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Guotai Haitong Securities Co., Ltd. — Proxy Solicitation & Information Statement 2017
Oct 27, 2017
50713_rns_2017-10-27_97d3c7b4-3c3d-4a34-9264-2403ca1d9dbb.pdf
Proxy Solicitation & Information Statement
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION
If you are in doubt as to any aspect of this circular or as to the action to be taken, you should consult your licensed securities dealer or other registered securities dealer, bank manager, solicitor, professional accountant or other professional advisers.
If you have sold or transferred all your shares in Guotai Junan Securities Co., Ltd., you should at once hand this circular and the enclosed proxy form to the purchaser or the transferee or to the bank, licensed securities dealer or other agent through whom the sale or transfer was effected for transmission to the purchaser or the transferee.
Hong Kong Exchanges and Clearing Limited and The Stock Exchange of Hong Kong Limited take no responsibility for the contents of this circular, make no representation as to its accuracy or completeness and expressly disclaim any liability whatsoever for any loss howsoever arising from or in reliance upon the whole or any part of the contents of this circular.
國泰君安証券股份有限公司 GUOTAI JUNAN SECURITIES CO., LTD.
(A joint-stock company incorporated in the People’s Republic of China with limited liability)
(Stock Code: 02611)
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX AND NOTICE OF EXTRAORDINARY GENERAL MEETING
A notice convening the EGM to be held at the Banqueting Hall, 2/F, Wyndham Bund East Shanghai Hotel, No. 25, Ningguo Road, Shanghai, PRC at 2:00 p.m. on Tuesday, 12 December 2017 is set out on pages 19 to 20 of this circular.
A proxy form and a reply slip for use at the EGM are enclosed with this circular. Holders of H Shares who intend to attend the EGM by proxy are required to complete the proxy form in accordance with the instructions printed thereon and return the same to the Company’s H Share registrar, Computershare Hong Kong Investor Services Limited, at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wanchai, Hong Kong not less than 24 hours before the time designated for the EGM or any adjournment thereof (i.e., by 2:00 p.m. on Monday, 11 December 2017). Completion and return of the proxy form will not preclude you from attending and voting at the EGM or any adjourned meeting should you so wish. Holders of H Shares who intend to attend the EGM in person or by proxy are required to complete and return the reply slip in person, by mail or by fax to Computershare Hong Kong Investor Services Limited on or before Wednesday, 22 November 2017.
27 October 2017
CONTENTS
| Page | ||
|---|---|---|
| DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 1 | |
| LETTER FROM THE BOARD OF DIRECTORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . |
2 | |
| APPENDIX | — PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION |
|
| AND ITS APPENDIX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . |
5 | |
| **NOTICE OF ** | EXTRAORDINARY GENERAL MEETING . . . . . . . . . . . . . . . . . . . . . . . . . . | 19 |
— i —
DEFINITIONS
In this circular, unless the context otherwise requires, the following terms shall have the meanings set out below:
“A Share(s)” domestic shares of the Company, with a nominal value of RMB1.00 each, which are subscribed for or credited as paid up in Renminbi and are listed for trading on the Shanghai Stock Exchange
-
“Articles of Association” the articles of association of the Company, as amended from time to time
-
“Company” Guotai Junan Securities Co., Ltd., a joint stock company incorporated in the PRC with limited liability, the H Shares of which are listed on the Hong Kong Stock Exchange under the stock code of 02611 and the A Shares of which are listed on the Shanghai Stock Exchange under the stock code of 601211
-
“Board of Directors” the board of directors of the Company
-
“China” or “PRC” the People’s Republic of China, excluding, for the purpose of this circular, Hong Kong, the Macau Special Administrative Region of the PRC and Taiwan
-
“CSRC” the China Securities Regulatory Commission (中國證券監督 管理委員會) and its local counterpart(s)
-
“Director(s)” the director(s) of the Company
-
“EGM” the extraordinary general meeting of the Company to be held at 2:00 p.m. on Tuesday, 12 December 2017 at the Banqueting Hall, 2/F, Wyndham Bund East Shanghai Hotel, No. 25, Ningguo Road, Shanghai, PRC.
-
“H Share(s)” ordinary shares in the share capital of the Company with nominal value of RMB1.00 each, which are listed on the Hong Kong Stock Exchange and traded in Hong Kong dollars
-
“Hong Kong” the Hong Kong Special Administrative Region of the PRC
-
“Hong Kong Listing Rules” the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited
-
“Hong Kong Stock Exchange” The Stock Exchange of Hong Kong Limited “RMB” Renminbi, the lawful currency of the PRC “Shareholder(s)” the holder(s) of the shares of the Company
— 1 —
LETTER FROM THE BOARD OF DIRECTORS
國泰君安証券股份有限公司 GUOTAI JUNAN SECURITIES CO., LTD.
