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POINTERRA LIMITED — AGM Information 2015
Oct 29, 2015
64255_rns_2015-10-29_9362c4ca-8030-435d-9abe-ec81a2277ed8.pdf
AGM Information
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SOIL SUB TECHNOLOGIES LIMITED ACN 078 388 155 NOTICE OF ANNUAL GENERAL MEETING
TIME : 10:00am (WST) DATE : 30 November 2015 PLACE : Level 1, 143 Hay Street Subiaco WA 6008
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61 8 6380 9200.
CONTENTS
| Business of the Meeting (setting out the proposed Resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed Resolutions) | 6 |
| Glossary | 19 |
| Schedule 1 – Issue of Equity Securities since 30 November 2014 | 21 |
| Schedule 2 – Material terms of Convertible Notes | 22 |
| Schedule 3 – Consolidation Timetable | 24 |
| Schedule 4 – Material changes in Proposed Constitution | 25 |
| Proxy Form | Attached |
| IMPORTANT INFORMATION |
Time and place of Meeting
Notice is given that the Meeting will be held at 10:00am (WST) on 30 November 2015 at:
Level 1, 143 Hay Street Subiaco WA 6008
Your vote is important
The business of the Meeting affects your shareholding and your vote is important.
Voting eligibility
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 4:00pm (WST) on 28 November 2015.
Voting in person
To vote in person, attend the Meeting at the time, date and place set out above.
Voting by proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has a right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance
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with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
Shareholders and their proxies should be aware that changes to the Corporations Act made in 2011 mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (ie as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on, the proxy must vote on a poll, and must vote that way (ie as directed); and
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if the proxy is not the chair, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (ie as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting; or
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
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BUSINESS OF THE MEETING
AGENDA
1. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2015 together with the declaration of the directors, the director’s report, the Remuneration Report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
- “That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2015.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person (the voter ) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the voter is the Chair and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
3. RESOLUTION 2 – ELECTION OF DIRECTOR – MR AZLAN ASIDIN
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 55.2 of the Constitution, ASX Listing Rule 14.4 and for all other purposes, Mr Azlan Asidin, a Director who was appointed to fill a casual vacancy on 4 January 2015, retires, and being eligible, is elected as a Director.”
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4. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR GUY LE PAGE
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 57 of the Constitution, ASX Listing Rule 14.4 and for all other purposes, Mr Guy Le Page, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
5. RESOLUTION 4 – APPROVAL OF 10% PLACEMENT CAPACITY
To consider and, if thought fit, to pass the following resolution as a special resolution :
“That, for the purposes of Listing Rule 7.1A and for all other purposes, approval is given for the issue of Equity Securities totalling up to 10% of the issued capital of the Company at the time of issue, calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by any person who may participate in the issue of Equity Securities under this Resolution and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the Resolution is passed and any associates of those persons. However, the Company will not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
6. RESOLUTION 5 – RATIFICATION OF PRIOR ISSUE OF CONVERTIBLE NOTES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purposes of ASX Listing Rule 7.4 and for all other purposes, Shareholders ratify the issue of 17 Convertible Notes with an aggregate face value of $170,000 and otherwise on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by a person who participated in the issue and any associates of those persons. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
7. RESOLUTION 6 – CONSOLIDATION OF CAPITAL
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, subject to and conditional on the passing of all Essential Resolutions, pursuant to section 254H(1) of the Corporation Act, clause 27 of the Constitution, ASX Listing Rules 7.20, 7.21 and 7.22.1 and for all other purposes, Shareholders approve and authorise the Company to consolidate the issued capital of the Company on the basis that:
(a) every 87 Shares be consolidated into one Share;
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(b) every 87 Options be consolidated into one Option with the exercise price of each Option amended on an inverse proportion to that ratio; and
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(c) the conversion price of the Convertible Notes is reorganised so the Noteholders do not receive a benefit that Shareholders do not receive,
( Consolidation ) and otherwise on the terms and conditions set out in the Explanatory Statement.”
8. RESOLUTION 7 – REPLACEMENT OF CONSTITUTION
To consider and, if thought fit, to pass the following resolution as a special resolution :
“That, for the purposes of sections 136(1)(b) and 136(2) of the Corporations Act and for all other purposes, approval is given for the Company to repeal its existing Constitution and adopt a new constitution in its place in the form as signed by the chairman of the Meeting for identification purposes.”
Dated: 26 October 2015
By order of the Board
Guy T. Le Page CHAIRMAN SOIL SUB TECHNOLOGIES LIMITED
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2015 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at http://www.soilsub.com.au/.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for a financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
2.2 Voting consequences
Under changes to the Corporations Act which came into effect on 1 July 2011, a company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of those annual general meetings a Spill Resolution was not put to vote. If required, the Spill Resolution must be put to vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the most recent financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
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Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
2.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
2.4 Proxy voting restrictions
Shareholders appointing a proxy for this Resolution should note the following:
| Proxy | Directions given | No directions given |
|---|---|---|
| Key Management Personnel1 | Vote as directed | Unable to vote3 |
| Chair2 | Vote as directed | Able to vote at discretion of Proxy4 |
| Other | Vote as directed | Able to vote at discretion of Proxy |
Notes:
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Refers to Key Management Personnel (other than the Chair) whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member.
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Refers to the Chair (where he/she is also a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report), or a Closely Related Party of such a member).
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Undirected proxies granted to these persons will not be voted and will not be counted in calculating the required majority if a poll is called on this Resolution.
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The Proxy Form notes it is the Chair’s intention to vote all undirected proxies in favour of all Resolutions.
