Skyline Millars Ltd — Proxy Solicitation & Information Statement 2024

May 21, 2024

,s"rxltNE MTLLARS L|M|TED MiIIats

To, lhe{1nager - Listing Department The BSE Limited -r--r*r!rr lni'?i1"";eebhoy Towers, uahl Street, Mumbai _ 400 001.

Reference: _ Skyline Millars Limited BSE Code _ ⁵⁰⁵⁶⁵⁰

Dear Sir(s),

Subjech Disclos ^Re ^quirem e".,fiHffill:, fi ff ':i::*1 * ?::l \$\$Tf^;lr ⁱgati on s an d Di s cr o s ure

P11ant to Regulation 30 of the Secr and Disclosure Re ^:;,,i#v;#:ii*:{1{";1Tll*ff ,",-i',ffi 1ht:{l[iltl'ii'"';:Tr: oorczs+dl us "'' rnd"p";;;;;ffi:1fl::::*':i#Jl,:."i:", of Mr. Ashok piuai 10rru,

Postal Ballot Notice names appear on the gh electronic mode to those members whose May, 20)i ("Cut-off egister of Beneficial Owners, as on Frida y,.l.7tn registered win ne company ./ Resir e Depositories and whose e-mail address is Depositories. -.-e Company / Registrar and Transfer Agent / Depository particip ants /

frffi1tiH#t:T,t+T,l;H"ilffi:,:Link Inrime rndia private Limited, as the agency to

The e-voting facility w'r be ava'abre during the forowing period:

$\sim$ commencement of e-voting $\epsilon$ End of remote e-voting	1 Wednesday, $22^{nd}$ May, $2024$ (9:00 AM) Thursday, $20th$ June, $2024$ (5:00 PM)

The Postal Ballot , Notice www.skylinemillarsltcl.com. is also available on srov 4vauaole on the Company's website at

This is for your information and records. Kindly take the above information on your records. Thanking you,

For Skyline Millars Limited -

EncI.: as above

Sales Offrce : C/2, Skyline Wealthspace, Gate No. Tel.l 2, Skyline Oasis, Premier Road, Vidyavihar (W), Mumbai - 400 086. (o22) 251L 2Le4 / e5

Registered & Corporate Officei Churchgate House, 4'" Floor, 32-34, Veer Nariman Road, Fort, Mumbai - 400 001. Tel.: (022)2204747L o www.skltinemillarsltd.com crN : L63020MH191 9PLC000640

SKYLINE MILLARS LIMITED

Corporate Identification No. (CIN): L63020MH1919PLC000640 Registered Office: Churchgate House, 4th Floor, 32-34,Veer Nariman Road, Fort, Mumbai – 400 001. Tel No. +91 22 2204 7471 Email: cs@millars.in Website: www.skylinemillarsltd.com

POSTAL BALLOT NOTICE

[Pursuant to Section 110 and Section 108 of the Companies Act, 2013 read with the Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014]

Dear Member(s),

NOTICE is hereby given pursuant to Section 110 read with Section 108 of the Companies Act, 2013 ("Act") and other applicable provisions, if any, of the Act and Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 ("Rules"), Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations") and the Secretarial Standard on General Meeting issued by the Institute of Company Secretaries of India ("SS-2"), as amended from time to time, read with the General Circular Nos. 14/2020 dated April 8, 2020, 17/2020 dated April 13, 2020, and subsequent circulars issued in this regard, the latest being 9/2023 dated September 25, 2023 issued by the Ministry of Corporate Affairs ("MCA") (hereinafter collectively referred to as "MCA Circulars"), that the approval from the Members of Skyline Millars Limited ("Company") is sought through Postal Ballot, by voting through electronic means only ("remote e-voting"), for the following resolution as Special Resolution:

i. Appointment of Mr. Ashok Pillai (DIN: 00167849) as an Independent Director for a term of five years;

In compliance with the aforesaid MCA Circulars, this Postal Ballot Notice is being sent only through electronic mode to those Members whose e-mail addresses are registered with the Company/Depositories. The communication of assent or dissent of the Members would take place only through the remote e-voting system. If your e-mail address is not registered with the Company/Depositories, please follow the process provided in the Notes to receive this Postal Ballot Notice.