(A joint-stock company incorporated in the People’s Republic of China with limited liability)
(Stock Code: 02611)
Executive Directors
Mr. Yang Dehong (Chairman) Mr. Wang Song Mr. Yu Jian
Registered Office No. 618, Shangcheng Road China (Shanghai) Pilot Free-Trade Zone Shanghai PRC
Non-Executive Directors
Mr. Fu Fan Ms. Liu Ying Mr. Zhong Maojun Mr. Zhou Lei Mr. Wang Yongjian Mr. Xiang Dong Mr. Liu Qiang
Principal Place of Business in Hong Kong
18/F, Tesbury Centre, 28 Queen’s Road East Wanchai Hong Kong
Independent Non-Executive Directors
Mr. Xia Dawei Mr. Shi Derong Mr. Chen Guogang Mr. Ling Tao Mr. Jin Qingjun Mr. Lee Conway Kong Wai
27 October 2017
To the Shareholders,
Dear Sir or Madam,
1. INTRODUCTION
At the EGM, a special resolution will be proposed to approve the proposed amendments to the Articles of Association and its appendix (namely, the Rules of Procedure for Meetings of the Board).
The purpose of this circular is to set out the notice of the EGM and to provide you with details regarding the resolution mentioned above.
— 2 —
LETTER FROM THE BOARD OF DIRECTORS
2. PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
Reference is made to the announcements of the Company published on 14 June 2017, 14 July 2017 and 25 August 2017 in relation to proposed amendments to the Articles of Association and/or its appendix (namely, the Rules of Procedure for Meetings of the Board), whereby the Board resolved to amend certain articles in the Articles of Association and the Rules of Procedure for Meetings of the Board (the “ Proposed Amendments ”), subject to Shareholders’ approval at the Company’s general meeting and the approval by / filing with the CSRC.
The Board hereby proposes the EGM to consider and approve the Proposed Amendments by way of a special resolution. The Board also proposes the EGM to authorize the Board to handle the approval/filing procedures with relevant regulatory authorities in relation to the Proposed Amendments, and to make wording adjustments to the Proposed Amendments according to the comments from regulatory authorities, if any. The amended Articles of Association of its appendix will become effective upon the the approval by/filing with the CSRC.
Details of the Proposed Amendments are set forth in the appendix to this circular.
3. THE EGM
A notice convening the EGM to be held at the Banqueting Hall, 2/F, Wyndham Bund East Shanghai Hotel, No. 25, Ningguo Road, Shanghai, PRC at 2:00 p.m. on Tuesday, 12 December 2017 is set out on pages 19 to 20 of this circular.
Any voting by the Shareholders on any resolution at the EGM shall be taken by poll. There is no Shareholder who is required to abstain from voting in respect of the abovementioned resolution at the EGM.
A proxy form and a reply slip for use at the EGM are enclosed with this circular. Holders of H Shares who intend to attend the EGM by proxy are required to complete the proxy form in accordance with the instructions printed thereon and return the same to the Company’s H Share registrar, Computershare Hong Kong Investor Services Limited, at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wanchai, Hong Kong not less than 24 hours before the time designated for the EGM or any adjournment thereof (i.e., by 2:00 p.m. on Monday, 11 December 2017). Completion and return of the proxy form will not preclude you from attending and voting at the EGM or any adjourned meeting should you so wish. Holders of H Shares who intend to attend the EGM in person or by proxy are required to complete and return the reply slip in person, by mail or by fax to Computershare Hong Kong Investor Services Limited on or before Wednesday, 22 November 2017.
In order to determine the holders of H Shares who are entitled to attend the EGM, the H Share register of members of the Company will be closed from 12 November 2017 to 12 December 2017 (both days inclusive). Holders of H Shares who wish to attend the EGM are required to deposit the transfer documents together with the relevant share certificates at the H Share registrar of the Company, Computershare Hong Kong Investor Services Limited, at Shops 1712-1716, 17th Floor, Hopewell Centre, 183 Queen’s Road East, Wanchai, Hong Kong at or before 4:30 p.m. on 10 November 2017.
— 3 —
LETTER FROM THE BOARD OF DIRECTORS
4. RECOMMENDATION
The Board believes that the abovementioned resolution is in the best interests of the Company and the Shareholders as a whole. Accordingly, the Board recommends the Shareholders to vote in favor of the relevant resolution to be proposed at the EGM.