3. RESOLUTION 2 – ELECTION OF DIRECTOR – AZLAN ASIDIN
3.1 General
Clause 55.1 of the Constitution allows the Directors to appoint any person to fill a casual vacancy or as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Pursuant to clause 55.2 of the Constitution and ASX Listing Rule 14.4, any Director so appointed holds office only until the next following annual general meeting and is then eligible for election by Shareholders but shall not be taken into account in determining the Directors who are to retire by rotation at that meeting.
Azlan Asidin, having been appointed on 4 January 2015, will retire in accordance with clause 55.2 of the Constitution and ASX Listing Rule 14.4 and being eligible, seeks election from Shareholders.
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3.2 Director Qualifications
Mr Asidin graduated in Bachelor of Engineering (Civil/Structural) from the University of Hertfordshire, United Kingdom in 1986 and a Master of Business Administration from London Business School, United Kingdom in 2006.
Mr. Asidin has served as Chief Executive Officer and Executive Director of Petrol One Resources Berhad since November 11, 2014. He holds Master in Business Administration from London Business School, University of London. He was the Senior Vice President of Geoscience, Maintenance and Offshore Division and Corporate Business Development Department with one of the leading oil and gas companies listed on BURSA. Mr. Azlan has also held several senior and leadership position for many other oil and gas companies, where he has gained knowledge and experience on the value chain of EPCC for the oil and gas industry.
3.3 Background Checks
In accordance with Recommendation 1.2 of the ASX Corporate Governance Principles and Recommendations (3[rd] Edition) the Board has conducted background checks on Mr Asidin. The background checks have not revealed any adverse material information.
3.4 Other Directorships and Relationships
Other than currently being a director of Petrol One Resources Berhad, Mr Asidin has not held any directorships of other publicly listed companies in the last three years, and has no interests, position, association or relationship that might influence, or reasonably be perceived to influence, in a material respect his capacity to bring an independent judgement to bear on issues before the board and to act in the best interest of the entity and its security holders generally.
3.5 Independence
If elected the board considers Mr Asidin will be an independent director.
3.6 Board Recommendation
The Directors (other than Mr Asidin) unanimously recommend the election of Mr Asidin.
4. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR GUY LE PAGE
4.1 General
ASX Listing Rule 14.4 provides that a director of an entity must not hold office (without re-election) past the third AGM following the director’s appointment or 3 year, whichever is the longer.
Clause 57 of the Constitution provides that:
- (a) at the Company's annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of three (3), then the number nearest one-third (but not more than onethird), shall retire from office;
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(b) The Directors to retire at an annual general meeting are those who have been longest in office since their last election;
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(c) Directors elected on the same may agree among themselves or determine by lot which of them is to retire; and
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(d) A Director who retires by rotation under clause 57 of the Constitution is eligible for re-election.
The Company currently has three (3) Directors and accordingly one (1) must retire.
Mr Guy Le Page, the Director longest in office since his last election (30 November 2012 and initially being appoints on 22 December 2009), retires by rotation and seeks re-election.
4.2 Director Qualifications
Mr Le Page holds a Bachelor of Arts, a Bachelor of Science and a Masters Degree in Business Administration from the University of Adelaide, a Bachelor of Applied Science (Hons) from the Curtin University of Technology and a Graduate Diploma in Applied Finance and Investment from the Securities Institute of Australia.
Mr Le Page is currently a Director & Corporate Adviser of RM Capital specialising in resources. He is actively involved in a range of corporate initiatives from mergers and acquisitions, initial public offerings to valuations, consulting and corporate advisory roles.
Mr Le Page was Head of Research at Morgan Stockbroking Limited (Perth) prior to joining Tolhurst Noall as a Corporate Advisor in July of 1998. As Head of Research, Mr Le Page was responsible for the supervision of all Industrial and Resources Research. As a Resources Analyst, Mr Le Page published detailed research on various mineral exploration and mining companies listed on the Australian Stock Exchange. The majority of this research involved valuations of both exploration and production assets.
Prior to entering the stockbroking industry, he spent 10 years as an exploration and mining geologist in Australia, Canada and the United States. His experience spans gold and base metal exploration and mining geology, and he has acted as a consultant to private and public companies. This professional experience included the production of both technical and valuation reports for resource companies.
4.3 Other Directorships
Tasman Resources NL 2 June 2001 – current Eden Energy Limited, 3 February 2006 – current Conico Limited, 15 May 2007 - current
Mt Ridley Mines Limited, 10 December 2012 - current
4.4 Independence
If re-elected the board does not consider Mr Le Page will be an independent director.
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4.5 Board Recommendation
The Directors (other than Mr Le Page) unanimously recommend the election of Mr Le Page.
5. RESOLUTION 4 – APPROVAL OF 10% PLACEMENT CAPACITY– SHARES
5.1 General
ASX Listing Rule 7.1A provides that an Eligible Entity may seek Shareholder approval at its annual general meeting to allow it to issue Equity Securities up to 10% of its issued capital ( 10% Placement Capacity ).
The Company is an Eligible Entity.
If Shareholders approve Resolution 4, the number of Equity Securities the Eligible Entity may issue under the 10% Placement Capacity will be determined in accordance with the formula prescribed in ASX Listing Rule 7.1A.2 (as set out in Section 5.2).
The effect of Resolution 4 will be to allow the Company to issue Equity Securities up to 10% of the Company’s fully paid ordinary securities on issue under the 10% Placement Capacity during the period up to 12 months after the Meeting, without subsequent Shareholder approval and without using the Company’s 15% annual placement capacity granted under Listing Rule 7.1.