An Explanatory Statement pursuant to Section 102, 110 and other applicable provisions, if any, of the Act, pertaining to the resolutions setting out the material facts and reasons thereof, is appended to this Postal Ballot Notice. Pursuant to Rule 22(5) of the Rules, the Board of Directors of your Company at its meeting held on 08th May, 2024, has appointed Mr. Prashant S. Mehta (Membership No. ACS 5814) Proprietor of M/s. P. Mehta & Associates, Practicing Company Secretaries, as the Scrutinizer to conduct the Postal Ballot and e-voting process in a fair and transparent manner.

The Company has appointed Link Intime India Pvt. Ltd., Registrar and Share Transfer Agent of the Company ("Link Intime"), for providing/ facilitating remote e-voting to enable the Members to cast their votes electronically. The instructions for e-voting are provided hereunder on pages 7 - 11.

In the event, Resolution as set out in the Notice is assented to by requisite majority by means of remote e-voting process, it shall be deemed to have been passed as Special Business at the General Meeting convened in that behalf. The last date of e-voting shall be the date on which the Resolution would be deemed to have been passed, if approved by the requisite majority.

The remote e-voting period commences from 9.00 a.m. (IST) on Wednesday, 22nd May, 2024, and ends at 5.00 p.m. (IST) on Thursday, 20th June, 2024. The Scrutinizer will submit his report to the Chairman of the Company, or any person authorized by him upon completion of the scrutiny of the votes cast through remote e-voting. The results of the Postal Ballot will be announced on or before 5.00 p.m. (IST) on Saturday, 22nd June, 2024.

The said results along with Scrutinizer's Report would be intimated to BSE Limited where the shares of the Company are listed. Additionally, the results will also be uploaded on the Company's website www.skylinemillarsltd.com.

PROPOSED RESOLUTION:

Item No.1

To Appoint Mr. Ashok Pillai (DIN: 00167849) as an Independent Director of the Company for a term of five years:

To consider and, if thought fit, to pass the following resolution, with or without modification(s), as a Special Resolution:

"RESOLVED THAT Mr. Ashok Pillai (DIN: 00167849), who was appointed as an Additional Director (Non-Executive Independent) of the Company, with effect from 08th May, 2024, by the Board of Directors, based on the recommendation of the Nomination and Remuneration Committee in terms of Section 161 of the Companies Act, 2013 ("Act") read with Articles of Association of the Company, who is eligible for appointment and who has consented to act as a Director of the Company and in respect of whom the Company has received a notice in writing from a Member under Section 160(1) of the Act proposing his candidature for the office of a Director, be and is hereby appointed as a Director of the Company.

RESOLVED FURTHER THAT pursuant to the provisions of Sections 149, 150, 152 and other applicable provisions, if any, of the Act read with Schedule IV to the Act and the Companies (Appointment and Qualification of Directors) Rules, 2014, Regulation 17, Regulation 25(2)(A) and other applicable regulations of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("SEBI Listing Regulations"), as amended from time to time, Mr. Ashok Pillai (DIN: 00167849), who meets the criteria for independence as provided in Section 149(6) of the Act and Regulation 16(1)(b) of SEBI Listing Regulations and who has submitted a declaration to that effect, and who is eligible for appointment as Independent Director of the Company, be and is hereby appointed as an Independent Director of the Company, to hold office for a term of five (5) consecutive years with effect from 08th May, 2024 to 07th May, 2029 and he will not be liable to retire by rotation.

