding option without Shareholder approval to make any of the following changes:
- Amending the time or times that the Shares subject to each option shall become purchasable by a Participant, including accelerating the vesting terms, if any, applicable to an option or to amend the vesting provisions of the Stock Option Plan;
- Amending the process by which a Participant who wishes to exercise his or her option can do so, including the required form of payment for the Shares being purchased, the form of exercise notice and the place where such payments and notices must be delivered;
- Reducing the exercise price or extending the term of an option, other than an option held by an Insider;
- Amending the terms of the Stock Option Plan relating to the effect of termination, cessation or death, of a Participant on the right to exercise options (including options held by an Insider);
- Making any amendments of a typographical, grammatical or clerical nature; and
- Making any amendments necessary to bring the Stock Option Plan into compliance with applicable securities and corporate laws and the rules and policies of the TSX.
Shareholder Approval of Stock Option Plan
In accordance with the rules of the TSX, the continuance of the Stock Option Plan must be approved by Shareholders at least every three years. The Stock Option Plan was last approved by Shareholders on December 12, 2022.
PERFORMANCE SHARE UNIT PLAN
The PSU Plan was originally adopted on May 28, 2020 and amended December 12, 2022. The Corporation has established a PSU Plan pursuant to which PSUs can be granted to eligible participants to:
- align the interests of the Corporation and those individuals who share primary responsibility for the management, growth, and protection of the business of the Corporation;
- recognize the contributions made by certain individuals to the Corporation's growth and development;
- furnish an incentive to eligible participants to continue providing their services to the Corporation and its affiliates; and
- provide a means through which the Corporation and its affiliates may attract qualified persons to engage as director, officer or employee or affiliate of the Corporation.
Administration
The PSU Plan is administered by the Board, which includes any committee of the Board authorized to act with respect to such plan. The PSU Plan shall be approved by the Board, and the Board shall, where consistent with the general purpose and intent of the PSU Plan and subject to the specific provisions of the PSU Plan:
- Grant PSUs;
- Determine the Eligible Persons to whom PSUs shall be granted and the number of PSUs to be awarded;
- Determine the time or times at which PSUs shall be granted and shall become capable of settlement;
- Determine the terms and provisions of the PSUs, including the performance vesting conditions;
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-
Interpret and construe the PSU Plan and determine all questions arising out of the PSU Plan and any PSU and make all other determinations necessary or advisable for the administration of the PSU Plan;
-
Establish, adopt, amend, and rescind guidelines, policies, rules, and regulations for carrying out the purposes, provisions, and administration of the PSU Plan;
-
Determine if the Shares that are subject to a PSU will be subject to any restrictions upon the settlement of such PSU; and
-
Prescribe the form of documents relating to the grant, settlement, and other terms of a PSU.
Number of Shares
The maximum number of Shares that may be issuable from time to time under the PSU Plan is equal to 6% of outstanding Shares. Under the PSU Plan, the maximum aggregate number of Shares which may, at any time, be:
-
Reserved for issuance pursuant to PSUs granted to Insiders under the PSU Plan and any other share compensation arrangements shall be 10% of the outstanding Shares;
-
Issued to Insiders under the PSU Plan and under any other share compensation arrangements within a one-year period shall be 10% of the outstanding Shares;
-
Issued to any one Insider (and such Insider's associates) under the PSU Plan and any other share compensation arrangements within a one-year period shall be 5% of the outstanding Shares;
-
Reserved for issuance to any one person pursuant to PSUs granted under the PSU Plan and under any other share compensation arrangements shall be 5% of the outstanding Shares as at the date of grant of the PSUs; and
-
Reserved under the PSU Plan together with any other share compensation arrangements shall be 10% of the outstanding Shares.
Eligibility
PSUs may be granted hereunder to Eligible Persons from time to time by the Board. Eligibility to participate shall not confer upon any Eligible Person any right to be granted PSUs pursuant to the PSU Plan. The extent to which any Eligible Person shall be entitled to be granted PSUs pursuant to the PSU Plan shall be determined in the sole and absolute discretion of the Board. The Board may from time-to-time grant to an Eligible Person PSUs. A participant may hold more than one award of PSUs at any time. Subject to, and except as herein and as otherwise specifically provided for in this PSU Plan, the number of Shares subject to each award of PSUs, the expiration date and the vesting conditions applicable to the PSUs and other terms and conditions relating to each such award of PSUs shall be determined by the Board.
Vesting
PSUs awarded pursuant to the PSU Plan shall vest pursuant to the agreement between the Corporation and a Participant setting out the terms of the PSU granted to the Participant ("PSU Agreement").
Term of PSUs
With the exception of the resolution passed by the Board with respect to a PSU, the period during which a PSU may vest and become capable of settlement, in whole or in part, shall be such period as the Board may specify but shall not exceed five years from the date of grant. PSUs which do not vest and become capable of settlement prior to the date of expiry shall be forfeited for no consideration.
Withholding Tax
The Corporation shall, at its sole discretion issue to the participant the number of Shares that, based on the market price on the vesting date, have an aggregate value equal to after-tax value of the vested PSUs while the Corporation retains, in Shares, the difference in aggregate value between the before-tax value of the vested PSUs and after-tax value of the vested PSUs, (the "Retained Shares"). The Corporation shall then pay the respective withholding taxes in cash to the relevant American or Canadian tax agencies, as applicable, and the Corporation shall sell the Retained Shares as it sees fit, and in its sole discretion.
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Termination of PSU Due to Change in Employment
Except as expressly permitted by the Board, if a participant's employment or position as a director or officer of the Corporation is terminated for any reason, any PSU held by such participant shall thereupon terminate and become null, void and of no effect as of the last day of active employment of the participant with the Corporation or an affiliate (the "Cessation Date"). This applies whether the participant received compensation in respect of dismissal or was entitled to a period of notice of termination, which would otherwise have permitted a greater portion of the PSUs to vest with the participant. Except as expressly permitted by the Board, all PSUs will cease to vest as at the Cessation Date. Participants will not be entitled to any compensation in respect of any part of the PSU which was not vested or which may not become capable of settlement.
Dividends
PSUs granted shall not be eligible for dividends.
Transferability
PSUs are not transferable or assignable by the participant other than by will or the laws of descent and distribution, and are exercisable during the lifetime of a participant only by the participant and after death only by the participant's personal representative, heirs, or administrators.
Effect of Mergers, Amalgamations, Arrangements and Similar Transactions
Change of Control Events and the effect on PSUs granted to participant shall be solely determined pursuant to the terms of the participant's respective PSU Agreement. For the purposes of the PSU Plan, "Change of Control" means when any person or corporate entity directly becomes the owner of more than 50% of the voting Shares and "Change of Control Event" means the entry by the Corporation into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a Change of Control.
Financial Assistance
The Corporation shall pay all costs associated with the administration of the PSU Plan, but shall not be responsible for any costs incurred by a participant, including but not limited to brokerage fees and commissions.
Settlement and Payout
As soon as is practicable following a vesting date pertaining to a PSU, the Corporation shall issue to the participant a number of Shares equal to the number of vested PSUs. The Corporation may, at its discretion, facilitate (at the expense of the participant) through an independent broker the sale of all or a portion of the Shares issued to the participant in satisfaction of PSUs in order to satisfy any tax withholding requirements.
Blackout Period
If a PSU expires within a self-imposed trading blackout period adopted by the Corporation preventing executive officers, directors, and employees from trading Shares or exercising PSUs, the expiry date shall be the date that is 10 business days after the expiry of the blackout period.
Amending PSU Plan
Amendments Requiring Shareholder Approval - in accordance with the rules and policies of the TSX, Shareholder approval will be required in circumstances where a proposed amendment or modification to the PSU Plan or an outstanding PSU would:
- Extend the term of a PSU held by an Insider beyond the original expiration date (subject to such date being automatically extended as the result of the expiration date falling within a blackout period); or
- Increase the maximum number of Shares which may be issued pursuant to the PSU Plan.
Amendments Not Requiring Shareholder Approval – the Board may amend or modify the PSU Plan or any outstanding PSU without Shareholder approval to make any of the following changes:
- Amending the time or times that the Shares subject to each PSU will become issuable to a participant, including accelerating the vesting terms, if any, applicable to a PSU or to amend the vesting provisions of the plan;
- Extending the term of a PSU, other than a PSU held by an Insider;
- Amending the terms of the PSU Plan relating to the effect of termination, cessation, or death of a participant on the right to settle PSUs (including PSUs held by an Insider);
- Making any amendments of a typographical, grammatical, or clerical nature; and
- Making any amendments necessary to bring the PSU Plan into compliance with applicable securities and corporate laws and the rules and policies of the Toronto Stock Exchange.
Shareholder Approval of PSU Plan
In accordance with the rules of the TSX, the continuance of the PSU Plan must be approved by Shareholders at least every three years. The PSU Plan was last approved by Shareholders on December 12, 2022.
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No individual who is, or at any time during Vecima's most recently completed fiscal year was, a director, executive officer or employee of Vecima, no proposed nominee for election as a director of Vecima, and no associate of any such director, executive officer or proposed director is, or at any time during Vecima's most recently completed financial year was, indebted to (i) Vecima or any of its subsidiaries, or (ii) another entity where such indebtedness is or has been the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by Vecima or any of its subsidiaries, other than routine indebtedness or indebtedness that has been entirely repaid on or before the date of this Information Circular.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
None of the members of the Board or executive officers of Vecima, nor any person who has held such a position since the beginning of Fiscal 2025, nor any proposed nominee for election as a director, nor any associate or affiliate of the foregoing persons, has any material interest, direct or indirectly, by way of beneficial ownership of securities or otherwise, in any matter to be acted upon at the Meeting other than as set out herein.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
To the knowledge of Vecima, no informed person of Vecima, proposed nominee for election as a director, or any associate or affiliate of the foregoing, had any material interest, direct or indirect, in any transaction since the commencement of Vecima's most recently completed fiscal year or any proposed transaction that has materially affected or would materially affect Vecima or any of its subsidiaries.
MANAGEMENT CONTRACTS
No management functions of Vecima or any of its subsidiaries are performed to any substantial degree by a person other than the directors or executive officers of Vecima or a subsidiary.
SHAREHOLDER PROPOSALS
Any Shareholder who intends to present a proposal at Vecima's annual general meeting of Shareholders must send the proposal to the Secretary of Vecima at 201-771 Vanalman Avenue, Victoria, British Columbia, V8Z 3B8. For the proposal to be included in next year's Information Circular that management of Vecima sends to Shareholders for that meeting, the proposal must be received by Vecima no later than September 11, 2026; and must comply with the requirements of section 137 of the Canada Business Corporations Act.
Vecima is not obligated to include any shareholder proposal in its Information Circular for the 2026 annual general meeting of Shareholders if the proposal is received after the September 11, 2026 deadline.
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ADDITIONAL INFORMATION
Additional information relating to Vecima can be found on SEDAR+ at www.sedarplus.ca. Additional financial information is provided in Vecima's audited consolidated financial statements and management's discussion and analysis for Vecima's most recently completed fiscal year. A copy of Vecima's financial statements and management's discussion and analysis is available on SEDAR+ at www.sedarplus.ca or on request from Vecima at its offices located at 201-771 Vanalman Avenue, Victoria, British Columbia, V8Z 3B8 or by telephone at (250) 881-1982.
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APPROVAL OF BOARD OF DIRECTORS
The contents of this Information Circular have been approved and the Board of Vecima has authorized its mailing.
Dated at Victoria, British Columbia, November 17, 2025.
"Dr. Surinder Kumar"
Dr. Surinder Kumar, Chairman and Director
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APPENDIX A - STATEMENT OF CORPORATE GOVERNANCE PRACTICES
Corporate governance is the process and structure used to direct and manage the business and affairs of an issuer with the objective of enhancing value for its shareowners. National Instrument 58-101 – Disclosure of Corporate Governance Practices ("NI 58-101") of the Canadian Securities Administrators requires Vecima to disclose in this Information Circular its system of corporate governance.
COMPOSITION OF THE BOARD OF DIRECTORS
INDEPENDENCE
The Board of Directors of Vecima (the "Board") consists of six directors, four of whom are independent directors as defined in NI 58-101, meaning that, in each case, he has no direct or indirect relationship with Vecima which could, in the view of the Board of Directors, reasonably be expected to interfere with the exercise of his independent judgment, and is not otherwise deemed not to be independent. Applying the criteria in NI 58-101, each of Scott Edmonds, James A. Blackley, David Rowat, and Sam Chernak is an independent director. Sumit Kumar is not considered to be independent on the basis that he is an executive officer of Vecima. The Chair of the Board of Directors, Dr. Surinder Kumar is not an independent director given his large Vecima shareholdings.
