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GREENWING RESOURCES LTD — AGM Information 2011
Oct 13, 2011
65029_rns_2011-10-13_cfe69dc4-304c-4b62-9d27-0fae0a30052d.pdf
AGM Information
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ACN 109 933 995
NOTICE OF ANNUAL GENERAL MEETING AND
EXPLANATORY STATEMENT TO SHAREHOLDERS
NOTICE IS INCLUDED FOR THE ANNUAL GENERAL MEETING OF SHAREHOLDERS TO BE HELD AT 10.30AM ON THURSDAY, 17 NOVEMBER 2011 AT THE RYDGES HOTEL PERTH, CNR KING AND HAY STREETS, PERTH, WESTERN AUSTRALIA
IMPORTANT INFORMATION
This is an important document that should be read in its entirety. If you do not understand it, or any part of it, you should consult with your professional advisers without delay.
You are encouraged to attend the meeting, but if you cannot, you are requested to complete and return the enclosed Proxy Form without delay to Bass Metals Ltd at Level 1, 91 Havelock Street, West Perth WA 6005 or by mail to PO Box 1330, West Perth WA 6872 or by facsimile on facsimile number (+61 8) 9481 2846 or by email to the Company at [email protected]
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ACN 109 933 995
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of the Shareholders of Bass Metals Ltd (“Bass Metals” or “the Company”) will be held as follows:
TIME: 10.30am
DATE: Thursday, 17 November 2011
LOCATION: The Rydges Hotel Perth Corner of King and Hay Streets, Perth, Western Australia
This is an important document that should be read in its entirety. If you do not understand it, you should consult with your professional advisers without delay.
If you wish to discuss any aspects of this document with the Company, please contact Mr. Michael Rosenstreich, Managing Director, or Ms. Susan Hunter, Company Secretary, of Bass Metals Ltd on +61 8 6315 1300.
Words and phrases used in the Resolutions are defined in Section 6 of the accompanying Explanatory Statement and these words and phrases have the same meaning in this Notice of Annual General Meeting as defined in the Explanatory Statement.
AGENDA
Ordinary business
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2011 together including the declaration of the Directors, the Directors’ report, the Remuneration Report and the auditor’s report.
Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution:
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2011.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons: (a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
NOTICE OF GENERAL MEETING
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- (b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
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(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
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(d) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
Resolution 2 – Re-election of Director – Patrick Anthony Treasure
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
“That Mr. Patrick Anthony Treasure being a Director of the Company who retires by rotation pursuant to clause 11.3 of the Company’s Constitution, and being eligible, is re-elected as a Director of the Company.”
EXPLANATORY STATEMENT
Shareholders are referred to the Explanatory Statement accompanying and forming part of this Notice of Annual General Meeting for further explanation of the Resolutions.
PROXIES
Members are encouraged to attend the meeting, but if you are unable to attend the meeting, we encourage you to complete and return the enclosed proxy form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has the right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
To vote by proxy, please complete and sign the Proxy Form enclosed with this Notice of the Annual General Meeting as soon as possible and either:
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send the Proxy Form by facsimile to the Company on +61 8 9481 2846;
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post the Proxy Form to the Company at PO Box 1330, West Perth WA 6872; or
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deliver the Proxy Form to the registered office of the Company at Level 1, 91 Havelock Street, West Perth 6005; or
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email the Proxy Form to the Company at [email protected].
To be effective, a Proxy Form and, if the Proxy Form is signed by the shareholder's attorney, the authority under which the appointment is signed (or a certified copy of that authority) must be received by the Company not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
Effect of recent amendments to the Corporations Act on proxy voting
Shareholders and their proxies should be aware that new sections 250BB and 250BC of the Corporations Act took effect on 1 August 2011 and apply to voting by proxy on or after that date. Broadly, the changes mean that if proxy holders vote, they must cast all directed proxies as directed; and any directed proxies that are not voted will automatically default to the chairperson of the meeting, who must vote the proxies as directed. More detail on these recent changes is provided below.
Proxy vote if appointment specifies way to vote
Section 250BB provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
NOTICE OF GENERAL MEETING
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed);
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if the proxy has two or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands;
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if the proxy is the chairperson of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chairperson of the meeting – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chairperson proxy to chairperson in certain circumstances
Section 250BC provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the company's members;
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the appointed proxy is not the chair of the meeting;
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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if a record of attendance is made for the meeting - the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chairperson of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
CORPORATE REPRESENTATIVES
A body corporate that is a Shareholder, or which has been appointed as proxy, may appoint an individual to act as its representative at the Annual General Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed, unless it has previously been given to the Company.
