AI assistant
FireFly Metals Ltd. — AGM Information 2022
Oct 16, 2022
48548_rns_2022-10-16_816550e9-94e0-4ee9-867c-f877c35380cc.pdf
AGM Information
Open in viewerOpens in your device viewer
==> picture [333 x 114] intentionally omitted <==
AuTECO Minerals Ltd ACN 110 336 733
Notice of Annual General Meeting
The Annual General Meeting of the Company will be held as follows:
Time and date: 10:00am (AWST) on Friday, 18 November 2022 In-person: The Park Business Centre, 45 Ventnor Ave, West Perth WA 6005
The Notice of Annual General Meeting should be read in its entirety. If Shareholders are in doubt as to how to vote, they should seek advice from their suitably qualified advisor prior to voting.
Should you wish to discuss any matter, please do not hesitate to contact the Company by telephone on +61 8 9220 9030.
Shareholders are urged to vote by lodging the Proxy Form
AuTECO Minerals Ltd ACN 110 336 733 (Company)
Notice of Annual General Meeting
Notice is hereby given that the annual general meeting of Shareholders of AuTECO Minerals Ltd ACN 110 336 733 will be held at The Park Business Centre, 45 Ventnor Avenue, West Perth WA 6005 on Friday, 18 November 2022 at 10:00am (AWST) ( Meeting ).
The Explanatory Memorandum provides additional information on matters to be considered at the Meeting. The Explanatory Memorandum and the Proxy Form form part of the Notice.
The Directors have determined pursuant to regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered as Shareholders on Wednesday, 16 November 2022 at 4.00pm (AWST).
Terms and abbreviations used in the Notice are defined in Schedule 1.
Agenda
1 Annual Report
To consider the Annual Report of the Company and its controlled entities for the financial year ended 30 June 2022, which includes the Financial Report, the Directors' Report and the Auditor's Report.
Note: There is no requirement for Shareholders to approve the Annual Report.
2 Resolutions
Resolution 1 – Remuneration Report
To consider and, if thought fit, to pass with or without amendment, as a non-binding ordinary resolution the following:
'That the Remuneration Report be adopted by Shareholders, on the terms and conditions in the Explanatory Memorandum.'
Note : A vote on this Resolution is advisory only and does not bind the Directors or the Company.
Resolution 2 – Re-election of Director – Mr Stephen Parsons
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the following:
'That Mr Stephen Parsons, who retires by rotation in accordance with Rule 6.1(f) of the Constitution, Listing Rule 14.5 and for all other purposes, retires and, being eligible and offering himself for reelection, is re-elected as a Director, on the terms and conditions in the Explanatory Memorandum.'
Page 2
Resolution 3 – Approval of 10% Placement Facility
To consider and, if thought fit, to pass with or without amendment, as a special resolution the following:
'That, pursuant to and in accordance with Listing Rule 7.1A and for all other purposes, Shareholders approve the issue of Equity Securities totalling up to 10% of the issued capital of the Company at the time of issue, calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions in the Explanatory Memorandum.'
Resolution 4 – Ratification of issue of Placement Shares
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the following:
'That, pursuant to and in accordance with Listing Rule 7.4 and for all other purposes, Shareholders ratify the issue of 250,000,000 Shares, on the terms and conditions in the Explanatory Memorandum.’
Resolution 5 – Approval of Employee Securities Incentive Plan
To consider and, if thought fit, to pass without or without amendment, as an ordinary resolution the following:
'That, for the purposes of Exception 13(b) of Listing Rule 7.2 and for all other purposes, Shareholders approve the employee incentive scheme of the Company known as the "AuTECO Minerals Ltd Employee Securities Incentive Plan" and the issue of Securities under that plan, on the terms and conditions in the Explanatory Memorandum.'
Resolution 6 – Approval of potential termination benefits under the Plan
To consider and, if thought fit, to pass without or without amendment, as an ordinary resolution the following:
'That, conditional on Resolution 5 being approved, for a period commencing from the date this Resolution is passed and ending upon the expiry of all Securities issued or to be issued under the "AuTECO Minerals Ltd Employee Securities Incentive Plan", approval be given for all purposes including Part 2D.2 of the Corporations Act for the giving of benefits to any current or future person holding a managerial or executive office of the Company or a related body corporate in connection with that person ceasing to hold such office, on the terms and conditions in the Explanatory Memorandum.'
Resolution 7 – Approval of Deeds of Indemnity, Insurance and Access
To consider and, if thought fit, to pass with or without amendment, as an ordinary resolution the
following:
'That, in accordance with section 195(4) and Chapters 2D and 2E of the Corporations Act and for all other purposes, approval be given to the Company to:
Page 3
-
(a) indemnify each Indemnified Person, during their Office and after the cessation of that Office, in respect of certain claims made against that Officer in relation to the period of their Office;
-
(b) use its reasonable endeavours to procure an insurance policy and pay the premiums of insurance as assessed at market rates for each Indemnified Person in respect of certain claims made against each such Officer in relation to the period of their Office (except to the extent such insurance cannot be procured at a reasonable cost or is otherwise unavailable to the Company);
-
(c) use its reasonable endeavours to ensure that each Indemnified Person is at all times covered under an insurance policy for the period of seven years from the date that the Indemnified Person ceases to hold Office ( Insurance Run-Off Period ), which will be on terms not materially less favourable to the Indemnified Person than the terms of insurance applicable at the date of termination of their Office, and to continue to pay those premiums during that Insurance Run-Off Period (except to the extent such insurance cannot be procured at a reasonable cost or is otherwise unavailable to the Company); and
-
(d) provide each Indemnified Person with access, upon the termination of their Office, for a period of not less than seven years following that termination, to the Company Records which are either prepared, or provided to the Indemnified Person, during the Retention Period,
on the terms and conditions in the Explanatory Memorandum.'
Resolution 8 – Approval of replacement of Constitution
To consider and, if thought fit, to pass with or without amendment, as a special resolution the following:
'That, pursuant to and in accordance with section 136(2) of the Corporations Act and for all other purposes, approval is given for the Company to repeal its existing Constitution and adopt a new constitution in its place in the form of the document tabled at the Meeting and signed by the Chair for the purposes of identification, with effect from the close of the Meeting.'
Page 4
Voting exclusions
Resolution 3 : Pursuant to the Listing Rules, the Company will disregard any votes cast in favour of this Resolution, if at the time of the Meeting, the Company is proposing to make an issue of Equity Securities under Listing Rule 7.1A.2, by or on behalf of any persons who are expected to participate in, or who will obtain a material benefit as a result of, the proposed issue (except a benefit solely by reason of being a Shareholder), or any of their respective associates.
Resolution 4 : Pursuant to the Listing Rules, the Company will disregard any votes cast in favour of this Resolution by or on behalf of any person who participated in the issue, or any of their respective associates.
Resolution 5 : Pursuant to the Listing Rules, the Company will disregard any votes cast in favour of this Resolution by or on behalf of a person who is eligible to participate in the employee incentive scheme, or any of their respective associates.
The above voting exclusions do not apply to a vote cast in favour of the relevant Resolution by:
-
(a) a person as proxy or attorney for a person who is entitled to vote, in accordance with directions given to the proxy or attorney to vote on the Resolution in that way;
-
(b) the Chair as proxy or attorney for a person who is entitled to vote, in accordance with a direction given to the Chair to vote on the Resolution as the Chair decides; or
-
(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
-
(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the Resolution; and
-
(ii) the holder votes on the Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
Voting prohibitions
Resolution 1 : In accordance with sections 250BD and 250R of the Corporations Act, a vote on this Resolution must not be cast (in any capacity) by or on behalf of a member of the Key Management Personnel details of whose remuneration are included in the Remuneration Report, or a Closely Related Party of such a member.
A vote may be cast by such person if the vote is not cast on behalf of a person who is excluded from voting on this Resolution, and:
-
(a) the person is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
-
(b) the voter is the Chair and the appointment of the Chair as proxy does not specify the way the proxy is to vote on this Resolution, but expressly authorises the Chair to exercise the proxy even if this Resolution is connected with the remuneration of a member of the Key Management Personnel.
Page 5
Resolution 6 : In accordance with section 250BD of the Corporations Act, a person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
-
(a) the proxy is either a member of the Key Management Personnel or a Closely Related Party of such member; and
-
(b) the appointment does not specify the way the proxy is to vote on the Resolution.
However, the above prohibition does not apply if:
-
(a) the proxy is the Chair; and
-
(b) the appointment expressly authorises the Chair to exercise the proxy even though the Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
Further, in accordance with section 200E(2A) of the Corporations Act, a vote on this Resolution must not be cast by any participants or potential participants in the Plan and their associates, otherwise the benefit of this Resolution will be lost by such a person in relation to that person's future retirement.
However, a vote may be cast by such a person if:
-
(a) the person is appointed as proxy by writing that specifies the way the proxy is to vote on the Resolution; and
-
(b) it is not cast on behalf of the person or an associate of the person.
Resolution 7 : In accordance with section 250BD of the Corporations Act, a person appointed as a proxy must not vote, on the basis of that appointment, on this Resolution if:
-
(a) the proxy is either a member of the Key Management Personnel or a Closely Related Party of such member; and
-
(b) the appointment does not specify the way the proxy is to vote on the Resolution.
However, the above prohibition does not apply if:
-
(a) the proxy is the Chair; and
-
(b) the appointment expressly authorises the Chair to exercise the proxy even though the Resolution is connected directly or indirectly with remuneration of a member of the Key Management Personnel.