Lead Independent Director
The current Lead Independent Director is Scott Edmonds. The Lead Independent Director performs the following functions:
| Enhancing Board Effectiveness | Liaison between Directors |
|---|---|
| 1. Work with the Chair and Corporate Secretary to ensure the Board has adequate resources. | 1. In association with regularly scheduled Board meetings, chair meetings of independent directors to discuss issues relating to Vecima's business without the presence of management or non-independent directors. |
| 2. Review the procedures in place to allow the Board to work effectively and to function independently from management. | 2. Communicate with the Chair and the entire Board, as appropriate, the results of private discussions among independent directors or the results of meetings of the independent directors. |
| 3. Provide input to the Chair and Corporate Secretary on the preparation of agendas for Board and Committee meetings. | 3. Act as a communication channel among the directors and between directors and the Chair in respect of issues not readily or easily discussed in a formal setting. |
| 4. Ensure there is a process to implement best practices which relate to the responsibilities of the Board. | 4. Ensure that the Board understands and maintains the boundaries between Board and management responsibilities |
| 5. Chair Board meetings when the Chair is unavailable. | |
| 6. Maintain a close and collaborative relationship with the Chair. | |
| 7. Assist in orienting and integrating new directors to the Board. |
The independent members of the Board believe that the appointment of a Lead Independent Director, together with their majority on the Board, their sophistication, and their knowledge of Vecima's business, are sufficient to facilitate the functioning of the Board independently of management and in a manner that fairly represents the interests of minority shareholders, and to provide for open and candid discussion among the independent directors.
When warranted, the independent directors hold meetings without the non-independent directors and other members of management in attendance and can hold such meetings whenever they wish. The Lead Independent Director chairs these sessions and informs management of the matters discussed to the extent that action on them is required. In addition, at each board meeting, the independent directors have the option to meet in-camera if desired, providing the opportunity for open and candid discussion among the independent directors without non-independent directors and members of management present.
POSITION DESCRIPTIONS FOR THE CHAIR AND CEO
ATTENDANCE
Additional information on each of the directors is found in this Information Circular under the heading "Business of the Meeting – Information About Vecima's Director Nominees", including a record of each director's attendance record at Board and committee meetings held during the fiscal year ended June 30, 2025.
OTHER DIRECTORSHIPS
None of the directors of Vecima are directors of other issuers that are reporting issuers (or equivalent) in Canada or elsewhere.
BOARD OF DIRECTORS MANDATE
The Board has adopted a written mandate in which it explicitly acknowledges responsibility for its stewardship of Vecima. The text of the Board's written mandate is attached to this Information Circular as Appendix B.
COMMITTEES OF THE BOARD OF DIRECTORS
The Board has two standing committees: the Audit Committee and the Corporate Governance and Compensation Committee ("CGCC").
AUDIT COMMITTEE
The Audit Committee currently consists of three directors: Scott Edmonds (Chair), Samuel Chernak, and David Rowat, all of whom are independent within the meaning of National Instrument 52-110 – Audit Committees. Pursuant to the written mandate adopted by the Board (available on Vecima's website at www.vecima.com), the Audit Committee assists the Board in fulfilling its responsibilities for oversight and supervision of financial and accounting matters. The committee supervises the adequacy of Vecima's internal accounting controls and financial reporting practices and procedures and the quality and integrity of its audited and unaudited financial statements, including through discussions with Vecima's external auditors. The committee reviews Vecima's business plan and operating and capital budgets and is responsible for ensuring efficient and effective assessment of management of financial risk throughout Vecima.
Further information relating to the Audit Committee is provided under the heading "Audit Committee Information" in Vecima's Annual Information Form dated September 25, 2025.
CORPORATE GOVERNANCE AND COMPENSATION COMMITTEE ("CGCC")
The CGCC currently consists of three directors: Samuel Chernak (Chair), Scott Edmonds and James Blackley. All members are "independent" within the meaning of National Instrument 52-110 – Audit Committees. The Board believes that the appointment of an independent director as chair of the committee and the composition of the committee, all the members of which are independent directors, promotes an objective process to oversee compensation and governance matters.
Pursuant to the written mandate adopted by the Board (available on Vecima's website at www.vecima.com), the CGCC is responsible for developing Vecima's approach to corporate governance issues and advising the Board on filling vacancies on the Board. In addition, it periodically reviews the size, composition and compensation of the Board, the effectiveness of the Board and its members, and appropriate committee structures, mandates, composition, membership, and effectiveness. The committee is responsible for succession planning in respect of the CEO. It also reviews the CEO's goals and objectives at the start of each year and provides an appraisal of the CEO's performance for the most recently completed year.
The CGCC also fulfills the compensation review function to ensure that Vecima has a compensation plan that is competitive, motivating and rewarding for participants. Further information relating to the compensation oversight function of the CGCC, including the process by which the Board is involved in determining compensation for Vecima's directors and officers, is provided in the Information Circular under the heading "Compensation Discussion and Analysis".
The Board has adopted a written position description for the Chair of the Board but has not adopted written descriptions for the Chair of the Audit Committee or of the CGCC. The roles and responsibilities of the Chair of the Audit Committee and the CGCC are to implement the mandate of each committee. The Board has adopted a written position description for the CEO.
DIRECTOR ORIENTATION AND CONTINUING EDUCATION
The CGCC is responsible for assisting management with the orientation program for new members of the Board and the education program for all members of the Board.
Vecima has a variety of orientation and education programs in place for current and new directors to ensure directors understand their role and the role of the Board and its committees, as well as the nature and operations of Vecima's business. All new directors receive a Board reference manual containing a record of historical public information about Vecima, as well as the mandates of the Board and its committees, and other relevant corporate and business information. New directors also meet with the lead independent director, the CEO, and the CFO. Senior management makes regular presentations to the Board on the main areas of Vecima's business.
The Board encourages directors to participate at Vecima's expense in continuing education opportunities to ensure that the directors may maintain or enhance the skills necessary to meet their obligations as directors and maintain a current and thorough understanding of Vecima's business.
Vecima typically holds an annual strategic planning session at which members of the Board meet with senior management to discuss items such as Vecima's business, technology, products, services, competitive environment, and strategy as well as the roles and responsibilities of the Board and senior management regarding oversight of items such as strategic direction, risk management, and financial reporting.
ETHICAL BUSINESS CONDUCT
The Board has adopted a written code of business conduct and ethics ("Code of Conduct"). A copy of the Code of Business Conduct and Ethics is available on Vecima's website at www.vecima.com or SEDAR+ at www.sedarplus.ca.
Vecima regards maintaining a culture of ethical business conduct as critically important. The Board is responsible for monitoring the Code of Conduct and requires management to assume responsibility for the conduct of those who report to them. This means ensuring that the Code of Conduct is clearly communicated, leading by example, establishing, and maintaining controls designed to prevent or detect breaches, appropriately investigating situations which may indicate a breach and dealing appropriately with known breaches. All known or suspected breaches of the Code of Conduct are required to be reported to the Corporate Secretary of Vecima.
The Code of Conduct requires all directors, officers, and employees of Vecima and its subsidiaries to not have any private interests that interfere or conflict in any way with the interests of Vecima, or impair, or could be perceived to impair, such person's business judgment. Each director is required to inform the CGCC of any conflict of interest he or she may have with Vecima. If a director has a personal interest in a matter before the Board or a committee, he or she must not participate in any vote on the matter except where the Board of Directors or committee has expressly determined that it is appropriate for him or her to do so.
INSIDER TRADING
Vecima has adopted an Insider Trading Policy to educate and guide employees on their legal obligations surrounding the use of material, non-public information and on trading in its Shares. A copy of the policy is available on Vecima's website at www.vecima.com.
CORPORATE DISCLOSURE
Vecima has implemented a Confidentiality and Disclosure of Information Policy to educate and guide employees on their legal obligations surrounding the disclosure of confidential corporate information. A copy of the policy is available on Vecima's website at www.vecima.com.
NOMINATION OF DIRECTORS
The CGCC is responsible for proposing new nominees to the Board.
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In making recommendations to the Board, for the nomination of individuals as directors, the CGCC considers the competencies and skills that the Board considers necessary for the Board to possess. The Committee also considers the competencies and skills that the Board considers each existing director to possess, the competencies and skills each new nominee would bring to the Board, and whether each new nominee can devote sufficient time and resources to his or her duties as a member of the Board. The committee may also make recommendations to the Board with respect to possible director candidates that have the independence and expertise required for effective governance according to applicable regulatory requirements.
BOARD OF DIRECTORS ASSESSMENT
The CGCC makes recommendations to the Board with respect to the establishment and implementation of procedures to review the contribution of individual directors and the effectiveness of the Board and its committees on a regular basis, including the completion of directors' questionnaires and the dissemination of results to the Board. At the end of each fiscal year the Board holds a strategy session with the Corporation's management to set strategic goals for the following fiscal year. The CGCC uses those strategic goals to hold periodic discussions on whether the Board and its committees are performing in line with the Corporation's strategic needs.
DIRECTOR TERM LIMITS AND OTHER MECHANISMS OF BOARD RENEWAL
Vecima has not adopted term limits for directors as the Board believe the imposition of arbitrary term limits may result in an effective director being disqualified and discounts the value of experience and continuity. The CGCC is responsible for assessing the effectiveness of the Board and board renewal is one of the factors the committee utilizes in its evaluation. On an ongoing basis, a balance must be struck between ensuring that there are fresh ideas and viewpoints while not losing the insight, experience and other benefits of continuity contributed by longer serving directors.
DIVERSITY
The CGCC considers the diversity of the Board, but does not specifically consider the level of representation of women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities, or members of visible minorities when identifying and nominating candidates for election or re-election to the Board. The other factors that the committee considers are the competencies and skills that the Board considers to be necessary for the Board to possess; the competencies and skills that the Board considers each existing director to possess; the competencies and skills each new nominee shall bring to the Board; and whether each new nominee can devote sufficient time and resources to his or her duties as a member of the Board. Accordingly, the Board does not believe that considering the level of representation leads to a better evaluation of the particular candidate.
Vecima has not adopted a written policy relating to the identification or nomination of women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities, or members of visible minorities as directors. The CGCC is required to annually evaluate the effectiveness of the Board and maintain a succession plan. One of the factors that it considers is diversity. Other factors that the committee takes into consideration are the current strengths, skills and experience on the Board, any planned retirement dates, and the strategic direction of Vecima. Accordingly, the Board does not believe a written policy relating solely to the identification or nomination of directors based upon gender, race, or disability is necessary.
Vecima has not adopted a target regarding women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities, or members of visible minorities on the Board. Diversity is one of the factors that the CGCC considers in identifying and nominating candidates for election or re-election to the Board. The other factors that the committee considers are described above. The CGCC believes all these factors are relevant to ensure high functioning members of the Board and that establishing targets based upon only gender, race, or disability may disqualify desirable director candidates.
Vecima considers diversity in its senior management positions but does not specifically consider the level of representation of women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities, or members of visible minorities when making senior management appointments. Vecima also considers the skills and experience necessary for the position. Accordingly, the Board does not believe that considering the level of representation leads to a better evaluation of the particular candidate for senior management.
Vecima has not adopted a target regarding women, Indigenous peoples (First Nations, Inuit and Métis), persons with disabilities, or members of visible minorities in senior management positions of Vecima. Diversity is one of the factors that Vecima considers in identifying senior management appointments. The other factors that Vecima considers are described above. Vecima believes all these factors are relevant to ensure appropriate senior managements and that establishing targets based upon only gender, race or disability may disqualify desirable senior management candidates.
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Total number of directors on the board of directors and senior management members
| Board of directors | 6 |
|---|---|
| Senior management | 11 |
Representation of designated groups on the board of directors
| Designated groups | Number | Percentage |
|---|---|---|
| Women | 0 | 0% |
| Indigenous peoples | 0 | 0% |
| Members of visible minorities | 2 | 33.3% |
| Persons with disabilities | 0 | 0 |
| Number of individuals that are members of more than one designated group | 0 | 0 |
Representation of designated groups among senior management team
| Designated groups | Number | Percentage |
|---|---|---|
| Women | 0 | 0% |
| Indigenous peoples | 0 | 0% |
| Members of visible minorities | 1 | 9.1% |
| Persons with disabilities | 0 | 0% |
| Number of individuals that are members of more than one designated group | 0 | 0% |
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APPENDIX B - BOARD OF DIRECTORS MANDATE
- General
The Board of Directors approves the overall policies for the Corporation monitors and evaluates the Corporation's strategic direction, and retains plenary power for those functions not specifically delegated by it to its Committees or to management. Accordingly, in addition to the duties of directors of a Canadian corporation as prescribed by statute, the mandate of the Board is to supervise the management of the business and affairs of the Corporation with a view to evaluate, on an ongoing basis, whether the Corporation's resources are being managed in a manner consistent with enhancing shareholder value, and ethical considerations.
- Responsibilities of the Board
2.1 Legal
2.1.1 Develop and maintain a thorough understanding of provincial and federal legislation relevant to the operation of the Corporation.
2.1.2 Review policies and procedures to confirm ethical behavior of the Corporation and its directors, officers and employees, and compliance with laws and regulations, including compliance with the Corporation's Code of Business Conduct and Ethics.
2.1.3 Ensure adequate implementation of systems to comply with health, safety and environmental policies and compliance with laws and regulations.