Resolution 4 is a special resolution. Accordingly, at least 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 4 for it to be passed.
5.2 ASX Listing Rule 7.1A
ASX Listing Rule 7.1A came into effect on 1 August 2012 and enables an Eligible Entity to seek shareholder approval at its annual general meeting to issue Equity Securities in addition to those under the Eligible Entity’s 15% annual placement capacity.
An Eligible Entity is one that, as at the date of the relevant annual general meeting:
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(a) is not included in the S&P/ASX 300 Index; and
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(b) has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300,000,000.
The Company is an Eligible Entity as it is not included in the S&P/ASX 300 Index and has a current market capitalisation of $2,096,079.70 based on the number of Shares on issue (2,096,079,696) and the last trading price of Shares on ASX ($0.001) on 23 October 2015.
Any Equity Securities issued must be in the same class as an existing class of quoted Equity Securities. The Company currently has one class of Equity Securities on issue, being the Shares (ASX Code: SOI).
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The exact number of Equity Securities that the Company may issue under an approval under Listing Rule 7.1A will be calculated according to the following formula:
(A x D) – E
Where:
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A is the number of Shares on issue 12 months before the date of issue or agreement:
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(i) plus the number of Shares issued in the previous 12 months under an exception in ASX Listing Rule 7.2;
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(ii) plus the number of partly paid shares that became fully paid in the previous 12 months;
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(iii) plus the number of Shares issued in the previous 12 months with approval of holders of Shares under Listing Rules 7.1 and 7.4. This does not include an issue of fully paid ordinary shares under the entity’s 15% placement capacity without shareholder approval; and
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(iv) less the number of Shares cancelled in the previous 12 months.
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D is 10%.
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E is the number of Equity Securities issued or agreed to be issued under ASX Listing Rule 7.1A.2 in the 12 months before the date of issue or agreement to issue that are not issued with the approval of holders of Ordinary Securities under ASX Listing Rule 7.1 or 7.4.
5.3 Technical information required by ASX Listing Rule 7.1A
Pursuant to and in accordance with ASX Listing Rule 7.3A, the information below is provided in relation to this Resolution 4:
- (a)
Minimum Price
The minimum price at which the Equity Securities may be issued is 75% of the volume weighted average price of Equity Securities in that class, calculated over the 15 ASX trading days on which trades in that class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed; or
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(ii) if the Equity Securities are not issued within 5 ASX trading days of the date in Section 5.3(a)(i), the date on which the Equity Securities are issued.
(b) Date of Issue
The Equity Securities may be issued under the 10% Placement Capacity commencing on the date of the Meeting and expiring on the first to occur of the following:
(i) 12 months after the date of this Meeting; and
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- (ii) the date of approval by Shareholders of any transaction under ASX Listing Rules 11.1.2 (a significant change to the nature or scale of the Company’s activities) or 11.2 (disposal of the Company’s main undertaking) (after which date, an approval under Listing Rule 7.1A ceases to be valid),
( 10% Placement Capacity Period ).
(c) Risk of voting dilution
Any issue of Equity Securities under the 10% Placement Capacity will dilute the interests of Shareholders who do not receive any Shares under the issue.
If Resolution 4 is approved by Shareholders and the Company issues the maximum number of Equity Securities available under the 10% Placement Capacity, the economic and voting dilution of existing Shares would be as shown in the table below.
The table below shows the dilution of existing Shareholders calculated in accordance with the formula outlined in ASX Listing Rule 7.1A(2), on the basis of the current market price of Shares and the current number of Equity Securities on issue as at the date of this Notice.
The table also shows the voting dilution impact where the number of Shares on issue (Variable A in the formula) changes and the economic dilution where there are changes in the issue price of Shares issued under the 10% Placement Capacity.
| Number of Shares on Issue (Variable ‘A’ in ASX Listing Rule 7.1A2) |
Dilution | Dilution | Dilution | Dilution |
|---|---|---|---|---|
| Issue Price (per Share) |
$0.0005 50% decrease in Issue Price |
$0.001 Issue Price |
$0.0015 50% increase in Issue Price |
|
| 2,096,079,696 (Current Variable A) |
Shares issued | 209,607,969 | 209,607,969 | 209,607,969 Shares |
| Shares | Shares | |||
| Funds raised | $104,804 | $209,608 | $314,412 | |
| 3,144,119,544 (50% increase in Variable A) |
Shares issued | 314,411,954 Shares |
314,411,954 Shares |
314,411,954 Shares |
| Funds raised | $157,206 | $314,412 | $471,618 | |
| 4,716,179,316 (100% increase in Variable A) |
Shares issued | 471,617,931 Shares |
471,617,931 Shares |
471,617,931 Shares |
| Funds raised | $235,809 | $471,618 | $707,427 |
*The number of Shares on issue (Variable A in the formula) could increase as a result of the issue of Shares that do not require Shareholder approval (such as under a prorata rights issue or scrip issued under a takeover offer) or that are issued with Shareholder approval under Listing Rule 7.1.
The table above uses the following assumptions:
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There are currently 2,096,079,696 Shares on issue (as at 23 October 2015).
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The issue price set out above is the last traded price of the Shares on the ASX on 23 October 2015.
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The Company issues the maximum possible number of Equity Securities under the 10% Placement Capacity.
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The Company has not issued any Equity Securities in the 12 months prior to the Meeting that were not issued under an exception in ASX Listing Rule 7.2 or with approval under ASX Listing Rule 7.1.
