Skip to main content

AI assistant

Sign in to chat with this filing

The assistant answers questions, extracts KPIs, and summarises risk factors directly from the filing text.

Hexagon Composites AGM Information 2020

Apr 1, 2020

3619_rns_2020-04-01_10d3e54a-a262-45f4-aaa4-ec59b7f734f8.pdf

AGM Information

Open in viewer

Opens in your device viewer

TO THE SHAREHOLDERS OF HEXAGON COMPOSITES ASA:

NOTICE OF ANNUAL GENERAL MEETING IN HEXAGON COMPOSITES ASA

(REG. NO. 938 992 185)

The Board of Directors hereby gives notice of the Annual General Meeting in Hexagon Composites ASA ("Hexagon" or the "Company"):

  • Time: Wednesday 22 April 2020 at 12:30 (CEST)
  • Place: The Company`s office at Korsegata 4B, N-6002 Aalesund, Norway

This notice and the accompanying documents may also be found at the Company's website: www.hexagongroup.com.

Important information:

Due to contagion risk from the coronavirus outbreak, and to ensure accomplishment of the Annual General Meeting in case of new restrictions and guidelines for gathering of people, it is highly recommended to participate in this year's Annual General Meeting by;

  • a) voting electronically in advance prior to the Annual General Meeting, or
  • b) participate by proxy, with or without voting instructions.
  • See details regarding advance voting and proxies below.

The company may be prevented from arranging the General Meeting as a physical meeting. The shareholders should note that additional information on proceedings of the meeting may be given and announced on the company's website and/ or through a stock exchange announcement.

This notice has been prepared both in the Norwegian and the English language. In case of discrepancies between the two versions, the Norwegian version shall prevail.

The Board has proposed the following agenda:

1. OPENING OF THE MEETING BY THE CHAIRMAN OF THE BOARD, AND REGISTRATION OF ATTENDING SHAREHOLDERS AND PROXIES

(No voting.)

2. ELECTION OF THE CHAIRMAN OF THE MEETING AND AT LEAST ONE PERSON TO SIGN THE MINUTES TOGETHER WITH THE CHAIRMAN

The Board of Directors proposes that the Chairman of the Board, Knut Trygve Flakk, is elected as chairperson of the meeting, and that the chairperson suggests a person to cosign the minutes together with the chairperson of the meeting.

3. APPROVAL OF THE NOTICE OF THE MEETING AND THE AGENDA

The Board of Directors proposes that the general meeting makes the following resolution:

"The notice of the meeting and the agenda were approved."

4. APPROVAL OF THE ANNUAL ACCOUNTS AND THE ANNUAL REPORT FOR 2019 FOR HEXAGON COMPOSITES ASA AND THE GROUP, HEREUNDER DISTRIBUTION OF DIVIDENDS

See attached Annual accounts, annual report and auditor's statement for 2019 for parent company and group (Appendix 1).

The Board of Directors proposes that the general meeting makes the following resolution:

"The annual accounts and the directors' report for 2019 for Hexagon Composites ASA and the group were approved.

No dividends will be paid to the shareholders for the financial year 2019."

5. TREATMENT OF THE REPORT ON CORPORATE GOVERNANCE

In accordance with the Accounting Act Section 3-3b, the Board has prepared a statement on its principles and practise with regard to corporate governance. Pursuant to Section 5-6 (4) of the Norwegian Public Limited Liability Companies Act, the general meeting shall consider this statement.

The Chairman of the Board will describe the main contents of the statement.

The statement on corporate governance is included on page 72 – 75 in the Annual Report, which may be found at the Company's website: www.hexagongroup.com.

The general meeting shall carry out a consultative vote regarding the Corporate Governance report, and the Board proposes that the General Meeting endorses the report.

The Board of Directors proposes that the general meeting adopts the following resolution:

"The general meeting gave its support to the Board`s report on corporate governance."

6. TREATMENT OF THE BOARD'S DECLARATION ON STIPULATION OF SALARY AND OTHER REMUNERATION OF EXECUTIVES

The Board of Directors has prepared a declaration regarding the stipulation of salaries and other compensation for executive management in consideration of the Norwegian Public Limited Liability Companies Act (the "Act") section 6-16a. The declaration is attached hereto as Appendix 2.