2.1.4 Approve the interim financial statements, annual financial statement, management proxy circulars, takeover bid circulars, directors' circulars, prospectuses, annual information forms and other disclosure documents required to be approved by the directors of a corporation under securities laws, regulations, or rules of any applicable stock exchange.
2.2 Strategy and Policy
2.2.1 Review and approve the Mission Statement of the Corporation.
2.2.2 Approve strategy and major policy decisions set forth by management.
2.2.3 Adopt a strategic planning process and approve annual capital and operating plans.
2.2.4 Monitor corporate performance against strategic plans.
2.2.5 Review and approve borrowing requirements and borrowing authority relating to the Corporation's credit facilities.
2.2.6 Review and approve material transactions that:
- are not in the ordinary course of the business,
- differ significantly from the Corporation's strategic plan, or
- involve an acquisition or disposition of any asset valued at more than CAD $3,000,000.
2.3 Accountability
2.3.1 Ensure that it is properly informed, on a timely basis, of all-important issues relating to developments involving the Corporation and its business environment.
2.3.2 Adopt and enforce good corporate governance practices and processes.
2.3.3 Monitor the effectiveness of internal control and management information systems.
2.3.4 Assess annually, the performance, effectiveness, and contribution of the Board and each of its committees including an assessment of the mandates of the Board and each of its committees.
2.3.5 Assess annually, the performance, effectiveness, and contribution of each director, considering any applicable position descriptions as well as the competencies and skills each director is expected to bring to the Board.
2.3.6 Assess annually the independence and financial literacy of each of its members.
2.3.7 Select, appoint, evaluate and, if necessary, terminate the Chief Executive Officer.
2.3.8 Satisfy itself as to the integrity of the Chief Executive Officer and other senior officers of the Corporation and as to the culture of integrity throughout the Corporation.
2.3.9 Review and approve the succession plan for the CEO and key executives.
2.3.10 Review human resources policies of the Corporation in general, including in particular the approval of the compensation of key executive officers.
2.3.11 Adopt and enforce policies and processes to satisfy itself as to the integrity of the Corporation's internal control and management information systems and its financial reporting.
2.3.12 Confirm that an appropriate orientation program is developed for new directors to ensure that all new directors fully understand the role of the Board and its committees, and the contributions Individual Directors are expected to make (including, in particular, the commitment of time and resources the Corporation expects from its directors and that continuing education opportunities are available for all directors).
2.3.13 Approve the signing authority, the duties, and limitations of authority of senior management.
2.3.14 Develop and define a clear position description for each of the Chair of the Board, the Chair of each committee of the Board, and the Lead Independent Director.
2.4 Risk Management
2.4.1 Oversee the implementation of management of risks and implement internal controls.
2.4.2 Identify with management the principal risks of the Corporation's business and the systems put in place to manage these risks as well as monitor the adequacy of such systems.
2.4.3 Approve policies and processes to identify the Corporation's principal business risks, including hedging policies for the Corporation, and to confirm that systems are in place to mitigate these risks where prudent to do so.
2.5 Other Matters
2.5.1 Approve a disclosure policy for the Corporation to include the following:
- Disclosure of reliable and timely information to shareholders; and
- proper communication with shareholders, customers, and governments.
2.5.2 Formally call meetings of shareholders and submit any question or matter requiring approval of the shareholders.
2.5.3 Approve directors for nomination and election, recommend the auditors to be appointed at shareholders' meetings, and fill any vacancy among the directors or in the office of the auditor.
2.5.4 Establish the dividend policy for the Corporation.
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- Responsibilities of Directors
3.1.1 Develop and maintain a thorough understanding of the Corporation, the markets in which its business is conducted, its financial position, strategic direction, and goals.
3.1.2 Diligently prepare for each meeting, ensuring that all distributed information is read and thoroughly understood.
3.1.3 Actively and constructively participate in each meeting, ensuring all relevant issues are given consideration.
3.1.4 Request information and clarification from management regarding any relevant aspect of the Corporation's affairs as needed.
3.1.5 Engage in continued director education as relevant to the Corporation.
3.1.6 Attendance at Board meetings and any committee meetings of which a director is a member in person or via teleconference.
- Board Composition
4.1 Board Membership Criteria
The Corporate Governance and Compensation Committee (hereafter referred to as the "Corporate Governance Committee") is responsible for establishing the competencies and skills that the Board considers to be necessary for the Board, as a whole, to possess, the competencies and skills that the Board considers each existing director to possess, and the competencies and skills each new nominee will bring to the Board. The Corporate Governance Committee identifies candidates for Board membership based on their character, integrity, judgment and record of achievement and any skills and talents they possess which would add to the Board's decision-making process and enhance the overall management of the business and affairs of the Corporation.
Directors must have sufficient time to carry out their duties and not assume responsibilities that would materially interfere with or be incompatible with Board membership. Directors who change their principal occupation are expected to advise the Corporate Governance Committee and, if determined appropriate by the Corporate Governance Committee, resign from the Board.
4.2 Director Independence
The Board believes that, except during periods of temporary vacancies, not less than half of its members should be Independent Directors.
In all cases, the determination of whether a director is independent must be made by the Board in accordance with applicable securities laws and stock exchange rules. Generally, an Independent Director means a director who has no direct or indirect material relationship with the Corporation. For these purposes, "material relationship" means a relationship which could, in the view of the Board, reasonably interfere with the exercise of a member's independent judgment.
In making a determination regarding a director's independence, the Board will consider all relevant facts and circumstances, including the director's commercial, industrial, banking, consulting, legal, accounting, charitable and familial relationships and such other criteria as the Board may determine from time to time.
The Board will review the independence of all directors on an annual basis and will disclose its determinations annually. To facilitate this review, directors will be asked to provide the Board with full information regarding their business and other relationships with the Corporation and its affiliates and with senior management and their affiliates. Directors have an ongoing obligation to inform the Board of any material changes in their circumstances or relationships, which may affect the Board's determination as to their independence.
4.3 Board Size
The Corporate Governance Committee is responsible for evaluating the effectiveness of the Board size on a regular basis and reporting its analysis and recommendations to the Board.
4.4 Term
All directors are elected at the annual meeting of shareholders of the Corporation and will hold office until the next annual meeting of shareholders.
4.5 Board Succession
The Corporate Governance Committee is responsible for maintaining a Board succession plan that is responsive to the Corporation's needs and the interests of its shareholders.
4.6 Service on Other Boards and Audit Committees
The Board does not believe that its members should be prohibited from serving on the boards of other public companies so long as these commitments do not materially interfere with and are not incompatible with their ability to fulfill their duties as a member of the Board. Directors must advise the Chair in advance of accepting an invitation to serve on the board of another public company.
5. Delegation to Management
The Board has delegated financial authority to the Chief Executive Officer (who may sub-delegate such authority to others within the Corporation as appropriate) for approval of expenditures, all of which must be made within the framework of the strategic plan of the Corporation approved by the Board.
6. Chair
6.1 Appointment
The Board will in each year elect from among its members a Chair.
6.2 General
The Chair is principally responsible for overseeing the operations and affairs of the Board.
6.3 Specific Roles and Responsibilities
6.3.1 Lead, manage and organize the Board, consistent with the approach to corporate governance adopted by the Board from time to time.
6.3.2 Preside as chair at all meetings of the Board and shareholders.
6.3.3 Approve the agenda of the Board and shareholders' meetings, in consultation with the Corporate Secretary and any Lead Independent Director.
6.3.4 Confirm that Board functions are delegated to appropriate committees and that the functions are carried out and the results reported to the Board.
6.3.5 Together with any Lead Independent Director, approach potential candidates for Board membership, once candidates have been identified and selected by the Corporate Governance Committee, to explore their interest in joining the Board.
6.3.6 Confirm that the Board and senior management understand their respective responsibilities and respect the boundary between them.
6.3.7 Ensure the Board works as a cohesive team and provides the leadership essential for this purpose.
6.3.8 Ensure that a process is in place by which the effectiveness of the Board and its approach to potential candidates is assessed on a regular basis.
6.3.9 Ensure that a process is in place by which the contribution of Individual Directors to the effectiveness of the Board and committees is assessed on a regular basis.
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6.3.10 Chair Board meetings, including providing appropriate briefing materials to be delivered in a timely fashion, stimulating debate, providing adequate time for discussion of issues, facilitating consensus, encouraging full participation and discussion by Individual Directors, and confirming that clarity regarding decisions is reached and accurately recorded.
6.3.11 Adopt procedures to ensure that the Board can conduct its work effectively and efficiently, including committee structure and composition, scheduling, and management of meetings.
6.3.12 Ensure that management files and fulfills disclosure requirements to statutory authorities under applicable legislation.
6.3.13 Ensure that a succession planning process is in place to appoint the CEO and other members of management when necessary.
6.3.14 Approve a resource allocation plan to ensure that the Board and its committees have the necessary resources to carry out their responsibilities, in particular, timely and relevant information.
6.3.15 Work with any Lead Independent Director, the Chair of the Corporate Governance Committee, the Corporate Secretary, and senior officers of the Corporation to further the creation of a healthy governance culture within the Corporation.
6.3.16 Represent the Corporation to shareholders and external stakeholders, including local community groups, government, and non-governmental organizations.
6.3.17 Lead the Board's performance evaluation of the CEO.
6.3.18 Perform additional duties requested by the Board.
6.3.19 Act as a sounding board and advisor to the CEO and the other executive officers.
7. Lead Independent Director
7.1 Appointment
In each year that the elected Chair is not an independent board member, the Board will elect from among its independent members a Lead Independent Director.
7.2 General
A Lead Independent Director provides a source of Board leadership complementary to that of the Board Chair.
7.3 Specific Roles and Responsibilities
7.3.1 Enhance Board Effectiveness
7.3.1.1 Work with the Chair and Corporate Secretary to ensure the Board has adequate resources, especially by way of full, timely and relevant information to support its decision-making requirements.
7.3.1.2 Review and approve that appropriate procedures are in place to allow the Board to work effectively and efficiently and to function independently from management.
7.3.1.3 Provide input to the Chair and Corporate Secretary on the preparation of agendas for Board and committee meetings and the scheduling of Board meetings.
7.3.1.4 Work with the Chair and the Corporate Governance Committee to ensure there is a process to implement best practices which relate to the responsibilities of the Board.
7.3.1.5 Chair Board meetings when the Chair is unavailable.
7.3.1.6 Maintain a close and collaborative relationship with the Chair.
7.3.1.7 Assist in orienting and integrating new directors to the Board.
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7.3.1.8 Represent the Corporation to shareholders and external stakeholders, including local community groups, government, and non-government organizations.
7.3.1.9 Perform additional duties requested by the Board.
7.3.2 Liaison between Board and Management and Among Directors
7.3.2.1 In association with regularly scheduled Board meetings, chair meetings of Independent Directors to discuss issues relating to the Corporation's business without management or any non-independent directors present.
7.3.2.2 Communicate with the Chair and the entire Board, as appropriate, the results of private discussions among independent directors or the results of meetings of the independent directors.
7.3.2.3 Act as a communication channel among the directors and between directors and the Chair in respect of issues not readily or easily discussed in a formal setting.
7.3.2.4 Ensure that the Board understands and maintains the boundaries between Board and management responsibilities.
8. Corporate Secretary
8.1 Appointment
The Board will appoint one of its members or someone from management to act as the Corporate Secretary.
8.2 General
The Corporate Secretary is responsible for assisting the Chair and any Lead Independent Director in managing the operations and affairs of the Board and for performing additional duties requested by the Chair, Lead Independent Director, or the Board or any of its committees.
8.3 Specific Roles and Responsibilities
8.3.1 Oversee the preparation of all materials for shareholders that relate to the election of directors, or the matters discussed in these guidelines.
8.3.2 Confirm that all notices and materials are delivered to shareholders and directors in a timely manner.
8.3.3 Confirm that all minutes of meetings of shareholders, the Board and committees are accurately recorded.
8.3.4 Administer the operations of the Board and its committees.
8.3.5 Monitor compliance with the governance policies of the Board, including those regarding frequency and conduct of Board meetings, reporting information and other policies relating to the Board's business.
8.3.6 Perform additional duties requested by the Chair, Lead Independent Director, or the Board or any of its committees.
9. Board Committees
9.1 General
The Board carries out its responsibilities directly and through the following committees and such other committees as it may establish from time to time: the Audit Committee and the Corporate Governance Committee.
9.2 Composition
The Audit Committee is comprised of Independent Directors who are selected by the Board on the recommendation of the Corporate Governance Committee and who meet the requirements with respect to independence and financial literacy set out
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in applicable securities laws. The Corporate Governance Committee is comprised of Independent Directors who are selected by the Board.
9.3 Chair
The Audit Committee and the Corporate Governance Committee are each chaired by a director who is selected by the Board on the recommendation of the Corporate Governance Committee and is responsible for determining the agenda and the frequency and conduct of meetings.
