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JAMESON RESOURCES LIMITED — AGM Information 2016
Oct 6, 2016
65152_rns_2016-10-06_5268f75f-445d-4415-8ee3-11fa1cc19448.pdf
AGM Information
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JAMESON RESOURCES LIMITED ACN 126 398 294
NOTICE OF ANNUAL GENERAL MEETING
TIME : 10.30 am (WST) DATE : Thursday 10 November 2016 PLACE : The Karri Room Parmelia Hilton Perth 14 Mill Street, Western Australia 6000 Australia
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61 8 9200 4473.
CONTENTS
| Business of the Meeting (setting out the proposed Resolutions) | 4 |
|---|---|
| Explanatory Statement (explaining the proposed Resolutions) | 5 |
| Glossary | 10 |
| Proxy Form | Enclosed |
IMPORTANT INFORMATIO N
Time and place of Meeting
Notice is given that the Meeting will be held at 10.30 am (WST) on Thursday 10 November 2016 at:
The Karri Room, Parmelia Hilton Perth, 14 Mill Street, Western Australia 6000, Australia.
Your vote is important
The business of the Meeting affects your shareholding and your vote is important.
Voting eligibility
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 10:30am (WST) on Tuesday 8 November 2016.
Voting in person
To vote in person, attend the Meeting at the time, date and place set out above.
Voting by proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has a right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
Shareholders and their proxies should be aware that changes to the Corporations Act made in 2011 mean that:
- if proxy holders vote, they must cast all directed proxies as directed; and
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- any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes are set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (ie as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on, the proxy must vote on a poll, and must vote that way (ie as directed); and
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if the proxy is not the chair, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (ie as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting; or
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
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BUSINESS OF THE MEETING
AGENDA
1. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2016 together with the declaration of the directors, the director’s report, the Remuneration Report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2016.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person (the voter ) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the voter is the Chair and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR STEVE VAN BARNEVELD
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution, ASX Listing Rule 14.4 and for all other purposes, Mr Steve van Barneveld, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
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4. RESOLUTION 3 – ELECTION OF DIRECTOR – MR JOEL NICHOLLS
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.4 of the Constitution, ASX Listing Rule 14.4 and for all other purposes, Mr Joel Nicholls, a Director who was appointed on 15 September 2016 as an additional Non-Executive Director retires, and being eligible, is elected as a Director.”
5. RESOLUTION 4 – RATIFICATION OF PRIOR ISSUE
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of ASX Listing Rule 7.4 and for all other purposes, the Shareholders ratify the allotment and issue of up to 14,285,714 Shares and 7,142,857 Options on the terms and conditions set out in the Explanatory Statement.”
Short Explanation: The Company has undertaken a placement at an issue price of $0.07 per Placement Share, together with free attaching Options on the basis of one (1) free attaching Option for every two (2) placement Shares issued, to raise up to $1,000,000 ( Placement ). The placement was to Australiansuper Pty Ltd.
Voting Exclusion : The Company will disregard any votes cast on this Resolution by any person who may participate in the proposed issue and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, if the Resolution is passed and any associates of those persons. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
Dated: 3 October 2016
By order of the Board
==> picture [92 x 34] intentionally omitted <==
Suzie Foreman Company Secretary
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EXPLANATORY STATEMEN T
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions which are the subject of the business of the Annual General Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2016 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.jamesonresources.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for a financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
2.2 Voting consequences
Under changes to the Corporations Act which came into effect on 1 July 2011, a company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of those annual general meetings a Spill Resolution was not put to vote. If required, the Spill Resolution must be put to vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the most recent financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
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Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
2.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
2.4 Proxy voting restrictions
Shareholders appointing a proxy for this Resolution should note the following:
If you appoint a member of the Key Management Personnel (other than the Chair) whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member as your proxy
You must direct your proxy how to vote on this Resolution. Undirected proxies granted to these persons will not be voted and will not be counted in calculating the required majority if a poll is called on this Resolution.
If you appoint the Chair as your proxy (where he/she is also a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member).
You do not need to direct your proxy how to vote on this Resolution. However, if you do not direct the Chair how to vote, you must mark the acknowledgement on the Proxy Form to expressly authorise the Chair to exercise his/her discretion in exercising your proxy even though this Resolution is connected directly or indirectly with the remuneration of Key Management Personnel .
