AI assistant
NRC Group — AGM Information 2022
Apr 13, 2022
3693_rns_2022-04-13_a56b5a90-8705-44ad-8ac7-dafb60c3a37a.pdf
AGM Information
Open in viewerOpens in your device viewer
TO THE SHAREHOLDERS OF NRC GROUP ASA
NOTICE OF ANNUAL GENERAL MEETING
The Board of Directors hereby gives notice of the Annual General Meeting of NRC Group ASA
at 10.00 a.m. on Thursday 5 May 2022 in the company's offices, Lysaker Torg 25, 1366 Lysaker.
The Chairman of the Board, Rolf Jansson, will open the General Meeting.
The following items are on the agenda:
- 1. Election of a chairperson for the meeting
- 2. Approval of the notice of the meeting
- 3. Election of a representative to sign the minutes together with the chairperson
- 4. Approval of annual accounts and annual report for the parent company and the group
The Board of Directors proposes that the annual accounts and the annual report for the parent company and the group are approved, and that dividend payment is not made for the financial year 2021.
As part of the approval of the annual accounts, the company's statement on corporate governance will also be addressed.
5. Approval of fees to the auditor
The Board of Directors will propose that fees to the auditor are covered in accordance with invoiced amounts.
6. Election of the Board of Directors
The company's Nomination Committee proposes that the following board members are re-elected:
- Rolf Jansson
- Mats Williamson
- Eva Nygren
- Tove Elisabeth Pettersen
- Heikki Allonen
- Outi Henriksson
NRC GROUP ASA
Further, the Nomination Committee proposes the following new board member to be elected:
- Karin Bing Orgland
The Board will consequently consist of the following shareholder elected board members:
- Rolf Jansson, Chair of the Board
- Mats Williamson
- Eva Nygren
- Tove Elisabeth Pettersen
- Heikki Allonen
- Outi Henriksson
- Karin Bing Orgland
7. Determination of remuneration to the Board of Directors and remuneration to board committees
7.1 Remuneration to the Board of Directors
The company's Nomination Committee proposes in their recommendation NOK 600,000 in remuneration to the Chair of the Board and NOK 300,000 to the other board members for the period from the Annual General Meeting in 2021 until the Annual General Meeting in 2022.
7.2 Remuneration to the Audit Committee
The company's Nomination Committee proposes in their recommendation that the Chair of the Audit Committee is remunerated with NOK 75,000 and NOK 50,000 to the other members of the Audit Committee for the period from the Annual General Meeting in 2021 until the Annual General Meeting in 2022.
7.3 Remuneration to the Compensation Committee
The company's Nomination Committee proposes in their recommendation that the Chair of the Compensation Committee is remunerated with NOK 40,000 and NOK 25,000 to the other members of the Compensation Committee for the period from the Annual General Meeting in 2021 until the Annual General Meeting in 2022.
7.4 Remuneration to the Project Committee
The company's Nomination Committee proposes in their recommendation that the chair of the Project Committee is remunerated with NOK 75,000 and NOK 50,000 to the other members of the Project Committee for the period from the Annual General Meeting in 2021 until the Annual General Meeting in 2022.
8. Election of Nomination Committee
The company's Nomination Committee proposes in their recommendation that the following persons are re-elected as members of the Nomination Committee:
- Kjell Forsén, Chair
- Lasse Olsen
- Ole-Wilhelm Meyer
9. Remuneration to the Nomination Committee
The company's Nomination Committee proposes that the members of the Nomination Committee are remunerated with NOK 40,000 for the members of the committee for the period from the Annual General Meeting in 2021 until the Annual General Meeting in 2022.
10. Advisory vote on remuneration report
In accordance with section § 6-16b of the Norwegian Public Limited Liability Companies Act and related regulation, the Board of Directors has prepared a report regarding remuneration to executive personnel.
The report has been reviewed by the company's auditor in accordance with section § 6-16b fourth paragraph. The report is available on the company's website.
In accordance with section 5-6 fourth paragraph of the Norwegian Public Limited Liability Companies Act, the general meeting shall consider the report by way of an advisory vote.
On this background, the Board of Directors proposes that the general meeting approve the remuneration report.
11. Authorisation to increase the share capital in connection with an option program for key employees
At the company's Annual General Meeting on 6 May 2020, the General Meeting approved an option program for key employees comprising in total of 800,000 shares over two years which expires 6 May 2022. As of 13 April 2022, 360,000 shares are granted to key employees.
To continue to attract and retain key employeesthe Board of Directors proposes that the General Meeting approves a new option program for key employees in the company in aggregate comprising 1,000,000 shares over two years, by making the following resolution:
- a) The Board of Directors is granted an authorization to increase the share capital by up to NOK 1,000,000. The subscription price and other subscription terms are determined by the Board of Directors.
- b) The authorization only applies to issuances of shares against payment in cash.
- c) The authorization may only be used for issuances of shares in order to fulfil the company's obligations pursuant to the option program for key employees.
- d) The shareholders' preferential rights pursuant to section 10-4 of the Norwegian Public Limited Companies Act may be waived by the Board of Directors, cf section 10-5 of the Norwegian Public Limited Companies Act.