9.4 Mandates
Each committee has its own mandate that sets out its purpose, responsibilities and duties, qualifications for membership, procedures for committee member removal and appointment, structure and operations and manner of reporting to the Board. On an annual basis, each committee's mandate is reviewed by both the committee itself and the Corporate Governance Committee and is also reviewed and approved by the Board. Copies will be made available to any shareholder upon request.
10. Board and Committee Meetings
10.1 Scheduling
Board meetings are scheduled in advance at appropriate intervals throughout the year. In addition to regularly scheduled Board meetings, additional Board meetings may be called upon proper notice at any time to address specific needs of the Corporation. The Board may also take action from time to time by unanimous written consent. The Board, the Chair, the President or any two directors may call a Board meeting.
Each committee meets as often as it determines necessary to fulfill its responsibilities. A meeting of the Corporate Governance Committee may be called by the Corporate Governance Committee Chair or any two members of the committee. A meeting of the Audit Committee may be called by the Audit Committee Chair or by any other means the Audit Committee Chair may determine.
Board meetings are held at a location determined by the Chair on the advice of any Lead Independent Director and meetings of each committee are held at a location determined by the Committee Chair on the advice of the Chief Executive Officer.
10.2 Notice
Notice of the time and place of each meeting of the Board or any committee must be given to each director either by personal delivery, electronic mail, facsimile, or other electronic means not less than 48 hours before the time when the meeting is to be held if the notice is mailed or not less than 24 hours before time the meeting is to be held if the notice is given personally or is delivered or sent by any means of transmitted or recorded communication. Board or committee meetings may be held at any time without notice if all of the directors or committee members have waived or are deemed to have waived notice of the meeting. A director participating in a Board or committee meeting is deemed to have waived notice of the meeting.
10.3 Agenda
In consultation with the Corporate Secretary and any Lead Independent Director, the Chair establishes the agenda for each Board meeting. Any director may propose the inclusion of items on the agenda, request the presence of or a report by any member of senior management, or at any Board meeting raise subjects that are not on the agenda for that meeting.
In consultation with the Corporate Secretary, any Lead Independent Director, and the Chief Executive Officer, Committee Chairs establish the agenda for each committee meeting. Any committee member may propose the inclusion of items on the agenda, request the presence of or a report by any member of senior management, or at any committee meeting raise subjects that are not on the agenda for the meeting.
The Corporate Secretary distributes an agenda and meeting material in advance of each Board or committee meeting to allow Board or committee members, as the case may be, sufficient time to review and consider the matters to be discussed.
10.4 Independent Director Sessions
Independent Directors may meet separately without management or non-independent directors present. A Lead Independent Director informs management of the substance of these meetings to the extent that action is required by them.
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10.5 Distribution of Information
The Board regularly receives reports on the financial results and operating activities of the Corporation, as well as periodic reports on certain non-operational matters, including, corporate governance, insurance, pensions, and treasury matters and safety, health, and environmental matters.
10.6 Attendance and Participation
Each director is expected to attend all meetings of the Board and any committee of which he or she is a member. A director who is unable to attend a Board or committee meeting in person may participate by telephone or teleconference.
10.7 Quorum
A quorum for any Board meeting is a majority of directors.
A quorum for any committee meeting is a majority of its members.
10.8 Voting and Approval
At Board or committee meetings, each director or member, as applicable, is entitled to one vote and questions are decided by a majority of votes. In case of an equality of votes, the Chair of the meeting does not have a second or casting vote and the motion fails.
10.9 Procedures
The Chair determines procedures for Board meetings unless otherwise determined by the by-laws of the Corporation or a resolution of the Board. The Chair of the committee determines procedures for committee meetings unless otherwise determined by the by-laws of the Corporation or a resolution of the committee or the Board.
10.10 Corporate Secretary
The Corporate Secretary acts as secretary to the Board and each of its committees. In the absence of the Corporate Secretary, the Board or a committee may appoint any other person to act as secretary.
10.11 Minutes of Meetings
The Corporate Secretary keeps minutes of the proceedings of the Board and each of its committees and circulates copies of the minutes to each Board or committee member, as the case may be, on a timely basis.
11. Director Compensation
The Board believes that compensation for directors should be commensurate with the compensation paid to directors of comparable companies.
Directors who are employees of the Corporation or any of its affiliates do not receive any compensation for service as directors.
12. Director Orientation and Continuing Education
New directors receive orientation materials describing the Corporation's business and its corporate governance policies and procedures. New directors also have meetings with the Chair, Lead Independent Director, Chief Executive Officer and Chief Financial Officer.
The Corporate Governance Committee is responsible for reasonably confirming that procedures are in place and resources are made available to provide directors with appropriate continuing education opportunities.
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- Board Access to Management and Advisors
Directors have access to members of management and are encouraged to raise any questions or concerns directly with management. The Board and its committees may invite any member of management, outside advisor or other persons to attend any of their meetings.
The Board and any of its committees may reasonably retain an outside advisor at the expense of the Corporation at any time and have the authority to determine the advisor’s fees and other retention terms. Individual Directors may retain an outside advisor at the expense of the Corporation with the approval of the Corporate Governance Committee to a maximum of $20,000.
- Performance Assessment of the Board and its Committees
The Corporate Governance Committee should annually review the effectiveness of the Board in fulfilling its responsibilities and duties as set out in these guidelines.
In addition, the Corporate Governance Committee should annually review the effectiveness of all Board committees in fulfilling their responsibilities and duties as set out in their mandate and in a manner consistent with these guidelines.
The Corporate Governance Committee should evaluate Individual Directors to assess their suitability for nomination for re-election.
- Codes of Ethics
The Board expects all directors, officers, and employees of the Corporation to conduct themselves in accordance with the highest ethical standards.
The Board should adopt and approve a Code of Business Conduct and Ethics for directors, officers and employees which addresses, among other things, avoidance of conflicts of interest, including transactions and agreements in respect of which a director or executive officer has a material interest, protection and proper use of corporate assets and opportunities, confidentiality of corporate information, fair dealing with the Corporation’s security holders, customers, suppliers, competitors and employees, compliance with applicable laws, rules and regulations and the reporting of any illegal or unethical behaviour. As set out in the Code of Business Conduct and Ethics, an employee who, in good faith, reports a concern regarding accounting matters or a suspected breach of the Code of Business Conduct and Ethics is protected from reprisal, such as dismissal, demotion, suspension, threats, harassment or discrimination.
The Code of Business Conduct and Ethics should be available in print to any shareholder who requests a copy.
- Indemnification and Insurance
In accordance with the by-laws of the Corporation, directors and officers are each indemnified by the Corporation against all liability and costs arising out of any action or suit against them from the execution of their duties, provided that they have carried out their duties honestly and in good faith with a view to the best interests of the Corporation and have otherwise complied with the provisions of applicable corporate law.
The Corporation maintains insurance for the benefit of its directors and officers against any liability incurred by them for which they would be indemnified. The amount and terms of the insurance coverage are dependent upon prevailing market conditions and practices with the objective of adequately protecting directors and officers from such liability.
- Conflicts of Interest
Each director is required to inform the Corporate Governance Committee of any conflict of interest he or she may have with the Corporation. If a director has a personal interest in a matter before the Board or a committee, he or she must not participate in any vote on the matter except where the Board or the committee has expressly determined that it is appropriate for him or her to do so.
- Contact Board and Committees
The Board welcomes input and comments from shareholders of the Corporation. You may contact one or more members of the Board or its committees, by writing to the Corporate Secretary at:
Board of Directors of Vecima Networks Inc.
c/o Corporate Secretary
Vecima Networks Inc.
201-771 Vanalman Avenue
Victoria BC V8Z 3B8
Canada
- Definitions
Legal terms used in this Mandate are defined as in the National Instrument 52-110, which is amended from time to time.
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APPENDIX C - CHANGE OF AUDITOR REPORTING PACKAGE
NOTICE OF CHANGE OF AUDITOR
(National Instrument 51-102)
TO: Doane Grant Thornton LLP, 11th Floor, 200 King Street West, Toronto, ON M5H 3T4
AND TO: Ernst & Young LLP, Suite 900-409 3rd Ave S, Saskatoon, SK S7K 5R5
Pursuant to Section 4.11(7) of National Instrument 51-102 – Continuous Disclosure Obligations ("NI 51-102"), Vecima Networks Inc. (the "Corporation") hereby gives notice of the change of its auditor from Doane Grant Thornton LLP, Chartered Accountants (the "Predecessor Auditor") to Ernst & Young LLP, Chartered Accountants (the "Successor Auditor"). In accordance with NI 51-102, the Corporation hereby states that:
(a) the Predecessor Auditor has resigned at the Corporation's request, effective November 10, 2025;
(b) the resignation of the Predecessor Auditor and the appointment of the Successor Auditor as the Corporation's auditor have been considered and approved by the Corporation's audit committee and board of directors;
(c) the Predecessor Auditor's report on the Corporation's financial statements for the years ended June 30, 2025, 2024, 2023, 2022, 2021, 2020 and 2019 did not express a modified opinion; and
(d) there have been no "reportable events" within the meaning of Section 4.11(1) of NI 51-102.
Pursuant to NI 51-102, the Corporation requests the Predecessor Auditor to:
(A) review the Corporation's change of auditor notice;
(B) prepare a letter, addressed to all of the Corporation's regulator or securities regulatory authorities, stating, for each statement in the change of auditor notice, whether the auditor
(i) agrees,
(ii) disagrees, and the reasons why, or
(iii) has no basis to agree or disagree; and
(C) deliver the letter to the Corporation within 7 days from November 10, 2025.
DATED this the 10th day of November, 2025.
VECIMA NETWORKS INC.
"Judson Schmid"
Judson Schmid,
CFO Authorized
Signatory
Doane Grant Thornton
November 10, 2025
Doane Grant Thornton LLP
11th Floor
200 King Street West, Box 11
Toronto, ON
M5H 3T4
T +1 416 366 0100
F +1 416 360 4949
To British Columbia Securities Commission
Alberta Securities Commission
Financial and Consumer Affairs Authority of Saskatchewan
The Manitoba Securities Commission
Ontario Securities Commission
Autorité des marchés financiers
Financial and Consumer Services Commission (New Brunswick)
Nova Scotia Securities Commission
Office of the Superintendent of Securities (Prince Edward Island)
Office of the Superintendent of Securities Service (Newfoundland and Labrador)
Dear Sirs/ Mesdames:
As required by subparagraph (5)(a)(ii) of section 4.11 of National Instrument 51-102, we have reviewed the notice of change of auditor of Vecima Networks Inc. dated November 10, 2025 (the "Notice") and, based on our knowledge of such information at this time, we agree with the statements 1(a), 1(c) and 1(d) as it relates to us, and we have no basis to agree with statement 1(b) contained in the Notice.
Yours very truly,
Doane Grant Thornton LLP
Chartered Professional Accountants
© Doane Grant Thornton LLP—A Canadian Member of Grant Thornton International Ltd
DoaneGrantThornton.ca
EY
Shape the future with confidence
Ernst & Young LLP
Suite 900 · 409 3rd Ave S
Saskatoon SK S7K 5R5
Tel: +1 306 934 8000
Fax: +1 306 653 5859
ey.com
British Columbia Securities Commission
Alberta Securities Commission
Financial and Consumer Affairs Authority of Saskatchewan
Manitoba Securities Commission
Ontario Securities Commission
Autorité des marchés financiers
Nova Scotia Securities Commission
Financial and Consumer Services Commission (New Brunswick)
The Office of the Superintendent of Securities, Prince Edward Island
Securities Newfoundland and Labrador
November 11, 2025
Dear Sirs / Mesdames:
Re: Vecima Networks Inc. (the "Company")
Change in Auditor Notice dated November 10, 2025
Pursuant to National Instrument 51-102 (Part 4.11), we have read the above-noted Change of Auditor Notice and confirm our agreement with the information contained in the Notice pertaining to our firm.
Yours sincerely,
Ernst & Young LLP
Chartered Professional Accountants
Cc: The Board of Directors, Vecima Networks Inc.
A member firm of Ernst & Young Global Limited
APPENDIX D – STOCK OPTION PLAN
Vecima Networks Inc.
STOCK OPTION PLAN
Dated September 15, 2005, as amended
November 12, 2008, December 7, 2011, November 27, 2017,
May 25, 2020 and December 12, 2022
- INTERPRETATION
1.1 Definitions
For the purposes of this Plan, unless there is something in the subject of matter or context inconsistent therewith the following terms shall have the following meanings:
(a) “Affiliate” has the meaning ascribed to that term in the Securities Act (Ontario);
(b) “Associate” has the meaning ascribed to that term in the Securities Act (Ontario), as amended from time to time;
(c) “Black-out Period” is a self-imposed trading black-out period adopted and announced from time to time by the Corporation preventing executive officers, directors, and employees from trading shares or exercising options during the period;
(d) “Board” means the Board of Directors of the Corporation or, if established and duly authorized to act with respect to this Plan, any committee of the Board of Directors of the Corporation;
(e) “Change of Control” means when any person directly becomes the owner of more than 50% of the voting shares of the Corporation;
(f) “Change of Control Event” means:
(1) the entry by the Corporation into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a Change of Control;
(2) a “formal bid” (as defined in the Securities Act (Ontario)), the completion of which would result in a Change of Control; and
(3) the determination by the Board that a Change of Control has occurred, other than pursuant to subparagraph (1) or (2) above.