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The issue of Equity Securities under the 10% Placement Capacity consists only of Shares. It is assumed that no Options are exercised into Shares before the date of issue of the Equity Securities.
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The calculations above do not show the dilution that any one particular Shareholder will be subject to. All Shareholders should consider the dilution caused to their own shareholding depending on their specific circumstances.
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This table does not set out any dilution pursuant to approvals under ASX Listing Rule 7.1.
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The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue. This is why the voting dilution is shown in each example as 10%.
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The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Capacity, based on that Shareholder’s holding at the date of the Meeting.
Shareholders should note that there is a risk that:
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(i) the market price for the Company’s Shares may be significantly lower on the issue date than on the date of the Meeting; and
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(ii) the Shares may be issued at a price that is at a discount to the market price for those Shares on the date of issue.
(d) Purpose of Issue under 10% Placement Capacity
The Company may issue Equity Securities under the 10% Placement Capacity for the following purposes:
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(i) as cash consideration in which case the Company intends to use funds raised for the evaluation and potentially the acquisition of new assets and investments (including expenses associated with such an acquisition) as well as general working capital; or
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(ii) as non-cash consideration for the acquisition of new assets and investments (including expense associated with such an acquisition). In such circumstances the Company will provide a valuation of the non-cash consideration as required by listing Rule 7.1A.3.
The Company will comply with the disclosure obligations under Listing Rules 7.1A(4) and 3.10.5A upon issue of any Equity Securities.
(e) Allocation policy under the 10% Placement Capacity
The Company’s allocation policy for the issue of Equity Securities under the 10% Placement Capacity will be dependent on the prevailing market conditions at the time of the proposed placement(s).
The recipients of the Equity Securities to be issued under the 10% Placement Capacity have not yet been determined. However, the recipients of Equity Securities could consist of current Shareholders or
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new investors (or both), none of whom will be related parties of the Company.
The Company will determine the recipients at the time of the issue under the 10% Placement Capacity, having regard to the following factors:
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(i) the purpose of the issue;
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(ii) alternative methods for raising funds available to the Company at that time, including, but not limited to, an entitlement issue or other offer where existing Shareholders may participate;
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(iii) the effect of the issue of the Equity Securities on the control of the Company;
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(iv) the circumstances of the Company, including, but not limited to, the financial position and solvency of the Company;
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(v) prevailing market conditions; and
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(vi) advice from corporate, financial and broking advisers (if applicable).
Further, if the Company is successful in acquiring new resources, assets or investments, it is likely that the recipients under the 10% Placement Capacity will be vendors of the new resources, assets or investments.
(f) Previous approval under ASX Listing Rule 7.1A
The Company previously obtained approval from its Shareholders pursuant to ASX Listing Rule 7.1A at its annual general meeting held on 28 November 2014 ( Previous Approval ).
The Company has not issued any Equity Securities pursuant to the Previous Approval.
During the 12 month period preceding the date of the Meeting, being on and from 30 November 2014, the Company otherwise issued a total of 130,000,000 Shares, 0 Options and 17 Convertible Notes (converting into a maximum of 212,500,000 Shares) which represents approximately 12.7% of the total diluted number of Equity Securities on issue in the Company on that date 12 months prior to the Meeting (2,705,157,965 Equity Securities on 30 November 2014, comprising 1,966,079,696 Shares, 739,078,269 Options).
Further details of the issues of Equity Securities by the Company during the 12 month period preceding the date of the Meeting are set out in Schedule 1.
(g) Compliance with ASX Listing Rules 7.1A.4 and 3.10.5A
When the Company issues Equity Securities pursuant to the 10% Placement Capacity, it must give to ASX:
- (i) a list of the recipients of the Equity Securities and the number of Equity Securities issued to each (not for release to the market), in accordance with Listing Rule 7.1A.4; and
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(ii) the information required by Listing Rule 3.10.5A for release to the market.
5.4 Voting Exclusion
A voting exclusion statement is included in this Notice. As at the date of this Notice, the Company has not invited any existing Shareholder to participate in an issue of Equity Securities under ASX Listing Rule 7.1A. Therefore, no existing Shareholders will be excluded from voting on Resolution 4.
6. RESOLUTION 5 – RATIFICATION OF PRIOR ISSUE OF CONVERTIBLE NOTES
6.1 General
Resolution 5 seeks Shareholder ratification pursuant to ASX Listing Rule 7.4 for the issue of the Convertible Notes ( Ratification ).
ASX Listing Rule 7.1 provides that a company must not, subject to specified exceptions, issue or agree to issue more equity securities during any 12 month period than that amount which represents 15% of the number of fully paid ordinary securities on issue at the commencement of that 12 month period.
ASX Listing Rule 7.4 sets out an exception to ASX Listing Rule 7.1. It provides that where a company in general meeting ratifies the previous issue of securities made pursuant to ASX Listing Rule 7.1 (and provided that the previous issue did not breach ASX Listing Rule 7.1) those securities will be deemed to have been made with shareholder approval for the purpose of ASX Listing Rule 7.1.
By ratifying issue of the Convertible Notes, the Company:
-
(a) pursuant to ASX Listing Rule 7.2 Exception 4, may issued the Shares on conversion of the Convertible Notes without the requirement to obtain further Shareholder approval; and
-
(b) will retain the flexibility to issue Equity Securities in the future up to the 15% annual placement capacity set out in ASX Listing Rule 7.1.
