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MPS Limited AGM Information 2021

Jul 1, 2021

62623_rns_2021-07-01_2471bfd6-809e-46c0-8afa-df3b92685997.pdf

AGM Information

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Date: July 1, 2021

The Manager – Listing Department The Manager – Listing Department
National Stock Exchange of India Limited BSE Limited
Exchange Plaza, 5th Floor, Plot No. C/1, G Phiroze Jeejeebhoy Towers, Dalal Street,
Block, Bandra Kurla Complex, Bandra (East), Mumbai – 400 001
Mumbai - 400 051
NSE Symbol: MPSLTD BSE Scrip Code: 532440

Dear Sir/Madam,

Subject: Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 ("Listing Regulations") – Proceedings of the 51st Annual General Meeting of the Company

The 51st Annual General Meeting ("AGM") of the Company was held on Wednesday, June 30, 2021 at 5:30 p.m. (IST) and concluded at 6:30 p.m. (IST) through Video Conferencing (VC) / Other Audio Video Means (OAVM).

In this regard, we are enclosing the following:

  • a. Proceedings of the AGM pursuant to Regulation 30 of the Listing Regulations Annexure-A.
  • b. The voting results of the business transacted at the AGM in the prescribed format pursuant to Regulation 44(3) of the Listing Regulations – Annexure-B.
  • c. The consolidated report of the Scrutinizer on remote e-voting prior and during the AGM. Annexure-C.

This is to also inform that Mr. Rahul Arora, CEO and Managing Director of the Company has been appointed as the Chairman of the Company with effect from 1st July, 2021, post the retirement of Mr. Nishith Arora, Chairman and Non-Executive Director of the Company.

The above documents have been uploaded on the Company's website www.mpslimited.com and on the website of Central Depository Services India limited i.e. www.evotingindia.com.

Please take the above information and enclosed documents on your record.

Thanking you,

Yours faithfully, For MPS Limited Sunit Malhotra Digitally signed by Sunit Malhotra DN: cn=Sunit Malhotra, o=MPS Limited, ou=Finance and Secretarial, email=[email protected], c=IN

Sunit Malhotra CFO & Company Secretary

Date: 2021.07.01 14:03:05 +05'30'

ANNEXURE-A

Details of the proceedings of the 51st AGM
S.No. Particulars Details
1 Date of AGM June 30, 2021
2 Total number of shareholders as oncut-off date 13336, number of shareholders as on cut-off date i.e., June 23,2021.
3 No. of Shareholders present in theAGM either in person or throughproxy:Promoters and Promoter Group:Public: Not applicable as the AGM is held through Video Conferencing(VC) / Other Audio Video Means (OAVM).
4 No. of Shareholders attended theAGM through Video Conferencing:
Promoters and Promoter Group:Public: 1 (One only)40 (Forty only)Outcome of the 51st AGM
S.No. Business Transacted at the AGM ResolutionRequired(Ordinary/Special) Mode ofVoting Remarks
1 To receive, consider and adopt:a.the Audited Standalone Financial Statements of theCompany for the financial year ended March 31, 2021,together with the Reports of the Board of Directorsand the Auditors thereon; andb.the Audited Consolidated Financial Statements of theCompany for the financial year ended March 31, 2021,together with the Reports of the Board of Directorsand the Auditors thereon. Ordinary Remotee-votingprior andduring theAGM Passed withrequisitemajority
2 To consider the appointment of M/s. Walker Chandiok & CoLLP, Chartered Accountants (Firm Registration Number001076N/N500013),astheStatutoryCompany for a period of 5 years to hold office from theconclusionofthisAnnualGeneralconclusion of the 56th Annual General Meeting of theCompanytobeheldintheyearremuneration as may be fixed by the Board of Directors. Ordinarythethesuch Passed withrequisitemajority
3 To consider the retirement of Mr. Nishith Arora (DIN:00227593),Non–ExecutiveDirector,rotation, and, has not offered himself for re-appointmentand the vacancy so caused be not filled up. whoretiresby Ordinary Passed withrequisitemajority.
4 To consider the re-appointment of Dr. Piyush KumarRastogi (DIN: 02407908), as the Independent Director ofthe Company for a term of three years with effect fromJanuary 29, 2021, to January 28, 2024 and the term shallnot be subject to retirement by rotation. Special Passed withrequisitemajority