(g) “Common Shares” means the common shares of the capital stock of the Corporation as constituted at the date hereof or, in the event of an adjustment contemplated by Section 8.4, such other shares or securities to which a Participant may be entitled upon exercise of an Option as a result of such adjustment;
(h) “Consultant” has the meaning ascribed to that term in National Instrument 45106, Prospectus Exemptions, or any successor instrument adopted from time to time by the British Columbia Securities Commission;
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(i) "Corporation" means Vecima Networks Inc., and any continuing corporation resulting from its consolidation, amalgamation or merger into or with any other corporation or resulting from any other form of corporate reorganization;
(j) "Date of Grant" means the date on which an Option is granted by the Board to an Eligible Person;
(k) "Director" means a member of the Board or a member of the Board of Directors of an Affiliate;
(l) "Eligible Person" means any Director, Officer, Employee or Consultant of the Corporation or any Affiliate, or a Permitted Associate of such a person;
(m) "Employee" means a person employed on a full-time basis by the Corporation or any Affiliate;
(n) "Evergreen Plan" means a Plan under which the maximum number of securities issuable is set as a percentage of the listed issuer's issued and outstanding securities from time to time, and which provides that the number of securities reserved for issuance is automatically replenished as securities are issued pursuant to the exercise of options granted under the Plan;
(o) "Exchange" means the Toronto Stock Exchange and, where the context permits, any other exchange on which the Common Shares are or may be listed from time to time;
(p) "Exercise Price" means the price per Common Share at which Common Shares may be purchased under an Option, as the same may be adjusted from time to time in accordance with the Plan;
(q) "Holding Entity" means a person or company that is controlled by an individual;
(r) "Insider" means an insider of the Corporation as defined in the rules of the Toronto Stock Exchange Company Manual for the purpose of security based compensation arrangements;
(s) "IPO" means an initial public offering by way of a prospectus or similar document, whether on a treasury or secondary basis, resulting in the holding of the Common Shares by the public and the Corporation becoming a reporting issuer under Canadian securities legislation, or a transaction giving rise to a stock exchange listing or over-the-counter quotation of the Common Shares and, where the context requires, includes an amalgamation, share exchange takeover bid or other transaction having a similar result;
(t) "Notice of Exercise" means a notice, substantially in the form of the notice set out in Schedule B to this Plan, from a Participant to the Corporation giving notice of the exercise or partial exercise of an Option previously granted to the Participant;
(u) "Officer" means a senior officer of the Corporation or an Affiliate duly appointed by the Board or the Board of Directors of an Affiliate, as applicable;
(v) "Option" means an option to purchase Common Shares granted to an Eligible Person pursuant to the Plan;
(w) "Option Agreement" means an agreement, substantially in the form of the agreement set out in Schedule A to this Plan, between the Corporation and a Participant setting out the terms of the Option granted to the Participant;
(x) "Outstanding Shares" means the number of Common Shares outstanding on a non-diluted basis;
(y) "Participant" means an Eligible Person to whom an Option has been granted, or his or her legal personal representative as the context requires;
(z) "Permitted Associate" means, for an Employee, Officer, Director, or Consultant of the Corporation or an Affiliate of the Corporation:
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(1) a trustee, custodian, or administrator acting on behalf, or for the benefit, of the Employee, Officer, Director, or Consultant;
(2) a Holding Entity of the Employee, Officer, Director, or Consultant; or
(3) an RRSP or RRIF of the Employee, Officer, Director, or Consultant.
(aa) "Plan" means this stock option plan of the Corporation established by resolution of the Board dated September 15, 2005, as amended from time to time; and
(bb) "Share Compensation Arrangement" means a stock option, stock option plan, employee stock purchase plan, or any other compensation or incentive mechanism involving the issuance or potential issuance of Common Shares to one or more service providers, including a share purchase from treasury which is financially assisted by the Corporation by way of a loan, guarantee or otherwise.
1.2 Use of Gender and Number
Words importing the singular number only shall include the plural and vice versa and words importing the masculine shall include the feminine.
1.3 Governing Law
This Plan and all matters to which reference is made herein shall be governed by and interpreted in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.
2. ESTABLISHMENT OF PLAN
2.1 Establishment and Purpose
The Plan hereby is established to provide Consultants, Officers, Directors and Employees with a proprietary interest in the Corporation through the granting of options to purchase Common Shares in order to:
(a) Align the interests of the Corporation and those individuals who share primary responsibility for the management, growth and protection of the business of the Corporation;
(b) Recognize the contributions made by certain individuals to the Corporation's growth and development;
(c) Furnish an incentive to such individuals to continue providing their services to the Corporation and its Affiliates; and
(d) Provide a means through which the Corporation and its Affiliates may attract qualified persons to engage as Consultants, Officers, Directors and Employees.
2.2 Eligibility
Options may be granted hereunder to Eligible Persons from time to time by the Board. Eligibility to participate shall not confer upon any Eligible Person any right to be granted Options pursuant to the Plan. The extent to which any Eligible Person shall be entitled to be granted Options pursuant to the Plan shall be determined in the sole and absolute discretion of the Board.
2.3 Compliance with Exchange Policies
It is the intention of the Corporation that this Plan, at all times, be in compliance with applicable policies of the Exchange and that any inconsistencies between this Plan and such policies whether due to inadvertence or to changes in those policies will be resolved in favour of the latter.
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2.4 Regulatory Approval
The Plan shall be subject to acceptance by the Exchange. Any Options granted prior to such acceptance shall be conditional upon such acceptance being given and no such Options may be exercised until such acceptance is given.
3. ADMINISTRATION
3.1 Authority of the Board of Directors
The Plan shall be administered by the Board. The Board shall have the power, where consistent with the general purpose and intent of the Plan and subject to the specific provisions of the Plan, to:
(a) Grant Options;
(b) Determine the Eligible Persons to whom Options shall be granted and the number of Common Shares purchasable under each Option;
(c) Determine the time or times at which Options shall be granted and shall become exercisable;
(d) Determine the terms and provisions of the Options, including, in particular, the Exercise Price; and
(e) Interpret and construe the Plan and determine all questions arising out of the Plan and any Option make all other determinations necessary or advisable for the administration of the Plan;
(f) Establish, adopt, amend and rescind guidelines, policies, rules and regulations for carrying out the purposes, provisions and administration of the Plan;
(g) Determine if the Common Shares that are subject to an Option will be subject to any restrictions upon the exercise of such Option;
(h) Prescribe the form of documents relating to the grant, exercise and other terms of an Option.
The Board's guidelines, policies, rules, regulations, interpretations and determinations shall be conclusive and binding upon the Corporation and the Participants.
3.2 Shareholder Approval of the Stock Option Plan
Because the Plan is an Evergreen Plan, its continuance must be approved by shareholders in accordance with the rules of the Exchange at least every three years following the establishment of the Plan or the most recent subsequent shareholder approval of the continuance of the Plan.
3.3 Use of Committees
The Board may delegate all or such portion of its powers hereunder as it may determine to a committee of the Board duly appointed for this purpose by the Board and consisting of not fewer than two members of the Board, either indefinitely or for such period of time as it may specify and thereafter such committee may exercise the powers and discharge the duties of the Board in respect of the Plan so delegated to the same extent as the Board is hereby authorized so to do. If a committee is appointed for this purpose, all references herein to the Board will be deemed to be a reference to such committee.
3.4 Costs
The Corporation shall pay all costs associated with the administration of the Plan, but shall not be responsible for any costs incurred by a Participant, including but not limited to brokerage fees and commissions.
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3.5 Accounts and Statements
The Corporation shall maintain records of the details of each Option granted to each Participant under the Plan. Upon request therefor from a Participant and at such other times as the Corporation shall determine, the Corporation shall furnish the Participant with a statement setting forth details of his or her Options. Such statement shall be deemed to have been accepted by the Participant as correct unless written notice to the contrary is given to the Corporation within 10 days after such statement is given to the Participant.
4. SHARES SUBJECT TO PLAN
4.1 Maximum Number of Common Shares Subject to Plan
The maximum aggregate number of Common Shares that may be issuable from time to time under the Plan shall not exceed 4% of Outstanding Shares. Common Shares in respect of which Options are not exercised or in respect of which Options are terminated shall be returned to the Plan and will be eligible for re-issue.
4.2 Other Restrictions
The maximum aggregate number of Common Shares which may, at any time, be:
(a) Reserved for issuance pursuant to Options granted to Insiders under the Plan together with any other Share Compensation Arrangement shall be 10% of the Outstanding Shares;
(b) Issued to Insiders under the Plan and any other Share Compensation Arrangement within a one-year period shall be 10% of the Outstanding Shares;
(c) Issued to any one Insider (and such Insider's Associates) under the Plan and any other Share Compensation Arrangement within a one-year period shall be 5% of the Outstanding Shares;
(d) Reserved for issuance to any one person pursuant to stock options granted under the Plan and under any other Share Compensation Arrangement shall be 5% of the Outstanding Shares as at the date of grant of the stock option; and
(e) Reserved under the Plan together with any other Share Compensation Arrangement shall be 10% of the Outstanding Shares.
For the purposes of the foregoing paragraphs (a) through (e), "Outstanding Shares" means the number of Common Shares that are outstanding immediately prior to the share issuance in question, excluding Common Shares issued pursuant to the Plan or any other Share Compensation Arrangement over the preceding one-year period.
4.3 Reservation of Shares
Prior to granting an Option to an Eligible Person, the Board shall allocate and reserve for potential issue to that Eligible Person, from among all the Common Shares reserved for the Plan, the number of Common Shares in respect of which an Option is to be granted.
5. OPTION GRANTS
5.1 Granting of Options
The Directors may from time to time grant to an Eligible Person an Option to purchase a stated number of Common Shares, as may be determined by the Board. A Participant may hold more than one Option at any time. Subject to, and except as herein and as otherwise specifically provided for in this Plan, the number of Common Shares subject to each Option, the Exercise Price, the expiration date of each Option, the extent to which each Option is exercisable from time to time during the term of the Option and other terms and conditions relating to each such Option shall be determined by the Board.
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5.2 Option Exercise Price
The Exercise Price shall be determined by the Board on the Date of Grant, but shall not be less than the market price of the Common Shares at the Date of Grant, calculated as the closing price of the Common Shares on the Exchange on the last trading day immediately preceding the Date of Grant. For the purposes of this Section 5.2, if the Option is granted after the close of trading on any particular Date of Grant, the "trading day preceding the Date of Grant" will be deemed to be the Date of Grant. Subsequent to the Date of Grant, subject to adjustment pursuant to Section 8.4, the Exercise Price of an Option shall not be reduced except in accordance with the rules of the Exchange, including any shareholder approval requirements stipulated by the Exchange in respect of such reduction in the Exercise Price.
5.3 Term of Option
Subject to Section 7 hereof and to any express resolution passed by the Board with respect to an Option, the period during which an Option may be exercised, in whole or in part, shall be such period as the Board may specify but shall not exceed 10 years from the Date of Grant.
5.4 Blackout Period Term Extension
Notwithstanding Section 5.3, if an Option expires within a Black-out Period, the date of expiry will be the date that is 10 business days after expiry of the Black-out Period.
5.5 Vesting and Exercise Period
Subject to Section 7, unless otherwise specified by the Board at the time of granting an Option, and except as otherwise provided in the Plan, each Option shall vest and be exercisable as follows: the right to purchase 25% of the number of Common Shares issuable under an Option will vest and become exercisable on the first anniversary of the Date of Grant. Additional rights to purchase equal to one-twelfth of the remaining 75% of the number of Common Shares issuable under an Option will vest and become exercisable quarterly for each of the next 12 quarters. Upon vesting, Options will be exercisable until 4:30 p.m. Vancouver time on the date of expiry of the Option.
Once a right to purchase becomes exercisable it shall remain exercisable until expiration or termination of the Option, unless otherwise specified by the Board. Each vested Option may be exercised at any time or from time to time, in whole or in part, for up to the total number of Common Shares with respect to which it is then exercisable. The Board shall have the right to accelerate the date upon which any instalment of any Option is exercisable.
5.6 No Fractional Shares
No fractional Common Shares shall be issued upon the exercise of Options granted under the Plan and, accordingly, if a Participant would become entitled to a fractional Common Share upon the exercise of an Option, such Participant shall only have the right to purchase the next lowest whole number of Common Shares and no payment or other adjustment will be made with respect to the fractional interest so disregarded.
5.7 Options Non-Transferable
Options shall not be transferable or assignable by the Participant otherwise than by will or the laws of descent and distribution, and shall be exercisable during the lifetime of a Participant only by the Participant and after death only by the Participant's personal representative heirs or administrators and only in accordance with Section 7.3.