RESOLVED FURTHER THAT the Board of Directors of the Company be and is hereby authorised to do all acts and take all such steps as may be necessary, proper and expedient to give effect to this Resolution."

By Order of the Board

For Skyline Millars Limited

Sd/-

Maulik Dave Whole-time Director DIN: 01448536

Date: 08th May, 2024 Place: Mumbai

Registered Office: Churchgate House, 4th Floor, 32-34,Veer Nariman Road, Fort, Mumbai – 400 001.

NOTES:

• 1. The Explanatory Statements setting out the material facts pursuant to Sections 102 and 110 of the Act and the other applicable provisions of the Act for the proposed Resolution is annexed hereto. The approval of the Members of the Company is being sought through the remote e-voting facility only.
• 1. In compliance with the MCA Circulars, this postal ballot notice is being sent by e-mail to all the Members, whose names appear on the register of Members/list of beneficial owners as received from National Securities Depository Ltd ("NSDL") and Central Depository Services (India) Ltd ("CDSL") as on Friday, 17th May, 2024 (the "Cut-Off Date") and who have registered their e-mail addresses in respect of electronic holdings with the depository through the concerned depository participants and in respect of physical holdings with the Company's Registrar and Share Transfer Agent, Link Intime India Private Ltd ("RTA").
• 1. Members who have not registered their e-mail addresses so far are requested to register the same so that they can receive all future communications from the Company electronically. Members holding shares in demat mode may update their e-mails addresses with their Depository Participants. Members holding physical shares may get their email addresses registered with RTA, Link Intime India Private Ltd, by clicking the link: https://linkintime.co.in/emailreg/email_register.html or their website www.linkintime.co.in at the Investor Services tab by choosing the e-mail/ bank registration heading and follow the registration process as guided therein.
• 1. The voting shall be reckoned in proportion to a Member's share of voting rights on the paid-up share capital of the Company as on the Cut-Off Date. Any recipient of the postal ballot notice who was not a Member of the Company as on the Cut-Off Date should treat this postal ballot notice for information purpose only.
• 1. The postal ballot notice is also placed on the website of the Company at www.skylinemillarsltd.com and on the website of the RTA at instavote.linkintime.co.in shall also be available on the website of the Stock Exchange where the shares of the Company are listed i.e. BSE at www.bseindia.com.
• 1. All material document(s) will be available electronically for inspection by the Members from the date of circulation of this Notice up to the conclusion of the remote e-voting period i.e. Thursday, 20th June, 2024. Members seeking to inspect such documents may send a request to cs@millars.in mentioning their name, Folio No./ Client ID, DP ID and the documents they wish to inspect.
• 1. The Members are requested to read the instructions carefully and complete the remote e-voting. The voting through electronic means will commence on Wednesday, 22nd May, 2024 at 9:00 a.m. (IST) and will end on Thursday, 20th June, 2024 at 5:00 p.m. (IST). A Member cannot exercise his vote by proxy on postal ballot.
• 1. The Board at its meeting held on 08th May, 2024, has appointed Mr. Prashant S. Mehta (Membership No. ACS 5814) Proprietor of M/s. P. Mehta & Associates, Practicing Company Secretaries, Mumbai, as the scrutinizer ("Scrutinizer") for conducting the remote e-voting process in a fair and transparent manner. After completion of scrutiny of the votes, the Scrutinizer will submit his report to the Chairman or any other authorized officer of the Company. The results of the remote e-voting conducted through postal ballot (through the remote e-voting process) will be announced by the Chairman/ Company Secretary on or before Saturday, 22nd June, 2024.
• 1. Resolutions, if passed by the Members through postal ballot are deemed to have been duly passed on the last date specified for the remote e-voting i.e. Thursday, 20th June, 2024, in terms of Secretarial Standard – 2 on general meetings issued by the Institute of Company Secretaries of India.
• 1. The results of the postal ballot will be placed on the Company's website at www.skylinemillarsltd.com, the website of the RTA at instavote.linkintime.co.in and will also be intimated to the Stock Exchange where the shares of the Company are listed i.e. BSE, in accordance with the provisions of SEBI Listing Regulations.