By Order of the Board Guotai Junan Securities Co., Ltd. Yang Dehong Chairman
— 4 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| **Amendments to the ** | **Amendments to the ** | Articles of Association | Articles of Association | ||||
|---|---|---|---|---|---|---|---|
| Original Articles | Amended Articles | ||||||
| Addition: | |||||||
| Article 10 | |||||||
| The Company shall, in accordance with the | |||||||
| relevant provisions in the Constitution of the | |||||||
| Communist Party of China (“CPC”), | |||||||
| establish a CPC organization to carry out | |||||||
| CPC’s activities. The Company shall provide | |||||||
| necessary support to facilitate the CPC’s | |||||||
| activities. The CPC organization shall play | |||||||
| its core political role in the Company. When | |||||||
| making decisions on material matters of the | |||||||
| Company, especially significant operation | |||||||
| and management matters involving national | |||||||
| macro-control, national development | |||||||
| strategies and national security, the board of | |||||||
| directors shall consider the opinion of the | |||||||
| CPC organization of the Company first. | |||||||
| Subsequent provisions to be renumbered in | |||||||
| order. | |||||||
| Article 11 | Article 12 | ||||||
| “Senior management” in the Articles of | “Senior management” in the Articles of | ||||||
| Association refers to the president, vice | Association refers to the president, vice | ||||||
| president, chief financial officer, chief | president, chief financial officer, chief risk | ||||||
| compliance officer and secretary to the board | officer, chief compliance officer and secretary | ||||||
| of directors of | the Company, and other | to the board of directors of the Company, and | |||||
| personnel resolved by the board of directors | to | other personnel resolved by the board of | |||||
| hold important | positions and obtained | directors to hold important positions and | |||||
| qualifications approved by securities regulatory | obtained qualifications approved by securities | ||||||
| authorities. | regulatory authorities. |
— 5 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| Article 13 | Article 14 | |||||
|---|---|---|---|---|---|---|
| Subject to the approval by the CSRC and the Subject to the approval by the CSRC and the |
||||||
| legal registration, the business scope of the legal registration, the business scope of the |
||||||
| Company is securities brokerage; proprietary Company is securities brokerage; |
proprietary | |||||
| securities trading; securities underwriting and securities trading; securities underwriting and |
||||||
| sponsorship; securities investment consultation; sponsorship; securities investment consultation; |
||||||
| financial advisory in relation to securities financial advisory in relation to securities |
||||||
| trading and securities investment | activities; trading and securities investment |
activities; | ||||
| margin financing and securities lending; agency margin financing and securities lending; agency |
||||||
| sale of securities investment fund; agency sale sale of securities investment fund; agency sale |
||||||
| of financial products; intermediary services to of financial products; intermediary services to |
||||||
| futures firms; stock options market making; and futures firms; stock options market making; and |
||||||
| other businesses approved by the CSRC. other businesses approved by the |
CSRC. | |||||
| According to the laws, administrative According to the laws, administrative |
||||||
| **regulations as ** | well as the relevant rules of **regulations as ** |
well as the relevant regulatory | ||||
| the CSRC, the Company may establish requirements, the Company may establish |
||||||
| subsidiaries to engage in investment business **private equity ** |
fund subsidiaries and | |||||
| such as financial products. | alternative investment subsidiaries to engage | |||||
| **in private equity fund business ** | and | |||||
| **alternative investment business ** | respectively. |
— 6 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
Article 120 Article 121 Paragraph 1 The board of directors shall Paragraph 1 The board of directors shall perform the following duties: perform the following duties: (I) to convene general meetings and to report (I) to convene general meetings and to report to shareholders’ general meetings; to shareholders’ general meetings; (II) to implement the resolutions of (II) to implement the resolutions of shareholders’ general meetings; shareholders’ general meetings; (III) to research and formulate the medium and (III) to research and formulate the medium and long-term development plan of the Company; long-term development plan of the Company; (IV) to determine business operation plans and (IV) to determine business operation plans and investment plans of the Company; investment plans of the Company; (V) to formulate annual preliminary and final (V) to formulate annual preliminary and final financial budgets of the Company; financial budgets of the Company; (VI) to formulate the profit distribution plans (VI) to formulate the profit distribution plans and plans for recovery of losses of the and plans for recovery of losses of the Company; Company; (VII) to formulate proposals of the Company (VII) to formulate proposals of the Company regarding increase or reduction of the regarding increase or reduction of the registered capital, issuance of bonds or other registered capital, issuance of bonds or other securities and listing; securities and listing; (VIII) to formulate plans for any substantial (VIII) to formulate plans for any substantial acquisition by the Company, repurchase of the acquisition by the Company, repurchase of the shares or merger, division and change of the shares or merger, division and change of the form and dissolutions of the Company; form and dissolutions of the Company; (IX) to decide on matters relating to the (IX) to decide on matters relating to the Company’s external investment, acquisitions or Company’s external investment, acquisitions or disposal of assets, mortgage of assets, external disposal of assets, mortgage of assets, external guarantee, entrusted wealth management and guarantee, entrusted wealth management and connected transactions as authorized by connected transactions as authorized by shareholders’ general meetings; shareholders’ general meetings; (X) to decide on the establishment of the (X) to decide on the establishment of the Company’s internal management structure; Company’s internal management structure; (XI) to appoint or dismiss the Company’s (XI) to appoint or dismiss the Company’s president, secretary to the board of directors president, secretary to the board of directors , and chief compliance officer and, based on the chief risk officer and chief compliance officer nominations of president, to appoint or dismiss and, based on the nominations of president, to vice presidents, chief financial officer and appoint or dismiss vice presidents, chief other senior management and to determine their financial officer and other senior management remuneration and rewards and penalties; and to determine their remuneration and rewards and penalties;