Further, in accordance with section 200E(2A) of the Corporations Act, the Company will disregard any votes cast on this Resolution (in any capacity) by or on behalf of an Indemnified Person or any of their associates.
However, a vote may be cast by such a person if:
-
(a) the person is appointed as proxy by writing that specifies the way the proxy is to vote on the Resolution; and
-
(b) it is not cast on behalf of the person or an associate of the person.
Page 6
Further, in accordance with section 224 of the Corporations Act, a vote on this Resolution must not be cast (in any capacity) by or on behalf of a related party of the Company to whom the Resolution would permit a financial benefit to be given, or an associate of such a related party.
However, the above prohibition does not apply if:
-
(a) it is cast by a person as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
-
(b) it is not cast on behalf of a related party of the Company to whom the Resolution would permit a financial benefit to be given, or an associate of such a related party.
Please note: If the Chair is a person referred to in the section 224 Corporations Act voting prohibition statement above, the Chair will only be able to cast a vote as proxy for a person who is entitled to vote if the Chair is appointed as proxy in writing and the Proxy Form specifies how the proxy is to vote on the relevant Resolution.
If you purport to cast a vote other than as permitted above, that vote will be disregarded by the Company (as indicated above) and you may be liable for breaching the voting restrictions that apply to you under the Corporations Act.
BY ORDER OF THE BOARD
==> picture [149 x 47] intentionally omitted <==
Maddison Cramer Joint Company Secretary AuTECO Minerals Ltd Dated: 23 September 2022
Page 7
AuTECO Minerals Ltd ACN 110 336 733 (Company)
Explanatory Memorandum
1. Introduction
The Explanatory Memorandum has been prepared for the information of Shareholders in connection with the business to be conducted at the Meeting to be held at The Park Business Centre, 45 Ventnor Avenue, West Perth WA 6005 on Friday, 18 November 2022 at 10:00am (AWST).
The Explanatory Memorandum forms part of the Notice which should be read in its entirety. The Explanatory Memorandum contains the terms and conditions on which the Resolution will be voted.
The Explanatory Memorandum includes the following information to assist Shareholders in deciding how to vote on the Resolution:
| deciding how to | vote on the Resolution: |
|---|---|
| Section 2 | Action to be taken by Shareholders |
| Section 3 | Annual Report |
| Section 4 | Resolution 1 – Remuneration Report |
| Section 5 | Resolution 2 – Re-election of Director – Mr Stephen Parsons |
| Section 6 | Resolution 3 – Approval of 10% Placement Facility |
| Section 7 | Resolution 4 – Ratification of issue of Placement Shares |
| Section 8 | Resolution 5 – Approval of Employee Securities Incentive Plan |
| Section 9 | Resolution 6 – Approval of potential termination benefits under the Plan |
| Section 10 | Resolution 7 – Approval of Deeds of Indemnity, Insurance and Access |
| Section 11 | Resolution 8 – Approval of replacement of Constitution |
| Schedule 1 | Definitions |
| Schedule 2 | Summary of employee securities incentive plan |
A Proxy Form is located at the end of the Explanatory Memorandum.
2. Action to be taken by Shareholders
Shareholders should read the Notice, including the Explanatory Memorandum, carefully before deciding how to vote on the Resolutions.
Page 8
2.1 Voting in person
To vote in person, attend the Meeting on the date and at the place set out above.
2.2 Voting by proxy
A Proxy Form is attached to the Notice. This is to be used by Shareholders if they wish to appoint a representative (a ‘proxy’) to vote in their place. All Shareholders are invited and encouraged to attend the Meeting or, if they are unable to attend in person, sign and return the Proxy Form to the Company in accordance with the instructions thereon. Lodgement of a Proxy Form will not preclude a Shareholder from attending and voting at the Meeting in person.
Please note that:
-
(a) a member of the Company entitled to attend and vote at the Meeting is entitled to appoint a proxy;
-
(b) a proxy need not be a member of the Company; and
-
(c) a member of the Company entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise, but where the proportion or number is not specified, each proxy may exercise half of the votes.
The enclosed Proxy Form provides further details on appointing proxies and lodging Proxy Forms.
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
-
(a) the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed);
-
(b) if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands;
-
(c) if the proxy is the Chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
-
(d) if the proxy is not the Chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Section 250BC of the Corporations Act provides that, if:
-
(a) an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company’s members;
-
(b) the appointed proxy is not the chair of the meeting;
-
(c) at the meeting, a poll is duly demanded, or is otherwise required under section 250JA on the resolution; and
-
(d) either the proxy is not recorded as attending the meeting or the proxy does not vote on the resolution,
Page 9
the Chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting. Your proxy voting instruction must be received by 10:00am (AWST) on Wednesday, 16 November 2022, being not later than 48 hours before the commencement of the Meeting.
2.3
Chair’s voting intentions
The Chair intends to exercise all available proxies in favour of all Resolutions, unless the Shareholder has expressly indicated a different voting intention.
Subject to the following paragraphs, if the Chair is your proxy, either by appointment or by default, and you have not indicated your voting intention, you expressly authorise the Chair to exercise the proxy in respect of Resolution 1, Resolution 6 and Resolution 7 even though these Resolutions are connected directly or indirectly with the remuneration of the Company’s Key Management Personnel.
If the Chair is a person referred to in the voting prohibition statement applicable to a Resolution (under section 224 of the Corporations Act), the Chair will only be able to cast a vote as proxy for you on the relevant Resolution if you are entitled to vote and have specified your voting intention in the Proxy Form.
2.4
Submitting questions
Shareholders may submit questions in advance of the Meeting to the Company. Questions must be submitted by emailing the Joint Company Secretaries at [email protected] by Wednesday, 16 November 2022.
Shareholders will also have the opportunity to submit questions during the Meeting in respect to the formal items of business. In order to ask a question during the Meeting, please follow the instructions from the Chair.
The Chair will attempt to respond to the questions during the Meeting. The Chair will request prior to a Shareholder asking a question that they identify themselves (including the entity name of their shareholding and the number of Shares they hold).
2.5
Notice of members’ rights
Shareholders have the right to elect to:
-
(a) be sent certain documents in physical form;
-
(b) be sent certain documents in electronic form; or
-
(c) not be sent certain documents at all.
A notice of these rights and how Shareholders can make an election and/or request is available on the Company’s website at www.autecominerals.com/investors/investorresources/.
3. Annual Report
In accordance with section 317 of the Corporations Act, Shareholders will be offered the opportunity to discuss the Annual Report, including the Financial Report, the Directors’ Report and the Auditor’s Report for the financial year ended 30 June 2022.
Page 10
There is no requirement for Shareholders to approve the Annual Report.
At the Meeting, Shareholders will be offered the opportunity to:
-
(a) discuss the Annual Report which is available online at www.autecominerals.com;
-
(b) ask questions about, or comment on, the management of the Company; and
-
(c) ask the auditor questions about the conduct of the audit and the preparation and content of the Auditor’s Report.
In addition to taking questions at the Meeting, written questions to the Chair about the management of the Company, or to the Company’s auditor about:
-
(a) the preparation and content of the Auditor’s Report;
-
(b) the conduct of the audit;
-
(c) accounting policies adopted by the Company in relation to the preparation of the financial statements; and
-
(d) the independence of the auditor in relation to the conduct of the audit,
may be submitted no later than five business days before the Meeting to the Company Secretary at the Company’s registered office.
The Company will not provide a hard copy of the Company’s Annual Report to Shareholders unless specifically requested to do so.
4. Resolution 1 – Remuneration Report
4.1 General
In accordance with section 250R(2) of the Corporations Act, the Company must put the Remuneration Report to the vote of Shareholders. The Directors’ Report for the year ended 30 June 2022 in the 2022 Annual Report contains the Remuneration Report which sets out the remuneration policy for the Company and the remuneration arrangements in place for the executive Directors, specified executives and non-executive Directors.
In accordance with section 250R(3) of the Corporations Act, Resolution 1 is advisory only and does not bind the Directors. If Resolution 1 is not passed, the Directors will not be required to alter any of the arrangements in the Remuneration Report.
If the Company’s Remuneration Report receives a ‘no’ vote of 25% or more ( Strike ) at two consecutive annual general meetings, Shareholders will have the opportunity to remove the whole Board, except the managing director (if any).
Where a resolution on the Remuneration Report receives a Strike at two consecutive annual general meetings, the Company will be required to put to Shareholders at the second annual general meeting a resolution on whether another meeting should be held (within 90 days) at which all Directors (other than the managing director, if any) who were in office at the date of approval of the applicable Directors’ Report must stand for re-election.
Page 11
The Company's Remuneration Report did not receive a Strike at the 2021 annual general meeting held on 26 November 2021. If the Remuneration Report receives a Strike at this Meeting, Shareholders should be aware that if a second Strike is received at the 2023 annual general meeting, this may result in the re-election of the Board.
The Chair will allow a reasonable opportunity for Shareholders as a whole to ask about, or make comments on the Remuneration Report.
4.2 Additional information
Resolution 1 is an ordinary resolution.
Given the personal interests of all Directors in the outcome of this Resolution, the Board declines to make a recommendation to Shareholders regarding this Resolution.
5. Resolution 2 – Re-election of Director – Mr Stephen Parsons
5.1
General
Rule 6.1(f) of the Constitution and Listing Rule 14.5 require that there must be an election of Directors at each annual general meeting of the Company. In accordance with Rule 6.1(f)(ii), if no Director is required to retire under Rules 6.1I or 6.1(f)(i) then at least one Director, excluding the Managing Director, must retire from office as a Director.