• 1. In case of any query/grievance in connection with the postal ballot including e-voting, Members may contact the RTA by e-mail at enotices@linkintime.co.in or call on 022-49186175.
• 1. As required by Rule 20 and Rule 22 of the Rules read with the MCA Circulars and the SEBI Listing Regulations, the details pertaining to this postal ballot will be published in one English national daily newspaper circulating throughout India (in English language) and one regional daily newspaper circulating in the State of Maharashtra (in vernacular language, i.e. Marathi).
• 1. Instructions and other information relating to remote e-voting is provided under the section "Electronic Voting Particulars".

EXPLANATORY STATEMENT AS REQUIRED UNDER SECTION 102 OF THE COMPANIES ACT, 2013 ANNEXED TO AND FORMING PART OF POSTAL BALLOT NOTICE

Item no. 1

Pursuant to recommendation of the Nomination and Remuneration Committee, the Board of Directors at their meeting held on 08th May, 2024, approved appointment of Mr. Ashok Pillai (DIN: 00167849) as an Independent Director with effect from 08th May, 2024 for a term of five consecutive years till 7th May 2029, subject to approval of the shareholders.

Mr. Vinod Joshi (DIN: 01409387), Chairman and Independent Director of the Company will retire on 7th August, 2024. Mr. Pillai shall succeed as Chairman of the Company post retirement of Mr. Vinod Joshi.

The Board of Directors recommends the resolutions set out in Item No. 1 for your approval. The Board of Directors of the Company have received requisite declarations from Mr. Pillai confirming that he meets the criteria of independence as provided under Section 149(6) of the Act and Regulation 16(1)(b) of the SEBI Listing Regulations. In the opinion of the Board, Mr. Ashok Pillai fulfills the conditions specified in the Act, its rules framed thereunder and SEBI Listing Regulations for appointment as Independent Director and he is independent of the management.

The required details including a brief profile of Mr. Pillai, as per the Secretarial Standards (SS-2) and Regulation 36(3) of the SEBI Listing Regulations, are provided as an Annexure to this Notice.

As per the provisions of Regulation 17(1C) of the SEBI Listing Regulations, approval of shareholders for appointment of a Director on the Board of Directors is required to be taken at the next general meeting or within a time period of three months from the date of appointment, whichever is earlier. Further, as per the provisions of Regulation 25(2A) of the SEBI Listing Regulations, appointment of an Independent Director shall be subject to approval of shareholders by way of a special resolution.

Accordingly, approval of the shareholders by way of a special resolution is necessary for appointment of Mr. Pillai as an Independent Director of the Company.

Except, Mr. Ashok Pillai, none of the Directors or any of the Key Managerial Personnel of the Company and their relatives are directly or indirectly, concerned or interested in the resolution set out at item No. 1.

The Board recommends the resolution as set out in Item No. 1 for the approval of the Members as Special Resolution.

By Order of the Board For Skyline Millars Limited

Maulik Dave Whole-time Director DIN: 01448536

Date: 08th May, 2024 Place: Mumbai

Registered Office: Churchgate House, 4th Floor, 32-34,Veer Nariman Road, Fort, Mumbai – 400 001.