— 7 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| (XII) to decide on the proposals for the | (XII) to decide on the proposals for the | (XII) to decide on the proposals for the | (XII) to decide on the proposals for the | |||
|---|---|---|---|---|---|---|
| establishment of subsidiaries; | establishment of subsidiaries; | |||||
| (XIII) to formulate the basic management | (XIII) to | formulate the basic management | ||||
| system of the Company; | system of the Company; | |||||
| (XIV) to formulate proposals for any | (XIV) to | formulate proposals for any | ||||
| amendments to the Articles of Association; | amendments to the Articles of Association; | |||||
| (XV) to manage the disclosure of information | (XV) to manage the disclosure of information | |||||
| of the Company; | of the Company; | |||||
| (XVI) to propose to shareholders’ general | (XVI) to | propose to shareholders’ general | ||||
| meetings the appointment or change of | the | meetings | the appointment or change of the | |||
| accounting firm acting as the auditor of the | accounting firm acting as the auditor of the | |||||
| Company; | Company; | |||||
| (XVII) to hear the work report of the | (XVII) to hear the work report of the | |||||
| Company’s president and special committees | Company’s president and special committees | |||||
| under the board of directors and to review the | under the board of directors and to review the | |||||
| work of the Company’s president and special | work of the Company’s president and special | |||||
| committees under the board of directors; | committees under the board of directors; | |||||
| (XVIII) any other powers as conferred | by the | (XVIII) to assume ultimate responsibility for | ||||
| laws, administrative regulations, departmental | the effectiveness of the compliance | |||||
| rules and the Articles of Association. | management and overall risk management of | |||||
| the Company, and perform the respective | ||||||
| duties; | ||||||
| **(XIX) to ** | determine the compliance | |||||
| management objectives of the Company, and | ||||||
| **perform ** | the following compliance | |||||
| management duties: consider and approve | ||||||
| the basic compliance management rules; | ||||||
| **consider ** | and approve the annual compliance | |||||
| report; establish the mechanism for direct | ||||||
| communication with the person responsible | ||||||
| for compliance; evaluate the effectiveness of | ||||||
| compliance management; and supervise the | ||||||
| resolution of problems existing in compliance | ||||||
| management; and | ||||||
| (XX) any other powers as conferred by the | ||||||
| laws, administrative regulations, departmental | ||||||
| rules and the Articles of Association. |
— 8 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| Article 125 | Article 126 | |||||
|---|---|---|---|---|---|---|
| Paragraph 3 The external investment referred to | Paragraph 3 | The external investment referred to | ||||
| in this Article shall exclude transactions arising | in this Article shall exclude transactions arising | |||||
| from proprietary trading of securities, | from proprietary trading of securities, | |||||
| underwriting and listing sponsoring | of | underwriting and listing sponsoring of | ||||
| securities, asset management, direct | investment | securities, asset management, private equity, | ||||
| and other ordinary operating activities. | **alternative ** | investment business and other | ||||
| ordinary operating activities. | ||||||
| Article 141 | Article 142 | |||||
| Paragraph 1 The president shall be accountable | Paragraph 1 | The president shall be accountable | ||||
| to the board of directors and perform the | to the board of directors and perform the | |||||
| following duties: | following duties: | |||||
| (I) to be in charge of the Company’s | (I) to be in | charge of the Company’s | ||||
| production, operation and management, to | production, | operation and management, to | ||||
| organize and implement the resolutions of the | organize and implement the resolutions of the | |||||
| board of directors and to report his/her work to | board of directors and to report his/her work to | |||||
| the board of directors; | the board of directors; | |||||
| (II) to organize and implement the Company’s | (II) to organize and implement the Company’s | |||||
| annual plan and investment scheme; | annual plan | and investment scheme; | ||||
| (III) to draft the plan for establishment of the | (III) to draft the plan for establishment of the | |||||
| internal management departments of | the | internal management departments of the | ||||
| Company; | Company; | |||||
| (IV) to establish the Company’s basic | (IV) to establish the Company’s basic | |||||
| management system; | management system; | |||||
| (V) to formulate basic rules and regulations for | (V) to formulate basic rules and regulations for | |||||
| the Company; | the Company; | |||||
| (VI) to recommend the appointment | or | (VI) to recommend the appointment or | ||||
| dismissal of vice presidents, chief financial | dismissal of | vice presidents, chief financial | ||||
| officer and other senior management except the | officer and other senior management except the | |||||
| secretary to the board of directors and chief | secretary to | the board of directors, chief risk | ||||
| compliance officer; | officer and | chief compliance officer; | ||||
| (VII) to decide the appointment or dismissal of | (VII) to decide the appointment or dismissal of | |||||
| management members other than those required | management members other than those required | |||||
| to be appointed or dismissed by the | board of | to be appointed or dismissed by the board of | ||||
| directors; | directors; | |||||
