AI assistant
Sogefi — AGM Information 2023
Mar 20, 2023
4192_egm_2023-03-20_c63bbbcf-8d12-4739-bc59-363408af9c36.pdf
AGM Information
Open in viewerOpens in your device viewer


SOGEFI S.p.A. Via Ciovassino 1/A - Milan Fully Paid-in Share Capital Euro 62,461,355.84 Company Register of Milan Monza-Brianza Lodi and Tax Code 00607460201 Company subject to the direction and coordination of CIR S.p.A.
Notice of Annual General Meeting
Shareholders are hereby invited to attend the Ordinary Shareholders Meeting to be held at the registered office of the parent company CIR S.p.A. at Via Ciovassino 1, Milan, on 21 April 2023 at 4 p.m. in first call and, if a second call should be necessary, on 24 April 2023, at the same place and time, to discuss and resolve upon the following:
Agenda
-
- Annual report for the year ended 31 December 2022 and allocation of the result for the year:
- a. Approval of the Statutory Financial Statements as of December 31 2022;
- b. Allocation of the result for the year.
-
- Authorisation to purchase treasury shares subject to revocation of the previous and related authorisation to dispose of them.
-
- Report on remuneration policy and compensation paid:
- a. Binding vote on Sec. I;
- b. Consultative vote on Sec. II.
-
- Approval of 2023 Stock Grant Plan.
In accordance with the provisions of art. 106 of Law Decree no. 18 of March 17, 2020 ("Decreto Cura Italia"), converted with amendments into Law no. 27 of April 24, 2020 as at last extended by Law no. 14 of February 24, 2023:
- Shareholders may only take part in the Meeting through their Designated Representative Studio Segre S.r.l., in accordance with the procedures and terms provided for in the remainder of this notice;
- the members of the corporate bodies, the secretary and/or of the notary public and the Designated Representative, as well as any other person authorised to do so by the Chairman of the Board of Directors may only take part in the Meeting by any means of telecommunication which guarantee their identification, in a manner to be defined and communicated by the Chairman to each of the aforesaid subjects, in accordance with the rules applicable for such case, without it being necessary for the Chairman, the secretary and/or the notary public to be in the same place in any case;
- there shall be no voting procedures by correspondence or by electronic means.
INFORMATION ON THE SHARE CAPITAL
As of today the share capital subscribed and fully paid amounts to Euro 62,461,355.84 and is represented by no. 120,117,992 ordinary shares of par value Euro 0.52 each all having voting right, except the own shares whose voting right is suspended.
ATTENDANCE TO AND PROXIES FOR THE SHAREHOLDERS MEETING
Entitlement to take part in the Meeting and exercise the vote is attested by a notification made by an authorized intermediary as per the terms of Art. 83-sexies of Legislative Decree 58/1998 and subsequent amendments and additions (TUF), in favour of the person entitled to vote on the basis of evidence at the end of the accounting day of 12 April 2023 (record date), seventh open-market day preceding the date established for the meeting in first call.