ANNEXURE

Brief Profile of Director(s) seeking continuation of Directorship pursuant to Regulation 36(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and Secretarial Standards 2 on General Meetings issued by the Institute of Company Secretaries of India

Name of Director	Mr. Ashok Pillai
Director Identification Number(DIN)	00167849
Qualifications	BE (Hons) in Electrical and Electronics from BITS, Pilani and Diploma in Management Studies from Mumbai University
Expertise in specific functional area	Business Development, Marketing Management and Operation of Industries
Experience	He has worked with L&T in Switchgear (Contracts) Division, IGE (India) Limited, Raychem India and Saudi Arabia. Mr. Pillai has worked in GMM Pfaudler Ltd. since, 1995 and retired as Chief Operating Office in the year March 2022. He was earlier a Director in Glass-Lined Equipment Company Limited and Prestige Tefparts Private Limited. He is executive Director of Decbectochem Engineering since 2023. Decbectochem is a JV between Dec India and the Bector family.
Date of first appointment on the Board	08th May, 2024
Shareholding in the Company as on March 31, 2024	NIL
Terms and conditions of appointment/ continuation of Directorship	For a continuous term of five years and not liable to retire by rotation
Details of last remuneration drawn in INR	NIL
(FY 2023-24)
Details of proposed remuneration	Sitting fees, commission if any as approved by the Board, in accordance with the applicable provisions of law.
Inter-se Relationship between	Not Applicable
• Directors
• Key Managerial Personnel
Number of Meetings of the Board attended during the financial year 2023-24	Since he was appointed w.e.f. 08th May, 2024, he was not entitled to attend any Board meeting during the FY24
Chairmanship/Membership of the Statutory Committee(s) of Board of Directors of the Company	NIL
Other Companies in which she/he is a Director excluding Directorship in Private and Section 8 Companies	NIL
Chairmanship/Membership of the Statutory Committee(s) of Board of Directors of other Public Ltd Companies in which he is a Director*	NIL
Skills and capabilities and the manner in which the proposed person meets such requirements	Mr. Ashok Pillai brings with him diverse and technical expertise in the areas of Business Development, Marketing Management and Operations.

Note(s): *Committee positions of Audit and Stakeholders Relationship Committee held in Public Ltd companies are considered.

Remote e-Voting Instructions for shareholders:

• 1. Pursuant to the provisions of Section 108 and other applicable provisions, if any, of the Act read with Rule 20 of the Rules and Regulation 44 of the SEBI Listing Regulations, the Company is pleased to provide its Members, the facility to exercise their vote through electronic means i.e. 'remote e-voting' on Resolutions proposed to be passed through this postal ballot notice.
• 1. The cut-off date for the purpose of remote e-voting is on Friday, 17th May, 2024.
• 1. The remote e-voting facility will be available during the following voting period:

Commencement Date & time: Wednesday, 22nd May, 2024 at 09:00 a.m. (IST). Conclusion Date & time: Thursday, 20th June, 2024 at 05:00 p.m. (IST).

• 1. Mr. Prashant S. Mehta (Membership No. ACS 5814) Proprietor of M/s. P. Mehta & Associates, Practicing Company Secretaries has been appointed as the Scrutinizer to scrutinize the voting in a fair and transparent manner.
• 1. For the purpose of remote e-voting, the Company has availed the electronic voting platform of the Company's Registrar and Share Transfer Agent, Link Intime India Private Ltd ('LIIPL').

As per the SEBI circular dated December 9, 2020, individual shareholders holding securities in demat mode can register directly with the depository or will have the option of accessing various ESP portals directly from their demat accounts.

Login method for Individual shareholders holding securities in demat mode is given below:

Individual Shareholders holding securities in demat mode with NSDL: METHOD 1 - If registered with NSDL IDeAS facility Users who have registered for NSDL IDeAS facility:

• a) Visit URL: https://eservices.nsdl.com and click on "Beneficial Owner" icon under "Login".
• b) Enter user id and password. Post successful authentication, click on "Access to e-voting".
• c) Click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

OR

User not registered for IDeAS facility:

• a) To register, visit URL: https://eservices.nsdl.com and select "Register Online for IDeAS Portal" or click on https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp "
• b) Proceed with updating the required fields.
• c) Post registration, user will be provided with Login ID and password.
• d) After successful login, click on "Access to e-voting".
• e) Click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

