Polychem Ltd — AGM Information 2025

Aug 12, 2025

POLYCHEM LIMITED

CIN: L24100MH1955PLC009663

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REGD. OFFICE: 7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, E-mail: polychemltd@kilachand.com , Website: www.polychemltd.com

Date: 12.08.2025

To Head Listing Compliance Bombay Stock Exchange Ltd. Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001

Company Code – 506605

Dear Sir/Ma'am,

Sub: Proceedings of the 68[th] Annual General Meeting (“AGM”) of the members of Polychem Limited (“Company”)

Pursuant to Regulation 30 read with Schedule III and other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we hereby submit the proceedings of the 68[th] Annual General Meeting (“AGM”) of the Company held on Tuesday, 12[th] August, 2025 at 11.00 a.m. through Video Conferencing (VC) / Other Audio Video Means (OAVM).

Yours faithfully,

For Polychem Limited

DEEPALIB Digitally signed by DEEPALIBEN EN VISHAL VISHAL CHAUHAN Date: 2025.08.12 CHAUHAN 12:23:57 +05'30'

(Deepali V Chauhan) Company Secretary & Compliance Officer Mem No. A38273

POLYCHEM LIMITED

CIN: L24100MH1955PLC009663

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REGD. OFFICE: 7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, E-mail: polychemltd@kilachand.com , Website: www.polychemltd.com

SUMMARY OF PROCEEDINGS OF THE 68[th] ANNUAL GENERAL MEETING OF POLYCHEM LIMITED

The 68[th ] Annual General Meeting of the members of the Company was held on Tuesday, 12[th] August, 2025 at 11:00 a.m. through Video Conferencing (VC) / Other Audio Video Means (OAVM) in compliance with MCA General Circulars and SEBI Circulars. The following Directors, other Senior Officials and Auditors were present:

Mr. Tanil R. Kilachand - Chairman (Chairman of SRC Committee) Mr. Parthiv T. Kilachand - Managing Director Mr. Nandish T. Kilachand - Non – Executive Director Mr. Anand A. Dalal - Independent Director (Chairman of the Audit & NRC Committee) Ms. Saloni A. Jhaveri - Independent Director Mr. Rajan P. Vahi - Independent Director Ms. Kanan V. Panchasara - Chief Financial Officer Ms. Deepali V. Chauhan - Company Secretary Ms. Deepali Shrigadi & - Partner, Nayan Parikh & Co., Statutory Auditor Mr. K. Y. Narayan

Ms. Ragini Chokshi - Partner, Ragini Chokhi & Co., Secretarial Auditor

Mr. Tanil R Kilachand, Chairman extended a warm and hearty welcome to everyone present at the meeting and took the chair and presided the meeting.

Mr. Tanil R Kilachand informed about the presence of other directors, officers and auditors.

Before taking up the business, Mr. Tanil R. Kilachand expressed the gratitude towards Ms. Nirmala S. Mehendale and Mr. Yogesh S. Mathur, who ceased to be directors upon completion of their term as an Independent Directors of the Company w.e.f 24[th] March, 2025 and 30[th] March, 2025 respectively.

Further, he welcomed Ms. Saloni A. Jhaveri and Mr. Rajan P. Vahi on the Board as an Independent Director of the Company w.e.f 25[th] March, 2025 and 31[st] March, 2025 respectively.

Then, the Company Secretary announced that the requisite quorum was present and the meeting was called to order.

POLYCHEM LIMITED

CIN: L24100MH1955PLC009663

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REGD. OFFICE: 7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, E-mail: polychemltd@kilachand.com , Website: www.polychemltd.com

The Chairman apprised the members about the financial performance of the company and its future prospects.

Thereafter, the Company Secretary informed the Members that pursuant to the provisions of the Companies Act, 2013 ("the Act"), the documents which were required to be kept open for inspection were made available for inspection by the Members through electronic mode during the AGM.

Further with the permission, the Notice of the 68[th] AGM dated 14[th] May, 2025 and Auditors Report was taken as read.

She also informed about the representations received by the Company from the Corporate Members and then invite the members who have registered themselves as speakers for their suggestions and queries which were replied by the CFO.

The following items of business as per the Notice of the 68[th] AGM were recommended for Members consideration and approval through e-voting system: -

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Item Agenda Resolution (Ordinary/
No Special)
Ordinary Business
1. A. To receive, consider and adopt the Standalone Ordinary
financial statements of the Company for the year
ended 31st March, 2025, including the audited
Standalone Balance Sheet as at 31st March,
2025, the Statement of Profit and Loss and Cash
Flow Statement, for the year ended on that date
and the reports of the Board of Directors (the
Board) and Auditors thereon.
B. To receive, consider and adopt the
Consolidated financial statements of the
Company for the year ended 31st March, 2025,
including the audited Consolidated Balance
Sheet as at 31st March, 2025, the Statement of
Profit and Loss and Cash Flow Statement, for the
year ended on that date and the reports of the
Board of Directors (the Board) and Auditors
thereon.
2. To declare a dividend of Rs 20/- per equity share Ordinary
(i.e. 200%) of Rs 10/- each.
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POLYCHEM LIMITED

CIN: L24100MH1955PLC009663

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POLYCHEM LIMITED CIN: L24100MH1955PLC009663	POLYCHEM LIMITED CIN: L24100MH1955PLC009663	POLYCHEM LIMITED CIN: L24100MH1955PLC009663
REGD. OFFICE:7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048,E-mail:polychemltd@kilachand.com ,Website:www.polychemltd.com
3. To appoint a Director in place of Mr. T. R. Kilachand (DIN: 00006659), who retires by rotation, and being eligible, offers himself for re- appointment.		Ordinary
Special Business
4.	Appointment of M/s. Ragini Chokshi & Co. Company Secretaries, Mumbai (Firm Regn No. 92897) as Secretarial Auditors of the Company.	Ordinary
5.	Payment of commission not exceeding 1% of net profit to Non- Executive Directors of the Company for a period of 3 years i.e. FY 2025-26, FY 2026-27 and FY 2027-28.	Ordinary

The Company Secretary then informed the Members that pursuant to the provisions of the Act and SEBI Listing Regulations, the Company had provided facility to all the Members whose names appeared in the Register of Members / Beneficial Owners as on 5[th] August, 2025 (“Cut-off Date") to exercise their votes on the items of business given in the Notice through remote electronic voting system (“e-voting system”) provided by the NSDL. The remote e-voting period remained open from Friday, 8[th] August, 2025 at 9:00 A.M. and closed on Monday, 11[th] August, 2025 at 5:00 P.M. Further, the facility for voting through e-voting system was made available during the AGM and till 15 minutes after conclusion of AGM for Members who had not already cast their vote prior to the Meeting.

Further, the Company Secretary informed that M/s. Ragini Chokshi & Co., Practicing Company Secretary, was appointed as the Scrutinizer for remote e-voting and voting at AGM and the combined results of remote e-voting and e-voting at AGM will be announced within 48 hours of the conclusion of this AGM and the same will be forwarded to BSE Limited and uploaded on Company’s website.

The Company Secretary thanked the Members and declared the Meeting as closed. The Meeting commenced at 11:00 a.m. (IST) and concluded at 11:33 a.m. (IST).

You are requested to kindly take this on record.

Yours faithfully, For Polychem Limited

DEEPALIBEN Digitally signed by DEEPALIBEN VISHAL CHAUHAN VISHAL CHAUHAN Date: 2025.08.12 12:24:58 +05'30'

(Deepali V Chauhan)

Company Secretary & Compliance Officer Mem No. A38273