DATE FOR DETERMINING HOLDERS OF SHARES
For the purposes of regulation 7.11.37 of the Corporations Act, the Directors have set 1.00pm WST on 15 November 2011 as the time and date to determine who are the Shareholders in the Company for the purposes of the Annual General Meeting. Accordingly share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting.
Dated this 10 October 2011
By order of the Board
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Susan Hunter Company Secretary
NOTICE OF GENERAL MEETING
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ACN 109 933 995
EXPLANATORY STATEMENT TO SHAREHOLDERS
1. ACTION TO BE TAKEN BY SHAREHOLDERS
This Explanatory Statement sets out information about the Resolutions to be considered by the Shareholders at the Annual General Meeting. Defined terms used in this Statement are set out in Section 6. Accompanying this Statement is the Notice of Annual General Meeting convening the Annual General Meeting and a Proxy Form.
Shareholders are encouraged to attend and vote on the Resolutions to be put to the Annual General Meeting. If a Shareholder is not able to attend and vote at the Annual General Meeting, the Shareholder may complete the Proxy Form and return it to the registered office of the Company at the address which appears on the Notice of Meeting not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
2. PURPOSE OF THE ANNUAL GENERAL MEETING
The Annual General Meeting has been convened for the purpose of considering the Resolutions, which are set out in the Notice of Annual General Meeting and explained in more detail below.
3. ANNUAL FINANCIAL REPORTS
The Corporations Act requires the Company’s financial statements and reports of the Directors and of the auditor for the year ended 30 June 2011 to be laid before the Annual General Meeting. The financial statements and the reports of the Directors and of the auditors are contained in the Company’s 2011 Annual Report, a copy of which is available on the Company’s website at www.bassmetals.com.au.
Whilst no Resolution is required in relation to this item, Shareholders should consider the documents and raise any matters of interest with the Directors when this item is being considered.
The Company’s auditor will be present at the meeting and Shareholders will have an opportunity to ask the auditor questions in relation to the conduct of the audit, the auditor’s report, the Company’s accounting policies and the independence of the auditor.
4. RESOLUTION 1: ADOPTION OF REMUNERATION REPORT
The Remuneration Report is required to be considered for adoption in accordance with section 250R of the Corporations Act. The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2011.
It should be noted that the Company subscribes to independent industry remuneration surveys and consults with recruitment experts when setting its remuneration levels for all employees and Directors.
A reasonable opportunity will be given for the discussion of the Remuneration Report at the Annual General Meeting. Shareholders should note that the vote on this Resolution is advisory only and does not bind the Company or the Directors.
4.1. Recent Changes to the Corporations Act
Under recent changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on the Resolution are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company's 2012 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of Directors of the Company (“Spill Resolution”).
EXPLANATORY STATEMENT
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If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting (“Spill Meeting”) within 90 days of the Company's 2012 annual general meeting. All of the Directors who were in office when the Company's 2012 Directors' report was approved, other than the managing Director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or reelection as Directors is approved will be the Directors of the Company.
4.2. Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel or Closely Related Party on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.
5. RESOLUTION 2: RE-ELECTION OF DIRECTOR – PATRICK ANTHONY TREASURE
Clause 11.3 of the Constitution requires that at the Company's annual general meeting in every year, one-third of the Directors, or, if their number is not a multiple of 3, then the number nearest one-third (rounded to the nearest whole number), shall retire from office, provided always that no Director (except the managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election. Accordingly, Mr. Patrick Anthony Treasure retires from office, and being eligible, offers himself for re-election as a Director of the Company. A brief profile on Mr. Treasure can be found in the 2011 Annual Report.
The board unanimously supports the re-election of Mr. Treasure.
6. DEFINITIONS
In this Explanatory Statement:
Annual General Meeting means the meeting of the Shareholders convened for the purposes of considering the Resolutions contained in the Notice of Annual General Meeting.
Board means the Board of Directors of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ).
Company or Bass Metals means Bass Metals Ltd, ACN 109 933 995.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of Annual General Meeting.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company. Notice of Annual General Meeting means the notice convening the Annual General Meeting accompanying this Explanatory Statement.
Proxy Form means the form of proxy accompanying this Notice of Annual General Meeting.
Related Party means a party so defined by section 228 of the Corporations Act.
Remuneration Report means the remuneration report set out in the Directors’ report section of the Company’s annual financial report for the year ended 30 June 2011.