6.2 Technical information required by ASX Listing Rule 7.4
Pursuant to and in accordance with ASX Listing Rule 7.5, the following information is provided in relation to the Ratification:
-
(a) 17 Convertible Notes were issued;
-
(b) the issue price (face value) of each Convertible Note is $10,000;
-
(c) the Convertible Notes were issued on the terms and conditions set out in Schedule 2;
-
(d) the Convertible Notes were issued to clients of RM Capital Pty Ltd (ACN 065 412 820) (AFSL 221938). None of whom are related parties of the Company; and
-
(e) the funds raised from this issue were used for working capital and expenses incurred by the Company in relation to the Acquisition including conducting commercial, financial and legal due diligence and re-compliance with Chapters 1 and 2 of the ASX Listing Rules.
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7. RESOLUTION 6 – CONSOLIDATION OF CAPITAL
7.1 Background
Resolution 6 seeks Shareholder approval for the Company to undertake a consolidation of its capital ( Consolidation ).
The purpose of the Consolidation is to implement a more appropriate capital structure for the Company going forward and to assist in complying with Chapters 1 and 2 of the ASX Listing Rules which is required to obtain reinstatement of its Shares to trading on the Official List of ASX on completion of the Acquisition.
7.2 Legal requirements
Section 254H(1) of the Corporations Act provides that a company may, by resolution passed in a general meeting, convert all or any of its shares into a larger or smaller number. This is also provided for by clause 10.1(a) of the Constitution.
The ASX Listing Rules also require that in respect of options, the number of options must be consolidated in the same ratio as the ordinary capital and the exercise price amended in inverse proportion to that ratio and in respect of all other convertible securities (e.g. Convertible Notes), the conversion price of those convertible securities must be reorganised so the holders do not receive a benefit that shareholders do not receive.
7.3 Fractional entitlements
Not all Securityholders will hold that number of Shares or Options which can be evenly divided by 87.
Any fractional entitlements of Securityholders as a consequence of the Consolidation will be rounded down to the nearest whole Share or Option as the context requires. There will be no change to the quantity of Convertible Notes on issue but the conversion price will be increased so the maximum number of Shares issued on conversion of the Convertible Notes is the same proportion as if the Consolidation did not occur and where conversion would result in a fraction the quantity of Shares issued on conversion will be rounded down to the nearest whole Share.
7.4 Effect on capital structure
The effect of the Consolidation on the capital structure of the Company, as illustrated in the table set out below, is that each holding of Shares and Options will be reduced by 87 times its current level (subject to rounding). In addition, the exercise price of the Options and the conversion price of the Convertible Notes will be increased by 87 times their current level. However, each Securityholder's proportional interest in the Company's capital will remain unchanged as a result of the Consolidation.
| Security | Current | Post- Consolidation |
|---|---|---|
| Shares | 2,096,079,696 | 24,092,870 |
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| Total Shares | 2,096,079,696 | 24,092,870 |
|---|---|---|
| Options (unquoted) (exercise price: 0.5 (43.5 cents post- Consolidation) (expiry date: 30 November 2015)* |
671,578,269 | 7,719,290 |
| Options (unquoted) (exercise price: 1.5 cents ($1.305 post- Consolidation) (expiry date: 31 December 2015) |
67,500,000 | 775,862 |
| Total Options | 739,078,269 | 8,495,152 |
| Convertible Notes (unquoted) (conversion price: lesser of $0.001 and 80% of 5 day VWAP (subject to a minimum of $0.0008 (lesser of 8.7 cents and 80% of 5 day VWAP (subject to a minimum of 6.96 cents) post- Consolidation) (maturity date: 12 months from date of issue – various dates between February 2016 and June 2016) |
17 | 17 |
| Total Convertible Notes | 17 | 17 |
* It is noted this class of unquoted option will expire on the date of the Meeting and will not be on issue at the time of Consolidation unless exercised in which case the Shares issued will be subject to the Consolidation.
7.5 Taxation implications
It is not considered that any taxation implications will exist for Securityholders arising from the Consolidation. However, Securityholders are advised to seek their own tax advice on the effect of the Consolidation and neither the Company, nor the Directors (or the Company’s advisors) accept any responsibility for the individual taxation implications arising from the Consolidation.
7.6 Holding statements and certificates
From the date the Consolidation is approved by Shareholders all holding statements for Shares and Options and all certificates for Convertible Notes will cease to have any effect, except as evidence of entitlement to a certain number of Shares or Options as the context requires on a post-Consolidation basis.
After the Consolidation becomes effective, the Company will arrange, in accordance with the timetable below, for new holding statements for Shares and Options to be issued to Shareholders and Optionholders respectively and new certificates for Convertible Notes to be issued to their holders.
It is the responsibility of each Securityholder to check the number of Shares, Options or Convertible Notes held (and in respect of Options and Convertible Notes their respective exercise and conversion prices) prior to disposal or exercise (as the case may be).
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7.7 Timetable
If Resolution 6 is passed, the Consolidation will take effect in accordance with the timetable set out in Schedule 3 (as required by Appendix 7A (paragraph 5) of the ASX Listing Rules).
8. RESOLUTION 7 – REPLACEMENT OF CONSTITUTION
8.1 General
A company may modify or repeal its constitution or a provision of its constitution by special resolution of Shareholders.
Resolution 7 is a special resolution which will enable the Company to repeal its existing Constitution and adopt a new constitution ( Proposed Constitution ) which is updated to ensure it reflects the current provisions of the Corporations Act and ASX Listing Rules.
This will incorporate amendments to the Corporations Act and ASX Listing Rules since the current Constitution was adopted in 2005.
The Directors believe that it is preferable in the circumstances to replace the existing Constitution with the Proposed Constitution rather than to amend a multitude of specific provisions.