Registered Office: RR Towers IV, Super A, 16/17, Thiru-Vi-Ka Industrial Estate, Guindy, Chennai-600032 (INDIA), Tel: +91 44 49162222 Fax: +91 44 49 16 2225 Email: [email protected] Corporate Identification Number: L22122TN1970PLC005795

Annexure - B

  1. Adoption of Audited Standalone and Consolidated Financial Statements together with Reports of the Board of Directors and Auditor's thereon for the financial year ended 31st March, 2021.
Resolution Required:(Ordinary/Special) Ordinary Resolution
Whether promoter/ promoter groups are interested in the agenda/resolution? No
PARTICULARS MODE OF VOTING NO OF SHARES HELD NO OF VOTESPOLLED % OF SHARES POLLED ONOUTSTANDING SHARES NO OF VOTES INFAVOUR NO OF VOTESAGAINST % OF VOTES INFAVOUR ON VOTES % OF VOTES AGAINSTON VOTE POLLED
(1) (2) (3)=(2/1)*100 (4) (5) (6)=(4/2)*100POLLED (7)=(5/2)*100
PROMOTER AND PROMOTER~GROUP E-VOTING 12271608 12271608 100 12271608 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 12271608 12271608 100 12271608 0 100 0
PUBLIC-INSTITUTIONS E-VOTING 1081172 598726 55.38 598726 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 1081172 598726 55.38 598726 0 100 0
PUBLIC-NON INSTITUTIONS E-VOTING 4697480 191706 4.08 191700 6 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 10288 0 10288 0 100 0
SUB TOTAL 4697480 201994 4.3 201988 6 100 0
GRAND TOTAL 18050260 13072328 72.42 13072322 6 100 0

  1. Appointment of M/s. Walker Chandiok & Co LLP, Chartered Accountants (Firm Registration Number- 001076N/N500013), as Statutory Auditors of the Company
Resolution Required:(Ordinary/Special) Ordinary Resolution
Whether promoter/ promoter groups are interested in the agenda/resolution? No
PARTICULARS MODE OF VOTING NO OF SHARES HELD NO OF VOTESPOLLED % OF SHARES POLLED ONOUTSTANDING SHARES NO OF VOTES INFAVOUR NO OF VOTESAGAINST % OF VOTES INFAVOUR ON VOTES % OF VOTES AGAINSTON VOTE POLLED
(1) (2) (3)=(2/1)*100 (4) (5) (6)=(4/2)*100POLLED (7)=(5/2)*100
PROMOTER AND PROMOTER~GROUP E-VOTING 12271608 12271608 100 12271608 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 12271608 12271608 100 12271608 0 100 0
PUBLIC-INSTITUTIONS E-VOTING 1081172 598726 55.38 598726 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 1081172 598726 55.38 598726 0 100 0
PUBLIC-NON INSTITUTIONS E-VOTING 4697480 191706 4.08 182140 9566 95.01 4.99
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 10288 0 10288 0 100 0
SUB TOTAL 4697480 201994 4.3 192428 9566 95.26 4.74
GRAND TOTAL 18050260 13072328 72.42 13062762 9566 99.93 0.07

3.To consider the retirement of Mr. Nishith Arora (DIN: 00227593), Non–Executive Director, who retires by rotation, and, has not offered himself for re-appointment and the vacancy so caused be not filled up

Resolution Required:(Ordinary/Special) Ordinary Resolution
Whether promoter/ promoter groups are interested in the agenda/resolution? No
PARTICULARS MODE OF VOTING NO OF SHARES HELD NO OF VOTES % OF SHARES POLLED ON NO OF VOTES IN NO OF VOTES % OF VOTES IN % OF VOTES AGAINST
POLLED OUTSTANDING SHARES FAVOUR AGAINST FAVOUR ON VOTES ON VOTE POLLED
(1) (2) (3)=(2/1)*100 (4) (5) POLLED(6)=(4/2)*100 (7)=(5/2)*100
PROMOTER AND PROMOTER~GROUP E-VOTING 12271608 12271608 100 12271608 0 100 0
POLL 0 0 0 0 00
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 12271608 12271608 100 12271608 0 100 0
PUBLIC-INSTITUTIONS E-VOTING 1081172 598726 55.38 598726 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 1081172 598726 55.38 598726 0 100 0
PUBLIC-NON INSTITUTIONS E-VOTING 4697480 191706 4.08 181981 9725 94.93 5.07
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 10288 0 10288 0 100 0
SUB TOTAL 4697480 201994 4.3 192269 9725 95.19 4.81
GRAND TOTAL 18050260 13072328 72.42 13062603 9725 99.93 0.07

  1. Re-appointment of Dr. Piyush Kumar Rastogi (DIN: 02407908), as Independent Director of the Company
Resolution Required:(Ordinary/Special) Special Resolution
Whether promoter/ promoter groups are interested in the agenda/resolution? No
PARTICULARS MODE OF VOTING NO OF SHARES HELD NO OF VOTESPOLLED % OF SHARES POLLED ONOUTSTANDING SHARES NO OF VOTES INFAVOUR NO OF VOTESAGAINST % OF VOTES INFAVOUR ON VOTES % OF VOTES AGAINSTON VOTE POLLED
(1) (2) (3)=(2/1)*100 (4) (5) POLLED(6)=(4/2)*100 (7)=(5/2)*100
PROMOTER AND PROMOTER~GROUP E-VOTING 12271608 12271608 100 12271608 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 12271608 12271608 100 12271608 0 100 0
PUBLIC-INSTITUTIONS E-VOTING 1081172 598726 55.38 598726 0 100 0
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 0 0 0 0 0 0
SUB TOTAL 1081172 598726 55.38 598726 0 100 0
PUBLIC-NON INSTITUTIONS E-VOTING 4697480 191706 4.08 182171 9535 95.03 4.97
POLL 0 0 0 0 0 0
POSTAL_BALLOT 0 0 0 0 0 0
VENUE-VOTING 10288 0 10288 0 100 0
SUB TOTAL 4697480 201994 4.3 192459 9535 95.28 4.72
GRAND TOTAL 18050260 13072328 72.42 13062793 9535 99.93 0.07

Consolidated Scrutinizer's Report

1 st July, 2021

The Chairman MPS Limited, RR Tower IV, Super A, 16/17, Thiru-Vi-Ka Industrial Estate, Guindy, Chennai - 600 032

Ref: 51st Annual General Meeting (AGM) of the Members of the MPS Limited held on 30th June, 2021 at 05:30 P.M. (IST) by way of Video Conferencing ("VC")/Other Audio Visual Means ("OAVM").

Dear Sir,

We, R.Sridharan & Associates, Company Secretaries, have been appointed as the Scrutinizer by:

The Board of Directors of MPS LIMITED vide resolution dated 26th May, 2021, pursuant to the provisions of Sections 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended) and in compliance with framework issued by the Ministry of Corporate Affairs through its Circular No. 20/2020 dated May 05, 2020 read with Circular No. 14/2020 dated April, 08, 2020 and Circular no. 17/2020 dated April 13, 2020 and Circular No. 02/2021 dated January 13, 2021 to scrutinize the voting relating to the resolutions as set out in the notice of the AGM through remote e-voting process held between Sunday, 27th June, 2021 (09.00 A.M.) (IST) to Tuesday, 29th June, 2021 (5.00 P.M.) (IST) and through electronic voting system (e-voting) during the 51 st Annual General Meeting (AGM) of the members of the Company, held on Wednesday, 30th June, 2021 at 05:30 P.M. I.S.T by way of Video Conferencing ("VC") /OAVM.