If you appoint any other person as your proxy
You do not need to direct your proxy how to vote on this Resolution, and you do not need to mark any further acknowledgement on the Proxy Form.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR STEVE VAN BARNEVELD
ASX Listing Rule 14.4 provides that a director of an entity must not hold office (without re-election) past the third AGM following the director’s appointment or 3 years, whichever is the longer.
Clause 13.2 of the Constitution provides that:
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(a) at the Company's annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded upwards in case of doubt), shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election;
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(b) the Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots;
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(c) a Director who retires by rotation under clause 13.2 of the Constitution is eligible for re-election; and
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(d) in determining the number of Directors to retire, no account is to be taken of:
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(i) a Director who only holds office until the next annual general meeting pursuant to clause 13.4 of the Constitution; and/ or
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(ii) a Managing Director,
each of whom are exempt from retirement by rotation. However, if more than one Managing Director has been appointed by the Directors, only one of them (nominated by the Directors) is entitled to be excluded from any determination of the number of Directors to retire and/or retirement by rotation.
The Company currently has 4 Directors and accordingly 1 must retire.
Mr Steve van Barneveld, the Director longest in office since his last election, retires by rotation and seeks re-election. Mr Bennett was first appointed as a Director on 21 February 2014.
The profile of Mr van Barneveld is detailed in the Director’s Report of the Company’s annual financial report for the year ended 30 June 2016, which is available upon the Company’s website www.jamesonresources.com.au.
The Board has considered Mr van Barneveld’s independence and considers that he is an independent Director.
The Directors (other than Mr van Barneveld) support the re-election of Mr Steve van Barneveld and recommend that Shareholders vote in favour of Resolution 2.
4. RESOLUTION 3 – ELECTION OF DIRECTOR - MR JOEL NICHOLLS
Clause 13.4 of the Constitution provides that the Directors may at any time appoint a person to be a Director, either to fill a casual vacancy or as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Pursuant to clause 13.4 of the Constitution and ASX Listing Rule 14.4, any Director so appointed (unless he is the managing director) will hold office only until the next following annual general meeting and is then eligible for election by Shareholders, but they shall not be taken into account in determining the Directors who are to retire by rotation at that meeting.
Mr Joel Nicholls, having been appointed on 15 September 2016 will retire in accordance with clause 13.4 of the Constitution and ASX Listing Rule 14.4 and being eligible, seeks election from Shareholders.
Mr Nicholls has over 7 years of technical and financial experience in the resources industry running a private resource investment fund, dealing with early stage exploration through to production. He is skilled in project identification, technical and economic evaluation. Mr Nicholls holds a Bachelor of Commerce from the University of Adelaide and a Graduate Diploma in Mineral Exploration Geoscience from Curtin University. He is a Chartered Accountant (CA) having previously worked for PricewaterhouseCoopers in Transaction Services.
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The Board believe that Mr. Nicholls’ skill set, industry experience and contacts, and enthusiasm will be instrumental in helping chart the future course for Jameson.
The Board has considered Mr Nicholls’ independence and considers that he is an independent Director.
The Directors (other than Mr Joel Nicholls) support the election of Mr Nicholls and recommend that Shareholders vote in favour of Resolution 3.
5. RESOLUTION 4 – RATIFICATION OF PRIOR ISSUE
5.1 General
On 3 October 2016 the Company announced that it had entered into an agreement to undertake a placement at an issue price of $0.07 per Share, together with free attaching Options on the basis of one (1) free attaching Option for every two (2) placement Shares issued, to raise up to $1,000,000 ( Placement ).
ASX Listing Rule 7.1 provides that a company must not, subject to specified exceptions, issue or agree to issue more equity securities during any 12 month period than that amount which represents 15% of the number of fully paid ordinary securities on issue at the commencement of that 12 month period. ASX Listing Rule 7.4 sets out an exception to ASX Listing Rule 7.1. It provides that where a company in a general meeting ratifies the previous issue of securities made pursuant to ASX Listing Rule 7.1 (and provided that the previous issue did not breach ASX Listing Rule 7.1) those securities will be deemed to have been made with Shareholder approval for the purpose of ASX Listing Rule 7.1.
By ratifying this issue, the Company will retain flexibility to issue equity securities in the future up to the 15% annual placement capacity set out in ASX Listing Rule 7.1 without the requirement to obtain prior Shareholder approval.