The Proposed Constitution is broadly consistent with the provisions of the existing Constitution. Many of the proposed changes are administrative or minor in nature. The Directors believe these amendments are not material nor will they have any significant impact on Shareholders. It is not practicable to list all of the changes to the Constitution in detail in this Explanatory Statement; however, a summary of the proposed material changes is set out in Schedule 4.
A copy of the Proposed Constitution is available for review by Shareholders at the Company’s website http://www.soilsub.com.au/ and at the office of the Company. A copy of the Proposed Constitution can also be sent to Shareholders upon request to the Company Secretary (+61 8 6380 9200). Shareholders are invited to contact the Company if they have any queries or concerns.
8.2 Recommendation of the Board
The Directors do not believe the potential disadvantages outweigh the potential advantages of adopting the proportional takeover provisions and as a result consider that the proportional takeover provision in the Proposed Constitution is in the interest of Shareholders and unanimously recommend that Shareholders vote in favour of Resolution 7.
Resolution 7 is a special resolution. Accordingly, at least 75% of votes cast by Shareholders present and eligible to vote at the Meeting must be in favour of Resolution 7 for it to be passed.
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GLOSSARY
10% Placement Capacity has the meaning given in Section 5.1.
- $ means Australian dollars.
Acquisition means the acquisition by the Company of 100% of the issued capital of Pointerra Pty Ltd.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
-
(a) a spouse or child of the member;
-
(b) a child of the member’s spouse;
-
(c) a dependent of the member or the member’s spouse;
-
(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
-
(e) a company the member controls; or
-
(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
Company means Soil Sub Technologies Limited (ACN 078 388 155).
Constitution means the Company’s constitution.
Convertible Note means a convertible note issued by the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Eligible Entity means an entity that, at the date of the relevant general meeting:
-
(a) is not included in the S&P/ASX 300 Index; and
-
(b) has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300,000,000.
Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security
Explanatory Statement means the explanatory statement accompanying the Notice.
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Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Noteholder means a holder of a Convertible Note.
Notice or Notice of Meeting means this notice of meeting including the Explanatory Statement and the Proxy Form.
Option means an option to acquire a Share.
Optionholder means a holder of an Option.
Ordinary Securities has the meaning set out in the ASX Listing Rules.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2015.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires.
Section means a section of the Explanatory Statement.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
Variable A means “A” as set out in the calculation in Section 5.2
WST means Western Standard Time as observed in Perth, Western Australia.
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SCHEDULE 1 – ISSUES OF EQUITY SECURITIES SINCE 30 NOVEMBER 2014
| Issue Date | Quantity | Class | Recipients | Issue price and discount to Market Price (if applicable)1 |
Form of consideration |
|---|---|---|---|---|---|
| 8 December 2014 |
17,500,000 | Shares2 | Corporate advisers re Malaysian acquisition |
N/A – non-cash consideration |
Non-cash Consideration: Corporate advisory services to the Company in relation to the Malaysian acquisition Current value5 = $17,500 |
| 27 February 2015 & 15 June 2015 |
17 | Convertible Notes3 |
Clients of RM Capital Pty Ltd |
$10,000 per Convertible Note (discount not applicable as unquoted and new class of Equity Security) |
Cash Amount raised = $170,000 Amount spent = $170,000 Use of funds Expenses of the raising, general working capital |
| 23 October 2015 |
112,500,000 | Shares2 | Applicants under Share Purchase Plan |
$0.0008 (20% discount) |
Cash Amount raised = $90,000 Amount spent = $Nil Use of funds N/A Amount remaining = $90,000 Proposed use of remaining funds4 Costs of the Acquisition and general working capital |
Notes:
-
Market Price means the closing price on ASX (excluding special crossings, overnight sales and exchange traded option exercises). For the purposes of this table the discount is calculated on the Market Price on the last trading day on which a sale was recorded prior to the date of issue of the relevant Equity Securities.
-
Fully paid ordinary shares in the capital of the Company, ASX Code: SOI (terms are set out in the Constitution).
-
Convertible Notes. Terms and conditions set out in Schedule 2.
-
This is a statement of current intentions as at the date of this Notice. As with any budget, intervening events and new circumstances have the potential to affect the manner in which the funds are ultimately applied. The Board reserves the right to alter the way the funds are applied on this basis.
-
The value is based on the last trading price of Shares on 23 October 2015 ($0.001).