5.8 Option Agreement
Upon the grant of Options, the Corporation shall deliver to the Participant an Option Agreement dated the Date of Grant, containing the terms of the Options and executed by the Corporation, and upon delivery to the Corporation of the Option Agreement executed by the Participant such Participant will have the right to purchase the Common Shares on the terms set out in the Option Agreement. Subject to specific variations approved by the Board, all terms and conditions set out herein will be deemed to be incorporated into and form part of each Option Agreement.
- EXERCISE OF OPTIONS
6.1 Exercise and Payment
Subject to the provisions of the Plan, an Option may be exercised from time to time by delivery to the Corporation of a Notice of Exercise addressed to the Secretary of the Corporation specifying the number of Common Shares with respect to which the Option is being exercised or in such other manner as directed by the Corporation accompanied by a certified cheque, bank draft or certified funds transfer in payment for such Common Shares at the Exercise Price specified for such Option. No Common Shares shall be issued until full payment has been made and a Participant shall have none of the rights of a shareholder of the Corporation in respect of the Common Shares subject to an Option until such Common Shares have been taken up, paid for in full and issued to him or her.
6.2 Withholding Tax
The Participant will be solely responsible for paying any applicable withholding taxes arising from the grant, vesting or exercise of any Option and payment is to be made in a manner satisfactory to the Corporation. Notwithstanding the foregoing, the Corporation will have the right to withhold from any Option or any Common Shares issuable pursuant to an Option or from any cash amounts otherwise due or to become due from the Corporation to the Participant, an amount equal to any such taxes.
6.3 Delivery of Certificate and Hold Periods
As soon as practicable after receipt of the Notice of Exercise described in Section 6.1 and payment in full for the Common Shares being acquired, the Corporation will direct its transfer agent to issue a certificate to the Participant for the appropriate number of Common Shares. Such certificate issued will bear a legend stipulating any resale restrictions required under applicable securities laws and Exchange policies.
6.4 Limitations on Obligations to Issue Common Shares
Notwithstanding any of the provisions contained in the Plan or in any Option, the Corporation's obligation to issue Common Shares to a Participant pursuant to the exercise of an Option shall be subject to:
(a) Completion of such registration or other qualification of such Common Shares or obtaining approval of such governmental authority as the Corporation shall determine to be necessary or advisable in connection with the authorization, issuance and sale thereof;
(b) The listing of such Common Shares on the Exchange;
(c) The receipt from the Participant of such representations, agreements and undertakings, including as to future dealings in such Common Shares, as the Corporation or its counsel determines to be necessary or advisable in order to safeguard against the violation of the securities laws of any jurisdiction.
In this regard, the Corporation shall, to the extent necessary, take all reasonable steps to obtain such approvals, registrations and qualifications as may be necessary for the issuance of such Common Shares in compliance with applicable securities laws and for the listing of such Common Shares on the Exchange.
6.5 Cash Payment
In lieu of exercising an Option by delivery of the Exercise Notice along with payment of the Exercise Price as provided in Section 6.1, the Board may elect, with the written consent of the affected Participant, that the Option to be exercised by such Participant instead be cancelled and that such Participant receive, in lieu of the Common Shares issuable upon such exercise, a cash amount equal to the excess of the fair market value per Common Share that may be purchased under the Option being exercised over the corresponding Exercise Price multiplied by the total number of Common Shares issuable for such Option being exercised at such Exercise Price, less applicable withholdings.
- TERMINATION OF OPTIONS
7.1 Termination of Employment other than for Cause, Death, Disability or Retirement
Unless otherwise determined by the Board, if a Participant's employment or position as a Director, Officer or Consultant is terminated for any reason other than for cause, death, disability or retirement (including without limitation, voluntarily leaving or resigning from employment and dismissal from employment without cause), any Option held by such Participant shall thereupon terminate, except that each such Option, to the extent then vested and exercisable, may be exercised for the lesser of 90 days or the balance of such Option's term.
7.2 Termination for Cause
If a Participant's employment or position as a Director, Officer or Consultant is terminated for cause, any Option held by such Participant shall thereupon terminate, unless otherwise determined by the Board.
7.3 Termination for Death or Disability
If a Participant's employment or position as a Director, Officer or Consultant is terminated by reason of death, disability or retirement, any Option held by such Participant may thereafter be exercised, in the case of death by the legal personal representative of the Participant, to the extent then vested and exercisable or to such other extent as the Board may determine, for a period of 365 days (or such other period as the Board may specify) from the date of such death, disability or retirement or until the expiration of such Option, whichever period is the shorter.
7.4 Status of Unvested Options
Unless otherwise determined by the Board, if a Participant's employment or position as a Director, Officer or Consultant is terminated for any reason, all unvested Options held by such Participant shall immediately terminate and become null, void and of no effect on the date of such termination.
7.5 No Compensation for Cancelled Options
Sections 7.1 and 7.2 apply regardless of whether the Participant received compensation in respect of dismissal or was entitled to a period of notice of termination which would otherwise have permitted a greater portion of the Option to vest with the Participant. Except as expressly permitted by the Board, all Options will cease to vest as at the date upon which the Participant ceases to be an Eligible Person. Participants will not be entitled to any compensation in respect of any part of the Option which was not vested or which may not be exercised.
7.6 Change of Status
A change in the status, office, position or duties of a Participant from the status, office, position or duties held by such Participant on the date on which the Option was granted to such Participant will not result in a change in the terms of the Option granted to such Participant provided that such Participant remains an Eligible Person.
8. CHANGE OF CONTROL AND CERTAIN ADJUSTMENTS
8.1 Vesting of Options on a Change in Control
Immediately after the occurrence of a Change of Control Event, all outstanding Options that have not vested shall immediately and without notice to Participants vest and become exercisable in full. If Options have vested pursuant to this Section 8.1 and the Change of Control Event is not completed, the Corporation shall make such arrangements as the Board considers advisable in the circumstances to restore the Corporation and the Participants to the position they would have been in had the purported Change of Control Event not occurred.
8.2 Acceleration of Exercise
Subject to the prior approval of any relevant stock exchange or other regulatory authority, if required, the Board may advance or extend the date on which any Option may be exercised or extend the expiration date of any Option if the Board is of the view that it is in the best interests of the Corporation.
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8.3 Calculation of Exercise of Stock Options
Notwithstanding anything contained herein, if, at the time of an IPO, Participants are precluded from exercising certain Options, whether as a result of a decision or action of a securities regulator, the Corporation's underwriters, the Corporation itself, or otherwise, the Board may amend any outstanding Options and/or provide cash payments so as to provide applicable Participants with Options and/or cash having an economically intrinsic value (as determined by the Board) substantially the same as that which would have otherwise been enjoyed by the Participant if the Participant had not been precluded from exercising certain Options, as contemplated by this Section 8.3.
8.4 Adjustment to Shares
Appropriate adjustments to Options granted or to be granted, the number of Common Shares to be delivered to a Participant upon exercise of an Option and in the Exercise Price, shall be made by the Board to give effect to adjustments in the number of Common Shares resulting from subdivisions, consolidations, capital reorganizations or reclassifications of the Common Shares, the payment of stock or extraordinary dividends by the Corporation (other than dividends in the ordinary course) or other relevant changes in the capital stock of the Corporation. The appropriate adjustment in any particular circumstance shall be conclusively determined by the Board in its sole discretion, subject to approval by the shareholders of the Corporation and to acceptance by the Exchange, respectively, if applicable.
9. AMENDMENT OR DISCONTINUANCE OF PLAN
9.1 Amendment or Discontinuation
Subject to Section 9.4 and any necessary regulatory approval, the Plan may be amended, altered or discontinued by the Board at any time. No amendment, suspension or discontinuance of the Plan may contravene the requirements of the Exchange or any securities commission or regulatory body to which the Plan or the Corporation is now or may hereafter be subject.
9.2 Termination of the Plan
If the Plan is terminated, the provisions of the Plan and any administrative guidelines, and other rules and regulations adopted by the Board and in force at the time of the Plan shall continue in effect during such time as an Option or any rights pursuant thereto remain outstanding. The full powers of the Board provided for in the Plan will survive the termination of the Plan until all Options have been exercised in full or have otherwise expired.
9.3 Amendment of Outstanding Options
Subject to Section 9.4 and any necessary regulatory approval, the Board may amend or modify in any manner, an outstanding Option to the extent that the Board would have had the authority to initially grant such award as so modified or amended, including without limitation, to change the date or dates as of which an Option becomes exercisable, except that no amendment will, without the written consent of all affected Participants, alter or impair any Option previously granted under the Plan unless as a result of a change of Exchange policies or the Corporation's status or classification thereon.
9.4 Amendments Requiring Shareholder Approval
Shareholder approval in accordance with the rules and policies of the TSX will be required in circumstances where a proposed amendment or modification to the Plan or an outstanding Option would:
(a) Reduce the exercise price of an Option held by an Insider of the Corporation,
(b) Extend the term of an Option held by an insider beyond the original expiration date (subject to such date being automatically extended as the result of the expiration date falling within a Black-Out Period), or
(c) Increase the fixed maximum percentage of Common Shares which may be issued pursuant to the
Plan.
9.5 Amendments Not Requiring Shareholder Approval
The Board may amend or modify the Plan or any outstanding Option without shareholder approval to make any of the following changes:
(a) Amending the time or times that the shares subject to each Option will become purchasable by a Participant, including accelerating the vesting terms, if any, applicable to an Option or to amend the vesting provisions of the plan;
(b) Amending the process by which a Participant who wishes to exercise his or her Option can do so, including the required form of payment for the shares being purchased, the form of exercise notice and the place where such payments and notices must be delivered;
(c) Reducing the exercise price or extending the term of an Option, other than an Option held by an Insider;
(d) Amending the terms of the Plan relating to the effect of termination, cessation or death of a participant on the right to exercise Options (including Options held by an Insider);
(e) Making any amendments of a typographical, grammatical or clerical nature; and
(f) Making any amendments necessary to bring the Plan into compliance with applicable securities and corporate laws and the rules and policies of the Exchange.
10. GENERAL
10.1 Compliance with Legislation
The Plan, the grant and exercise of Options hereunder and the Corporation's obligation to sell and deliver Common Shares upon exercise of Options is subject to all applicable provincial, federal and foreign laws and any regulations, instruments or orders enacted thereunder, and the rules and regulations of any stock exchange or market on which the Common Shares are then listed for trading and to such approvals by any regulatory or governmental agency as may, in the opinion of counsel to the Corporation, be required. Each Option Agreement will contain such provisions as in the opinion of the Board are required to ensure that no Common Shares are issued on the exercise of an Option unless the issuance of such Common Shares will be exempt from all registration and qualification requirements of applicable securities laws and will be permitted under all applicable rules and regulations of all regulatory authorities to which the Corporation is subject, including the Exchange. The Corporation shall not be obliged by any provision of the Plan or the grant of any Option hereunder to issue or sell Common Shares in violation of such laws, rules and regulations or any condition of such approvals. If required by any regulatory authority to which the Corporation is subject, including the Stock Exchange, an Option Agreement may provide that shareholder approval to the grant of an Option must be obtained prior to the exercise of the Option or to the amendment of an Option Agreement.
10.2 Notices
Any payment, notice, statement, certificate or other instrument required or permitted to be given to a Participant or any person claiming or deriving any rights through him or her shall be given by:
(a) Delivering it personally to the Participant or the person claiming or deriving rights to him or her, as the case may be;
(b) Mailing it, postage paid (provided that the postal service is then in operation) or delivering it to the address which is maintained for the Participant in the Corporation's or the Affiliate's (as the case may be) personnel records;
Any payment, notice, statement, certificate or other instrument required or permitted to be given to the Corporation shall be given by mailing it, postage prepaid (provided that the postage service is then in operation) or delivering it to the Corporation at the following address:
Vecima Networks Inc. 201-771 Vanalman Avenue Victoria, BC V8Z 3B8
Attention: General Counsel and Corporate Secretary
Any payment, notice, statement, certificate or other instrument, referred to in Section 6.1 and Section 10.2, if delivered, shall be deemed to have been given or delivered, on the date on which it was delivered or, if mailed (provided that the postal service is then in operation), shall be deemed to have been given or delivered on the second business day following the date on which it was mailed.
10.3 Employment and Services
Nothing contained in the Plan will confer upon or imply in favour of any Participant any right with respect to office, employment or provision of services with the Corporation, or interfere in any way with the right of the Corporation to lawfully terminate the Participant's office, employment or service at any time pursuant to the arrangements pertaining to same. Participation in the Plan by a Participant will be voluntary.
10.4 No Representation or Warranty
The Corporation makes no representation or warranty as to the future market value of Common Shares issued in accordance with the provisions of the Plan or to the effect of the Income Tax Act (Canada) or any other taxing statute governing the Options or the Common shares issuable thereunder or the tax consequences to a Participant. Compliance with applicable securities laws as to the disclosure and resale obligations of each Participant is the responsibility of such Participant and not the Corporation.