Those who are holders only after such date shall not be entitled to take part and vote in the Meeting. Shareholders with not yet dematerialised shares should entrust them to an authorized intermediary to introduce them into the centralized management dematerialisation system, in accordance to art. 36 of the joint Consob and Banca d'Italia post-trading disposition dated 13 August 2018, and ask the transmission of the above-mentioned notice.
Persons with the right to vote may be represented at the Meeting pursuant to art. 2372 of the Italian Civil Code, and other applicable provisions or regulations.
May be used alternatively:
-
the proxy form at the bottom of the notification issued by the authorised intermediary; or
-
a proxy form which is available on the Company's website www.sogefigroup.com (Investor – Shareholders' meeting section).
As provided by paragraph 4 of art. 106 of the Italian Decree "Cura Italia", and pursuant to art. 135-novies of the TUF, the proxy must be conferred exclusively to the Designated Representative Studio Segre S.r.l. electronically by sending it to the certified email address [email protected] together with the voting instructions and a copy of a valid identity document of the principal or, pursuant to art. 135-undecies of the TUF, the proxy may be conferred to the Designated Representative by signing the appropriate form available in the above-mentioned section of the website. The signed form must be delivered to the Designated Representative by certified email to [email protected], by the end of the second open-market day preceding the date established for the Meeting also in second call (that is by Wednesday 19 April 2023 for the first call or Thursday 20 April 2023 for the second call). The proxy shall not be effective for the proposals in relation to which voting instructions have not been granted. The proxy and the voting instructions can be revoked within the terms by which they can be granted. The notice to the Company sent by the authorized intermediary certifying the right to take part
in the Meeting is also required in case of granting of the proxy to the Company's Appointed Representative; consequently, if the aforementioned notice is lacking, the proxy shall be deemed without effect.
RIGHT TO ASK QUESTIONS ON THE ITEMS OF THE AGENDA
Pursuant to art. 127-ter of the TUF, the Shareholders who intend asking questions on the items of the agenda of the Shareholders meeting may send these by registered mail with advice of receipt (A.R.) to the Company registered office or by certified email to the address [email protected] attaching documentation proving the entitlement to exercise such right. The questions must arrive by the end of the seventh open market day preceding the date established for the meeting in first call, i.e., by 12 April 2023.
The Company shall provide a written answer by 12.00 noon on Wednesday 19 April, 2023 by means of publication on the Company's website in the Investor – Shareholders' meetings section. The questions having the same contents may receive a common answer.
ADDITIONS TO THE AGENDA AND PRESENTATION OF NEW RESOLUTION PROPOSALS
Pursuant to art. 126-bis of the TUF the Shareholders who represent, also jointly, at least a fortieth of the share capital, may ask, within ten days from the publication of this notice, an addition to the items of the agenda to be dealt with, indicating in the request the further proposed items or may present resolution proposals on the items of the agenda. It should be noted however that the addition of the items to be dealt with is not allowed for the matters on which the Meeting, by law, resolves on a proposal of the Directors or on the basis of a project or a report prepared by them, other than those indicated in art. 125-ter, paragraph 1 of the TUF.

The requests must be sent by registered mail with advice of receipt (A.R.) to the Company registered office or by certified email to the address [email protected] and must be completed with a report on the items which have been proposed for discussion as well as by the certification(s) issued by an authorised intermediary attesting the person's entitlement to exercise this right. About any addition to the agenda or the presentation of new resolution proposals on the items of the agenda, information will be given in the same way of this notice, at least fifteen days preceding the date established for the meeting on the first call. Within this term the report prepared by proposing shareholders will be made available to the public.
Pursuant to art. 126-bis, paragraph 1, third paragraph, of the TUF, having considered the rules to take part in the Meeting, those entitled to vote may individually submit resolution proposals on the items on the agenda by April 6, 2023. The proposals must be sent by registered mail with advice of receipt (A.R.) to the Company registered office or by certified email to the address [email protected] and must be completed with a resolution text on the items on the agenda, as well as by the certification(s) issued by an authorized intermediary attesting the person's entitlement to exercise this right. The proposals submitted will be published on the Company's website www.sogefigroup.com (Investor – Shareholders' meetings section) by April 14, 2023 so that those with voting rights may examine them for the purpose of granting proxies or sub-delegations to the Designated Representative.
In case of proposals for resolutions on the items on the agenda that are alternative to those formulated by the Board, the proposal of the administrative body will be put to the vote first (unless it is withdrawn) and only if this proposal is rejected will the Shareholders' proposals be put to the vote. Such proposals, if alternative to each other, will be submitted to the Meeting starting with the proposal submitted by the Shareholders representing the largest percentage of the share capital. Only if the proposal put to the vote first is rejected, will the next proposal be put to the vote in order of capital represented, and so on.
FURTHER INFORMATION
The Company reserves the right to supplement and/or modify the information provided in this notice in coherence with any subsequent legislative and/or regulatory provisions. Any amendments, updates or clarifications will be made available in a timely manner through the Company's website www.sogefigroup.com (Investor – Shareholders' meeting section) and by other means provided for by law.
DOCUMENTATION
The documentation relating to the agenda, envisaged by applicable regulations, including, inter alia, the integral text of the resolution proposals, is at disposal of the public as per the terms of the law, at the Company registered office, on the authorized storage system eMarket STORAGE () as well as on the Company's website www.sogefigroup.com (Investor – Shareholders' meetings section). The Shareholders are entitled to obtain a copy of such documentation.
The financial statements for the year 2022 will be made available to the public in the same way. The Articles of Association are available on the website www.sogefigroup.com (Investor – Corporate Governance section).
Milan, March 20, 2023
for the Board of Directors The Chairperson Monica Mondardini