The Board's statement shall be presented to the Annual General Meeting for an advisory vote as regards the Board's guidelines for salary to senior management, while guidelines concerning remuneration for senior management employed as mentioned in section 6-16a, first paragraph, third sentence, no. 3, of the Act, cf. sections 6- 16a and 5-6 (3) of the Act.

The Board of Directors proposes that the general meeting adopts the following resolution:

"The general meeting supports the guidelines in the declaration on salaries and other remuneration for senior management employed, as established by the Board.

The general meeting approves the Board`s guidelines relating to remuneration as mentioned in section 6-16a, first paragraph, third sentence, no. 3, of the Norwegian Public Limited Companies Act."

7. APPROVAL OF REMUNERATION TO THE BOARD OF DIRECTORS

The Nomination Committee suggests that the general meeting decides as follows, cf. the enclosed recommendation from the Nomination Committee (Appendix 3):

"The Board of Directors' emoluments:

The Board of Directors' emoluments for the financial year 2019 is as follows:

  • Chairman of the Board: NOK 600 000.
  • Deputy Chair: NOK 350 000.
  • Ordinary Board Members: NOK 300 000.

The Board's Committees:

The Board's Committees' emoluments for the financial year 2019:

  • Executives of the Board's Committees: NOK 60 000.
  • Ordinary Members: NOK 40 000.

8. APPROVAL OF REMUNERATION TO THE MEMBERS OF THE NOMINATION COMMITTEE

The Nomination Committee suggests that the general meeting decides as follows, cf. the enclosed recommendation from the Nomination Committee (Appendix 3):

"The remuneration to the Nomination Committee for the financial year of 2019 is set at:

  • Chairman: NOK 60 000.
  • Members: NOK 40 000."

9. APPROVAL OF THE AUDITOR'S FEE

The Board of Directors proposes that the general meeting makes the following resolution:

"The auditor of the Company, Ernst & Young AS, receive emoluments in the amount of NOK 1 421 375 (VAT exclusive) for audit services rendered during the financial year of 2019."

10. BOARD ELECTION

The Company has at present the following Board of Directors:

  • Knut Trygve Flakk, Chairman of the Board.

  • Kristine Landmark, Deputy Chair.

  • Katsunori Mori, Board Member.
  • Elisabeth Heggelund Tørstad, Board Member.
  • Sverre Narvesen, Board Member.

Elisabeth Heggelund Tørstad has notified the Company that she will have to resign as Board Member in the Company with effect from the date of the Company's annual general meeting 2020 due to a new assignment.

The following Board members are up for election:

  • Katsunori Mori, Board Member.
  • Sverre Narvesen, Board Member.

The nomination committee's recommendation is that Hans Peter Havdal is elected as a new member of the Board. Havdal currently holds a position as Division Manager in Semcon International.

The nomination committee's recommendation is that Liv Astri Hovem is elected as a new member of the Board. Hovem currently holds a position as CEO of DNV GL's Oil & Gas Division.

The Nomination Committee's recommendation is available on the Company's website.

The Nomination Committee suggests that the general meeting decides as follows:

"Katsunori Mori to be re-elected as Board Member for a period of 2 years."

" Hans Peter Havdal to be elected as new Board Member for a period of 2 years."

" Liv Astri Hovem to be elected as new Board Member for a period of 2 years."

11. NOMINATION COMMITTEE ELECTION

The Company has at present the following Nomination Committee:

  • Walter Hafslo Qvam, Chairman.

  • Leif-Arne Langøy, Member.

  • Knut Trygve Flakk, Member.

The following members are up for election:

  • Leif-Arne Langøy, Member.

The Nomination Committee's recommendation is available on the Company's website. The Nomination Committee suggests that the general meeting decides as follows:

"Leif-Arne Langøy is re-elected as Member of the Nomination Committee for a period of 2 years."