10.5 No Rights as a Shareholder
Nothing contained in the Plan nor in any Option granted thereunder shall be deemed to give any Participant any interest or title in or to any Common Shares of the Corporation or any rights as a shareholder of the Corporation or any other legal or equitable right against the Corporation whatsoever other than as set forth in the Plan and pursuant to the exercise of any Option.
10.6 Discretion of Board
The awarding of Options to any Eligible Person is a matter to be determined solely in the discretion of the Board. The Plan shall not in any way fetter, limit, obligate, restrict or constrain the Board with regard to the allotment or issue of any Common Shares or any other securities in the capital of the Corporation or any of its Affiliates other than as specifically provided for in the Plan. No member of the Board shall be liable for any action or determination made in good faith in connection with the Plan.
DATED September 15, 2005, as amended November 12, 2008, December 7, 2011, November 27, 2017, May 25, 2020, and December 12, 2022.
VECIMA NETWORKS INC.
"Sumit Kumar"
President and C.E.O.
SCHEDULE A - FORM OF OPTION AGREEMENT
STOCK OPTION PLAN OPTION AGREEMENT
This Option Agreement is entered into between Vecima Networks Inc. (the "Corporation") and the Participant named below pursuant to the Vecima Networks Inc. Stock Option Plan (the "Plan"), a copy of which is attached, and confirms that:
on ___________ (the "Grant Date");
____________ (the "Participant");
was granted a non-assignable option to purchase Common Shares (the "Shares") of the Corporation, exercisable as to 25% on the first anniversary of the Date of Grant and as to one-twelfth of the remaining 75% of the number of Shares issuable under an Option each quarter for each of the next 12 quarters [or otherwise];
at a price (the "Exercise Price") of $ per Common Share; and
for a term expiring at 4:30 p.m., Vancouver time, on (the "Expiry Date");
all on the terms and subject to the conditions set out in the Plan as amended from time to time. By signing this agreement, the Participant acknowledges that he or she has read and understands the Plan. Without limiting the generality of the foregoing, the Participant expressly acknowledges that he/she has reviewed Section 7 of the Plan and accepts that if he/she resigns/retires or is dismissed by the Corporation with cause or is terminated by the Corporation without cause, the rights to receive the Options following such actual date of resignation, retirement, dismissal or termination and to exercise the Options are governed specifically by Section 7 of the Plan.
DATED as of __, 20____.
Vecima Networks Inc.
By: ___________
Name of Participant
Signature of Participant
SCHEDULE B - FORM OF NOTICE OF EXERCISE
STOCK OPTION PLAN NOTICE OF EXERCISE
TO: Vecima Networks Inc. Attention: Secretary
Reference is made to the Option Agreement made as of ___, 20 between Vecima Networks Inc. (the "Corporation") and the Participant named below. The Participant hereby exercises the Option to purchase Common Shares of the Corporation as follows:
Number of Common Shares for which Option is being exercised:
Exercise Price per Common Share
$ ___
Total Exercise Price paid (in the form of a certified cheque or bank draft tendered with this Notice of Exercise or confirmed funds transfer):
$ ___
Name of Participant as it is to appear on share certificate:
Address of Participant as it is to appear on the register of Common Shares of the Corporation:
Dated ___, 20____.
Name of Participant
Signature of Participant
Confidential - External
APPENDIX E – PERFORMANCE SHARE UNIT PLAN
Vecima Networks Inc.
PERFORMANCE SHARE UNIT PLAN
Dated May 28, 2020, as amended December 12, 2022
- INTERPRETATION
1.1 Definitions
For the purposes of this Plan, unless there is something in the subject of matter or context inconsistent therewith the following terms shall have the following meanings:
(a) “Affiliate” has the meaning ascribed to that term in the Securities Act (Ontario);
(b) “Associate” has the meaning ascribed to that term in the Securities Act (Ontario), as amended from time to time;
(c) “Black-out Period” is a self-imposed trading black-out period adopted and announced from time to time by the Corporation preventing executive officers, directors, and employees from trading shares or exercising options during the period;
(d) “Board” means the Board of Directors of the Corporation or, if established and duly authorized to act with respect to this Plan, any committee of the Board of Directors of the Corporation;
(e) “Cessation Date” means the last day of active employment of the Participant with the Corporation or an Affiliate, as the case may be, regardless of the reason for the cessation of employment and regardless of whether any or any adequate or proper advance notice of termination or resignation is provided in respect of such cessation of employment. For greater certainty, a transfer of employment or services between the Corporation and an Affiliate or between Affiliates shall not be considered an interruption or termination of the employment of a Participant for any purpose of the Plan;
(f) “Change of Control” means when any person or corporate entity directly becomes the owner of more than 50% of the voting shares of the Corporation;
(g) “Change of Control Event” means the entry by the Corporation into an agreement with respect to a reorganization, merger, amalgamation or other combination, the completion of which would result in a Change of Control;
(h) “Common Shares” means the common shares of the capital stock of the Corporation as constituted at the date hereof or, in the event of an adjustment contemplated by Section 8.3, such other shares or securities to which a Participant may be entitled upon settlement of a PSU as a result of such adjustment;
(i) “Corporation” means Vecima Networks Inc., and any continuing corporation resulting from its consolidation, amalgamation or merger into or with any other corporation or resulting from any other form of corporate reorganization;
Confidential - External
(j) "Date of Grant" means the date on which a PSU is granted by the Board to an Eligible Person;
(k) "Director" means a member of the Board or a member of the Board of Directors of an Affiliate;
(l) "Eligible Person" means any Director, Officer or Employee of the Corporation or any Affiliate;
(m) "Employee" means a person employed on a full-time basis by the Corporation or any Affiliate;
(n) "Exchange" means the Toronto Stock Exchange and, where the context permits, any other exchange on which the Common Shares are or may be listed from time to time;
(o) "Insider" means an insider of the Corporation as defined in the rules of the Toronto Stock Exchange Company Manual for the purpose of security based compensation arrangements;
(p) "Market Price" means, on any particular date, the closing trading price of the Common Shares on the Exchange on the immediately preceding trading day. In the event that the Common Shares are not listed and posted for trading on any stock exchange in Canada, the Market Price shall be determined by the Board in its sole discretion;
(q) "Officer" means a senior officer of the Corporation or an Affiliate duly appointed by the Board or the Board of Directors of an Affiliate, as applicable;
(r) "Outstanding Shares" means the number of Common Shares outstanding on a non-diluted basis;
(s) "Participant" means an Eligible Person to whom PSUs have been granted, or his or her legal personal representative as the context requires;
(t) "Plan" means this performance share unit plan of the Corporation established by resolution of the Board dated May 28, 2020 as amended from time to time;
(u) "PSU" means a unit equivalent in value to a Common Share credited by the Corporation to a Participant by way of a bookkeeping entry in the books of the Corporation;
(v) "PSU Agreement" means an agreement between the Corporation and a Participant setting out the terms of the PSU granted to the Participant;
(w) "Share Compensation Arrangement" means a stock option, stock option plan, employee stock purchase plan, or any other compensation or incentive mechanism involving the issuance or potential issuance of Common Shares to one or more service providers, including a share purchase from treasury which is financially assisted by the Corporation by way of a loan, guarantee or otherwise;
(x) "Share Offering" means a share offering of Common Shares by way of a prospectus or similar document usually, but not only, as a result of a Change of Control Event;
(y) "US Participant" means a Participant who is an individual citizen or resident of the United States of America; and
(z) "Vesting Date" has the meaning set out in Section 5.4.
1.2 Use of Gender and Number
Words importing the singular number only shall include the plural and vice versa and words importing the masculine shall include the feminine.
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1.3 Governing Law
This Plan and all matters to which reference is made herein shall be governed by and interpreted in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein.
2. ESTABLISHMENT OF PLAN
2.1 Establishment and Purpose
The Plan hereby is established to provide Eligible Persons with a proprietary interest in the Corporation through the granting of PSUs in order to:
(a) Align the interests of the Corporation and those individuals who share primary responsibility for the management, growth and protection of the business of the Corporation;
(b) Recognize the contributions made by certain individuals to the Corporation’s growth and development;
(c) Furnish an incentive to such individuals to continue providing their services to the Corporation and its Affiliates; and
(d) Provide a means through which the Corporation and its Affiliates may attract qualified persons to engage as Eligible Persons.
2.2 Eligibility
PSUs may be granted hereunder to Eligible Persons from time to time by the Board. Eligibility to participate shall not confer upon any Eligible Person any right to be granted PSUs pursuant to the Plan. The extent to which any Eligible Person shall be entitled to be granted PSUs pursuant to the Plan shall be determined in the sole and absolute discretion of the Board.
2.3 Compliance with Exchange Policies
It is the intention of the Corporation that this Plan, at all times, be in compliance with applicable policies of the Exchange and that any inconsistencies between this Plan and such policies whether due to inadvertence or to changes in those policies will be resolved in favour of the latter.
2.4 Regulatory Approval
The Plan shall be subject to acceptance by the Exchange. Any PSUs granted prior to such acceptance shall be conditional upon such acceptance being given and no Common Shares may be issued in settlement of such PSUs until such acceptance is given.
3. ADMINISTRATION
3.1 Authority of the Board of Directors
The Plan shall be approved by the Board, and the Board shall, where consistent with the general purpose and intent of the Plan and subject to the specific provisions of the Plan:
(a) Grant PSUs;
(b) Determine the Eligible Persons to whom PSUs shall be granted and the number of PSUs to be awarded;
(c) Determine the time or times at which PSUs shall be granted and shall become capable of settlement;
(d) Determine the terms and provisions of the PSUs, including, in particular, the performance vesting conditions;
(e) Interpret and construe the Plan and determine all questions arising out of the Plan and any PSU and make all other determinations necessary or advisable for the administration of the Plan;
(f) Establish, adopt, amend and rescind guidelines, policies, rules and regulations for carrying out the purposes, provisions and administration of the Plan;
(g) Determine if the Common Shares that are subject to a PSU will be subject to any restrictions upon the settlement of such PSU; and
(h) Prescribe the form of documents relating to the grant, settlement and other terms of a PSU.
The Board's guidelines, policies, rules, regulations, interpretations and determinations shall be conclusive and binding upon the Corporation and the Participants.
3.2 Use of Committees
The Board may delegate all or such portion of its powers hereunder as it may determine to a committee of the Board duly appointed for this purpose by the Board and consisting of not fewer than two members of the Board, either indefinitely or for such period of time as it may specify and thereafter such committee may exercise the powers and discharge the duties of the Board in respect of the Plan so delegated to the same extent as the Board is hereby authorized so to do. If a committee is appointed for this purpose, all references herein to the Board will be deemed to be a reference to such committee.
3.3 Costs
The Corporation shall pay all costs associated with the administration of the Plan, but shall not be responsible for any costs incurred by a Participant, including but not limited to brokerage fees and commissions.
3.4 Accounts and Statements
The Corporation shall maintain records of the details of each PSU granted to each Participant under the Plan. Upon request therefor from a Participant and at such other times as the Corporation shall determine, the Corporation shall furnish the Participant with a statement setting forth details of his or her PSUs. Such statement shall be deemed to have been accepted by the Participant as correct unless written notice to the contrary is given to the Corporation within 10 days after such statement is given to the Participant.
4. SHARES SUBJECT TO PLAN
4.1 Maximum Number of Common Shares Subject to Plan
The maximum aggregate number of Common Shares that may be issuable from time to time under the Plan shall not exceed 6% of the Outstanding Shares. Common Shares in respect of which PSUs are not settled or in respect of which PSUs are terminated shall be returned to the Plan and will be eligible for re-issue.
4.2 Other Restrictions
The maximum aggregate number of Common Shares which may, at any time, be:
(a) Reserved for issuance pursuant to PSUs granted to Insiders under the Plan together with any other Share Compensation Arrangement shall be 10% of the Outstanding Shares;
(b) Issued to Insiders under the Plan and any other Share Compensation Arrangement within a one-year period shall be 10% of the Outstanding Shares;
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(c) Issued to any one Insider (and such Insider's Associates) under the Plan and any other Share Compensation Arrangement within a one-year period shall be 5% of the Outstanding Shares;
(d) Reserved for issuance to any one person pursuant to PSUs granted under the Plan and under any other Share Compensation Arrangement shall be 5% of the Outstanding Shares as at the date of grant of the PSUs; and
(e) Reserved under the Plan together with any other Share Compensation Arrangement shall be 10% of the Outstanding Shares.
For the purposes of the foregoing paragraphs (a) through (e), "Outstanding Shares" means the number of Common Shares that are outstanding immediately prior to the share issuance in question, excluding Common Shares issued pursuant to the Plan or any other Share Compensation Arrangement over the preceding one-year period.
4.3 Reservation of Shares
Prior to granting a PSU to an Eligible Person, the Board shall allocate and reserve for potential issue to that Eligible Person, from among all the Common Shares reserved for the Plan, the number of Common Shares in respect of which PSUs are to be granted.
5. PSU GRANTS
5.1 Granting of PSUs
The Board may from time to time grant to an Eligible Person PSUs. A Participant may hold more than one award of PSUs at any time. Subject to, and except as herein and as otherwise specifically provided for in this Plan, the number of Common Shares subject to each award of PSUs, the expiration date and the vesting conditions applicable to the PSUs and other terms and conditions relating to each such award of PSUs shall be determined by the Board.