Rule 6.1(i) of the Constitution provides that a Director who retires in accordance with Rule 6.1(f) is eligible for re-election and that re-election takes effect at the conclusion of the Meeting.
Directors Raymond Shorrocks and Stephen Parsons have been longest in office since their last election, which took place at the annual general meeting held on 26 November 2020. Mr Parsons has elected to retire as a Director at this Meeting and, being eligible, seeks reelection pursuant to this Resolution 2.
Mr Parsons has been a Non-Executive Director of the Company since 28 January 2020.
5.2
Stephen Parsons
Mr Parsons is currently the managing director of ASX 300 company, Bellevue Gold Limited (ASX: BGL) which is developing the significant Bellevue gold mine in Western Australia.
Mr Parsons was previously the managing director of Gryphon Minerals Ltd, which discovered a large multi-million ounce gold project in Burkina Faso, West Africa and grew to be an ASX200 company prior to its takeover by a significant North American gold company.
Mr Parsons has over 20 years’ experience in the mining industry with a proven track record of mineral discoveries, corporate growth, international investor relations and creating shareholder wealth. Mr Parsons has an honours degree in Geology.
Mr Parsons does not currently hold any other material directorships, other than as disclosed in this Notice.
The Company confirms that it took appropriate checks into Mr Parsons’ background and experience and that these checks did not identify any information of concern.
Page 12
If elected, Mr Parsons is not considered by the Board (with Mr Parsons abstaining) to be an independent Director in accordance with the tests of independence detailed in the ASX Corporate Governance Council’s Corporate Governance Principles and Recommendations due to holding a substantial shareholding in the Company within the last 3 years.
Mr Parsons has acknowledged to the Company that he will have sufficient time to fulfil his responsibilities as a Director.
5.3 Board recommendation
The Board (other than Mr Parsons who has a personal interest in the outcome of this Resolution) supports the election of Mr Parsons for the following reasons:
-
(a) Mr Parsons’ skills and significant experience in the mining industry are important additions to the Board’s existing skills and experience.
-
(b) Combined with his wide-ranging board experience across a number of listed companies, Mr Parsons will be invaluable to the Board during the next stage of the Company’s development.
5.4
Additional information
Resolution 2 is an ordinary resolution.
The Board (other than Mr Parsons who has a personal interest in the outcome of this Resolution) recommends that Shareholders vote in favour of this Resolution for the reasons outlined at Section 5.3 above.
6. Resolution 3 – Approval of 10% Placement Facility
6.1
General
Listing Rule 7.1A enables an eligible entity to issue Equity Securities up to 10% of its issued share capital through placements over a 12-month period after the annual general meeting ( 10% Placement Facility ). The 10% Placement Facility is in addition to the Company's 15% annual placement capacity under Listing Rule 7.1.
Resolution 3 seeks Shareholder approval to provide the Company with the ability to issue Equity Securities under the 10% Placement Facility during the 10% Placement Period (refer to Section 6.2(f) below). The number of Equity Securities to be issued under the 10% Placement Facility will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (refer to Section 6.2(c) below).
If Resolution 3 is passed, the Company will be able to issue Equity Securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A without any further Shareholder approval.
If Resolution 3 is not passed, the Company will not be able to access the additional 10% capacity to issue Equity Securities without Shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing Equity Securities without Shareholder approval in Listing Rule 7.1.
Page 13
6.2 Listing Rule 7.1A
(a) Is the Company an eligible entity?
An eligible entity for the purposes of Listing Rule 7.1A is an entity that is not included in the S&P/ASX 300 Index and has a market capitalisation of $300 million or less.
The Company is an eligible entity as it is not included in the S&P/ASX 300 Index and has a market capitalisation of approximately $85 million, based on the closing price of Shares ($0.041) on 22 September 2022.
(b) What Equity Securities can be issued?
Any Equity Securities issued under the 10% Placement Facility must be in the same class as an existing quoted class of Equity Securities of the eligible entity.
As at the date of the Notice, the Company has on issue one quoted class of Equity Securities, being Shares.
(c) How many Equity Securities can be issued?
Listing Rule 7.1A.2 provides that under the approved 10% Placement Facility, the Company may issue or agree to issue a number of Equity Securities calculated in accordance with the following formula:
(A x D) – E
Where:
A = is the number of Shares on issue at the commencement of the Relevant Period:
-
(A) plus the number of fully paid Shares issued in the Relevant Period under an exception in Listing Rule 7.2 other than exception 9, 16 or 17;
-
(B) plus the number of fully paid Shares issued in the Relevant Period on the conversion of convertible securities within Listing Rule 7.2 exception 9 where:
-
(1) the convertible securities were issued or agreed to be issued before the commencement of the Relevant Period; or
-
(2) the issue of, or agreement to issue, the convertible securities was approved, or taken under the Listing Rules to have been approved, under Listing Rule 7.1 or Listing Rule 7.4;
-
(C) plus the number of fully paid Shares issued in the Relevant Period under an agreement to issue securities within Listing Rule 7.2 exception 16 where:
-
(1) the agreement was entered into before the commencement of the Relevant Period; or
-
(2) the agreement or issue was approved, or taken under the Listing Rules to have been approved, under Listing Rule 7.1 or Listing Rule 7.4;
Page 14
-
(D) plus the number of partly paid Shares that became fully paid Shares in the Relevant Period;
-
(E) plus the number of fully paid Shares issued in the Relevant Period with approval under Listing Rules 7.1 and 7.4; and
-
(F) less the number of fully paid Shares cancelled in the Relevant Period.
Note that 'A' has the same meaning in Listing Rule 7.1 when calculating the Company's 15% annual placement capacity, and ‘Relevant Period’ has the relevant meaning given in Listing Rule 7.1 and 7.1A.2, namely, the 12 monthperiod immediately preceding the date of the issue or agreement.
-
D = is 10%.
-
E = is the number of Equity Securities issued or agreed to be issued under Listing Rule 7.1A.2 in the Relevant Period where the issue or agreement has not been subsequently approved by Shareholders under Listing Rule 7.4.
(d) What is the interaction with Listing Rule 7.1?
The Company's ability to issue Equity Securities under Listing Rule 7.1A will be in addition to its 15% annual placement capacity under Listing Rule 7.1.
(e) At what price can the Equity Securities be issued?
Any Equity Securities issued under Listing Rule 7.1A must be issued for a cash consideration per Equity Security which is not less than 75% of the VWAP of Equity Securities in the same class calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
-
(i) the date on which the price at which the Equity Securities are to be issued is agreed by the Company and the recipient of the Equity Securities; or
-
(ii) if the Equity Securities are not issued within 10 Trading Days of the date in paragraph 6.2(e)(i) above, the date on which the Equity Securities are issued, ( Minimum Issue Price ).
(f)
When can Equity Securities be issued?
Shareholder approval of the 10% Placement Facility under Listing Rule 7.1A will be valid from the date of the Meeting and will expire on the earlier of:
-
(i) the date that is 12 months after the date of the Meeting;
-
(ii) the time and date of the Company's next annual general meeting; or
-
(iii) the time and date of Shareholder approval of a transaction under Listing Rules 11.1.2 (a significant change to the nature or scale of activities) or 11.2 (disposal of main undertaking),
( 10% Placement Period ).
Page 15
(g) What is the effect of Resolution 3?
The effect of Resolution 3 will be to allow the Company to issue the Equity Securities under Listing Rule 7.1A during the 10% Placement Period without further Shareholder approval or using the Company's 15% annual placement capacity under Listing Rule 7.1.
6.3 Specific information required by Listing Rule 7.3A
Pursuant to and in accordance with Listing Rule 7.3A, the following information is provided in relation to the 10% Placement Facility:
(a) Final date for issue
The Company will only issue the Equity Securities under the 10% Placement Facility during the 10% Placement Period (refer to Section 6.2(f) above).
(b) Minimum issue price
Where the Company issues Equity Securities under the 10% Placement Facility, it will only do so for cash consideration and the issue price will be not less than the Minimum Issue Price (refer to Section 6.2(e) above).
(c) Purposes of issues under the 10% Placement Facility
The Company may seek to issue Equity Securities under the 10% Placement Facility for the purposes of raising funds for continued investment in the Company's current assets, the acquisition of new assets or investments (including expenses associated with such an acquisition), and/or for general working capital.
(d)
Risk of economic and voting dilution
Shareholders should note that there is a risk that:
-
(i) the market price for the Company's Equity Securities may be significantly lower on the date of the issue of the Equity Securities than on the date of the Meeting; and
-
(ii) the Equity Securities may be issued at a price that is at a discount to the market price for the Company's Equity Securities on the issue date,
which may have an effect on the amount of funds raised by the issue of the Equity Securities.
If this Resolution 3 is approved by Shareholders and the Company issues Equity Securities under the 10% Placement Facility, the existing Shareholders' economic and voting power in the Company may be diluted as shown in the below table (in the case of Options, only if the Options are converted into Shares).
