HansaMatrix — Proxy Solicitation & Information Statement 2022

Apr 29, 2022

---

author: "Liga Baltina"
date: 2022-02-15 13:59:00+00:00
processor: python-docx+mammoth
status: success

---

** Application form**

AS “HansaMatrix” shareholders meeting

FOR REMOTE PARTICIPATION

31 May, 2022 at 1.00 p.m.

Name and surname or the company name of the shareholder
Registration number or personal identification number
Country of residence
Number of shares owned
Representative of the shareholder (if applicable)
Registration number or personal identification code of shareholder representative
The email address to which the connection link will be sent
Phone number

I hereby certify that the information provided above is correct.

______________________________ / signature if the document is signed in paper format /

______________________________ / the date if the document is signed in paper format/

THIS DOCUMENT IS SIGNED ELECTRONICALLY WITH SAFE ELECTRONIC SIGNATURE AND CONTAINS TIME STAMP

/ If the document is signed with an electronic signature and contains time stamp /

• This application must be sent to the Company by the end of 20 May, 2022.
• ZOOM platform (www.zoom.us) will be used for the meeting; only registered users will be able to connect.
• On the day of the meeting from 12.00 p.m. to 12.45 p.m., video identification of shareholders will be performed for security purposes.

______________________

The processing of personal data is carried out in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC.

HansaMatrix informs that the controller of your personal data processing is Joint Stock Company “HansaMatrix”, legal address: Akmeņu Street 72, Ogre, Ogre County, LV-5001, e-mail address dataprivacy@hansamatrix.com.

Your personal data will be processed to ensure your identification for the purpose of compiling lists of shareholders' meeting, keeping a register of shareholders' meeting, conducting shareholders' meeting and performing related administrative and statutory duties of HansaMatrix, and, if necessary, communicating.

Copies and / or extracts of personal identification documents previously received from you will be deleted immediately after the relevant data has been compared.

Information received from you, including personally identifiable information, will be stored, in whole or in part, for a maximum of five years in the best interests of HansaMatrix.

In the event that HansaMatrix receives complaints about the conduct of the shareholders' meeting, all information processed in the process will be retained for as long as is necessary for the specific process.

You have the right to request the controller to access the personal data processed by you as a data subject, to request the correction or deletion of inaccurate personal data, providing a justification for the request, to request the restriction of your personal data processing or to object to the processing of your personal data.