| (VIII) other duties granted by the Articles of | (VIII) other | duties granted by the Articles of | ||||
| Association or the board of directors. | Association | or the board of directors. |
— 9 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| Article 147 | Article 148 | Article 148 | |||
|---|---|---|---|---|---|
| The Company shall have a chief compliance | The Company shall have a chief compliance | ||||
| officer. The chief compliance officer shall be in officer. The chief compliance officer shall be in |
|||||
| charge of the compliance of the Company and | charge of the compliance of the Company and | ||||
| shall examine, supervise and inspect the | shall examine, supervise and inspect the | ||||
| compliance of the operation and management | compliance of the operation and management | ||||
| practice of the Company and its staff. The | and practice of the Company and its staff. The | ||||
| chief compliance officer shall not concurrently | chief compliance officer shall not concurrently | ||||
| hold other positions the duties of which are in | hold other positions the duties of which are in | ||||
| conflict with those of the compliance | conflict with those of the compliance | ||||
| management and shall not concurrently take | management and shall not concurrently take | ||||
| charge of the department the duties of which | charge of the department the duties of which | ||||
| are in conflict with those of the compliance | are in conflict with those of the compliance | ||||
| management. The chief compliance officer | management. | ||||
| shall be appointed or removed by the board | |||||
| of directors. | |||||
| Article 148 | Article 149 | ||||
| The candidate for chief compliance officer shall The candidate for chief compliance officer shall |
|||||
| satisfy the qualifications required by relevant | satisfy the qualifications required by relevant | ||||
| laws, regulations and rules. For the | laws, regulations and rules. For the | ||||
| appointment of chief compliance officer, the | appointment of chief compliance officer, the | ||||
| Company shall file relevant documents as | Company shall file his/her resume and the | ||||
| required by the China Securities Regulatory | relevant certification materials to the | ||||
| Commission or its local branch in the place | relevant local office of the CSRC. The chief | ||||
| where the Company is domiciled. The chief | compliance officer shall not take office until | ||||
| compliance officer shall not take office until | the approval is obtained. For the dismissal of | ||||
| the approval is obtained. For the dismissal of | chief compliance officer, the Company shall | ||||
| chief compliance officer, the Company shall | provide proper reasons and shall file a written | ||||
| provide proper reasons and shall, within three | report with reasons for the dismissal to the | ||||
| business days from the date of dismissal, file a relevant local office of the CSRC 10 business |
|||||
| written report with facts and reasons for the | days before the convocation of the relevant | ||||
| dismissal to the China Securities Regulatory | board meeting. | ||||
| Commission or its local branch in the place | |||||
| where the Company is domiciled. |
— 10 —
APPENDIX PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
Addition: Article 150 If the chief compliance officer is not able to perform his/her duties or a vacancy exists, the chairman or the president shall perform duties on his/her behalf, and file a written report to the relevant local office of the CSRC within 3 working days from the date of the decision. The duration of performing duties on his/her behalf shall not exceed 6 months. If a vacancy exists for the chief compliance officer, the Company shall engage a person who meets the requirements of the regulations within 6 months to act as the chief compliance officer. The chief compliance officer shall submit an application to the board of directors one month in advance for resignation and report to the relevant local office of the CSRC. The compliance officer shall not cease to perform his/her duties until the resignation application is approved.
— 11 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
Article 149
Article 151
The chief compliance officer shall be accountable to and report work to the board of directors internally and report the compliance status of the Company to the regulatory authority externally.The chief compliance officer shall primarily perform the following duties:
The chief compliance officer shall be accountable to and report work to the board of directors internally and report the compliance status of the Company to the regulatory authority externally. The chief compliance officer shall primarily perform the following duties:
(I) to conduct compliance examinations on the Company in respect of its internal management system, major decisions, new products and new business schemes, and issue written compliance examination opinions; and conduct compliance examinations and sign his/her express opinions on application materials or reports submitted by the Company in accordance with the requirements of the securities regulatory authorities;
(II) to review, supervise and examine the Company and its staff in respect of the compliance of their operation, management and practice , and make regular or occasional examinations;
(III) to arrange the implementation of the anti-money laundering system and information firewall system, provide compliance advice and organize compliance training, and deal with the complaints and reports regarding the Company and its staff in respect of their behaviors in violation of laws and regulations;
(IV) in the event that the chief compliance officer discovers that the Company is in violation of certain laws and regulations or there is a potential risk of non-compliance, he shall promptly report to the board of directors and the supervisory committee, and to the China Securities Regulatory Commission or its local branch and the competent self-discipline organization in the place where the Company is domiciled in accordance with regulatory requirements and urge prompt rectification;
(I) to organize the drafting of the basic compliance management rules and other compliance management rules, and supervise the subordinate units to implement;
