Polychem Ltd — AGM Information 2022

Aug 29, 2022

POLYCHEM LIMITED

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CIN: L24100MH1955PLC009663

REGD. OFFICE: 7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, Fax: 022 - 2285 0606

E-mail: polychemltd@kilachand.com , Website: www.polychemltd.com

Date: 29.08.2022

To Head Listing Compliance Bombay Stock Exchange Ltd. Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai - 400 001

Company Code – 506605

Dear Sir/Ma'am,

Sub: Proceedings of the 65[th] Annual General Meeting (“AGM”) of the members of Polychem Limited (“Company”)

Pursuant to Regulation 30 read with Schedule III and other applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, we hereby submit the proceedings of the 65[th] Annual General Meeting (“AGM”) of the Company held on Monday, 29[th] August, 2022 at 11.00 a.m. through Video Conferencing (VC) / Other Audio Video Means (OAVM).

Yours faithfully, For Polychem Limited

DEEPALIBE Digitally signed by DEEPALIBEN N VISHAL VISHAL CHAUHAN Date: 2022.08.29 CHAUHAN 17:34:13 +05'30'

(Deepali V Chauhan) Company Secretary & Compliance Officer Mem No. A38273

POLYCHEM LIMITED

CIN: L24100MH1955PLC009663

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REGD. OFFICE: 7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, Fax: 022 - 2285 0606

E-mail: polychemltd@kilachand.com , Website: www.polychemltd.com

SUMMARY OF PROCEEDINGS OF THE 65[th] ANNUAL GENERAL MEETING OF POLYCHEM LIMITED

The 65[th ] Annual General Meeting of the members of the Company was held on Monday, 29[th] August, 2022 at 11:00 a.m. through Video Conferencing (VC) / Other Audio Video Means (OAVM) in compliance with MCA General Circulars. The following Directors, other Senior Officials and Statutory Auditor were present:

Mr. Parthiv Tanil Kilachand - Managing Director Mr. Atul Haridas Mehta - Deputy Managing Director Mr. Nandish T. Kilachand - Non – Executive Director Mr. Vinayak V. Sahasrabudhe - Independent Director and Chairman of the Audit, Stakeholder Relationship Committee and NRC Committee Mr. Chetan R. Desai - Independent Director Ms. Nirmala Mehendale - Independent Director Ms. Kanan Panchasara - Chief Financial Officer Ms. Deepali Chauhan - Company Secretary Ms. Apurva Modani - Representative of Statutory Auditor, Nayan Parikh & Co.

Mr. Parthiv T. Kilachand, Managing Director of the Company extended a warm and hearty welcome to everyone present at the meeting and took the Chair and presided the meeting. He further added that apart from above, other 2 remaining directors are trying to join the meeting and they may join in few minutes.

The Company Secretary announced that the requisite quorum was present and the meeting was called to order.

The Chairman informed the Members that pursuant to the provisions of the Companies Act, 2013 ("the Act"), the documents which were required to be kept open for an inspection were made available for inspection by the Members through electronic mode during the AGM.

CIN: L24100MH1955PLC009663

POLYCHEM LIMITED

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REGD. OFFICE: 7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, Fax: 022 - 2285 0606

E-mail: polychemltd@kilachand.com , Website: www.polychemltd.com

Thereafter, the Notice of the 65[th] AGM was taken as read as the same was already been circulated to the Members.

The Chairman apprised the members about the financial performance of the company and its future prospects and invite the members who have registered themselves as speaker for their suggestions and queries which were replied by the Chairman and CFO.

The Chairman then informed the Members that pursuant to the provisions of the Act and SEBI Listing Regulations, the Company had provided facility to all the Members whose names shall appear in the Register of Members / Beneficial Owners as on 22[nd] August, 2022 (“Cut-off Date") to exercise their votes on the items of business given in the Notice through remote electronic voting system (“e-voting system”) provided by the NSDL. The remote e- voting period remained open from Thursday, 25[th] August, 2022 at 9:00 A.M. and ended on Sunday, 28[th] August, 2022 at 5:00 P.M. Further, the facility for voting through e-voting system was made available during the AGM and till 15 minutes after conclusion of AGM for Members who had not already cast their vote prior to the Meeting.

Further, the Chairman informed that M/s. Ragini Chokshi & Co., Practicing Company Secretary, was appointed as the Scrutinizer for remote e-voting and voting at AGM and the combined results of remote e-voting and e-voting at AGM will be announced within 2 working days and the same will be forwarded to BSE Limited and uploaded on Company’s website.

The following items of business as per the Notice of the 65[th] AGM were commended for Members consideration and approval through e-voting system:-

Item No	Agenda	Resolution (Ordinary/ Special)
Ordinary Business
1.	A. To receive, consider and adopt the Standalone financial statements of the Company for the year ended 31st March, 2022, including the audited Standalone Balance Sheet as at 31st March, 2022, the Statement of Profit and Loss and Cash Flow Statement, for the year ended on that date and the reports of the Board of Directors (the Board) and Auditors thereon. B. To receive, consider and adopt the	Ordinary

POLYCHEM LIMITED

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CIN: L24100MH1955PLC009663

	CIN: L24100MH1955PLC009663	CIN: L24100MH1955PLC009663
REGD.	OFFICE:7. JAMSHEDJI TATAROAD. CHURCHGATE RECLAMATION. MUMBAI-400 020 Ph: 022 - 2282 0048, Fax: 022 - 2285 0606 E-mail: polychemltd@kilachand.com,Website: www.polychemltd.com
	Consolidated financial statements of the Company for the year ended 31st March, 2022, including the audited Consolidated Balance Sheet as at 31st March, 2022, the Statement of Profit and Loss and Cash Flow Statement, for the year ended on that date and the reports of the Board of Directors (the Board) and Auditors thereon.
2.	To declare a dividend of Rs 3/- per equity share (i.e. 30%) of Rs 10/- each.	Ordinary
3.	To appoint a Director in place of Mr. A. H. Mehta (DIN: 00005523), who retires by rotation, and being eligible, offers himself for re-appointment.	Ordinary
4.	To re-appoint M/s. Nayan Parikh & Co., Statutory Auditors of the Company for a second period of 5 years.	Ordinary

The Chairman thanked the Members and declared the Meeting as closed. The Meeting commenced at 11:00 a.m. (IST) and concluded at 11:40 a.m. (IST).

You are requested to kindly take this on record.

Yours faithfully, For Polychem Limited

DEEPALIBE Digitally signed by DEEPALIBEN VISHAL N VISHAL CHAUHAN Date: 2022.08.29 CHAUHAN 17:35:16 +05'30'

(Deepali V Chauhan) Company Secretary & Compliance Officer Mem No. A38273