12. BOARD PROXY TO INCREASE THE SHARE CAPITAL

Introduction

It is desirable that the Company is able to potentially acquire further businesses with consideration being made by an issue of its shares, and issue shares for other purposes in the best interest of the Company.

Based on this, the Board of Directors proposed to establish new proxy to increase the share capital.

12.1 Board proxy to increase the share capital - Acquisition of businesses, including mergers, and for any other corporate purposes

On this basis the Board proposes that the general meeting makes the following resolution:

"The Board is granted the authority to increase the share capital by up to NOK 1 832 906 (representing up to 18 329 064 shares) being in one or more issuances.

Shares may be issued in connection with acquisition of businesses including mergers, and for any other corporate purposes.

The Board shall determine the subscription terms and other conditions.

The Board's decision to increase the share capital according to the proxy must be unanimous. The authorization comprises capital increase by non-cash payment or rights to charge the company with special obligations. The authorization comprises resolutions regarding mergers.

Existing shareholder's preferential rights to subscribe for shares may be waived by the Board pursuant to this authority.

The authorization may also be used in the events described in the Norwegian Securities Trading Act Section 6-17 (2).

The authorization shall be valid until the Company's ordinary general meeting in 2021, though no longer than until 30 June 2021.

This proxy replaces the previous authorization, dated 24 April 2019."

12.2 Board proxy to increase the share capital – Share-based payment / share options program for employees

On this basis the Board proposes that the general meeting makes the following resolution:

"The Board is granted the authority to increase the share capital by up to NOK 270 500 (representing up to 2 705 000 shares) being in one or more issuances.

Shares may be issued in connection with share-based payment / share options program for employees.

The Board shall determine the subscription terms and other conditions.

The Board's decision to increase the share capital according to the proxy must be unanimous.

The authorization does not comprise capital increase by non-cash payment or rights to charge the company with special obligations. The authorization does not comprise resolutions regarding mergers.

Existing shareholder's preferential rights to subscribe for shares may be waived by the Board pursuant to this authority.

The authorization shall be valid until the Company's ordinary general meeting in 2021, though no longer than until 30 June 2021."

13. BOARD PROXY TO ACQUIRE OWN SHARES Introduction

According to the Public Limited Companies Act, Section 9- 4, the Board of Directors can be given proxy to acquire shares in the Company. Such proxy would give the Board the opportunity to take advantage of the financial instruments and mechanisms provided by the Public Limited Companies Act. Buy-back of the Company's shares, with subsequent cancellation, may be an important aid for optimizing the Company's financial structure, in addition for use in connection with incentive programmes.

The Board therefore proposes that the General Meeting give the Board authorization to acquire shares in the Company, with a total nominal value corresponding to 10 % of the Company's registered share capital.

Treasury shares obtained by the Company can be used (i) in connection with acquisitions, mergers, de-mergers or other transfers of business, (ii) in connection with the share program for employees, or (iii) for the purpose of subsequent deletion of shares by reduction of the registered share capital with the General Meetings resolution.

13.1 Board proxy to acquire own shares in connection with acquisitions, mergers, de-mergers or other transfers of business

The Board proposes that the general meeting makes the following resolution:

"1. The Board of Directors is given authorization to acquire shares in the Company, on one or several occasions, up to a total par value share value of NOK 1 832 906.

2. The power of attorney may only be used for the purpose of utilizing the Company`s shares as transaction currency in acquisitions, mergers, de-mergers or other transfers of business.

3. The lowest and the highest price that can be paid for the shares according to the authorization are respectively NOK 5 and NOK 100. As to how the shares are acquired or disposed of, the Board will decide at their own discretion.

4. The authorization shall be valid until the Company's ordinary general meeting in 2021, though no longer than until 30 June 2021."

13.2 Board proxy to acquire own shares in connection with the share program /share options program for employees

The Board proposes that the general meeting makes the following resolution:

"1. The Board of Directors is given authorization to acquire shares in the Company, on one or several occasions, up to a total par value share value of NOK 1 832 906.

2. The power of attorney may only be used for the purpose of sale or transfer the Company`s shares to employees/executives of the Hexagon Composites-group as part of the group's share program/share options program, as approved by the Board of Directors.