- e) The authorization replaces the existing authorization to issue shares under the company's option program for key employees, resolved by the company's annual general meeting on 6 May 2020.
- f) The authorization is valid for a period of two years until 5 May 2024.
12. Authorisation to acquire treasury shares
Pursuant to sections 9-2 et seq. of the Norwegian Public Limited Companies Act, the Company may, on further specified terms, acquire treasury shares within a maximum limit of 10% of the share capital. Such acquisition can only take place if the General Meeting, with a majority as for amendments to the Articles of Association, has granted the Board of Directors an authorisation to do so, and such authorisation has been registered in the Norwegian Register of Business Enterprises. At the company's Annual General Meeting on 6 May 2021, such authorisation was granted. The authorisation expires at the date of the Annual General Meeting in 2022.
The Board of Directors proposes that the General Meeting extend the current authorisation to acquire treasury shares, through the following resolution:
"The General Meeting grants the Board of Directors an authorisation to acquire shares in NRC Group ASA for up to a maximum nominal value of NOK 7,295,454.90. The Board of Directors' acquisition of shares pursuant to the authorisation can only take place between a minimum price of NOK 1 and a highest price of NOK 100 per share. The authorisation applies from registration in the Norwegian Register of Business Enterprises and up until the Annual General Meeting in the spring of 2023, but not later than 30 June 2023. Acquisitions and disposals of treasury shares can take place in the manner found appropriate by the Board of Directors."
As of 13 April 2022, the company holds 583 treasury shares.
13. Authorisation to increase the share capital in connection with issuance of new shares
At the company's Annual General Meeting on 6 May 2021, the Board of Directors was granted an authorisation to increase the company's share capital within a maximum limit of approximately 10% of the share capital. The object of the authorisation is to give the Board of Directors financial flexibility in connection with any acquisitions or similar transactions, and to be able to strengthen the company's equity in general.
The authorisation expires at the date of the Annual General Meeting in 2022 and the Board of Directors believes that the authorisation should be renewed, in order to attend to the aforementioned purposes.
In order to exercise the authorisation in the best possible manner commercially, it may be relevant in certain situations to make a private offering of shares to certain named persons and/or enterprises. The Board of Directors therefore requests that the authorisation provides the possibility to waive the shareholders' pre-emptive rights.
Based on the above, the Board of Directors proposes that the General Meeting renews the Authorisation, through the following resolution:
- a) The Board of Directors shall be granted an authorisation to increase the share capital by a maximum of NOK 7,295,455. The subscription price and other subscription terms is determined by the Board of Directors.
- b) The capital increase may be paid in cash, by set-off or by contributions in assets other than money. The authorisation includes the right to incur special obligations on behalf of the company, cf Section 10-2 of the Norwegian Public Limited Companies Act.
- c) The shareholders' pre-emptive rights pursuant to Section 10-4 of the Norwegian Public Limited Companies Act may be waived by the Board of Directors, cf Section 10-5 of the Norwegian Public Limited Companies Act
- d) The authorisation shall include decisions on merger, cf Section 13-5 of the Norwegian Public Limited Companies Act.
- e) The authorisation is valid from registration with the Register of Business Enterprises until the Annual General Meeting in the spring of 2023, but not later than 30 June 2023, and includes the right to change the company's Articles of Association in connection with the share capital increase.
The Company's registered share capital is NOK 72,954,549.00 divided into 72,954,549 shares, each with a par value of NOK 1.00. The company holds 583 treasury shares. Voting rights cannot be exercised for the company's treasury shares and treasury shares do not count when a decision requires the consent of a certain portion of the share capital, cf Section 5-4 of the Norwegian Public Limited Companies Act. Each share carries one vote at the company's general meetings. Shareholders are entitled to vote for the number of shares they own, provided they have been entered in the register of shareholders by the fifth working day prior to the General Meeting (registration date). The shareholders have the following rights in connection with the General Meeting:
- Right to attend the General Meeting, either in person or by proxy.
- Right to speak at the General Meeting
- Right to be accompanied by an advisor and give him/her the right to speak
- Right to demand information from board members and the Chief Executive Officer in accordance with the detailed provisions of Section 5-15 of the Norwegian Public Limited Companies Act.
- Right to consideration of items at the General Meeting that they have reported in writing to the Board of Directors far enough in advance so that they can be included in the notice of the meeting. If the notice has already been sent, then a new notice shall be sent if at least three weeks remain before the General Meeting is to be held.
The shareholders who wish to attend must notify the company's office as soon as possible and no later than at 10:00 a.m. on 30 April 2022 by returning the enclosed attendance slip to the e-mail address: [email protected]. Shareholders who have not notified attendance within the said deadline, will not be allowed to attend the General Meeting. The right to attend the General Meeting is reserved for shareholders who have been entered into the register of shareholders no later than the fifth working day prior to the General Meeting.