(II) to conduct compliance examinations on the Company in respect of its internal management system, major decisions, new products and new business schemes, and issue written compliance examination opinions; and conduct compliance examinations and sign his/her express opinions on application materials or reports submitted by the Company in accordance with the requirements of the securities regulatory authorities;
(III) to supervise and inspect the Company and its staff in respect of the compliance of their operation, management and practice;
(IV) to assist the board of directors and senior management in establishing and implementing the information firewall, interest conflict management and anti-money laundering system; to provide compliance advice and organize compliance training; and to guide and supervise the relevant departments to deal with the complaints and reports regarding the Company and its staff in respect of their behaviors in violation of laws and regulations;
— 12 —
APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| (V) to make recommendations to the board of | (V) to make recommendations to the board of | (V) in the event that the chief compliance | (V) in the event that the chief compliance | |||
|---|---|---|---|---|---|---|
| directors or senior management and monitor the | officer discovers that the Company is in | |||||
| relevant departments to evaluate the impact on | violation of certain laws and regulations or | |||||
| compliance management as well as make | there is | a potential risk of non-compliance, he | ||||
| corresponding amendments or adjustments to | shall promptly report to the board of directors, | |||||
| relevant management systems and workflows | the supervisory committee and the major person | |||||
| where any law, regulation and standard | in charge of operation and management, and to | |||||
| changes; | the relevant dispatched office of the CSRC and | |||||
| the competent self-discipline organization in | ||||||
| (VI) to perform other duties stipulated by the | accordance with regulatory requirements and | |||||
| relevant regulations and the Articles of | urge prompt rectification; | |||||
| Association of the Company and conferred by | ||||||
| the board of directors. | (VI) to make recommendations to the board of | |||||
| directors or senior management and monitor the | ||||||
| relevant | departments to evaluate the impact on | |||||
| compliance management as well as make | ||||||
| corresponding amendments or adjustments to | ||||||
| relevant | management systems and workflows | |||||
| where any law, regulation and standard | ||||||
| changes; | ||||||
| (VII) to timely deal with the matters | ||||||
| regulatory authorities require to investigate, | ||||||
| cooperate with regulatory authorities in | ||||||
| examinations and investigations, and follow | ||||||
| **up with ** | the implementation of regulatory | |||||
| advice and regulatory requirements; | ||||||
| (VIII) to perform other duties stipulated by the | ||||||
| relevant | regulations and the Articles of | |||||
| Association of the Company and conferred by | ||||||
| the board of directors. | ||||||
| Addition: | ||||||
| **Article ** | 152 | |||||
| The Company shall appoint a chief risk | ||||||
| officer to be in charge of the comprehensive | ||||||
| risk management. The chief risk officer shall | ||||||
| not concurrently hold other positions or | ||||||
| concurrently take charge of any departments, | ||||||
| the duties of which are in conflict with | ||||||
| **his/her ** | duties as chief risk officer. The chief | |||||
| risk officer shall be appointed or removed by | ||||||
| the board of directors. | ||||||
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APPENDIX PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
Addition: Article 155 The senior management shall take charge of implementing the compliance management objectives, assume the responsibility for compliance operation, and perform the following compliance management duties: (I) to establish and improve the organizational structure of compliance management, follow compliance management procedures, employ adequate and appropriate compliance managers, and provide sufficient human resources, material resources, financial resources and technical support and guarantee for their performance of duties; (II) to report and make rectifications of the violations of certain laws and regulations found, and implement the accountability.
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APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| Article 162 | Article 166 | Article 166 | ||||
|---|---|---|---|---|---|---|
| Paragraph 1 The Supervisory Committee shall | Paragraph 1 The Supervisory Committee shall | |||||
| be accountable to the shareholders’ general | be accountable to the shareholders’ general | |||||
| meeting and shall perform the following duties: | meeting and shall perform the following duties: | |||||
| (I) to review the Company’s periodical reports | (I) to review the Company’s periodical reports | |||||
| prepared by the board of directors and to | prepared by the board of directors and to | |||||
| provide comments in writing; | provide comments in writing; | |||||
| (II) to review the Company’s financial | (II) to | review the Company’s financial | ||||
| condition; | condition; | |||||
| (III) to supervise the conducts of the directors | (III) to supervise the conducts of the directors | |||||
| and senior management in discharge of their | and senior management in discharge of their | |||||
| duties and to advise on the dismissal of any | duties | and to advise on the dismissal of any | ||||
| director and senior management who are in | director and senior management who are in | |||||
| breach of laws, administrative regulations, the | breach of laws, administrative regulations, the | |||||
| Articles of Association or resolutions of the | Articles of Association or resolutions of the | |||||
| shareholders’ general meetings; | shareholders’ general meetings, and assume | |||||
| the primary or leadership responsibility for | ||||||
| (IV) to demand rectification from the directors | the occurrence of the major risk of | |||||
| and senior management of the Company where | non-compliance; | |||||
| their conducts are detrimental to the interests | ||||||
| of the Company; | (IV) to demand rectification from the directors | |||||
| and senior management of the Company where | ||||||
| (V) to propose to convene an extraordinary | their conducts are detrimental to the interests | |||||
| general meeting, and to convene and preside | of the | Company; | ||||