The table below shows the dilution of existing Shareholders based on the current market price of Shares and the current number of Shares for Variable 'A' calculated in accordance with the formula in Listing Rule 7.1A.2 (see Section 6.2(c) above) as at the date of this Notice ( Variable A ), with:
- (i) two examples where Variable A has increased, by 50% and 100%; and
Page 16
- (ii) two examples of where the issue price of Shares has decreased by 50% and increased by 100% as against the current market price.
| Shares (Variable A in Listing Rule 7.1A.2) |
Dilution | Dilution | ||
|---|---|---|---|---|
| Issue price per Share |
$0.0205 50% decrease in Current Market Price |
$0.0410 Current Market Price |
$0.0820 100% increase in Current Market Price |
|
| 2,067,302,168 Shares Variable A |
10% Voting Dilution |
206,730,217 Shares |
206,730,217 Shares |
206,730,217 Shares |
| Funds raised | $4,237,969.44 | $8,475,938.89 | $16,951,877.78 | |
| 3,100,953,252 Shares 50% increase in Variable A |
10% Voting Dilution |
310,095,325 Shares |
310,095,325 Shares |
310,095,325 Shares |
| Funds raised | $6,356,954.17 | $12,713,908.33 | $25,427,816.67 | |
| 4,134,604,336 Shares 100% increase in Variable A |
10% Voting Dilution |
413,460,434 Shares |
413,460,434 Shares |
413,460,434 Shares |
| Funds raised | $8,475,938.89 | $16,951,877.78 | $33,903,755.56 |
Notes:
-
The table has been prepared on the following assumptions:
-
(a) The issue price is the current market price ($0.041), being the closing price of the Shares on ASX on 22 September 2022, being the latest practicable date before this Notice was signed.
-
(b) Variable A comprises of 2,067,302,168 existing Shares on issue as at the date of this Meeting, assuming the Company has not issued any Shares in the 12 months prior to the Meeting that were not issued under an exception in Listing Rule 7.2 or with Shareholder approval under Listing Rule 7.1 and 7.4.
-
(c) The Company issues the maximum number of Equity Securities available under the 10% Placement Facility.
-
(d) No convertible securities (including any issued under the 10% Placement Facility) are exercised or converted into Shares before the date of the issue of the Equity Securities.
-
(e) The issue of Equity Securities under the 10% Placement Facility consists only of Shares. If the issue of Equity Securities includes quoted Options, it is assumed that those quoted Options are exercised into Shares for the purpose of calculating the voting dilution effect on existing Shareholders.
-
The number of Shares on issue (i.e. Variable A) may increase as a result of issues of Shares that do not require Shareholder approval (for example, a pro rata entitlements issue, scrip issued under a takeover offer or upon exercise of convertible securities) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders' meeting.
The 10% voting dilution reflects the aggregate percentage dilution against the issued Share capital at the time of issue. This is why the voting dilution is shown in each
Page 17
example as 10%. The table does not show an example of dilution that may be caused to a particular Shareholder by reason of placements under the 10% Placement Facility, based on that Shareholder's holding at the date of the Meeting.
The table shows only the effect of issues of Equity Securities under Listing Rule 7.1A, not under the 15% placement capacity under Listing Rule 7.1.
(e) Allocation policy
The Company's allocation policy is dependent on the prevailing market conditions at the time of any proposed issue pursuant to the 10% Placement Facility. The identity of the allottees of Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
-
(i) the methods of raising funds that are available to the Company, including but not limited to, rights issues or other issues in which existing Shareholders can participate;
-
(ii) the effect of the issue of the Equity Securities on the control of the Company;
-
(iii) financial situation and solvency of the Company; and
-
(iv) advice from corporate, financial and broking advisers (if applicable).
The allottees under the 10% Placement Facility have not been determined as at the date of this Notice but may include existing substantial Shareholders and/or new investors who are not related parties of or associates of a related party of the Company.
- (f) Issues in the past 12 months
The Company has previously obtained Shareholder approval under Listing Rule 7.1A at its annual general meeting held on 26 November 2021.
In the 12 months preceding the date of the Meeting and as at the date of this Notice, the Company has not issued or agreed to issue Equity Securities under Listing Rule 7.1A.
At the date of this Notice, the Company is not proposing to make an issue of Equity Securities under Listing Rule 7.1A and has not approached any particular existing Shareholder or security holder or an identifiable class of existing security holder to participate in any such issue.
However, in the event that between the date of this Notice and the date of the Meeting, the Company proposes to make an issue of Equity Securities under Listing Rule 7.1A to one or more existing Shareholders, those Shareholders' votes will be excluded under the voting exclusion statement in the Notice.
6.4 Additional information
Resolution 3 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
The Board recommends that Shareholders vote in favour of Resolution 3.
Page 18
7. Resolution 4 – Ratification of issue of Placement Shares
7.1
General
On 21 February 2022, the Company announced that it had received firm commitments for a placement to raise $20,000,000 (before costs) by the issue of 250,000,000 Shares at $0.08 per Share ( Placement Shares ) to investors to whom disclosure is not required under the Corporations Act.
On 28 February 2022, the Company issued 250,000,000 Placement Shares using the Company's placement capacity under Listing Rule 7.1.
Resolution 4 seeks Shareholder approval pursuant to Listing Rule 7.4 to ratify the issue of the Placement Shares.
7.2 Listing Rules 7.1 and 7.4
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of Equity Securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary shares it had on issue at the start of that period.
The issue of the Placement Shares does not fit within any of the exceptions to Listing Rule 7.1 and, as it has not yet been approved by Shareholders, effectively uses up part of the Company’s 15% placement capacity under Listing Rule 7.1. This reduces the Company's capacity to issue further Equity Securities without Shareholder approval under those Listing Rules for the 12 month period following the issue of the Placement Shares.
Listing Rule 7.4 provides an exception to Listing Rule 7.1. It provides that where a company in a general meeting ratifies the previous issue of securities made pursuant to Listing Rule 7.1 (and provided that the previous issue did not breach Listing Rule 7.1), those securities will be deemed to have been made with shareholder approval for the purpose of Listing Rule 7.1.
The effect of Shareholders passing Resolution 4 will be to allow the Company to retain the flexibility to issue Equity Securities in the future up to the 15% additional placement capacity set out in Listing Rule 7.1, without the requirement to obtain prior Shareholder approval.
If Resolution 4 is passed, 250,000,000 Placement Shares will be excluded in calculating the Company's 15% limit in Listing Rule 7.1, effectively increasing the number of Equity Securities it can issue without Shareholder approval over the 12 month period following the issue date.
If Resolution 4 is not passed, 250,000,000 Placement Shares will continue to be included in the Company's 15% limit under Listing Rule 7.1, effectively decreasing the number of Equity Securities the Company can issue or agree to issue without obtaining prior Shareholder approval, to the extent of 250,000,000 Equity Securities for the 12 month period following the issue of the Placement Shares.
7.3 Specific information required by Listing Rule 7.5
Pursuant to and in accordance with Listing Rule 7.5, the following information is provided in relation to the ratification of the issue of the Placement Shares:
- (a) The Placement Shares were issued to eligible institutional and professional investors to whom disclosure is not required under the Corporations Act, none of whom is a
Page 19
related party of the Company. Canaccord Genuity (Australia) Limited and Shaw & Partners Limited acted as Joint Lead Managers to the Placement.
The participants in the Placement were identified through a bookbuild process, which involved the Joint Lead Managers seeking expressions of interest to participate in the Placement from non-related parties of the Company.
Canaccord Genuity (Australia) Limited (being an advisor to the Company) and 1832 Asset Management LP (being a substantial holder of Shares) are Material Investors who, together with their associates, were respectively issued more than 1% of the Company’s anticipated issued capital under the Placement. The remaining participants in the Placement are not considered to be Material Investors.
-
(b) 250,000,000 Placement Shares were issued with the Company’s placement capacity permitted under Listing Rule 7.1.
-
(c) The Placement Shares are fully paid ordinary Shares in the capital of the Company and rank equally in all respects with the Company's existing Shares on issue.
-
(d) The Placement Shares were issued on 28 February 2022.
-
(e)
-
The Placement Shares were issued at $0.08 per Share.
-
(f) The proceeds from the issue of the Placement Shares have been and are intended to be applied towards ongoing exploration at the Company’s flagship Pickle Crow Gold Project, and ongoing working capital requirements.
-
(g) There are no other material terms to the agreement for the subscription of the Placement Shares.
-
(h) A voting exclusion statement is included in the Notice.
7.4 Additional information
Resolution 4 is an ordinary resolution.
The Board recommends that Shareholders vote in favour of Resolution 4.
8. Resolution 5 – Approval of Employee Securities Incentive Plan
8.1 General
On 1 October 2022, amendments to the Corporations Act will commence, simplifying the process for incentivising participants under employee share schemes ( ESS ). Division 1A will be introduced into Part 7.12 of the Corporations Act, providing a separate regime for the making of offers in connection with an ESS ( New Regime ). This regime will replace the current relief afforded by ASIC Class Order 14/1000 ( Class Order ), which commenced on 30 October 2014.
To ensure that the Company is afforded the relief provided by the New Regime, the Company considers it necessary to adopt a new ESS that makes reference to the New Regime and includes the changes that come into effect on 1 October 2022.
Page 20
Resolution 5 seeks Shareholder approval for the adoption of the new ESS titled the ‘AuTECO Minerals Ltd Employee Securities Incentive Plan’ ( Plan ) in accordance with Listing Rule 7.2 exception 13(b), for the sole purpose of ensuring that the Company is afforded the relief provided by the New Regime.
Under the Plan, the Board may offer to eligible persons the opportunity to subscribe for such number of Equity Securities in the Company as the Board may decide and on the terms set out in the rules of the Plan, a summary of the key terms and conditions of which is in Schedule 2. In addition, a copy of the Plan is available for review by Shareholders at the registered office of the Company until the date of the Meeting. A copy of the Plan can also be sent to Shareholders upon request to the Joint Company Secretaries. Shareholders are invited to contact the Company if they have any queries or concerns.