Shareholders who wish to be represented by proxy, are requested to complete the enclosed proxy form and send it to NRC Group ASA. E-mail: [email protected]
In accordance with section 7 of the Articles of Association, the attachments to the notice are not sent by mail to the shareholders. However, any shareholder may require that the attachments are sent free of charge to the shareholder by mail. If a shareholder wishes to have the documents sent, a request may be directed to the company by phone: +47 90 40 70 97 or by sending a request by e-mail to [email protected].
* * *
Oslo, 13 April 2022 Rolf Jansson Chairman of the Board
ATTENDANCE SLIP
To be sent to: NRC Group ASA, P.O. Box 18, 1324 Lysaker or e-mail: [email protected], and must be received by NRC Group ASA no later than 10:00 a.m. on 30 April 2022.
The undersigned will attend NRC Group ASA's General Meeting in the company's offices, Lysaker Torg 25, 1366 Lysaker, at 10:00 a.m. on Thursday 5 May 2022 and vote for:
| _______ own shares | |
|---|---|
| _______ other shares in accordance with the enclosed proxy(ies) | |
| For a total of | _______ shares |
| Place: _____ Date: __________ |
|
| ___________ (Name in capital letters) |
|
| ___________ | |
| Signature | |
| ------------------------------------------------------------------------------------------------------------------------------------------ |
PROXY WITHOUT VOTING INSTRUCTIONS
If you do not have the opportunity to attend the Annual General Meeting, this proxy can be used by whomever you grant authority, or you can send the proxy without entering the name of the proxy. In this case, the proxy will be given to the Board Chairman or a member of the Board of Directors before the Annual General Meeting is held. If the proxy is to include instructions on how the proxy should vote on each individual item, use the "Proxy with Voting Instructions" form.
The proxy is to be sent to: NRC Group ASA, P.O. Box 18, 1324 Lysaker, or by e-mail:
_________________________________________________
________________________________________________
[email protected] and must be received by NRC Group ASA no later than 10:00 a.m. on 30 April 2022.
The undersigned hereby grants (tick off)
| - I |
|
|---|---|
The Chairman of the Board or whomever he so authorises, or
___________________________________________________
Name of the proxy (please use capital letters)
a proxy to appear and vote at NRC Group ASA's General Meeting at 10:00 a.m. on Thursday 5 May 2022
for my/our _______________________ shares.
Place: ___________________________________ Date: __________________________
(Name in capital letters)
Shareholder's signature
PROXY WITH VOTING INSTRUCTIONS
If you do not have the opportunity to attend NRC Group ASA's General Meeting at 10:00 a.m. on Thursday 5 May 2022, you may appear by proxy. In this case, you can use this proxy form to state your voting instructions.
The proxy is to be sent to: NRC Group ASA, P.O. Box 18, 1324 Lysaker or e-mail: [email protected] and must be received by NRC Group ASA no later than 10:00 a.m. on 30 April 2022.
The undersigned hereby grants (tick off)

The Chairman of the Board or whomever he so authorises, or
_______________________________________________ Name of the proxy (please use capital letters)
A proxy to appear and vote for my/our shares at NRC Group ASA's Annual General Meeting at 10:00 a.m. on Thursday 5 May 2022. If a proxy is submitted without the name of the proxy, then the proxy will be deemed to have been granted to the Chairman of the Board or whomever he so authorises.
The voting shall be in accordance with the instructions below. Note that if the alternatives below are not ticked off, this will be deemed to be an instruction to vote "in favour" of the proposals in the notice. The proxy will, however, determine the voting if a proposal is put forward in addition to, or as a replacement for the proposals in the notice.
| Item: | In favor | Against | Absten | At proxy's | |
|---|---|---|---|---|---|
| tion | discretion | ||||
| 1. | Election of a chairperson for the meeting | | | | |
| 2. | Approval of the notice of the meeting | | | | |
| 3. | Election of a representative to sign the minutes together with the chairperson | | | | |
| 4. | Approval of annual accounts and annual report for the parent company and the | | | | |
| group | |||||
| 5. | Approval of fees to the auditor | | | | |
| 6. | Election of the Board of Directors | | | | |
| 7. | Determination of remuneration to the Board of Directors and remuneration to | ||||
| Board committees | |||||
| 7.1 Remuneration to the Board of Directors | | | | | |
| 7.2 Remuneration to the Audit Committee | | | | | |
| 7.3 Remuneration to the Compensation Committee | | | | | |
| 7.4 Remuneration to the Project Committee | | | | | |
| 8. | Election of Nomination Committee | | | | |
| 9. | Determination of remuneration to the Nomination Committee | | | | |
| 10. | Advisory vote on remuneration report | | | | |
| 11. | Authorisation to increase the share capital in connection with option | ||||
| program for key employees | | | | | |
| 12. | Authorisation to acquire treasury shares | | | | |
| 13. | Authorisation to increase the share capital in connection with issuance of new | ||||
| shares | | | | |
The aforementioned proxy has the authority to appear and vote at NRC Group ASA's General Meeting at 10:00 a.m. on Thursday 5 May 2022.
for my/our _______________________ shares.
Place: Date:
(Name in capital letters)
The shareholder's signature