3. The lowest and the highest price that can be paid for the shares according to the authorization are respectively NOK 5 and NOK 100. As to how the shares are acquired or disposed of, the board will decide at their own discretion.

4. The authorization shall be valid until the Company's ordinary general meeting in 2021, though no longer than until 30 June 2021."

13.3 Board proxy to acquire own shares for the purpose of subsequent deletion of shares

The Board proposes that the general meeting makes the following resolution:

"1. The Board of Directors is given authorization to acquire shares in the Company, on one or several occasions, up to a total par value share value of NOK 1 832 906.

2. The power of attorney may only be used for the purpose of subsequent deletion of such shares.

3. The lowest and the highest price that can be paid for the shares according to the authorization are respectively NOK 5 and NOK 100. As to how the shares are acquired or disposed of, the Board will decide at their own discretion.

4. The authorization shall be valid until the Company's ordinary general meeting in 2021, though no longer than until 30 June 2021."

14. PRINCIPLES ON CORPORATE GOVERNANCE

The Company's Corporate Governance principles were updated by the Board on 11 February 2020. The principles may be found at the Company's website: www.hexagongroup.com.

The Board proposes that the general meeting makes the following resolution:

"The Company's Corporate Governance principles were duly noted."

* * * *

SHAREHOLDER'S RIGHTS, PARTICIPATION AND PROXY

Participation: Any shareholder may attend the Company's General Meetings in person or by proxy.

Shareholders planning to attend the General Meeting either in person or by proxy, are encouraged to notify their attendance electronically through "VPS Investor Services", or online at the Company's website www.hexagongroup.com. Alternatively, the Shareholder is requested to fill in and return the attached notice of attendance or proxy by e-mail: [email protected] or by regular mail to Hexagon Composites ASA c/o DNB ASA, Verdipapirservice, P.O. Box 1600 Sentrum, 0021 Oslo within 19 April 2020 at 12:00 CET.

An attendance slip is appended.

Shareholders wishing to be represented by a proxy holder may grant proxy to a named person or to the Chairman of the Board. Please use the attached proxy form. The proxy must be in writing, dated and signed. Identity papers of both the proxy and the shareholder, and a certificate of registration if the shareholder is a corporate body, must be enclosed with the proxy form.

The Company asks that the attendance form / proxy form be received no later than three days prior to the general meeting, i.e. received no later than 19 April 2020 at 12.00, cf. § 8 of the Company's Articles of Association.

Advance voting

Shareholders who are unable to attend the Annual General Meeting may cast a direct advance vote on each item of business electronically through "Investor Services", or through the Company's website www.hexagongroup.com. The deadline for casting advance votes is 19 April 2020 at 12:00 CEST. Until the deadline expires, votes cast in advance may be changed or retracted. If a shareholder chooses to attend the Annual General Meeting, either in person or by proxy, any votes cast in advance are deemed to have been retracted.

The shares of the Company and voting rights: Hexagon Composites ASA is a Norwegian public limited company governed by Norwegian law, including the Public Limited Companies Act and the Securities Trading Act. As of the date of this notice, the Company has issued 183 290 648 shares, each of which represents one vote. The shares also confer equal rights in all other respects. As of the date of this notice, the Company has 1 991 168 treasury shares which will not be voted for.

Shareholders are entitled to vote for the number of shares they own, and that are registered with the Norwegian Central Securities Depository (VPS) at the date of the General Meeting. If a shareholder has acquired shares and not been able to have them registered in VPS at the time of the General Meeting, the voting rights for the transferred shares may only be exercised if the acquisition has been reported to the VPS and documentary evidence thereof is presented at the General Meeting.

If shares are registered by a nominee in the VPS register, cf. section 4-10 of the Norwegian Public Limited Companies Act, and the beneficial shareholder wishes to vote for his/her shares, then the beneficial shareholder must re-register the shares in a separate VPS account in his/her own name prior to the general meeting. If the holder can prove that such steps have been taken and that the

holder has a de facto shareholder interest in the company, the holder may, in the company's opinion, vote for the shares. Decisions regarding voting rights for shareholders and proxy holders are made by the person opening the meeting, whose decisions may be reversed by the general meeting by simple majority vote.