8.2 Key changes between the Class Order and New Regime
The following table summarises the key changes that will be implemented by the New Regime for “Invitations” (within the meaning given in the Plan) made on or after 1 October 2022:
| Previous Class Order | New Regime | |
|---|---|---|
| Disclosure obligations |
The Class Order mandates certain information that must be provided to ESS participants. There is no difference between the disclosure requirements where ESS Interests are offered for monetary consideration or for no monetary consideration. |
If the offer of ESS Interests is for no monetary consideration:There are no prescribed disclosure obligations, other than a statement that the offer is made under Division 1A. If the offer of ESS Interests is for monetary consideration: • Certain prescribed disclosure requirements apply. These disclosure requirements are similar (although different) to the current disclosure requirements under the Class Order. • The participant cannot acquire the ESS Interests until 14 days after receiving the above disclosure. This mandates a waiting period ensuring a participant has time to consider their decision and seek legal financial advice. • Any associated trust, contribution plan and loan arrangement will need to comply with specified requirements. |
| Eligible participants |
• Directors; • Full-time and part-time employees; and • Casual employees and contractors, provided they work the number of hours that are the pro-rata equivalent of 40% or more of a comparable full- time position with the entity. |
• Directors; • Full-time and part-time employees; • Any service providers to the entity (with no minimum requirement of hours of service provided); and • Certain ‘related persons’ to the above. |
Page 21
| Previous Class Order | New Regime | |
|---|---|---|
| 5% limit | The maximum number of ESS Interests that can be issued under the Class Order relief over a three- year period is 5% of the issued share capital. |
If the offer of ESS Interests is for no monetary consideration:There is no limit on the number of such ESS Interests that may be issued. If the offer of ESS Interests is for monetary consideration:The number of ESS Interests issued over a three-year period must not exceed 5% of the issued share capital. Entities may specify a different issue cap in their constitution. |
| Suspension | For the Class Order relief to be available, the entity’s shares must not have been suspended for more than 5 days over the previous 12 months. |
The new regime permits an entity to offer ESS Interests regardless of any suspension to the trading of its shares. |
| On-sale relief |
Relief is provided from the on-sale provisions for securities issued under the Class Order. |
There is no equivalent relief under the new provisions. |
| ASIC involvement |
A ‘Notice of Reliance’ must be submitted to ASIC to rely on the Class Order relief. |
There are no ASIC lodgement requirements. ASIC has the power to require the provision of documents necessary to form an opinion about whether the regime has been complied with. ASIC has also been given express enforcement powers including the ability to issue ‘stop orders’. |
| Criminal offences |
N/A | New ESS-related criminal offences have been introduced regarding certain misleading or deceptive statements or omissions. |
8.3 Listing Rules 7.1 and 7.2 exception 13(b)
Broadly speaking, Listing Rule 7.1 limits the ability of a listed entity from issuing or agreeing to issue Equity Securities over a 12-month period which exceeds 15% of the number of fully paid ordinary Shares it had on issue at the start of the 12 month period.
Listing Rule 7.2 exception 13(b) provides an exception to Listing Rule 7.1 such that issues of Equity Securities under an employee incentive scheme are exempt for a period of three years from the date on which Shareholders approve the issue of Equity Securities under the scheme as an exception to Listing Rule 7.1.
Listing Rule 7.2 exception 13(b) ceases to be available to the Company if there is a material change to the terms of the Plan from those set out in this Notice in Schedule 2.
If Resolution 5 is passed, the Company will be able to issue up to a maximum of 250,000,000 Equity Securities under the Plan pursuant to Listing Rule 7.2 exception 13(b) to eligible
Page 22
participants over a period of three years without using the Company's 15% annual placement capacity under Listing Rule 7.1.
However, any future issues of Equity Securities under the Plan to a related party or a person whose relationship with the Company or the related party is, in ASX's opinion, such that approval should be obtained will require additional Shareholder approval under Listing Rule 10.14 at the relevant time.
If Resolution 5 is not passed, the Company will not be able to adopt the Plan and, instead, any issues will be made either with Shareholder approval under Listing Rules 7.1 and 7.1A or, in default of Shareholder approval, pursuant to the Company's placement capacity under either or both Listing Rules 7.1 and 7.1A.
8.4 Specific information required by Listing Rule 7.2 exception 13(b)
Pursuant to and in accordance with Listing Rule 7.2 exception 13(b), the following information is provided in relation to the Plan:
-
(a) A summary of the material terms of the Plan is in Schedule 2.
-
(b) As at the date of this Notice, no Equity Securities have been issued under the Plan.
-
(c) Shareholders approved the Company’s existing equity incentive plan under Listing Rule 7.2 exception 13(b) at the annual general meeting on 28 November 2019. Since that date, the Company has issued the following Equity Securities under that plan:
| Issue date | Equity Security | Number of Equity Securities |
|---|---|---|
| 11 February 2020 | Options | 40,000,000 |
| 22 April 2020 | Options | 172,000,000 |
| 14 April 2021 | Options | 10,000,000 |
| 14 April 2021 | Performance Rights | 15,000,000 |
| 3 May 2021 | Performance Rights | 800,000 |
| 4 November 2021 | Performance Rights | 500,000 |
| 21 July 2022 | Performance Rights | 11,000,000 |
The Company expects to issue a further 534,132 Shares under the existing plan between the date of this Notice and the date of the Meeting.
- (d) The maximum number of Equity Securities proposed to be issued under the Plan pursuant to Listing Rule 7.2 exception 13(b), following approval of Resolution 5 is 250,000,000 (subject to adjustment in the event of a reorganisation of capital and further subject to applicable laws and the Listing Rules). This number comprises approximately 12% of the Company’s Equity Securities currently on issue. The maximum number of Equity Securities is not intended to be a prediction of the actual number to be issued under the Plan but is specified for the purpose of setting a ceiling in accordance with Listing Rule 7.2 exception 13(b). It is not envisaged that the
Page 23
maximum number of Equity Securities for which approval is obtained will be issued immediately.
- (e) A voting exclusion statement is included in the Notice.
8.5 Additional information
Resolution 5 is an ordinary resolution.
The Board recommends Shareholders vote in favour of Resolution 5.
9. Resolution 6 – Approval of potential termination benefits under the Plan
9.1 General
The Corporations Act contains certain limitations concerning the payment of ‘termination benefits’ to persons who hold a ‘managerial or executive office’. The Listing Rules also provide certain limitations on the payment of ‘termination benefits’ to officers of listed entities.
As is common with employee incentive schemes, the Plan provides the Board with the discretion to, amongst other things, determine that some or all of the Equity Securities granted to a participant under the Plan ( Plan Securities ) will not lapse in the event of that participant ceasing their engagement with the Company before such Plan Securities have vested. This ‘accelerated vesting’ of Plan Securities may constitute a ‘termination benefit’ prohibited under the Corporations Act’ regardless of the value of such benefit, unless Shareholder approval is obtained.
If Resolution 6 is not passed, the Company will not be able to offer ‘termination benefits’ to persons who hold a ‘managerial or executive office’ pursuant to the terms of the Plan.
9.2
Part 2D.2 of the Corporations Act
Under section 200B of the Corporations Act, a company may only give a person a benefit in connection with them ceasing to hold a ‘managerial or executive office’ (as defined in the Corporations Act) if an exemption applies or if the benefit is approved by Shareholders in accordance with section 200E of the Corporations Act.
Subject to Shareholder approval of Resolution 5 , Shareholder approval is sought for the purposes of Part 2D.2 of the Corporations Act to approve the giving of benefits under the Plan to a person by the Company in connection with that person ceasing to be an officer of, or ceasing to hold a managerial or executive office in, the Company (or subsidiary of the Company) on the terms and conditions in this Explanatory Memorandum.
As noted above, under the terms of the Plan and subject to the Listing Rules, the Board possesses the discretion to vary the terms or conditions of the Plan Securities. Notwithstanding the foregoing, without the consent of the participant in the Plan, no amendment may be made to the terms of any granted Plan Security which reduces the rights of the participant in respect of that Plan Security, other than an amendment introduced primarily to comply with legislation, to correct any manifest error or mistake or to take into consideration possible adverse tax implications.
As a result of the above discretion, the Board has the power to determine that some or all of a participant’s Plan Securities will not lapse in the event of the participant ceasing employment or office before the vesting of their Plan Securities.
Page 24
The exercise of this discretion by the Board may constitute a ‘benefit’ for the purposes of section 200B of the Corporations Act. The Company is therefore seeking Shareholder approval for the exercise of the Board’s discretion in respect of any current or future participant in the Plan who holds:
-
(a) a managerial or executive office in, or is an officer of, the Company (or subsidiary of the Company) at the time of their leaving or at any time in the three years prior to their leaving; and
-
(b) Plan Securities at the time of their leaving.
9.3 Valuation of the termination benefits
Provided Shareholder approval is given, the value of the termination benefits may be disregarded when applying section 200F(2)(b) or section 200G(1)(c) of the Corporations Act (i.e. the approved benefit will not count towards the statutory cap under the legislation).
The value of the termination benefits that the Board may give under the Plan cannot be determined in advance. This is because various matters will or are likely to affect that value. In particular, the value of a particular benefit will depend on factors such as the Company’s Share price at the time of vesting and the number of Plan Securities that will vest or otherwise be affected. The following additional factors may also affect the benefit’s value:
-
(a) the participant’s length of service and the status of the vesting conditions attaching to the relevant Plan Securities at the time the participant’s employment or office ceases; and
-
(b) the number of unvested Plan Securities that the participant holds at the time they cease employment or office.