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SCHEDULE 2 – MATERIAL TERMS OF CONVERTIBLE NOTES
| Principal | $10,000 |
|---|---|
| Interest Rate | 4% per annum |
| Maturity Date | 12 months from the date of issue (Various dates – February and June 2016). |
| Conversion Price | Lesser of $0.001 and the 5 day volume weighted average price prior to the conversion date (subject to a minimum of $0.0008) |
| Conversion | At any time prior to the Maturity Date (or the Early Repayment Date in the event of an event of default subsisting against the Company) the Noteholder is entitled, at its sole election, to convert any Convertible Notes held into Shares by delivering to the Company a Conversion Notice specifying the number of Convertible Notes being converted and the Note Certificate, or such other evidence of title as to ownership of the Convertible Notes being converted as is acceptable to the Company. Or Where the Board acting in good faith and taking into account the solvency of the Company, determines that the repayment of all or a part of the Convertible Notes would place the Company under financial distress, the Company may elect to convert all or a part of the Convertible Notes into Shares at a conversion rate calculated at 80% of the 5 Trading Day volume weighted average price. Where the Board makes a determination of this nature it must give the Noteholder a detailed written explanation of the reasons for the determination. |
| Repayment | On the Maturity Date unless the Noteholder consents to early repayment or an event of default occurs and the Noteholder elects to declare the Principal to be immediately due and payable. |
| Reconstruction | In the event of a reconstruction of the capital of the Company prior to the Conversion Date by way of consolidation, subdivision, reduction, return, scheme of arrangement or otherwise (but other than by way of a bonus issue, rights issue or other security issue), a proportionate adjustment will be made to the number and issue price of Shares to which the Noteholder is entitled upon conversion of a Convertible Note so that: the value of the Convertible Note is not adversely affected by the reconstruction; and the Noteholder is not conferred with any additional benefits which are not also conferred on the holders of Shares (subject to the same provisions with respect to rounding of entitlements as sanctioned by the meeting of holders of Shares approving the reconstruction of capital), and, in all other respects the terms for the conversion of the Convertible Note shall remain unchanged. These terms must be varied to the extent necessary to comply with the ASX Listing Rules applying to a reorganisation of capital at the time of the reorganisation. |
| Bonus issue | Subject to entitlements under a bonus issue accruing prior to conversion of the Convertible Note a further right will attach to each Convertible Note entitling the Noteholder to receive upon the conversion of the Convertible Note an issue of such additional number of Shares and/or the issue of other securities as it would have been entitled to had it converted the Convertible Note immediately before the date the entitlement under the bonus issue accrued. |
| Security | Unsecured. |
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| Quotation | The Company will not apply for quotation on ASX of the Convertible Notes. |
|---|---|
| Voting rights | The Convertible Notes shall not provide for any voting rights at shareholder meetings of the Company (unless otherwise required by the ASX Listing Rules or the Corporations Act). |
| Transferability | With the consent of the Company which shall not be unreasonably withheld. |
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SCHEDULE 3 – CONSOLIDATION TIMETABLE
| Event | Date |
|---|---|
| Shareholder approval of Consolidation | 30 November 2015 |
| ASX advised that Shareholders have approved Consolidation | 30 November 2015 |
| Last day for trading in pre-Consolidation Securities | 1 December 2015 |
| Trading in post-Consolidation Securities on a deferred settlement basis commences |
2 December 2015 |
| Last day for the Company to register transfers on a pre-Consolidation basis | 4 December 2015 |
| First day for the Company to register Securities on a post-Consolidation basis and first day for issue of holding statements |
7 December 2015 |
| Despatch date. Deferred settlement market ends. Last day for the Company to send notice to each Securityholder Last day for Securities to be entered into the Securityholders holdings |
11 December 2015 |
| Normal trading in post-Consolidation Securities commences | 12 December 2015 |
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SCHEDULE 4 – MATERIAL CHANGES IN PROPOSED CONSTITUTION
1. Fee for registration of off market transfers
On 24 January 2011, ASX amended ASX Listing Rule 8.14 with the effect that the Company may now charge a “reasonable fee” for registering paper-based transfers, sometimes referred to “off-market transfers”.
The Proposed Constitution is being made to enable the Company to charge a reasonable fee when it is required to register off-market transfers from Shareholders. The fee is intended to represent the cost incurred by the Company in upgrading its fraud detection practices specific to off-market transfers.
Before charging any fee, the Company is required to notify ASX of the fee to be charged and provide sufficient information to enable ASX to assess the reasonableness of the proposed amount.
2. Dividends
Section 254T of the Corporations Act was amended effective 28 June 2010.
There is now a three-tiered test that a company will need to satisfy before paying a dividend replacing the previous test that dividends may only be paid out of profits.
The amended requirements provide that a company must not pay a dividend unless:
-
(a) the company’s assets exceed its liabilities immediately before the dividend is declared and the excess is sufficient for the payment of the dividend;
-
(b) the payment of the dividend is fair and reasonable to the company’s shareholders as a whole; and
-
(c) the payment of the dividend does not materially prejudice the company’s ability to pay its creditors.
The existing Constitution reflects the former profits test and restricts the dividends to be paid only out of the profits of the Company. The Proposed Constitution is updated to reflect the new requirements of the Corporations Act. The Directors consider it appropriate to update the Constitution for this amendment to allow more flexibility in the payment of dividends in the future should the Company be in a position to pay dividends.
3.
Partial (proportional) takeover provisions
A proportional takeover bid is a takeover bid where the offer made to each shareholder is only for a proportion of that shareholder’s shares.
Pursuant to section 648G of the Corporations Act, the Company has included in the Proposed Constitution a provision whereby a proportional takeover bid for Shares may only proceed after the bid has been approved by a meeting of Shareholders held in accordance with the terms set out in the Corporations Act.
This clause of the Proposed Constitution will cease to have effect on the third anniversary of the date of the adoption of last renewal of the clause.
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4. Information required by section 648G of the Corporations Act
4.1 Effect of proposed proportional takeover provisions
Where offers have been made under a proportional off-market bid in respect of a class of securities in a company, the registration of a transfer giving effect to a contract resulting from the acceptance of an offer made under such a proportional off-market bid is prohibited unless and until a resolution to approve the proportional off-market bid is passed.
4.2 Reasons for proportional takeover provisions
A proportional takeover bid may result in control of the Company changing without Shareholders having the opportunity to dispose of all their Shares. By making a partial bid, a bidder can obtain practical control of the Company by acquiring less than a majority interest. Shareholders are exposed to the risk of being left as a minority in the Company and the risk of the bidder being able to acquire control of the Company without payment of an adequate control premium. These amended provisions allow Shareholders to decide whether a proportional takeover bid is acceptable in principle, and assist in ensuring that any partial bid is appropriately priced.