5.2 Technical information required by ASX Listing Rule 7.5
Pursuant to and in accordance with ASX Listing Rule 7.5, the following information is provided in relation to the Placement:
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(a) 14,285,714 Shares and 7,142,857 Options were allotted;
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(b) The Shares and options were issued on 4 October 2016;
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(c) the issue price was $0.07 per Share and nil per Option as the Options were issued free attaching with the Shares on a 1:2 basis;
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(d) the Shares and Options were allotted and issued to Australiansuper Pty Ltd. The subscriber is not a related party of the Company;
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(e) the Shares issued were all fully paid ordinary shares in the capital of the Company issued on the same terms and conditions as the Company’s existing Shares;
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(f) the Options will be issued on the terms and conditions set out in Schedule 1; and
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(g) the funds to be raised from this issue will be applied to a revision of the prefeasibility study for updated costs and assumptions on the Crown Mountain Project ( Project ), work to progress the Environmental Assessment, a GAP analysis on the Project and general working capital.
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SCHEDULE 1 - TERMS AND CONDITIONS OF OPTIONS ISSUED PURSUANT TO PLACEMENT
The Options entitle the holder to subscribe for Shares on the following terms and conditions:
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(a) Each Option gives the Optionholder the right to subscribe for one Share.
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(b) Each Option will expire at 5.00pm (WST) on 30 September 2018 ( Expiry Date ). An Option not exercised before the Expiry Date will automatically lapse on the Expiry Date.
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(c) Subject to paragraph (k), the amount payable upon exercise of each Option will be $0.105 ( Exercise Price ).
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(d) The Options held by each Optionholder may be exercised in whole or in part, and if exercised in part, multiples of 1,000 must be exercised on each occasion.
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(e) An Optionholder may exercise their Options by lodging with the Company at any time before and including the Expiry Date:
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(i) a written notice of exercise of Options specifying the number of Options being exercised; and
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(ii) a cheque or electronic funds transfer for the Exercise Price for the number of Options being exercised;
( Exercise Notice ).
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(f) An Exercise Notice is only effective when the Company has received the full amount of the Exercise Price in cleared funds.
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(g) Within 10 Business Days of receipt of the Exercise Notice accompanied by the Exercise Price, the Company will allot the number of Shares required under these terms and conditions in respect of the number of Options specified in the Exercise Notice.
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(h) The Options are not transferable except with the prior written consent of the board of directors of the Company.
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(i) All Shares allotted upon the exercise of Options will upon allotment rank pari passu in all respects with other Shares.
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(j) The Company will not apply for quotation of the Options on ASX, unless otherwise determined by the Directors of the Company in their sole discretion. However, the Company will apply for quotation of all Shares allotted pursuant to the exercise of Options on ASX within 10 Business Days after the date of allotment of those Shares.
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(k) If at any time the issued capital of the Company is reconstructed, all rights of an Optionholder are to be changed in a manner consistent with the Corporations Act and the ASX Listing Rules at the time of the reconstruction.
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(l) There are no participating rights or entitlements inherent in the Options and Optionholders will not be entitled to participate in new issues of capital offered to Shareholders during the currency of the Options. However, the Company will ensure that for the purposes of determining entitlements to any such issue, the record date will be at least 7 Business Days after the issue is announced. This will give Optionholders the opportunity to exercise their Options prior to the date for determining entitlements to participate in any such issue.
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(m) An Option does not confer the right to a change in Exercise Price or a change in the number of underlying securities over which the Option can be exercised.
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GLOSSARY
$ means Australian dollars.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities & Investments Commission.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
Company means Jameson Resources Limited (ACN 126 398 294).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security.
Explanatory Statement means the explanatory statement accompanying the Notice.
Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
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Notice or Notice of Meeting means this notice of meeting including the Explanatory Statement and the Proxy Form.
Option Terms and Conditions are contained in Schedule 1.
Ordinary Securities has the meaning set out in the ASX Listing Rules.
Placement has the meaning given to it in Section 5.1.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2016.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires.
Section means a section of the Explanatory Statement unless otherwise specified.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
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PROXY FORM
JAMESON RESOURCES LIMITED ACN 126 398 294
ANNUAL GENERAL MEETING
I/We of: being a Shareholder entitled to attend and vote at the Meeting, hereby appoint: Name:
OR: the Chair of the Meeting as my/our proxy.
or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the Meeting to be held at The Karri Room, Parmelia Hilton Perth, 14 Mill Street, Western Australia, on Thursday 10 November 2016 at 10.30am, and at any adjournment thereof.
