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Kinepolis Group NV Proxy Solicitation & Information Statement 2021

Apr 8, 2021

3971_rns_2021-04-08_b4016da6-446b-43ca-82f3-e22c580ae4de.pdf

Proxy Solicitation & Information Statement

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POWER OF ATTORNEY ORDINARY GENERAL MEETING 12 MAY 2021

This dated and signed written power of attorney with voting instructions must be submitted, no later than on 6 May 2021, to the Company by means of an email to [email protected].

If the proxyholder didn't receive voting instructions regarding the different points of the agenda, or if for any other reason there would be a doubt regarding the given voting instructions, the proxyholder would not be able to participate to the voting.

The undersigned (Physical persons: name, domicile and national registration number) ......................................................................................................................................................... ......................................................................................................................................................... Or (Legal entities: corporate name, legal form, corporate registered office and enterprise number) ......................................................................................................................................................... ......................................................................................................................................................... Represented by: ......................................................................................................................................................... owner of ...................voting shares in the public limited company "KINEPOLIS GROUP NV" with registered office at 1020 Brussels, Eeuwfeestlaan 20, Enterprise Number VAT BE 0415.928.179 RLP Brussels hereby appoints as his/her special proxyholder, with the possibility of substitution, the "Corporate Counsel" of the Company

to whom he/she confers all powers to represent him/her at the Ordinary General Meeting of the aforementioned company, that will be held by audio/videoconference on 12 May 2021 in order to participate in the deliberations and vote according to the following instructions.

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Agenda and proposal of resolutions for the Ordinary General Meeting Free translation

1. Examination and discussion of the annual reports of the board of directors on the statutory and consolidated financial statements relating to the fiscal year ending December 31, 2020

This point does not require a voting.

2. Examination and discussion of the auditor's report on the statutory financial statements relating to the fiscal year ending December 31, 2020 and of the auditor's report on the consolidated financial statements relating to the fiscal year ending December 31, 2020

This point does not require a voting.

3. Examination, discussion and approval of the statutory financial statements relating to the fiscal year ending December 31, 2020, including the allocation of the result

Proposal for resolution:

Approval of the statutory financial statements for the fiscal year ending December 31, 2020, including the proposed allocation of the loss in the amount of 54.393.634 euro.

Vote instruction –
Agenda item n°3:
APPROVAL REJECTION ABSTENTION

4. Examination and discussion of the consolidated financial statements for the fiscal year ending December 31, 2020

This point does not require a voting.

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5. Discharge of the directors

Proposal for resolution:

Granting discharge, by separate vote, to each of the directors for the exercise of their mandate during the fiscal year ending December 31, 2020.

Vote instruction –
Agenda item n°5:
5.1 Discharge
Pentascoop NV
with Mr. Joost Bert
as
permanent representative
APPROVAL REJECTION ABSTENTION
5.2
Discharge Mr. Eddy Duquenne
APPROVAL REJECTION ABSTENTION
5.3
Discharge Mr. Philip Ghekiere
APPROVAL REJECTION ABSTENTION
5.4
Discharge SDL Advice BV
with Ms. Sonja Rottiers
as permanent representative
APPROVAL REJECTION ABSTENTION
5.5
Discharge Mavac BV
with Ms. Marleen Vaesen
as permanent representative
APPROVAL REJECTION ABSTENTION
5.6
Discharge 4F
BV
with Mr. Ignace Van Doorselaere as permanent representative
APPROVAL REJECTION ABSTENTION
5.7
Discharge Marion Debruyne BV
representative
with
Ms.
Marion Debruyne
as permanent
APPROVAL REJECTION ABSTENTION
5.8
Discharge
Pallanza Invest
representative
BV
with
Mr.
Geert Vanderstappen
as
permanent
APPROVAL REJECTION ABSTENTION
6. Discharge of the auditor
Proposal for resolution:
ending December 31, 2020.
Granting discharge to the auditor for the exercise of his mandate during the fiscal year
Vote instruction –
Agenda item n°6:
APPROVAL REJECTION ABSTENTION

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7. Reappointment of directors

7.1. Proposal for resolution:

Reappointment, on proposal of the board of directors assisted for this purpose by the Nomination and Remuneration Committee, of 4F BV, registered at the Register of Legal Entities of Ghent under number VAT BE 0478.145.266, with as permanent representative Mr. Ignace Van Doorselaere, as independent director for a period running until the end of the ordinary annual meeting to be held in 2023.

The abovementioned director as well as the permanent representative meet the criteria of independence included in article 7:87 of the Belgian Companies and Associations Code (hereinafter "CCA") and in article 3.5 of the Corporate Governance Code 2020. Mr. Ignace Van Doorselaere is also CEO at Neuhaus N.V.