METHOD 2 - By directly visiting the e-voting website of NSDL:

• a) Visit URL: https://www.evoting.nsdl.com/
• b) Click on the "Login" tab available under 'Shareholder/Member' section.
• c) Enter User ID (i.e., your sixteen-digit demat account number held with NSDL), Password/OTP and a Verification Code as shown on the screen.
• d) Post successful authentication, you will be re-directed to NSDL depository website wherein you can see "Access to e-voting".
• e) Click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

Individual Shareholders holding securities in demat mode with CDSL: METHOD 1 – From Easi/Easiest

Users who have registered/ opted for Easi/Easiest

• a) Visit URL: https://web.cdslindia.com/myeasinew/home/login or www.cdslindia.com.
• b) Click on New System Myeasi
• c) Login with user id and password
• d) After successful login, user will be able to see e-voting menu. The menu will have links of evoting service providers i.e., LINKINTIME, for voting during the remote e-voting period.
• e) Click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

OR

Users not registered for Easi/Easiest

• a) To register, visit URL: https://web.cdslindia.com/myeasinew/Registration/EasiRegistration
• b) Proceed with updating the required fields.
• c) Post registration, user will be provided Login ID and password.
• d) After successful login, user able to see e-voting menu.
• e) Click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

METHOD 2 - By directly visiting the e-voting website of CDSL.

• a) Visit URL: https://www.cdslindia.com/
• b) Go to e-voting tab.
• c) Enter Demat Account Number (BO ID) and PAN No. and click on "Submit".
• d) System will authenticate the user by sending OTP on registered Mobile and Email as recorded in Demat Account
• e) After successful authentication, click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

Individual Shareholders holding securities in demat mode with Depository Participant:

Individual shareholders can also login using the login credentials of your demat account through your depository participant registered with NSDL/CDSL for e-voting facility.

• a) Login to DP website
• b) After Successful login, members shall navigate through "e-voting" tab under Stocks option.
• c) Click on e-voting option, members will be redirected to NSDL/CDSL Depository site after successful authentication, wherein you can see e-voting menu.
• d) After successful authentication, click on "LINKINTIME" or "evoting link displayed alongside Company's Name" and you will be redirected to Link Intime InstaVote website for casting the vote during the remote e-voting period.

Login method for Individual shareholders holding securities in physical form/ Non-Individual Shareholders holding securities in demat mode is given below:

Individual Shareholders of the company, holding shares in physical form / Non-Individual Shareholders holding securities in demat mode as on the cut-off date for e-voting may register for e-Voting facility of Link Intime as under:

• 1. Visit URL: https://instavote.linkintime.co.in
• 1. Click on "Sign Up" under 'SHARE HOLDER' tab and register with your following details: -

A. User ID:

Shareholders holding shares in physical form shall provide Event No + Folio Number registered with the Company. Shareholders holding shares in NSDL demat account shall provide 8 Character DP ID followed by 8 Digit Client ID; Shareholders holding shares in CDSL demat account shall provide 16 Digit Beneficiary ID.

B. PAN: Enter your 10-digit Permanent Account Number (PAN) (Shareholders who have not updated their PAN with the Depository Participant (DP)/ Company shall use the sequence number provided to you, if applicable.

C. DOB/DOI: Enter the Date of Birth (DOB) / Date of Incorporation (DOI) (As recorded with your DP / Company - in DD/MM/YYYY format)

D. Bank Account Number: Enter your Bank Account Number (last four digits), as recorded with your DP/Company.

*Shareholders holding shares in physical form but have not recorded 'C' and 'D', shall provide their Folio number in 'D' above

*Shareholders holding shares in NSDL form, shall provide 'D' above

▶ Set the password of your choice (The password should contain minimum 8 characters, at least one special Character (@!#\$&*), at least one numeral, at least one alphabet and at least one capital letter).

• ▶ Click "confirm" (Your password is now generated).
• 1. Click on 'Login' under 'SHARE HOLDER' tab.
• 1. Enter your User ID, Password and Image Verification (CAPTCHA) Code and click on 'Submit'.

Cast your vote electronically:

• 1. After successful login, you will be able to see the notification for e-voting. Select 'View' icon.
• 1. E-voting page will appear.
• 1. Refer the Resolution description and cast your vote by selecting your desired option 'Favour / Against' (If you wish to view the entire Resolution details, click on the 'View Resolution' file link).
• 1. After selecting the desired option i.e. Favour / Against, click on 'Submit'. A confirmation box will be displayed. If you wish to confirm your vote, click on 'Yes', else to change your vote, click on 'No' and accordingly modify your vote.

Guidelines for Institutional shareholders ("Corporate Body/ Custodian/Mutual Fund"): STEP 1 – Registration

• a) Visit URL: https://instavote.linkintime.co.in
• b) Click on Sign up under "Corporate Body/ Custodian/Mutual Fund"
• c) Fill up your entity details and submit the form.
• d) A declaration form and organization ID is generated and sent to the Primary contact person email ID (which is filled at the time of sign up at Sr.No. 2 above). The said form is to be signed by the Authorised Signatory, Director, Company Secretary of the entity & stamped and sent to insta.vote@linkintime.co.in.
• e) Thereafter, Login credentials (User ID; Organisation ID; Password) will be sent to Primary contact person's email ID.
• f) While first login, entity will be directed to change the password and login process is completed.

STEP 2 –Investor Mapping

• a) Visit URL: https://instavote.linkintime.co.in and login with credentials as received in Step 1 above.
• b) Click on "Investor Mapping" tab under the Menu Section
• c) Map the Investor with the following details:
• a. 'Investor ID'
  • i. Members holding shares in NSDL demat account shall provide 8 Character DP ID followed by 8 Digit Client ID i.e., IN00000012345678
  • ii. Members holding shares in CDSL demat account shall provide 16 Digit Beneficiary ID.
• b. 'Investor's Name Enter full name of the entity.
• c. 'Investor PAN' Enter your 10-digit PAN issued by Income Tax Department.

• d. 'Power of Attorney' Attach Board resolution or Power of Attorney. File Name for the Board resolution/Power of Attorney shall be – DP ID and Client ID. Further, Custodians and Mutual Funds shall also upload specimen signature card.
• d) Click on Submit button and investor will be mapped now.
• e) The same can be viewed under the "Report Section".

STEP 3 – Voting through remote e-voting.

The corporate shareholder can vote by two methods, once remote e-voting is activated: METHOD 1 - VOTES ENTRY

• a) Visit URL: https://instavote.linkintime.co.in and login with credentials as received in Step 1 above.
• b) Click on 'Votes Entry' tab under the Menu section.
• c) Enter Event No. for which you want to cast vote. Event No. will be available on the home page of Instavote before the start of remote evoting.
• d) Enter '16-digit Demat Account No.' for which you want to cast vote.
• e) Refer the Resolution description and cast your vote by selecting your desired option 'Favour / Against' (If you wish to view the entire Resolution details, click on the 'View Resolution' file link).
• f) After selecting the desired option i.e., Favour / Against, click on 'Submit'.
• g) A confirmation box will be displayed. If you wish to confirm your vote, click on 'Yes', else to change your vote, click on 'No' and accordingly modify your vote. (Once you cast your vote on the resolution, you will not be allowed to modify or change it subsequently).

OR

VOTES UPLOAD:

• a) Visit URL: https://instavote.linkintime.co.in and login with credentials as received in Step 1 above.
• b) You will be able to see the notification for e-voting in inbox.
• c) Select 'View' icon for 'Company's Name / Event number '. E-voting page will appear.
• d) Download sample vote file from 'Download Sample Vote File' option.
• e) Cast your vote by selecting your desired option 'Favour / Against' in excel and upload the same under 'Upload Vote File' option.
• f) Click on 'Submit'. 'Data uploaded successfully' message will be displayed. (Once you cast your vote on the resolution, you will not be allowed to modify or change it subsequently).