4.3 Knowledge of any acquisition proposals
Other than as a result of the proposed Acquisition, as at the date of this Notice of Meeting, no Director is aware of any proposal by any person to acquire, or to increase the extent of, a substantial interest in the Company.
4.4 Potential advantages and disadvantages of proportional takeover provisions
The Directors consider that the proportional takeover provisions have no potential advantages or disadvantages for them and that they remain free to make a recommendation on whether an offer under a proportional takeover bid should be accepted.
The potential advantages of the proportional takeover provisions for Shareholders include:
-
(a) the right to decide by majority vote whether an offer under a proportional takeover bid should proceed;
-
(b) assisting in preventing Shareholders from being locked in as a minority;
-
(c) increasing the bargaining power of Shareholders which may assist in ensuring that any proportional takeover bid is adequately priced; and
-
(d) each individual Shareholder may better assess the likely outcome of the proportional takeover bid by knowing the view of the majority of Shareholders which may assist in deciding whether to accept or reject an offer under the takeover bid.
The potential disadvantages of the proportional takeover provisions for Shareholders include:
-
(e) proportional takeover bids may be discouraged;
-
(f) lost opportunity to sell a portion of their Shares at a premium; and
26
- (g) the likelihood of a proportional takeover bid succeeding may be reduced.
27
PROXY FORM
SOIL SUB TECHNOLOGIES LIMITED ACN 078 388 155
ANNUAL GENERAL MEETING
I/We
of:
being a Shareholder entitled to attend and vote at the Meeting, hereby appoint:
Name:
OR: the Chair of the Meeting as my/our proxy.
or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the Meeting to be held at 10:00am (WST), on 30 November 2015 at Level 1, 143 Hay Street, Subiaco, Western Australia, and at any adjournment thereof.
AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS
Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
CHAIR’S VOTING INTENTION IN RELATION TO UNDIRECTED PROXIES
The Chair intends to vote undirected proxies in favour of all Resolutions. In exceptional circumstances the Chair may change his/her voting intention on any Resolution. In the event this occurs an ASX announcement will be made immediately disclosing the reasons for the change.
| Voting on business of the Meeting | Voting on business of the Meeting | FOR | AGAINST | ABSTAIN |
|---|---|---|---|---|
| Resolution 1 | Adoption of remuneration report | |||
| Resolution 2 | Election of Director – Azlan Asidin | |||
| Resolution 3 | Re-election of Director – Guy Le Page | |||
| Resolution 4 | Approval of 10% Placement Capacity | |||
| Resolution 5 | Ratification of prior issue – Convertible Notes | |||
| Resolution 6 | Consolidation of capital | |||
| Resolution 7 | Replacement of Constitution |
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
| If two proxies are being appointed, the proportion of voting rights this proxy represents is: | If two proxies are being appointed, the proportion of voting rights this proxy represents is: | If two proxies are being appointed, the proportion of voting rights this proxy represents is: | % |
|---|---|---|---|
| Signature of Shareholder(s): | |||
| Individual or Shareholder 1 | Shareholder 2 | Shareholder 3 | |
| Sole Director/Company Secretary | Director | Director/Company Secretary | |
| Date: |
Contact name:
E-mail address:
Contact ph (daytime): Consent for contact by e-mail in relation to this Proxy Form: YES NO
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Instructions for completing Proxy Form
( Appointing a proxy ): A Shareholder entitled to attend and cast a vote at the Meeting is entitled to appoint a proxy to attend and vote on their behalf at the Meeting. If a Shareholder is entitled to cast 2 or more votes at the Meeting, the Shareholder may appoint a second proxy to attend and vote on their behalf at the Meeting. However, where both proxies attend the Meeting, voting may only be exercised on a poll. The appointment of a second proxy must be done on a separate copy of the Proxy Form. A Shareholder who appoints 2 proxies may specify the proportion or number of votes each proxy is appointed to exercise. If a Shareholder appoints 2 proxies and the appointments do not specify the proportion or number of the Shareholder’s votes each proxy is appointed to exercise, each proxy may exercise one-half of the votes. Any fractions of votes resulting from the application of these principles will be disregarded. A duly appointed proxy need not be a Shareholder.
-
( Direction to vote ): A Shareholder may direct a proxy how to vote by marking one of the boxes opposite each item of business. The direction may specify the proportion or number of votes that the proxy may exercise by writing the percentage or number of Shares next to the box marked for the relevant item of business. Where a box is not marked the proxy may vote as they choose subject to the relevant laws. Where more than one box is marked on an item the vote will be invalid on that item.
( Signing instructions ):
-
( Individual ): Where the holding is in one name, the Shareholder must sign.
-
( Joint holding ): Where the holding is in more than one name, all of the Shareholders should sign.
-
( Power of attorney ): If you have not already provided the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Form when you return it.
-
( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held. In addition, if a representative of a company is appointed pursuant to section 250D of the Corporations Act to attend the Meeting, the documentation evidencing such appointment should be produced prior to admission to the Meeting. A form of a certificate evidencing the appointment may be obtained from the Company.
-
( Attending the Meeting ): Completion of a Proxy Form will not prevent individual Shareholders from attending the Meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Form and attends the Meeting in person, then the proxy’s authority to speak and vote for that Shareholder is suspended while the Shareholder is present at the Meeting.
-
( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
-
(a) post to Soil Sub Technologies Limited, Level 1, 143 Hay Street, Subiaco WA 6008; or
-
(b) facsimile to the Company on facsimile number +61 8 6380 9299; or
-
(c) email to the Company at [email protected],
so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy Forms received later than this time will be invalid.
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