| over the shareholders’ general meeting where | ||||||
| the board of directors fails to perform its | duties | (V) to | propose to convene an extraordinary | |||
| to convene or preside over a shareholders’ | general meeting, and to convene and preside | |||||
| general meeting as required under the Company | over the shareholders’ general meeting where | |||||
| Law; | the board of directors fails to perform its duties | |||||
| to convene or preside over a shareholders’ | ||||||
| (VI) to propose motions at a shareholders’ | general meeting as required under the Company | |||||
| general meeting; | Law; | |||||
| (VII) to take legal actions against directors and | (VI) to propose motions at a shareholders’ | |||||
| senior management in accordance with Article | general meeting; | |||||
| 152 of the Company Law; | ||||||
| (VII) to take legal actions against directors and | ||||||
| senior | management in accordance with Article | |||||
| 152 of the Company Law; |
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APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| (VIII) to examine the financial | (VIII) to examine the financial | information | (VIII) to examine the financial | (VIII) to examine the financial | information | ||
|---|---|---|---|---|---|---|---|
| such as the financial reports, business reports | such as the financial reports, business reports | ||||||
| and plans for profit distribution to be submitted | and plans for profit distribution to be submitted | ||||||
| by the board of directors to the shareholders’ | by the board of directors to the shareholders’ | ||||||
| general meetings, to conduct investigations | general meetings, to conduct investigations | ||||||
| whenever queries or unusual conditions in the | whenever queries | or unusual conditions in the | |||||
| operation of the Company arise and, if | operation of the Company arise and, if | ||||||
| necessary, to engage professional institutions | necessary, to engage professional institutions | ||||||
| such as accounting firms and law firms to | such as accounting firms and law firms to | ||||||
| assist in their work with expenses to be borne | assist in their work with expenses to be borne | ||||||
| by the Company; | by the Company; | ||||||
| (IX) other duties | as stipulated by laws, | (IX) to be responsible for supervising the | |||||
| administrative regulations, statutory documents | compliance management and comprehensive | ||||||
| and the Articles of Association. | risk management, and supervising the | ||||||
| performance of duties of the board of | |||||||
| **directors and management in ** | respect of the | ||||||
| compliance management and comprehensive | |||||||
| risk management and procuring any | |||||||
| rectification thereof; | |||||||
| (X) other duties as stipulated by laws, | |||||||
| administrative regulations, statutory documents | |||||||
| and the Articles of Association. |
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APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
Article 199 Article 203 The Company is required to distribute each The Company is required to distribute each year’s after-tax profits in the following order: year’s after-tax profits in the following order: (I) to make up for the losses incurred in the (I) to make up for the losses incurred in the previous year; previous year; (II) to allocate 10% of its profits into its (II) to allocate 10% of its profits into its statutory reserve fund of the Company; statutory reserve fund of the Company; (III) to allocate no less than 10% of its (III) to allocate no less than 10% of its after-tax profits into reserve for general risk to after-tax profits into reserve for general risk to make up for the losses and no less than 10% of make up for the losses and no less than 10% of its after-tax profits into transaction risk reserve its after-tax profits into transaction risk reserve to make up for the deficit of securities trading to make up for the deficit of securities trading in accordance with laws, regulations or in accordance with laws, regulations or regulatory requirements; regulatory requirements; (IV) to allocate no less than 10% of its (IV) subject to resolutions adopted at a after-tax profits into its discretionary reserve shareholders’ general meeting, to withdraw fund if so resolved by the shareholders’ discretionary common reserve from after-tax general meeting; profit; (V) pay dividends to shareholders. (V) pay dividends to shareholders; When the cumulated amount of the statutory When the cumulated amount of the statutory reserve fund of the Company has reached 50% reserve fund of the Company has reached 50% or more of its registered capital, no further or more of its registered capital, no further allocations is required. allocations is required. After making up for the losses and making After making up for the losses and making contributions to the common reserve fund, contributions to the common reserve fund, statutory reserve fund and discretionary reserve statutory reserve fund and discretionary reserve fund, any remaining after-tax profits shall be fund, any remaining after-tax profits shall be distributed to the shareholders in proportion to distributed to the shareholders in proportion to their respective shareholdings, except it is their respective shareholdings, except it is stipulated in the Articles of Association of the stipulated in the Articles of Association of the Company that profit distributions shall not be Company that profit distributions shall not be made in accordance with the shareholding made in accordance with the shareholding proportion. If the shareholders’ general meeting proportion. has, in violation of the provisions of the preceding paragraphs, distributed profits to the If the shareholders’ general meeting has, in shareholders before the Company has made up violation of the provisions of the preceding for its losses and made allocations to the paragraphs, distributed profits to the statutory reserve fund and statutory reserve shareholders before the Company has made up fund, the shareholders must return the profits for its losses and made allocations to the distributed in violation of the provision to the statutory reserve fund and statutory reserve Company. fund, the shareholders must return the profits distributed in violation of the provision to the No profits shall be distributed in respect of the Company. shares held by the Company. No profits shall be distributed in respect of the shares held by the Company.