In accordance with Listing Rule 10.19, the Company will ensure that no officer of the Company or any of its child entities will, or may be, entitled to termination benefits if the value of those benefits and the terminations benefits that are or may be payable to all officers together exceed 5% of the equity interests of the Company as set out in the latest accounts given to ASX under the Listing Rules.
9.4 Additional information
Resolution 6 is conditional on the passing of Resolution 5. If Resolution 5 is not approved at the Meeting, Resolution 6 will not be put to the Meeting.
Resolution 6 is an ordinary resolution.
The Board declines to make a recommendation in relation to Resolution 6 due to the Directors’ potential personal interests in the outcome of the Resolution.
10. Resolution 7 – Approval of Deeds of Indemnity, Insurance and Access
10.1 General
The purpose of Resolution 7 is to enable the Company to provide the existing Directors, Chief Executive Officer, Chief Financial Officer and Company Secretaries, being Mr Raymond Shorrocks, Mr Stephen Parsons, Mr Michael Naylor, Mr Darren Cooke, Mr William Nguyen
Page 25
and Ms Maddison Cramer (each an Indemnified Person ) with a reasonable level of protection in relation to claims made against them in relation to the period of their Office.
Given the duties and responsibilities of each Indemnified Person and their potential liabilities, the Board considers it appropriate that each Indemnified Person be suitably protected from certain claims made against them. The proposed protection will not extend to the extent it is prohibited by the Corporations Act.
As each Indemnified Person may be called to account for their actions several years after ceasing to hold Office, it is considered reasonable that suitable protection should extend for a period of time after each Indemnified Person has ceased to hold Office.
It is generally recognised that an officer or former officer of a company may face considerable difficulty in properly answering or defending any claim made against him or her, particularly, as is often the case, where the claim is brought after the officer ceases to hold office. Difficulties may arise by reason of the following:
(a) No indemnity after cessation of Office
While a company’s constitution provides officers with an indemnity in respect of claims made while they hold office, the indemnity arguably ceases if they cease to hold office and does not extend to cover roles as an officer of a body corporate associated with the company. Without the benefit of an indemnity, the cost of defending such a claim in respect of the actions of an officer or former officer, even if the claim is ultimately proven to be without merit, can be considerable and beyond the financial resources of the individual officer.
(b) Maintenance of insurance policies
Officers’ insurance policies generally only provide cover for claims made during the currency of the insurance policy. Generally, unless insurance premiums continue to be paid after the time an officer ceases to hold office, claims made after cessation of office will not be covered by the insurance policy. The cost to a former officer of personally maintaining insurance cover after ceasing to hold office can be prohibitive, particularly given the number of years for which insurance must be maintained and given the former officer is unlikely to be receiving income from the company.
(c) Access to Board papers
In accordance with section 198F of the Corporations Act, officers have a right to inspect the books of the Company:
-
(i) whilst they hold office; and
-
(ii) for seven years after ceasing to hold office,
at all reasonable times for the purposes of a legal proceeding to which the officer is a party, that the person proposes in good faith to bring or that the person has reason to believe will be brought against him or her.
Despite this statutory right, officers may require access to company documents which are relevant to the officer’s office and not strictly required for the purpose of anticipated, threatened or commenced legal proceedings. Furthermore, although a proceeding may be instituted within six years after a cause of action arises, that six
Page 26
year period is calculated from the date the damage is found to have occurred – this may be long after the conduct which allegedly caused the damage occurred.
Given these difficulties a person may be unwilling to become or to remain as an officer of a company without suitable protection being provided by the company. The benefit to such company in providing such protection is that it will continue to be able to attract persons of suitable expertise and experience to act as officers.
Resolution 7 seeks the approval of Shareholders to provide the Indemnified Persons with a reasonable level of protection in accordance with their deeds of indemnity, insurance and access with the Company under and for the purposes of section 195(4) and Chapters 2D and 2E of the Corporations Act.
10.2 Summary of the Deeds of Indemnity, Insurance and Access
The Company and each Indemnified Person has entered into a deed of indemnity, access and insurance ( Deed of Indemnity ) which, subject to Shareholder approval, requires the Company to:
-
(a) indemnify each Indemnified Person during their Office and after the cessation of that Office, in respect of certain claims made against such person in relation to the period of his/her Office to the extent allowable under the Corporations Act;
-
(b) indemnify each Indemnified Person in respect of all liabilities incurred by each Indemnified Person during the period of their Office to the extent allowable under the Corporations Act;
-
(c) maintain an insurance policy and pay the premiums of insurance for each Indemnified Person to the extent available under the Corporations Act, in respect of all liabilities (including legal expenses) incurred by each Indemnified Person in relation to the period of his Office and to continue to pay those premiums for a period of up to seven years following the termination of their Office; and
-
(d) provide each Indemnified Person with access, upon ceasing for any reason to hold Office and for a period of not less than seven years following that cessation, to any Company records which are either prepared, or provided to the Indemnified Person, during the Retention Period.
10.3 Summary of indemnity and insurance provisions in the Corporations Act
In considering Resolution 7, please note the following limitations in the Corporations Act concerning the provision of indemnities and insurance to Company officers. The Deeds of Indemnity for which Shareholder approval is sought under Resolution 7 comply with these limitations.
(a) Section 199A of the Corporations Act
The Corporations Act sets out specific prohibitions on the Company's ability to grant indemnities for liabilities and legal costs. The Company is prohibited from indemnifying its officers against a liability if it is a liability:
-
(i) to the Company or any of its related bodies corporate;
-
(ii) to a third party that arose out of conduct involving a lack of good faith; or
Page 27
- (iii) for a pecuniary penalty order or a compensation order under the Corporations Act (such orders being made for breaches such as breaches of director's duties, the related party rules and insolvent trading rules).
The Company is also prohibited from indemnifying its officers against legal costs incurred:
-
(i) in defending actions where an officer is found liable for a matter for which he/she cannot be indemnified by the Company as set out immediately above;
-
(ii) in defending criminal proceedings where the officer is found guilty;
-
(iii) in defending proceedings brought by ASIC or a liquidator for a court order if the grounds for making the order are found by the court to be established; or
-
(iv) in connection with proceedings for relief to the director under the Corporations Act where the court denies the relief.
-
(b) Section 199B of the Corporations Act
If the Company, or a related body corporate of the Company, pays the premium on an insurance policy in favour of an officer, section 199B of the Corporations Act requires the Company to ensure that the relevant contract of insurance does not cover liabilities incurred by the officer arising out of conduct involving either:
-
(i) a wilful breach of duty in relation to the Company; or
-
(ii) contravention of the provisions relating to an officer making improper use of information or improper use of his or her position for his or her advantage or gain, or to the detriment of the Company.
10.4 Section 200E of the Corporations Act
A summary of section 200E of the Corporations Act is contained in Section 9.2 above.
The Indemnified Persons hold 'managerial or executive offices' as their details are included in the Directors' Report by virtue of being Directors and officers of the Company.
The Directors consider that as the:
-
(a) proposed payment of insurance premiums;
-
(b) benefit of the indemnity in relation to liabilities incurred during the period each Indemnified Person holds Office; and
-
(c) access to Company records,
continue for a period of either up to or not less than seven years (as applicable) after each Indemnified Person ceases to hold Office, each may be viewed as the provision of a benefit given 'in connection with' the retirement for the purposes of section 200B of the Corporations Act.
Page 28
10.5 Chapter 2E of the Corporations Act
In accordance with Chapter 2E of the Corporations Act, in order to give a financial benefit to a related party, the Company must:
-
(a) obtain Shareholder approval in the manner set out in section 217 to 227 of the Corporations Act; and
-
(b) give the benefit within 15 months following such approval,
unless the giving of the financial benefit falls within an exception set out in sections 210 to 216 of the Corporations Act.
Certain Indemnified Persons (namely, Mr Raymond Shorrocks, Mr Stephen Parsons and Mr Michael Naylor) are related parties of the Company by virtue of being Directors of the Company.
The provision of insurance and indemnity to existing and future Directors may involve the provision of a financial benefit to related parties of the Company within the prohibition in Chapter 2E of the Corporations Act. The Directors consider that the payment of insurance premiums and the provision of indemnities by the Company are 'reasonable in the circumstances' of the Company and therefore (in respect of the indemnities and payment of insurance premiums with regard to the liabilities of Directors incurred as Directors) fall within an exception to the prohibition in Chapter 2E of the Corporations Act. However, given the personal interests of all Directors and that the indemnities and payment of insurance premiums extend to the liabilities of the Indemnified Parties in their capacity as Directors, the Company considers that the reasonable nature of the provision of any indemnity or insurance is an appropriate matter for the Shareholders.
10.6 Specific information required by sections 200E and 219 of the Corporations Act
Pursuant to and in accordance with section 200E and 219 of the Corporations Act, the following information is provided to Shareholders to allow them to assess the proposed resolution:
(a) Identity of the related parties to whom Resolution 7 permits benefits to be given
Each Indemnified Person who is a related party, being Mr Raymond Shorrocks, Mr Stephen Parsons and Mr Michael Naylor, is a related party of the Company to whom Resolution 7 would permit the giving of a benefit.
Mr Darren Cooke, Mr William Nguyen and Ms Maddison Cramer are Indemnified Persons, but are not considered to be related parties of the Company. Mr Cooke is the Chief Executive Officer of the Company, Mr Nguyen is the Chief Financial Officer and Joint Company Secretary, and Ms Cramer is Joint Company Secretary.
(b) Nature of the benefit
The nature of the benefit to be given to the Indemnified Persons is the benefit under the Deeds of Indemnity, the terms of which are summarised at Section 10.2 above. The Company has taken out an insurance policy which will provide insurance cover for the Indemnified Persons against all permitted liabilities incurred by the Indemnified Persons acting as Officers (except to the extent such insurance cannot be procured at a reasonable cost or is otherwise unavailable to the Company for reasons beyond the
Page 29
control of the Company and despite the Company using best endeavours to procure such insurance).
(c)
Valuation of the benefit
The value of the potential termination benefits cannot be ascertained at the date of this Notice. The matters, events or circumstances in respect of which a benefit may be provided are described below:
-
(i) The Company has taken out an insurance policy which will provide insurance cover for each Indemnified Person against all permitted liabilities incurred by the Indemnified Person acting as an officer of the Company or any Related Body Corporate of the Company (except to the extent such insurance cannot be procured at a reasonable cost or is otherwise unavailable to the Company for reasons beyond the control of the Company and despite the Company using best endeavours to procure such insurance).
-
(ii) The insurance premiums payable will be calculated at market rates applicable from time to time.
-
(iii) The nature of the benefit to be given to each Indemnified Person is the benefit under the Deeds of Indemnity, Insurance and Access, the terms of which are summarised in Section 10.2 above.
-
(iv) The reasons and basis for the benefit are set out in Section 10.1 above.
(d) Appointment and remuneration of Indemnified Persons
The Indemnified Persons who are related parties were first appointed as Officers on the following dates:
| Officer | Appointment date |
|---|---|
| Raymond Shorrocks | 28 January 2020 |
| Stephen Parsons | 28 January 2020 |
| Michael Naylor | 30 November 2018 |
The current total annual remuneration package for each of the Indemnified Persons who are related parties as at the date of this Notice are set out below:
| Indemnified Person |
Salary & Fees |
STI Bonus | Leave entitlements |
Super- annuation |
TOTAL |
|---|---|---|---|---|---|
| Raymond Shorrocks |
$285,000 | $65,000 | $8,481 | $35,000 | $393,481 |
| Stephen Parsons |
$100,000 | - | - | $10,000 | $110,000 |
| Michael Naylor1 |
$60,000 | - | - | - | $60,000 |
Page 30
Notes:
- Blue Leaf Corporate Pty Ltd, a company of which Mr Naylor is a Director, provided accounting and company secretarial services to the Group, during the year ended 30 June 2022 totalling $10,000.
(e) Existing relevant interests
As at 22 September 2022, being the last practical date prior to finalisation of this Notice, each of the Indemnified Persons who are related parties hold relevant interests in Equity Securities of the Company as set out below:
| Indemnified Person | Shares | Options | Performance Rights |
|---|---|---|---|
| Raymond Shorrocks1 | 29,428,571 | 17,000,000 | Nil |
| Stephen Parsons2 | 106,747,017 | 60,000,000 | Nil |
| Michael Naylor3 | 62,456,424 | 28,000,000 | Nil |
Notes:
-
29,428,571 Shares and 17,000,000 unquoted Options exercisable at $0.01 each on or before 23 January 2025 are held indirectly by Spring Street Holdings Pty Ltd, an entity of which Mr Shorrocks is a director.
-
Securities are held as follows:
-
(a) 81,747,017 Shares are held indirectly by Symorgh Investments Pty Ltd as trustee for the Symorgh Super Fund Account, of which Mr Parsons is a beneficiary; and
-
(b) 25,000,000 Shares and 60,000,000 unquoted Options exercisable at $0.01 each on or before 23 January 2025 are held indirectly by Symorgh Investments Pty Ltd as trustee for the Symorgh Trust, of which Mr Parsons is a beneficiary.
-
Securities are held as follows:
-
(a) 20,000,000 Shares are held directly by Mr Michael Dylan Naylor & Ms Sarah McAlpine as trustees for the MD & SJ Super Fund A/C;
-
(b) 14,527,853 Shares held directly by Mr Michael Dylan Naylor & Mrs Sarah June Naylor as trustees for the Blue Leaf A/C;
-
(c) 27,428,571 Shares and 28,000,000 unquoted Options exercisable at $0.01 each on or before 23 January 2025 held indirectly by Gold Leaf Corporate Pty Ltd as trustee for the Gold Leaf Corporate A/C, an entity controlled by Sarah June Naylor (Mr Naylor’s spouse); and
-
(d) 500,000 Shares held by Ms Sarah June Naylor (Mr Naylor’s spouse).
(f)
Taxation consequences
There are no material taxation consequences for the Company arising from the Deeds of Indemnity (including fringe benefits tax).
(g)
Director recommendations
The reasons and basis for the benefit are set out at Section 10.1 above. The Directors (as Indemnified Persons) consider it inappropriate to make a recommendation to Shareholders in relation to Resolution 9 as they each hold an interest in the benefit proposed to be given by the Company to them.
Page 31
(h) Other information
The Board is not aware of any other information that would be reasonably required by Shareholders to make a decision in relation to the benefits contemplated by Resolution 7.
10.7 Board recommendation
Resolution 7 is an ordinary resolution.
Given the personal interests of all Directors in this Resolution, the Board makes no recommendation to Shareholders regarding this Resolution.
11. Resolution 8 – Approval of replacement of Constitution
11.1 General
Under section 136(2) of the Corporations Act, a company may modify or repeal its constitution or a provision of its constitution by special resolution of Shareholders.
Resolution 8 seeks the approval of Shareholders to repeal the Company's existing Constitution and adopt a new constitution ( Proposed Constitution ) which is of the type required for a listed company.
The Proposed Constitution will incorporate amendments to the Corporations Act and ASX Listing Rules since the current Constitution was adopted in or about November 2019. The Directors believe that it is preferable in the circumstances to replace the existing Constitution with the Proposed Constitution rather than to amend a multitude of specific provisions.
The Proposed Constitution is broadly consistent with the provisions of the existing Constitution. Many of the proposed changes are administrative or minor in nature.
The Directors believe these amendments are not material nor will they have any significant impact on Shareholders. It is not practicable to list all of the changes to the Constitution in detail in this Explanatory Memorandum, however, a summary of the proposed material changes is set out below.
A copy of the Proposed Constitution is available for review by Shareholders at the Company’s website www.autecominerals.com/ and at the office of the Company. A copy of the new Proposed Constitution can also be sent to Shareholders upon request to the Joint Company Secretaries at [email protected]. Shareholders are invited to contact the Company if they have any queries or concerns.
If Resolution 8 is passed, the Company will adopt the Proposed Constitution with effect from the close of the Meeting.
If Resolution 8 is not passed, the Company will not be able to adopt the Proposed Constitution.
Page 32
11.2 Summary of material proposed changes
(a) Restricted Securities (article 2.7)
ASX introduced a number of changes to the escrow regime in the Listing Rules in December 2019 to make aspects of the listing process and ongoing compliance with the Listing Rules more efficient for issuers and for ASX.
Amongst these, ASX introduced a two-tier escrow regime where ASX can and will require certain more significant holders of Restricted Securities (as defined by the Listing Rules) and their controllers to execute a formal escrow agreement in the form of Appendix 9A, as was formerly the case. However, for less significant holdings, ASX now instead permits entities to rely on a provision in their constitution imposing appropriate escrow restrictions on the holder of Restricted Securities and to simply give a notice to the holder of Restricted Securities in the form of a new Appendix 9C advising them of those restrictions.
Under article 2.7 of the Proposed Constitution, holders of Restricted Securities will be taken to have agreed in writing that those Securities are to be kept on the Company's issuer sponsored sub-register and are to have a holding lock applied for the duration of the applicable escrow period. Holders of Restricted Securities will also not be entitled to participate in any return of capital on those Securities during the applicable escrow period, except as permitted by the Listing Rules or ASX.
(b) General meetings (article 5)
The Proposed Constitution more clearly articulates the Company's ability to hold meetings virtually, physically, or using a hybrid structure.
(c) Fee for registration of off-market transfers (article 4.4)
On 24 January 2011, ASX amended Listing Rule 8.14 with the effect that the Company may now charge a 'reasonable fee' for registering paper-based transfers, sometimes referred to 'off-market transfers'.
Article 4.4 of the Proposed Constitution enables the Company to charge a reasonable fee when it is required to register off-market transfers from Shareholders. The fee is intended to represent the cost incurred by the Company in upgrading its fraud detection practices specific to off-market transfers.
Before charging any fee, the Company is required to notify ASX of the fee to be charged and provide sufficient information to enable ASX to assess the reasonableness of the proposed amount.
(d) Maximum number of Directors (article 7.1)
The existing Constitution stipulates that the number of Directors must be not less than three, or more than 12 or such lower number as the Directors determine, provided the directors have been authorised by the Company in general meeting to make such a determination if required under the Corporations Act.
The Proposed Constitution provides that unless otherwise determined by the Company in general meeting, the number of Directors is to be not less than 3. The Proposed Constitution therefore provides for no maximum number of Directors,
Page 33
subject to the applicable provisions in the Corporations Act. This is a more common provision in current constitutions.
(e) Partial (proportional) takeover provisions (article 4.9 and schedule 5)
A proportional takeover bid is a takeover bid where the offer made to each shareholder is only for a proportion of that shareholder's shares.
Pursuant to section 648G of the Corporations Act, the Company has included in the Proposed Constitution a provision whereby a proportional takeover bid for Shares may only proceed after the bid has been approved by a meeting of Shareholders held in accordance with the terms set out in the Corporations Act.