Resolution means a resolution proposed to be passed at the Annual General Meeting and contained in the Notice of Annual General Meeting.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a person entered in the Company’s register as a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
EXPLANATORY STATEMENT
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ACN 109 933 995 ANNUAL GENERAL MEETING OF SHAREHOLDERS PROXY FORM
I/We (print name) ……………………………………………………………………….………..……………………..
of (print address) ……………………………………………………………………….………..…………………….. being a member/members of Bass Metals Ltd (ACN 109 933 995) hereby appoint
…………………………………………………………………………………………….………………………………... of
…………………………………………………………………………………….…………………………………….…..
or failing him/her …………………………………………………………………….……..……………………………..
of ……………………………………………………………………………………………………………………………
or failing him/her, or if no person/body corporate is named, the Chairman of the meeting, as my/our proxy at the Annual General Meeting of the Company to be held commencing at 10.30am on Thursday, 17 November 2011, and at any adjournment or postponement thereof and to vote for me/us on my/our behalf in respect of all/the following*
……………………………………………………………………………………………………….
of my/our Shares in the manner as set out above.
Important for Resolution 1: If the Chair of the Meeting or any member of the Key Management Personnel of the Company or a Closely Related Party of a member of the Key Management Personal of the Company is your proxy and you have not directed the proxy to vote on Resolution 1, the proxy will be prevented from casting your votes on Resolution 1. If the Chair, another member of the Key Management Personnel of the Company or Closely Related Party or a member of the Key Management Personnel is your proxy, in order for your votes to be counted on Resolution 1, you must direct your proxy how to vote on Resolution 1.
The Chair of the Meeting intends to vote undirected proxies in favour of Resolution 2 and will not cast undirected votes on Resolution 1.
Voting on Business of the Annual General Meeting
FOR AGAINST ABSTAIN
Resolution 1 – Adoption of Remuneration Report Resolution 2 – Re-election of Director – Patrick Anthony Treasure
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not to be counted in computing the required majority on a poll.
Dated this …… day of ……………………… 2011.
PLEASE SIGN HERE
Securityholder 2 Securityholder 3 Individual or Securityholder 1 Individual/Sole Director and Director Director/ Sole Company Secretary Company Secretary
Contact Name: ____ Contact Ph (daytime): ____
PROXY FORM
ACN 109 933 995
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INSTRUCTIONS FOR COMPLETING THE PROXY FORM
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To vote by proxy, please complete and sign the Proxy Form enclosed with this Notice of Annual General Meeting as soon as possible and either:
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send the Proxy Form by facsimile to the Company on +61 8 9481 2846;
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post the Proxy Form to the Company at PO Box 1330, West Perth WA 6872;
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deliver the Proxy Form to the registered office of the Company at Level 1, 91 Havelock Street, West Perth WA 6005; or
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email the Proxy Form to the Company at [email protected].
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Proxy Forms must be received by the Company not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
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A member entitled to attend and vote at the meeting is entitled to appoint not more than two proxies to attend and vote on their behalf. Where more than one proxy is appointed, such proxy must be allocated a proportion of the member’s voting rights.
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*If two proxies are appointed you may delete “all” and insert the relevant number or proportion of shares in respect of which each such appointment is made. If the Shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes.
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Should you desire to direct your proxy how to vote, place a cross in the appropriate box for each item, otherwise your proxy may vote as your proxy thinks fit or abstain from voting.
Unless authorised by ASIC, if a member of Key Management Personnel or their Closely Related Parties is appointed as a proxy, they are not permitted to vote undirected proxies on remuneration matters (arising directly or indirectly in connection with remuneration of Key Management Personnel), related party benefit matters under Chapter 2E of the Corporations Act and any spill resolutions.
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A duly appointed proxy need not be a member of the Company. In the case of joint holders, all must sign.
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Corporate Shareholders wishing to appoint a proxy should comply with the execution requirements set out on the Proxy Form or otherwise with the provision of section 127 of the Corporations Act. Section 127 of the Corporations Act provides that a company may execute a document without using its common seal if the document is signed by:
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2 directors of the company;
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a director and a company secretary of the company; or
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for a proprietary company that has a sole director who is also the sole company secretary – that director.
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Completion of a Proxy Form will not prevent individual Shareholders from attending the meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Form and attends the meeting in person, the proxy’s authority to speak and vote for that Shareholder is suspended while the Shareholder is present at the meeting.
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Where a Proxy Form or form of corporate representative is lodged and is executed under power of attorney, the power of attorney must be lodged with the Proxy Form or appointment of corporate representative.
PROXY FORM