CHAIR’S VOTING INTENTION IN RELATION TO UNDIRECTED PROXIES
The Chair intends to vote undirected proxies in favour of all Resolutions. In exceptional circumstances the Chair may change his/her voting intention on any Resolution. In the event this occurs an ASX announcement will be made immediately disclosing the reasons for the change.
| Voting on business of the Meeting | Voting on business of the Meeting | FOR | AGAINST | ABSTAIN |
|---|---|---|---|---|
| Resolution 1 | Adoption of Remuneration Report | |||
| Resolution 2 | Re-Election of Director – Mr Steve van Barneveld | |||
| Resolution 3 | Election of Director – Mr Joel Nicholls | |||
| Resolution 4 | Ratification of prior placement |
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
Important for Resolutions 1
If you have not directed your proxy how to vote as your proxy in respect of Resolution 1 and the Chair is, or may by default be, appointed your proxy, you must mark the box below.
I/we direct the Chair to vote in accordance with his/her voting intentions (as set out above) on Resolution 1 (except where I/we have indicated a different voting intention above) and expressly authorise that the Chair may exercise my/our proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
If the Chair is, or may by default be, appointed your proxy and you do not mark this box and you have not directed the Chair how to vote, the Chair will not cast your votes on Resolution 1 and your votes will not be counted in calculating the required majority if a poll is called on Resolution 1.
| ounted in calculating the required majority if a poll is called on Resolution 1. | ounted in calculating the required majority if a poll is called on Resolution 1. | ounted in calculating the required majority if a poll is called on Resolution 1. | ounted in calculating the required majority if a poll is called on Resolution 1. | ||||
|---|---|---|---|---|---|---|---|
| If two proxies are being appointed, the proportion of voting rights this proxy represents is: | % | ||||||
| Signature of Shareholder(s): | |||||||
| Individual or Shareholder 1 | Shareholder 2 | Shareholder 3 | |||||
| Sole Director/Company Secretary | Director | Director/Company Secretary | |||||
| Date: | |||||||
| Contact name: | Contact ph (daytime): | ||||||
| Consent for contact by e-mail | |||||||
| E-mail address: | in relation to this Proxy Form: | YES | NO |
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Instructions for completing Proxy Form
1.
( Appointing a proxy ): A Shareholder entitled to attend and cast a vote at the Meeting is entitled to appoint a proxy to attend and vote on their behalf at the Meeting. If a Shareholder is entitled to cast 2 or more votes at the Meeting, the Shareholder may appoint a second proxy to attend and vote on their behalf at the Meeting. However, where both proxies attend the Meeting, voting may only be exercised on a poll. The appointment of a second proxy must be done on a separate copy of the Proxy Form. A Shareholder who appoints 2 proxies may specify the proportion or number of votes each proxy is appointed to exercise. If a Shareholder appoints 2 proxies and the appointments do not specify the proportion or number of the Shareholder’s votes each proxy is appointed to exercise, each proxy may exercise one-half of the votes. Any fractions of votes resulting from the application of these principles will be disregarded. A duly appointed proxy need not be a Shareholder.
2.
( Direction to vote ): A Shareholder may direct a proxy how to vote by marking one of the boxes opposite each item of business. The direction may specify the proportion or number of votes that the proxy may exercise by writing the percentage or number of Shares next to the box marked for the relevant item of business. Where a box is not marked the proxy may vote as they choose subject to the relevant laws. Where more than one box is marked on an item the vote will be invalid on that item.
3. ( Signing instructions ):
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( Individual ): Where the holding is in one name, the Shareholder must sign.
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( Joint holding ): Where the holding is in more than one name, all of the Shareholders should sign.
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( Power of attorney ): If you have not already provided the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held. In addition, if a representative of a company is appointed pursuant to section 250D of the Corporations Act to attend the Meeting, the documentation evidencing such appointment should be produced prior to admission to the Meeting. A form of a certificate evidencing the appointment may be obtained from the Company.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual Shareholders from attending the Meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Form and attends the Meeting in person, then the proxy’s authority to speak and vote for that Shareholder is suspended while the Shareholder is present at the Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Security Transfer Registrars, PO Box 535, Applecross WA 6953, or hand deliver to Security Transfer Registrars 770 Canning Highway, Applecross WA 6153, Australia
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(a) facsimile to Security Transfer Registrars on facsimile number +61 8 9315 2233, or
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(b) email to the Security Transfer Registrars at [email protected]
so that it is received not less than 48 hours prior to commencement of the Meeting.
Proxy Forms received later than this time will be invalid.
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