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APPENDIX
PROPOSED AMENDMENTS TO THE ARTICLES OF ASSOCIATION AND ITS APPENDIX
| Amendments to the Rules of Procedure for Meetings of the Board | Amendments to the Rules of Procedure for Meetings of the Board | Amendments to the Rules of Procedure for Meetings of the Board | Amendments to the Rules of Procedure for Meetings of the Board | Amendments to the Rules of Procedure for Meetings of the Board | ||
|---|---|---|---|---|---|---|
| Original Articles | Amended Articles | |||||
| Article 4 | Article 4 | |||||
| The Company’s annual donation amounts take | The Company’s annual donation amounts take | |||||
| RMB5 million as | the base, calculation formula | RMB5 million as the base, calculation formula | ||||
| of the annual donation amounts | is the base plus | of the annual donation amounts is the base plus | ||||
| thousandth net profit attributable to the | thousandth operating income | in the audited | ||||
| parent company’s shareholders in the audited | combined financial statements | of the Company | ||||
| combined financial statements of the Company | for the previous year, if the accumulated annual | |||||
| for the previous year, if the accumulated annual | donation amounts exceed the amounts | |||||
| donation amounts | exceed the amounts | calculated based on the aforesaid calculation | ||||
| calculated based on the aforesaid calculation | formula, subject to the review | and approval by | ||||
| formula, subject to the review and approval by | the shareholders at a shareholders’ general | |||||
| the shareholders at a shareholders’ general | meeting. The external donation whose | |||||
| meeting. The external donation | whose | lump-sum donation amounts are RMB3 million | ||||
| lump-sum donation amounts are RMB3 million | or above will be reviewed by | the chairman and | ||||
| or above will be reviewed by the chairman and | report to the board of directors for approval; | |||||
| report to the board of directors | for approval; | the one below the aforesaid standard will be | ||||
| the one below the | aforesaid standard will be | approved by the chairman. | ||||
| approved by the chairman. |
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NOTICE OF EXTRAORDINARY GENERAL MEETING
國泰君安証券股份有限公司 GUOTAI JUNAN SECURITIES CO., LTD.
(A joint-stock company incorporated in the People’s Republic of China with limited liability)
(Stock Code: 02611)
NOTICE OF EXTRAORDINARY GENERAL MEETING
NOTICE IS HEREBY GIVEN that an extraordinary general meeting (the “ EGM ”) of Guotai Junan Securities Co., Ltd. (the “ Company ”) will be held at 2:00 p.m. on Tuesday, 12 December 2017 at the Banqueting Hall, 2/F, Wyndham Bund East Shanghai Hotel, No. 25, Ningguo Road, Shanghai, PRC, to consider and, if thought fit, pass the following matter:
SPECIAL RESOLUTION
The proposed amendments to the articles of association of the Company and its appendix (namely, the Rules of Procedure for Meetings of the Board).
By Order of the Board Guotai Junan Securities Co., Ltd. Yang Dehong Chairman
Shanghai, the PRC
27 October 2017
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NOTICE OF EXTRAORDINARY GENERAL MEETING
Notes:
-
(1) Purchasers of shares who have submitted their instruments of share transfer to the H share registrar of the Company and registered as a shareholder on the H share register of members of the Company before 4:30 p.m. on 10 November 2017 are entitled to attend the EGM. The H share register of members of the Company will be closed from 12 November 2017 to 12 December 2017 (both days inclusive).
-
(2) Shareholders of H Shares who are entitled to attend and vote at the EGM may designate one or more proxies to attend and vote at the EGM on his/her behalf. A proxy need not be a shareholder of the Company.
To be valid, the proxy form together with the power of attorney (if any) and other relevant authorization document(s) (if any) which have been notarized shall be deposited at the H share registrar of the Company, Computershare Hong Kong Investor Services Limited, not less than 24 hours before the time designated for the EGM (i.e., by 2:00 p.m. on Monday, 11 December 2017). Completion and return of the proxy form will not preclude the shareholders of H shares from attending and voting at the EGM or any adjourned meeting should they so wish.
The address of the H share registrar of the Company is as follows:
Computershare Hong Kong Investor Services Limited 17M Floor Hopewell Centre 183 Queen’s Road East Wanchai Hong Kong
-
(3) Any voting on any resolution at the EGM shall be taken by poll.
-
(4) Registration procedures for attending the EGM are as follows:
-
(a) holders of H shares or their proxies shall present proof of identity when attending the EGM. If a holder of H share is a corporate entity, its legal representative or other persons authorized by the board of directors or other governing body of such corporate entity may attend the EGM by producing a copy of the resolutions of the board of directors or other governing body of such corporate entity designating such persons to attend the EGM.
-
(b) holders of H shares who intend to attend the EGM shall return the reply slips for attending the meeting to the H share registrar of the Company, Computershare Hong Kong Investor Services Limited, in person, by mail or by fax on or before Wednesday, 22 November 2017.
-
(5) The EGM is expected to last for half a day. Shareholders attending (in person or by proxy) the EGM shall be responsible for their own travel and accommodation expenses.
-
(6) Please refer to the circular of the EGM dated 27 October 2017 for the details of the above resolution to be proposed at the EGM for consideration and approval.
As at the date of this notice, the executive directors of the Company are Mr. YANG Dehong, Mr. WANG Song and Mr. YU Jian; the non-executive directors of the Company are Mr. FU Fan, Ms. LIU Ying, Mr. ZHONG Maojun, Mr. ZHOU Lei, Mr. WANG Yongjian, Mr. XIANG Dong and Mr. LIU Qiang; and the independent non-executive directors of the Company are Mr. XIA Dawei, Mr. SHI Derong, Mr. CHEN Guogang, Mr. LING Tao, Mr. JIN Qingjun and Mr. Lee Conway Kong Wai.
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