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MEC RESOURCES LIMITED — Proxy Solicitation & Information Statement 2018
Jul 4, 2018
65353_rns_2018-07-04_089d7860-0daa-4a30-a29c-581e24919857.pdf
Proxy Solicitation & Information Statement
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5 July 2018
Australian Securities Exchange 10[th] Floor, 20 Bridge Street SYDNEY NSW 2000
via e-lodgement
Dear Sir/Madam
SECOND GENERAL MEETING – 31 JULY 2018
In response to queries relating to voting at the up and coming second general meeting for the proposed farm in deal, MEC Resources Ltd (ASX: MMR or “the Company”) is pleased to provide a draft proxy form.
All shareholders should have received their notice of meeting which includes the independent experts report for this proposed transaction and shareholder proxy form.
If you have any questions regarding your documents or the proposed transaction please do not hesitate to contact the Company on 08 92456187.
Yours faithfully
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Deborah Ambrosini Director
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MEC Resources Ltd
ACN 113 900 020 PO Box 882, West Perth, WA 6872 Level 3, Suite 2 1111 Hay Street, West Perth 6005, Western Australia T: +61 8 9245 6187 F: +61 8 6160 6193 [email protected] www.mecresources.com.au
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2018 GENERAL MEETING - VOTING/PROXY FORM
I/We being shareholder(s) of MEC Resources Limited and entitled to attend and vote hereby:
APPOINT A PROXY
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The Chairman of PLEASE NOTE: If you leave the section blank, the OR the meeting Chairman of the Meeting will be your proxy.
or failing the individual(s) or body corporate(s) named, or if no individual(s) or body corporate(s) are named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf, including to vote in accordance with the following directions (or, if no directions have been given, and to the extent permitted by law, as the proxy sees fit), at the General Meeting of the Company to be held at Moore Stephens, Level 7, 9 Castlereagh Street, Sydney NSW 2000 on Tuesday, 31 July 2018 at 3:00PM (AEST) and at any adjournment or postponement of that Meeting.
VOTING DIRECTIONS
Agenda Items For Against Abstain* Resolution 1 – Approval for the assignment of a partial interest in PEP11 ◼ ◼ ◼
The Chairman of the meeting intends to vote undirected proxies FOR each item of business.
* If you mark the Abstain box for a particular Item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED
Shareholder 1 (Individual) Joint Shareholder 2 (Individual) Joint Shareholder 3 (Individual) Sole Director and Sole Company Secretary Director/Company Secretary (Delete one) Director This form should be signed by the shareholder. If a joint holding, all the shareholder should sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth). Email Address
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Please tick here to agree to receive communications sent by the company via email. This may include meeting notifications, dividend remittance, and selected announcements.
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE MEETING, PLEASE BRING THIS FORM WITH YOU.
THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.
CHANGE OF ADDRESS
This form shows your address as it appears on Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes.
CORPORATE REPRESENTATIVES
If a representative of a nominated corporation is to attend the meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A Corporate Representative Form may be obtained from Advanced Share Registry.
APPOINTMENT OF A PROXY
If you wish to appoint the Chairman as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chairman, please write that person’s name in the box in Step 1. A proxy need not be a shareholder of the Company. A proxy may be an individual or a body corporate.
SIGNING INSTRUCTIONS ON THE PROXY FORM
Individual:
Where the holding is in one name, the security holder must sign.
Joint Holding:
DEFAULT TO THE CHAIRMAN OF THE MEETING
If you leave Step 1 blank, or if your appointed proxy does not attend the Meeting, then the proxy appointment will automatically default to the Chairman of the Meeting.
VOTING DIRECTIONS – PROXY APPOINTMENT
You may direct your proxy on how to vote by placing a mark in one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as they choose to the extent they are permitted by law. If you mark more than one box on an item, your vote on that item will be invalid.
PLEASE NOTE: If you appoint the Chairman as your proxy (or if he is appointed by default) but do not direct him how to vote on an item (that is, you do not complete any of the boxes “For”, “Against” or “Abstain” opposite that item), the Chairman may vote as he sees fit on that item.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning Advanced Share Registry Limited or you may copy this form and return them both together.
To appoint a second proxy you must:
(a) On each Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
- (b) Return both forms together.
Where the holding is in more than one name, all of the security holders should sign.
Power of Attorney:
If you have not already lodged the Power of Attorney with Advanced Share Registry, please attach the original or a certified photocopy of the Power of Attorney to this form when you return it.
Companies:
Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
LODGE YOUR VOTE
This Proxy Form (and any power of attorney under which it is signed) must be received at an address given below by 3:00 pm (AEST) on 29 July 2018, being not later than 48 hours before the commencement of the Meeting. Proxy Forms received after that time will not be valid for the scheduled meeting.
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BY MAIL MEC Resources Ltd c/- Advanced Share Registry Ltd PO Box Q1736 New South Wales 1230
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BY FAX (08) 9200 6193 (within Australia) +618 9200 6193 (from overseas)
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BY EMAIL [email protected]
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IN PERSON Advanced Share Registry Suite 8H, 325 Pitt Street Sydney NSW 2000
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ALL ENQUIRIES TO Telephone: (08) 6500 2112 (in Australia) +618 6500 2112 (outside of Australia)