The shareholders' rights:

A shareholder has the right to have items included in the agenda of the general meeting, provided that each such item is forwarded in writing to the Board of Directors, together with a draft resolution or a justification as to why the item should be included in the agenda, at least seven days before the time limit for submitting the notice (28 days prior to the general meeting at the latest), cf. Public Limited Companies Act Section 5-11 second sentence.

A shareholder may bring advisors to the general meeting and let one advisor speak on his/her behalf.

A shareholder has the right to table draft resolutions for items included in the agenda.

A shareholder has the right to require that members of the Board of Directors and the CEO in the general meeting provide available information about matters which may affect the assessment of (i) the approval of the annual accounts and the annual report, (ii) items that are presented to the shareholders for decision, and (iii) the company's financial situation, including information about activities in other companies in which the company participates, and other matters to be discussed at the general meeting, unless the requested information cannot be disclosed without causing disproportionate harm to the company.

* * * * *

This notice and the appendices and other relevant documents, and Articles of Association, are available on the Company's website www.hexagongroup.com.

In accordance with § 8 of the Company's Articles of Association, appendices no. 1 – 3 to the notice will not be sent by post to the shareholders. A shareholder may nonetheless demand to receive the appendices by post free of charge. If a shareholder wishes to have the documents sent to him, such request can be addressed to the Company by way of telephone: +47 70304450, or by e-mail to: [email protected].

Questions may be addressed to the Company's CEO, Jon Erik Engeset, on telephone +47 70304450, or the Chairman of the Board, Knut T. Flakk, on telephone +47 70116430.

* * * *

Attachments:

    1. Annual report 2019, including the director's report and the auditor's report.
    1. The Board's declaration of leader remuneration.
    1. Recommendation from the Nomination Committee.
    1. Attendance form.
    1. Proxy form.

* * * * *

Aalesund, 31 March 2020

Yours sincerely, for the Board of Hexagon Composites ASA

_____________________________________ Knut Trygve Flakk Chairman of the Board

Ref.no.: PIN code:

Notice of Annual General Meeting of Hexagon Composites ASA

Annual General Meeting of Hexagon Composites ASA will be held on 22 April 2020, at 12:30 (CEST), at Korsegata 4B, 6002 Aalesund, Norway

If the shareholder is a legal entity, please identify the authorised representative: _________________________________________

Name of authorised representative (To grant a proxy, please use the proxy forms below)

Advance votes

The company accepts votes in advance for this Meeting. Registration Deadline for advance votes: 19 April, 2020 at 12:00 (CEST). Advance votes may only be executed electronically, through the Company's website www.hexagongroup.com (use ref and pin code above) or through VPS Investor Services.

In Investor Services chose Corporate Actions and General Meeting.

Notice of attendance

The undersigned (name in capital letters): ____________________________________________

will attend the Annual General Meeting of Hexagon Composites ASA on 22 April 2020 and vote for:

own shares other shares in accordance with the enclosed proxy/proxies A total of shares.

This notice of attendance must be received by DNB Bank ASA by 19 April 2020 at 12:00 (CEST).

Notice of attendance may be sent electronically through the Company's website www.hexagongroup.com or through VPS Investor Services. To access the electronic system for notification of attendance or to submit your proxy, through the Company's website, the above-mentioned reference number and PIN code must be stated. Notice of attendance may also be sent by e-mail: [email protected], or by regular mail to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway.

Place Date Shareholder's signature (Sign only if attending in person. To grant a proxy, use the forms below)

Proxy without voting instructions Ref.no.: PIN code:

This proxy form is to be used for a proxy without voting instructions. To grant a proxy with voting instructions, please go to page 3.

If you are unable to attend the Annual General Meeting in person, you may grant a proxy to an authorised representative, or you may submit the proxy form without appointing a proxy holder, in which case the proxy will be deemed to be granted to the Chairman of the Board of Directors or a person authorised by him/her.