We now submit our Consolidated Report as under:

    1. The compliance with the provisions of the Companies Act, 2013 and the Rules made thereunder including MCA Circulars as mentioned above relating to voting through electronic means (by remote e-voting) and electronic voting (e-voting) at the AGM by the shareholders is the responsibility of the management.
    1. The Company has availed remote e-voting system and electronic voting system at the AGM provided by Central Depository Services (India) Limited (CDSL) for enabling the members to cast their vote under the provisions of the said Sections and the Rules made thereunder.
    1. After conclusion of the proceedings of the meeting, the shareholders present through VC voted through the e-voting facility provided by CDSL. As per the information given by the Company, the names of the shareholders who had voted by remote e-voting had been blocked and only those members who were present at the AGM through VC and who had not voted by remote e-voting were allowed to cast their votes through e-voting system during the AGM.
    1. We have scrutinized and reviewed the remote e-voting system, electronic voting system after conclusion of the AGM. We have unblocked the votes cast by the members through remote e-voting system and electronic voting system in the presence of two witnesses Mr. K Satheesh and Ms. Srinidhi Sridharan, who are not in the employment of the Company. The votes tendered therein in respect of the remote e-voting system and e-voting at the AGM are based on the data downloaded from the official website of CDSL.
    1. Based on the data downloaded from the Official website of CDSL for the remote evoting system and on the basis of the report furnished to us by them on the electronic voting system, we now submit our consolidated report (Remote e-voting, Electronic Voting System) as under:

ORDINARY BUSINESS:

Item No. 1-Adoption of Audited Standalone and Consolidated Financial Statements together with Reports of the Board of Directors and Auditor's thereon for the financial year ended 31st March, 2021.

ORDINARY RESOLUTION

(i) Votes in favour of the resolution:

Number of Numberof Number of Number of Total % of total
Members votescast Members voted votes cast Numberof numberof
voted in (Shares)– through E (Shares) votescast validvotes
Remote Remote voting through E through cast
E-Voting E-Voting voting Remote
E-Voting
andE
voting
43 13062034 2 10288 13072322 99.9999

(ii) Votes against the resolution:

Numberof Numberof Numberof Numberof Total % of total
Members votescast Membersvoted votescast Numberof numberof
votedin (Shares)– through E-voting (Shares) votescast valid votes
Remote Remote throughE through cast
E-Voting E-Voting voting Remote
E-Voting
andE
voting
6 6 0 0 6 0.0001

(iii) Invalid Votes:

Number of Number of Number of Number of votes Total Number of
members votes cast Members voted cast (Shares) votes cast
voted in (Shares) through E-voting through E-voting through Remote
Remote Remote E- Voting and E
E-Voting E-Voting voting
NIL NIL NIL NIL NIL

RESULT:

As the number of votes cast in favour of the resolution is more than the number of votes cast against, we report that the Ordinary Resolution with regard to Item no. 1 as set out in the Notice of the AGM is passed with requisite majority.

51st AGM – CONSOLIDATED SCRUTINIZER'S REPORT – MPS LIMITED

Item No. 2 – Appointment of M/s. Walker Chandiok & Co LLP, Chartered Accountants (Firm Registration Number- 001076N/N500013), as Statutory Auditors of the Company to hold office from the conclusion of this Annual General Meeting till the conclusion of the 56th Annual General Meeting of the Company to be held in the year 2026, on such remuneration as may be fixed by the Board of Directors of the Company.

ORDINARY RESOLUTION

(i) Votes in favour of the resolution:

Numberof Numberof Numberof Numberof Total % of total
MembersvotedinRemoteE-Voting votescast(Shares)–RemoteE-Voting Members votedthroughEvoting votescast(Shares)throughEvoting NumberofvotescastthroughRemoteEVotingandE-voting numberofvalidvotescast
39 13052474 2 10288 13062762 99.93

(ii) Votes against the resolution:

Numberof Numberof Numberof Numberof Total % of total
MembersvotedinRemoteE-Voting votescast(Shares)–RemoteE-Voting Membersvotedthrough E-voting votescast(Shares)throughEvoting NumberofvotescastthroughRemoteE numberofvalid votescast
VotingandE-voting
10 9566 0 0 9566 0.07

(iii) Invalid Votes:

Number of Number of Number of Number of votes Total Number of
Members votes cast Members voted cast (Shares) votes cast
voted in (Shares) through E-voting through E-voting through Remote
Remote Remote E- Voting and E
E-Voting E-Voting voting
NIL NIL NIL NIL NIL

RESULT:

As the number of votes cast in favour of the resolution is more than the number of votes cast against, we report that the Ordinary Resolution with regard to Item no. 2 as set out in the Notice of the AGM is passed with requisite majority.