Helpdesk:

Helpdesk for Individual shareholders holding securities in physical form/ Non-Individual Shareholders holding securities in demat mode:

Shareholders facing any technical issue in login may contact Link Intime INSTAVOTE helpdesk by sending a request at enotices@linkintime.co.in or contact on: - Tel: 022 – 4918 6000.

Helpdesk for Individual Shareholders holding securities in demat mode:

Individual Shareholders holding securities in demat mode may contact the respective helpdesk for any technical issues related to login through Depository i.e., NSDL and CDSL.

Login type	Helpdesk details
Individual Shareholders	Members facing any technical issue in login can contact NSDL helpdesk
holding securities in	by sending a request at evoting@nsdl.co.in or call at : 022 - 4886 7000
demat mode with NSDL	and 022 - 2499 7000
Individual Shareholders	Members facing any technical issue in login can contact CDSL helpdesk
holding securities in	by sending a request at helpdesk.evoting@cdslindia.com or contact at
demat mode with CDSL	toll free no. 1800 22 55 33

Forgot Password:

Individual shareholders holding securities in physical form has forgotten the password:

If an Individual shareholders holding securities in physical form has forgotten the USER ID [Login ID] or Password or both then the shareholder can use the "Forgot Password" option available on the e-Voting website of Link Intime: https://instavote.linkintime.co.in

o Click on 'Login' under 'SHARE HOLDER' tab and further Click 'forgot password?' o Enter User ID, select Mode and Enter Image Verification code (CAPTCHA). Click on "SUBMIT".

In case shareholders is having valid email address, Password will be sent to his / her registered e-mail address. Shareholders can set the password of his/her choice by providing the information about the particulars of the Security Question and Answer, PAN, DOB/DOI, Bank Account Number (last four digits) etc. as mentioned above. The password should contain a minimum of 8 characters, at least one special character (@!#\$&*), at least one numeral, at least one alphabet and at least one capital letter.

User ID for Shareholders holding shares in Physical Form (i.e. Share Certificate): Your User ID is Event No + Folio Number registered with the Company

User ID for Shareholders holding shares in NSDL demat account is 8 Character DP ID followed by 8 Digit Client ID

User ID for Shareholders holding shares in CDSL demat account is 16 Digit Beneficiary ID.

Institutional shareholders ("Corporate Body/ Custodian/Mutual Fund") has forgotten the password:

If a Non-Individual Shareholders holding securities in demat mode has forgotten the USER ID [Login ID] or Password or both then the shareholder can use the "Forgot Password" option available on the e-Voting website of Link Intime: https://instavote.linkintime.co.in

o Click on 'Login' under 'Corporate Body/ Custodian/Mutual Fund' tab and further Click 'forgot password?'

o Enter User ID, Organization ID and Enter Image Verification code (CAPTCHA). Click on "SUBMIT".

In case shareholders is having valid email address, Password will be sent to his / her registered e-mail address. Shareholders can set the password of his/her choice by providing the information about the particulars of the Security Question and Answer, PAN, DOB/DOI, Bank Account Number (last four digits) etc. as mentioned above. The password should contain a minimum of 8 characters, at least one special character (@!#\$&*), at least one numeral, at least one alphabet and at least one capital letter. Individual Shareholders holding securities in demat mode with NSDL/ CDSL has forgotten the password:

Shareholders who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned depository/ depository participants website.

• It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.
• For shareholders/ members holding shares in physical form, the details can be used only for voting on the resolutions contained in this Notice.
• During the voting period, shareholders/ members can login any number of time till they have voted on the resolution(s) for a particular "Event".

InstaVote Support Desk Link Intime India Private Limited