5.2 Term of PSU
Subject to Section 7 hereof and to any express resolution passed by the Board with respect to a PSU, the period during which a PSU may vest and become capable of settlement, in whole or in part, shall be such period as the Board may specify but shall not exceed five years from the Date of Grant. PSUs which do not vest and become capable of settlement prior to the date of expiry shall be forfeited for no consideration.
5.3 Blackout Period Term Extension
Notwithstanding Section 5.2, if a PSU expires within a Black-out Period, the date of expiry will be the date that is 10 business days after expiry of the Black-out Period.
5.4 Vesting
PSUs awarded pursuant to this Plan shall vest pursuant to the PSU Agreement.
5.5 Dividends
PSUs granted shall not be eligible for dividends.
5.6 No Fractional Shares
No fractional Common Shares shall be issued in connection with the settlement of PSUs granted under the Plan and, accordingly, if a Participant would become entitled to a fractional Common Share upon the settlement of a PSU, such Participant shall only have the right to receive the next lowest whole number of Common Shares and no payment or other adjustment will be made with respect to the fractional interest so disregarded.
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5.7 PSUs Non-Transferable
PSUs shall not be transferable or assignable by the Participant, otherwise than by will or the laws of descent and distribution, and shall be exercisable during the lifetime of a Participant only by the Participant and after death only by the Participant's personal representative heirs or administrators and only in accordance with Section 7.1.
5.8 PSU Agreement
Upon the grant of PSUs, the Corporation shall deliver to the Participant a PSU Agreement dated the Date of Grant, containing the terms of the PSUs and executed by the Corporation, and upon delivery to the Corporation of the PSU Agreement executed by the Participant such Participant will have the right to receive the Common Shares on the terms and conditions set out in the PSU Agreement. Subject to specific variations approved by the Board, all terms and conditions set out herein will be deemed to be incorporated into and form part of each PSU Agreement.
6. SETTLEMENT OF PSUS
6.1 Settlement and Payment
As soon as is practicable following a Vesting Date pertaining to a PSU, the Corporation shall issue to the Participant a number of Common Shares equal to the number of vested PSUs. The Corporation may, at its discretion, facilitate (at the expense of the Participant) through an independent broker the sale of all or a portion of the Common Shares issued to the Participant in satisfaction of PSUs in order to satisfy any tax withholding requirements.
6.2 Withholding Tax
The Corporation shall, at its sole discretion issue to the Participant the number of Common Shares that, based on the Market Price on the Vesting Date, have an aggregate value equal to after-tax value of the Vested PSUs while the Corporation retains, in Common Shares, the difference in aggregate value between the before-tax value of the Vested PSUs and after-tax value of the Vested PSUs, (the "Retained Common Shares"). The Corporation shall then pay the respective withholding taxes in cash to the relevant American or Canadian tax agencies, as applicable, and the Corporation shall sell the Retained Common Shares as it sees fit, and in its sole discretion.
6.3 Delivery of Certificate and Hold Periods
As soon as practicable after a Vesting Date, the Corporation will direct its transfer agent to issue a certificate to the Participant for the appropriate number of Common Shares. Such certificate issued will bear a legend stipulating any resale restrictions required under applicable securities laws and Exchange policies.
6.4 Limitations on Obligations to Issue Common Shares
Notwithstanding any of the provisions contained in the Plan or in any PSU Agreement, the Corporation's obligation to issue Common Shares to a Participant pursuant to the settlement of a PSU shall be subject to:
(a) Completion of such registration or other qualification of such Common Shares or obtaining approval of such governmental authority as the Corporation shall determine to be necessary or advisable in connection with the authorization, issuance and sale thereof;
(b) The listing of such Common Shares on the Exchange;
(c) The receipt from the Participant of such representations, agreements and undertakings, including as to future dealings in such Common Shares, as the Corporation or its counsel determines to be necessary or advisable in order to safeguard against the violation of the securities laws of any jurisdiction.
In this regard, the Corporation shall, to the extent necessary, take all reasonable steps to obtain such approvals, registrations and qualifications as may be necessary for the issuance of such Common Shares in compliance with applicable securities laws and for the listing of such Common Shares on the Exchange.
- TERMINATION OF PSUS
7.1 Termination of Employment
Unless otherwise determined by the Board, if a Participant's employment or position as a Director or Officer is terminated for any reason, any PSU held by such Participant shall thereupon terminate and become null, void and of no effect as of the Cessation Date.
7.2 No Compensation for Cancelled PSUs
Section 7.1 applies regardless of whether the Participant received compensation in respect of dismissal or was entitled to a period of notice of termination which would otherwise have permitted a greater portion of the PSUs to vest with the Participant. Except as expressly permitted by the Board, all PSUs will cease to vest as at the Cessation Date. Participants will not be entitled to any compensation in respect of any part of the PSU which was not vested or which may not become capable of settlement.
7.3 Change of Status
A change in the status, office, position or duties of a Participant from the status, office, position or duties held by such Participant on the date on which the PSU was granted to such Participant will not result in a change in the terms of the PSU granted to such Participant provided that such Participant remains an Eligible Person.
- CHANGE OF CONTROL AND CERTAIN ADJUSTMENTS
8.1 Vesting of PSUs on a Change in Control
Change of Control Events, and the effect on PSUs granted to Participant shall be solely determined pursuant to the terms of the Participant's respective PSU Agreement.
8.2 Calculation of Settlement of PSUs
Notwithstanding anything contained herein, if, at the time of a Share Offering, Participants are precluded from receiving Common Shares issued in settlement of a PSU, (as may be required by the Share Offering transaction, whether as a result of a decision or action of a securities regulator, the Corporation's underwriters, the Corporation itself, or otherwise), the Board may amend any outstanding PSUs and/or provide cash payments so as to provide applicable Participants with PSUs and/or cash having an economically intrinsic value (as determined by the Board) substantially the same as that which would have otherwise been enjoyed by the Participant if the Participant had not been precluded from receiving Common Shares issued in settlement of a PSU, as contemplated by this Section 8.2.
8.3 Adjustment to Shares
Appropriate adjustments to PSUs granted or to be granted, the number of Common Shares to be delivered to a Participant upon settlement of a PSU and/or in the performance vesting conditions, shall be the responsibility of the Board to give effect to adjustments in the number of Common Shares resulting from subdivisions, consolidations, capital reorganizations or reclassifications of the Common Shares, or other relevant changes in the capital stock of the Corporation; any appropriate adjustment in any particular circumstance shall be conclusively determined by the Board in its sole discretion, subject to approval by the shareholders of the Corporation and to acceptance by the Exchange, respectively, if applicable.
- AMENDMENT OR DISCONTINUANCE OF PLAN
9.1 Amendment or Discontinuation
Subject to Section 9.4 and any necessary regulatory approval, the Plan may be amended, altered or discontinued by the Board at any time. No amendment, suspension or discontinuance of the Plan may contravene the requirements of the Exchange or any securities commission or regulatory body to which the Plan or the Corporation is now or may hereafter be subject.
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9.2 Termination of the Plan
If the Plan is terminated, the provisions of the Plan and any administrative guidelines, and other rules and regulations adopted by the Board and in force at the time of the Plan shall continue in effect during such time as a PSU or any rights pursuant thereto remain outstanding. The full powers of the Board provided for in the Plan will survive the termination of the Plan until all PSUs have been settled in full or have otherwise expired.
9.3 Amendment of Outstanding PSUs
Subject to Section 9.4 and any necessary regulatory approval, the Board may amend or modify in any manner, without Shareholder approval, an outstanding PSU to the extent that the Board would have had the authority to initially grant such award as so modified or amended, including without limitation, to change the date or dates as of which a PSU can be settled, except that no amendment will, without the written consent of all affected Participants, alter or impair any PSU previously granted under the Plan unless as a result of a change of Exchange policies or the Corporation's status or classification thereon.
9.4 Amendments Requiring Shareholder Approval
Shareholder approval in accordance with the rules and policies of the Exchange will be required in circumstances where a proposed amendment or modification to the Plan or an outstanding PSU would:
(a) Extend the term of a PSU held by an insider beyond the original expiration date (subject to such date being automatically extended as the result of the expiration date falling within a Black-Out Period), or
(b) Increase the fixed maximum number of Common Shares which may be issued pursuant to the Plan.
9.5 Amendments Not Requiring Shareholder Approval
The Board may amend or modify the Plan or any outstanding PSU without shareholder approval to make any of the following changes:
(a) Amending the time or times that the shares subject to each PSU will become issuable to a Participant, including accelerating the vesting terms, if any, applicable to a PSU or to amend the vesting provisions of the plan;
(b) Extending the term of a PSU, other than a PSU held by an Insider;
(c) Amending the terms of the Plan relating to the effect of termination, cessation or death of a Participant on the right to settle PSUs (including PSUs held by an Insider);
(d) Making any amendments of a typographical, grammatical or clerical nature; and
(e) Making any amendments necessary to bring the Plan into compliance with applicable securities and corporate laws and the rules and policies of the Exchange.
10. GENERAL
10.1 Compliance with Legislation
The Plan, the grant and settlement of PSUs hereunder and the Corporation's obligation to deliver Common Shares upon settlement of PSUs is subject to all applicable provincial, federal and foreign laws and any regulations, instruments or orders enacted thereunder, and the rules and regulations of any stock exchange or market on which the Common Shares are then listed for trading and to such approvals by any regulatory or governmental agency as may, in the
opinion of counsel to the Corporation, be required. Each PSU Agreement will contain such provisions as in the opinion of the Board are required to ensure that no Common Shares are issued on the settlement of a PSU unless the issuance of such Common Shares will be exempt from all registration and qualification requirements of applicable securities laws and will be permitted under all applicable rules and regulations of all regulatory authorities to which the Corporation is subject, including the Exchange. The Corporation shall not be obliged by any provision of the Plan or the grant of any PSU hereunder to issue or sell Common Shares in violation of such laws, rules and regulations or any condition of such approvals. If required by any regulatory authority to which the Corporation is subject, including the Exchange, a PSU Agreement may provide that shareholder approval to the grant of a PSU must be obtained prior to the settlement of the PSU or to the amendment of a PSU Agreement.
10.2 Notices
Any payment, notice, statement, certificate or other instrument required or permitted to be given to a Participant or any person claiming or deriving any rights through him or her shall be given by:
(a) Delivering it personally to the Participant or the person claiming or deriving rights to him or her, as the case may be;
(b) Mailing it, postage paid (provided that the postal service is then in operation) or delivering it to the address which is maintained for the Participant in the Corporation's or the Affiliate's (as the case may be) personnel records;
Any payment, notice, statement, certificate or other instrument required or permitted to be given to the Corporation shall be given by mailing it, postage prepaid (provided that the postage service is then in operation) or delivering it to the Corporation at the following address:
Vecima Networks Inc. 201-771 Vanalman Avenue Victoria, BC V8Z 3B8
Attention: General Counsel and Corporate Secretary
Any payment, notice, statement, certificate or other instrument, referred to in Section 6.1 and Section 10.2, if delivered, shall be deemed to have been given or delivered, on the date on which it was delivered or, if mailed (provided that the postal service is then in operation), shall be deemed to have been given or delivered on the second business day following the date on which it was mailed.
10.3 Employment and Services
Nothing contained in the Plan will confer upon or imply in favour of any Participant any right with respect to office, employment or provision of services with the Corporation or an Affiliate, or interfere in any way with the right of the Corporation to lawfully terminate the Participant's office, employment or service at any time pursuant to the arrangements pertaining to same. Participation in the Plan by a Participant will be voluntary.
10.4 No Representation or Warranty
The Corporation makes no representation or warranty as to the future market value of Common Shares issued in accordance with the provisions of the Plan or to the effect of the Income Tax Act (Canada) or any other taxing statute governing the PSUs or the Common Shares issuable thereunder or the tax consequences to a Participant. Compliance with applicable securities laws as to the disclosure and resale obligations of each Participant is the responsibility of such Participant and not the Corporation.
10.5 No Rights as a Shareholder
Nothing contained in the Plan nor in any PSU granted thereunder shall be deemed to give any Participant any interest or title in or to any Common Shares of the Corporation or any rights as a shareholder of the Corporation or any other legal or equitable right against the Corporation whatsoever other than as set forth in the Plan and pursuant to the settlement of any PSU.
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10.6 Discretion of Board
The awarding of PSUs to any Eligible Person is a matter to be determined solely in the discretion of the Board. The Plan shall not in any way fetter, limit, obligate, restrict or constrain the Board with regard to the allotment or issue of any Common Shares or any other securities in the capital of the Corporation or any of its Affiliates other than as specifically provided for in the Plan. No member of the Board shall be liable for any action or determination made in good faith in connection with the Plan.
DATED May 28, 2020, as amended December 12, 2022.
VECIMA NETWORKS INC.
"Sumit Kumar"
President and C.E.O.
80
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