The proxy form should be received by DNB Bank ASA, Registrar's Department, by 19 April 2020 at 12:00 CEST. The proxy may be sent electronically through www.hexagongroup.com , or through VPS Investor Services. The proxy may also be sent by e-mail: [email protected], or by regular mail to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway.

The undersigned (name in capital letters): ________
hereby grants (tick one of the two):

the Chairman of the Board of Directors (or a person authorised by him/her), or

_____________________________________________________________________ (Name of proxy holder in capital letters)

a proxy to attend and exercise the voting rights attached to my/our shares at the Annual General Meeting of Hexagon Composites ASA on 22 April 2020.

Place Date Shareholder's signature (Sign only when granting a proxy)

Attendance and voting rights are governed by the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a
company, the company's certificate of registration must be attached to the proxy.

Proxy with voting instructions Ref.no.: PIN code:

This proxy form is to be used for a proxy with voting instructions. If you are unable to attend the Annual General Meeting in person, you may use this proxy form to give voting instructions. You may grant a proxy with voting instructions to a person authorised by you, or you may send the proxy without naming the proxy holder, in which case the proxy will be deemed to have been given to the Chairman of the Board of Directors or a person authorised by him/her.

The proxy form must be received by DNB Bank ASA, Registrar's Department, no later than on 19 April 2020 at 12:00 (CEST). It may be sent by e-mail: [email protected] / Regular mail to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway.

The undersigned (name in capital letters): _________________________________________

hereby grants (tick one of the two):

the Chairman of the Board of Directors (or a person authorised by him/her), or

____________________________________ Name of proxy holder (in capital letters)

a proxy to attend and vote for my/our shares at the Annual General Meeting of Hexagon Composites ASA on 22 April 2020.

The votes shall be exercised in accordance with the instructions below. Please note that if any items below are not voted on (not ticked off); this will be deemed to be an instruction to vote "for" the proposals in the notice. However, if any motions are made from the floor in addition to or replacement of the proposals in the notice, the proxy holder may vote or abstain from voting at his discretion. In such case, the proxy holder will vote on the basis of his reasonable understanding of the motion. The same applies if there is any doubt as to how the instructions should be understood. Where no such reasonable interpretation is possible, the proxy holder may abstain from voting.

Agenda Annual General Meeting 22 April 2020 For Against Abstention
1. Opening of the meeting by the chairman of the board, and registration of attending
shareholders and proxies
No voting
2. Election of Chairman of the meeting and at least one person to sign the minutes
together with the Chairman
3. Approval of the notice of the meeting and the agenda
4. Approval of the Annual accounts and the Annual report for 2019 for the parent
company and the group, hereunder distribution of dividends
5. Report on corporate governance
6. The Board's declaration on remuneration of executives:
(i) advisory vote regarding compensation to leading employees
(ii) approval of guidelines regarding remuneration that are related to shares or the
development of the shares
7. Approval of remuneration to the members of the Board of directors
8. Approval of remuneration to the members of the Nomination committee
9. Approval of the auditor's fee
10. Board election:

Katsunori Mori, Board Member (re-election).

Hans Peter Havdal, Board Member (new).

Liv Astri Hovem, Board Member (new).
11. Nomination Committee election:

Leif-Arne Langøy, member (re-election).
12.
12.1 Board proxy to increase the share capital – Acquisition of businesses,
including mergers and for any other corporate purposes
12.2 Board proxy to increase the share capital – Share-based payment / share
options program for employees
13.
13.1 Board proxy to acquire treasury shares in connection with acquisitions,
mergers, de-mergers or other transfers of business
13.2 Board proxy to acquire treasury shares in connection with share program for
the employees
13.3 Board proxy to acquire treasury shares for the purpose of subsequent deletion
of shares
14. Principles on Corporate Governance

Place Date Shareholder's signature (Sign only if granting a proxy with voting instructions)

Attendance and voting rights are governed by the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. A written power of attorney dated and signed by the shareholder granting the proxy must be presented at the general meeting. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.

Ref.no.: PIN code: