Ideal Spinning Mills Limited — Proxy Solicitation & Information Statement 2025

Oct 7, 2025

The Nation Rabiul Sani 12, 1447 LATE CITY

KARACHI

MONDAY, October 06, 2025

NOTICE OF 37TH ANNUAL GENERAL MEETING IDEAL SPINNING MILLS LIMITED

Notice is hereby given that the 37th Annual General Meeting (AGM) of the Shareholders of IDEAL SPINNING MILLS LIMITED will be held at 404/5, Business Centre 4th Floor Mumtaz Hassan Road Near "SBP" Karachi on Tuesday October 28, 2025 at 10:15 a.m. to transact the following business:-

The Company has also arranged the participation of shareholders through video facility. The detailed procedure is mentioned later in the notes. Following businesses will be transacted during the meeting:

ORDINARY BUSINESSES

• 1. To confirm Minutes of the Last Extra Ordinary General Meeting held on Monday August 11, 2025.
• 1. To receive, consider and adopt the Audited Financial Statements of the Company for the year ended June 30, 2025, together with the reports of the directors and auditors.
• 1. To appoint auditors for the ensuing year and fix their remuneration.
• 1. Any other business with the permission of the Chair.

Karachi: September 30, 2025

Notes:

1. Online Participation in the Annual General Meeting

In order to facilitate and for the safety and well-being of the shareholders, the Company in addition to convening a physical meeting, has also arranged the attendance of the share holders virtually through video link facility. The shareholders who are interested in attending the AGM proceedings online may send the below information along with the valid copy of both sides of CNIC with the subject "Registration for Ideal Spinning Mills Limited AGM" at nadeem@idealsm.com for their appointed proxy's verification. Such information should be sent from their duly registered valid email ID for the registration purposes latest by October 24, 2025.

Shareholder's Name	Folio / CDC No.	No. of shares held CNIC No.	Cell No.	Registered Email ID

A detailed procedure shall be communicated through the email directly to the shareholders who have provided their valid email IDs and the same shall be placed at the Company's website: https://www.idealsm.com in the investor relations section.

By order of the Board MUHAMMAD NADEEM Company Secretary

The shareholders can also provide their comments/suggestions for the agenda items of the AGM at the email address nadeem@idealsm.com.

Members are therefore, encouraged to attend the AGM through video link or by consolidating their attendance through proxies.

2. Closure of Share Transfer Books

The Share Transfer Books of the Company will remain closed from October 18, 2025 to October 28, 2025 (both days inclusive). No transfer will be accepted for registration during this period. Transfers received at Share Registrar Office M/s F.D Registrar Services (Pvt) Ltd, 17th Floor Saima Trade Tower-A, I.I. Chundrigar Road Karachi 74000 at the close of business on October 17, 2025, will be treated in time to attend and vote at the meeting.

3. For Attending the Meeting

In case of individuals, the account holders or sub-account holders and/or the persons whose securities are in group account and their registration details are uploaded as per the Regulations, shall authenticate their identity by showing original Computerized National Identity Cards (CNIC) or original passport at the time of attending the meeting.

In case of a corporate entity, the Board of Directors' Resolution/Power of Attorney with the specimen signature of the nominee shall be produced (if it has not been provided earlier) at the time of attending the meeting.

4. Proxy

A member entitled to attend and vote at this General Meeting is entitled to appoint a Proxy to attend, speak and vote in his place at the meeting. Instrument appointing a proxy must be deposited at the registered office of the Company at least forty-eight hours before the time of the meeting.

To facilitate identification for the right to attend the Annual General Meeting, the shareholder whose holdings are on the Central Depository Company (CDC) or his Proxy should authenticate his identity by showing his original CNIC or original passport at the time of attending the meeting, along with the Participant's Identity Number and Shareholder's account number allocated by the Central Depository Company.

In case of corporate entity, the Board of Directors' Resolution/Power of attorney with specimen signature of the nominee shall be produced at the time of the meeting.

5. Notice to Shareholders who have not provided their CNIC

The Individual Members who have not yet submitted photocopy of their valid Computerized National Identity Card (CNIC) to the Company/Share Registrar, are once again reminded to send the same at the earliest directly to Company's Share Registrar, M/s F.D Registrar Services (Pvt) Ltd, In case of non-receipt of the copy of a valid CNIC, the Company would be constrained under section 243(3) of the Companies Act, 2017, to withhold dividend (if any) of such shareholders.

6. Deposit of Physical Shares in CDC Account.

As per Section 72 of the Companies Act, 2017, every existing listed company is required to replace its physical shares with book-entry form. Therefore, the shareholders having physical shares requested to convert the shares into book entry.

7. Placement of Financial Statements on Website

Pursuant to the notification of the SECP (SRO 634(I)/2014) dated: 10th July 2014 the financial Statements of the Company have been placed on Company's website at www.idealsm.com

8. Unclaimed Dividends And Share Certificates:

Shareholders of the Company are hereby informed that as per the record, there are some unclaimed/ uncollected /unpaid dividends and shares. Shareholders who could not collect their dividends/shares are advised to contact our Share Registrar M/s. FD Registrar Services (Pvt) Ltd 17th Floor, Saima Trade Tower-A, I.I. Chundrigar Road, Karachi during working hours. Ph: 0092-21-32271905 Email: fdregistrar@yahoo.com to collect/enquire about their unclaimed dividend or shares, if any.

9. Prohibition of Distribution of Gifts

Considering S.R.O.452(1)2025 DATED 17TH March 2025, No gifts will be distributed to the shareholders of the Company at the General Meeting being prohibited under Section 185 of Act, 2017.

10. Change of Address

The Shareholders are requested to intimate any changes in their addresses to the Share Registrar, M/s F.D Registrar Services (Pvt) Ltd.

صص یافتگان سےگزارش ہے کہا ہے رجٹر ڈپتے میں کمی بھی تبدیلی سے متعلق معلومات سے شیئر رجٹرار بجٹر اسٹر اسروسز (پرائیویٹ)لمیٹڈکوآگاہ کریں۔