SPECIAL BUSINESS:

Item No. 3 – Considering the retirement of Mr. Nishith Arora (DIN: 00227593), Non–Executive Director & Chairman, who retires by rotation, and, has not offered himself for re-appointment and the vacancy so caused on the Board be not filled up.

ORDINARY RESOLUTION

Number of Number of Number of Number of Total % of total
Members votes cast Members voted votes cast Numberof numberof
voted in (Shares) through E (Shares) votescast validvotes
Remote Remote voting through E through cast
E-Voting E-Voting voting Remote
E-Voting
andE
voting
39 13052315 2 10288 13062603 99.93

(i) Votes in favour of the resolution:

(ii) Votes against the resolution:

Numberof Numberof Numberof Numberof Total % of total
Members votescast Membersvoted votescast Numberof numberof
votedin (Shares)– through E-voting (Shares) votescast valid votes
Remote Remote throughE through cast
E-Voting E-Voting voting Remote
E-Voting
andE
voting
10 9725 0 0 9725 0.07

(iii) Invalid Votes:

Number of Number of Number of Number of votes Total Number of
members votes cast Members voted cast (Shares) votes cast
voted in (Shares) through E-voting through E-voting through Remote
Remote Remote E- Voting and E
E-Voting E-Voting voting
NIL NIL NIL NIL NIL

RESULT:

As the number of votes cast in favour of the resolution is more than the number of votes cast against, we report that the Ordinary Resolution with regard to Item no. 3 as set out in the Notice of the AGM is passed with requisite majority.

Item No. 4 – Re-appointment of Dr. Piyush Kumar Rastogi (DIN: 02407908) as an Independent Director of the Company.

SPECIAL RESOLUTION

Number of Number of Number of Number of Total % of total
Members votes cast Members voted votes cast Numberof numberof
voted in (Shares) through E (Shares) votescast validvotes
Remote Remote voting through E through cast
E-Voting E-Voting voting Remote
E-Voting
andE
voting
40 13052505 2 10288 13062793 99.93

(i) Votes in favour of the resolution:

(ii) Votes against the resolution:

Numberof Numberof Numberof Numberof Total % of total
Members votescast Membersvoted votescast Numberof numberof
votedin (Shares)– through E-voting (Shares) votescast valid votes
Remote Remote throughE through cast
E-Voting E-Voting voting Remote
E-Voting
andE
voting
9 9535 0 0 9535 0.07

(iii) Invalid Votes:

votedinRemoteE-Voting (Shares)–RemoteE-Voting through E-voting through E-voting throughRemoteE-Voting and Evoting
NIL NIL NIL NIL NIL

RESULT:

As the number of votes cast in favour of the resolution is more than three times the number of votes cast against, we report that the Special Resolution with regard to Item no. 4 as set out in the Notice of the AGM is passed with requisite majority.

  1. A details containing a list of equity shareholders who voted "FOR" and "AGAINST" for each resolution is enclosed.

  2. The electronic data relating to remote e-voting and electronic voting system, all other relevant records is under our safe custody and will be handed over to the Company Secretary for preserving safely after the Chairman considers, approves and signs the minutes of the Annual General Meeting.

Thanking you,

Yours faithfully,

For R. Sridharan & Associates Company Secretaries R SRIDHARA Digitally signed by R SRIDHARAN

N Date: 2021.07.01 12:28:16 +05'30'

CS R. Sridharan CP No. 3239 FCS No. 4775 UDIN: F004775C000563014