Vote instruction –
Agenda item n°7.1:
APPROVAL REJECTION ABSTENTION
7.2. Proposal for
resolution:
Register of Legal Entities of Ghent –
2023.
Ackermans & van Haaren NV.
Reappointment, on proposal of the board of directors assisted for this purpose by the
Nomination and Remuneration Committee, of Marion Debruyne BV, registered at the
department of Kortrijk under number VAT
0808.178.264, with as permanent representative Mrs. Marion Debruyne, as independent
director for a period running until the end of the ordinary annual meeting to be held in
Corporate Governance Code 2020. Abovementioned director meets all other criteria
BE
Notwithstanding that abovementioned director will hold the director's mandate for more
than 12 years (in the personal capacity of Mrs. Marion Debruyne or in the capacity of
Marion Debruyne BV with Mrs. Marion Debruyne as permanent representative), this
director, as well as its permanent representative, must be considered continuously as an
independent director within the meaning of article 7:87 of the CCA and article 3.5 of the
as
provided for in the Corporate Governance Code of 2020, has always executed the
director's mandate independent from the vision of the Executive Management and the
reference shareholders and has used its special and specific knowledge and know how,
amongst others resulting from its academic career, exclusively in the interests of the
Company and all stakeholders. In addition to being the dean of the Vlerick Business
School and director of Guberna, Mrs. Marion Debruyne is also an independent director at
Vote instruction –
Agenda item n°7.2
APPROVAL REJECTION ABSTENTION

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8. Approval of the Remuneration policy

APPROVAL REJECTION ABSTENTION
Vote instruction –
Agenda item n°10:
Proposal for resolution: accordance with the methodology as described in the Remuneration policy. The remuneration for the board of directors for the fiscal year 2021 is determined in
10. Determination of the remuneration of the board of directors
APPROVAL REJECTION ABSTENTION
Vote instruction – Agenda item n°9:
Proposal for resolution:
a period of at least three years.
In accordance with article 7:91 of the CCA, the general meeting grants is explicit
remuneration for the Executive Management on predetermined performance criteria
over a period of one year and thus waives the requirement that at least one quarter of
approval for the fiscal years 2021 up to and including 2024 to base the full annual variable
focused on long-term sustainable growth and value creation that is measured each time
the variable remuneration must be based on predetermined and objectively measurable
performance criteria over a period of at least two years, and that at least another quarter
must be based on predetermined and objectively measurable performance criteria over
9. Variable remuneration of the Executive Management
APPROVAL REJECTION ABSTENTION
Vote instruction –
Agenda item n°8:
Approval of the Remuneration policy drafted in execution of article 7:89/1 of the CCA.
Proposal for resolution:

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11.Examination and approval of the Remuneration report, as included in the reports of the board of directors on the statutory and consolidated financial statements

Proposal for resolution:

Approval of the Remuneration report as included in the reports of the board of directors on the statutory and consolidated financial statements.

Vote instruction –
Agenda item n°11:
APPROVAL REJECTION ABSTENTION
12. Granting of rights in accordance with Article 7:151 of the CCA
Proposal for resolution:
The general shareholders' meeting takes note of, approves and ratifies, in accordance
with article 7:151 of the CCA, the stipulations of the Credit Agreement initially dated
February 15, 2012, as amended and coordinated from time to time and most recently on
January 8, 2021, between, on the one hand, the Company and some of its subsidiaries
and, on the other hand, BNP Paribas Fortis NV, KBC Bank NV, ING Belgium NV and Belfius
Bank NV and the other agreements entered into by the Company in this respect, granting
rights to third parties that have a significant influence on the equity of the Company or
create a significant debt or liability for it, in case of a change of control exercised over the
Company, including, but not limited to, articles 12.1, 27.22 and 28 of the Credit Agreement
regarding the possibility for the financial institutions concerned to no longer grant loans
under the Credit Agreement and require payment
of existing loans if other natural persons
or legal entities than Kinohold Bis (or its legal successors) and/or Mr Joost Bert gain control
(as defined in the Credit Agreement) over the Company.
Vote instruction –
Agenda item n°12:
APPROVAL REJECTION ABSTENTION
13.
Delegation of powers
Proposal for resolution:
The meeting grants a proxy to each member of the board of directors, as well as to Mrs.
Hilde Herman, electing domicile at the registered office of the Company for these
purposes, each acting alone and with power of substitution, to draw up, execute and sign
all documents, instruments, operations and formalities, and to give all necessary and
expedient instructions, in order to implement the previous resolutions, as well as to perform
all formalities relating to the registration/modification of the data in
the Crossroads Bank
for Enterprises, and, if applicable, the tax authorities.
Vote instruction –
Agenda item n°13:
APPROVAL REJECTION ABSTENTION

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The proxyholder may, among other things:

  • attend any other general meeting with the same agenda;
  • participate in all deliberations and, in the name of the undersigned, vote, change or reject all decisions relating to the agenda;

The proxyholder will vote on behalf of the Undersigned in accordance with the voting instructions given above.

Done inon2021

(write "good for proxy" in one's own handwriting and sign)