This clause of the Proposed Constitution will cease to have effect on the third anniversary of the date of the adoption or last renewal of the clause.
11.3 Information required by section 648G of the Corporations Act
(a) Effect of proposed proportional takeover provisions
Where offers have been made under a proportional off-market bid in respect of a class of securities in a company, the registration of a transfer giving effect to a contract resulting from the acceptance of an offer made under such a proportional off-market bid is prohibited unless and until a resolution to approve the proportional off-market bid is passed.
(b) Reasons for proportional takeover provisions
A proportional takeover bid may result in control of the Company changing without Shareholders having the opportunity to dispose of all their Shares. By making a partial bid, a bidder can obtain practical control of the Company by acquiring less than a majority interest. Shareholders are exposed to the risk of being left as a minority in the Company and the risk of the bidder being able to acquire control of the Company without payment of an adequate control premium. These amended provisions allow Shareholders to decide whether a proportional takeover bid is acceptable in principle, and assist in ensuring that any partial bid is appropriately priced.
(c) Knowledge of any acquisition proposals
As at the date of this Notice, no Director is aware of any proposal by any person to acquire, or to increase the extent of, a substantial interest in the Company.
(d) Potential advantages and disadvantages of proportional takeover provisions
The Directors consider that the proportional takeover provisions have no potential advantages or disadvantages for them and that they remain free to make a recommendation on whether an offer under a proportional takeover bid should be accepted.
The potential advantages of the proportional takeover provisions for Shareholders include:
- (i) the right to decide by majority vote whether an offer under a proportional takeover bid should proceed;
Page 34
-
(ii) assisting in preventing Shareholders from being locked in as a minority;
-
(iii) increasing the bargaining power of Shareholders which may assist in ensuring that any proportional takeover bid is adequately priced; and
-
(iv) each individual Shareholder may better assess the likely outcome of the proportional takeover bid by knowing the view of the majority of Shareholders which may assist in deciding whether to accept or reject an offer under the takeover bid.
The potential disadvantages of the proportional takeover provisions for Shareholders include:
-
(i) proportional takeover bids may be discouraged;
-
(ii) lost opportunity to sell a portion of their Shares at a premium; and
-
(iii) the likelihood of a proportional takeover bid succeeding may be reduced.
(e) Recommendation of the Board
The Directors do not believe the potential disadvantages outweigh the potential advantages of adopting the proportional takeover provisions and as a result consider that the proportional takeover provision in the Proposed Constitution is in the interest of Shareholders and unanimously recommend that Shareholders vote in favour of Resolution 8.
11.4 Additional information
Resolution 8 is a special resolution and therefore requires approval of 75% of the votes cast by Shareholders present and eligible to vote (in person, by proxy, by attorney or, in the case of a corporate Shareholder, by a corporate representative).
The Board recommends that Shareholders vote in favour of Resolution 8.
Page 35
Schedule 1 Definitions
In the Notice, words importing the singular include the plural and vice versa.
| 10% Placement | has the meaning in Section 6.1. |
|---|---|
| Facility | |
| 10% Placement | has the meaning in Section 6.2(f). |
| Period | |
| $ or A$ | means Australian Dollars. |
| Annual Report | means the Directors’ Report, the Financial Report, and Auditor’s Report, in |
| respect to the year ended 30 June 2022. | |
| ASIC | means the Australian Securities and Investments Commission. |
| ASX | means the ASX Limited (ACN 008 624 691) and, where the context permits, the |
| Australian Securities Exchange operated by ASX Limited. | |
| Auditor’s Report | means the auditor’s report contained in the Annual Report. |
| AWST | means Australian Western Standard Time. |
| Board | means the board of Directors. |
| Chair | means the person appointed to chair the Meeting of the Company convened by |
| the Notice. | |
| Class Order | means ASIC Class Order 14/1000: Employee incentive schemes: Listed bodies. |
| Company | means AuTECO Minerals Ltd ACN 110 336 733. |
| Corporations | means the_Corporations Act 2001_(Cth), as amended. |
| Act | |
| Deed of | has the meaning in Section 10.2. |
| Indemnity | |
| Director | means a director of the Company. |
| Directors' | means the annual directors' report prepared under Chapter 2M of the |
| Report | Corporations Act for the Company and its controlled entities. |
| Equity Security | has the same meaning as in the Listing Rules. |
| ESS | means employee share scheme. |
| ESS Interest | has the meaning given in section 1100M of the Corporations Act. |
| Explanatory | means the explanatory memorandum which forms part of the Notice. |
| Memorandum | |
| Financial Report | means the financial report contained in the Annual Report. |
| Indemnified | means each of the existing Directors, Chief Executive Officer, Chief Financial |
| Person | Officer and Company Secretaries, being Raymond Shorrocks, Stephen Parsons, |
| Michael Naylor, Darren Cooke, William Nguyen and Maddison Cramer. |
Page 36
| Key | has the same meaning as in the accounting standards issued by the Australian |
|---|---|
| Management | Accounting Standards Board and means those persons having authority and |
| Personnel | responsibility for planning, directing and controlling the activities of the Company, |
| or if the Company is part of a consolidated entity, of the consolidated entity, | |
| directly or indirectly, including any Director (whether executive or otherwise) of the | |
| Company, or if the Company is part of a consolidated entity, of an entity within the | |
| consolidated group. | |
| Listing Rules | means the listing rules of ASX. |
| Material Investor | means, in relation to the Company: |
| (a) a related party; |
|
| (b) Key Management Personnel; |
|
| (c) a substantial Shareholder; |
|
| (d) an advisor; or |
|
| (e) an associate of the above, |
|
| who received or will receive Securities in the Company which constitute more | |
| than 1% of the Company's anticipated capital structure at the time of issue. | |
| Meeting | has the meaning given in the introductory paragraph of the Notice. |
| Minimum Issue | has the meaning in Section 6.2(e). |
| Price | |
| New Regime | means the separate regime under Division 1A of Part 7.12 of the Corporations Act |
| for the making of offers in connection with an ESS. | |
| Notice | means this notice of annual general meeting. |
| Office | means an office as an Officer. |
| Officer | has the same meaning, as the context requires, given in paragraphs (a) and (b) of |
| the definition of 'officer' of a corporation, or in paragraphs (a) and (b) of the | |
| definition of 'officer' of an entity that is neither an individual nor a corporation, in | |
| each case in section 9 of the Corporations Act. | |
| Placement | means the 250,000,000 Shares issued at $0.08 per Share on 28 February 2022 |
| Shares | which are the subject of Resolution 4. |
| Plan | means the ‘AuTECO Minerals Ltd Employee Securities Incentive Plan’. |
| Plan Securities | means Equity Securities granted to a participant under the Plan. |
| Proposed | means the proposed new constitution of the Company, a copy of which may be |
| Constitution | sent to Shareholders upon request to the Joint Company Secretaries, which is the |
| subject of Resolution 9. | |
| Proxy Form | means the proxy form attached to the Notice. |
| Related Body | has the meaning given to it for the purposes of the Corporations Act. |
| Corporate | |
| Relevant | means, in relation to the Officer: |
| Proceedings | (a) any hearing, conference, dispute, inquiry or investigation of a court, |
| arbitrator, mediator, tribunal or governmental or administrative body; and |
Page 37
(b) any procedural step preceding or otherwise relating to such a hearing, conference, dispute, inquiry or investigation,
in which the Officer is involved because the Officer is or was a Director of the Company or Related Body Corporate of the Company (as the case may be) during the period commencing on the date at which the Officer is or was appointed as an Officer of the Company and expiring on the Retirement Date.
Remuneration means the remuneration report contained in the Annual Report. Report
Resolution means a resolution referred to in the Notice. Retention means a period: Period (a) commencing on the later of: (i) the date being 7 years before the date of the relevant Deed of Indemnity; or (ii) the date of the incorporation of the Company; and (b) expiring on the later of:
- (i) the date 7 years after the Retirement Date; and
(ii) the date any Relevant Proceedings commenced during the period referred to in item (b)(i) of this definition have been finally resolved.
Retirement Date means the earlier of the date on which:
- (a) the Officer;
(i) is removed; or (ii) resigns (except where the Officer retires from office and seeks re election pursuant to the Company’s constitution, and is duly re elected),
as a Director of the Company or a Related Body Corporate of the Company, or
(b) the Officer’s office is vacated or the Officer is disqualified from holding such office by operation of law, as a matter of contract or for any other reason whatsoever. Schedule means a schedule to the Notice. Section means a section of the Explanatory Memorandum. Securities means any Equity Securities of the Company (including Shares, Options and/or Performance Rights). Share means a fully paid ordinary share in the capital of the Company. Shareholder means the holder of a Share. Strike means a 'no' vote of 25% or more on the resolution approving the Remuneration Report. Variable A has the meaning in Section 6.3(d). VWAP has the meaning given to the term ‘volume weighted average market price’ in the Listing Rules.
Page 38
Schedule 2 Summary of employee securities incentive plan
A summary of the material terms and conditions of the Plan is set out below:
-
(a) ( Eligible Participant ): Eligible Participant means a person that has been determined by the Board to be eligible to participate in the Plan from time to time and is an “ESS participant” (as that term is defined in Division 1A) in relation to the Company or an associated entity of the Company. This relevantly includes, amongst others:
-
(i) an employee or director of the Company or an individual who provides services to the Company;
-
(ii) an employee or director of an associated entity of the Company or an individual who provides services to such an associated entity;
-
(iii) a prospective person to whom paragraphs (i) or (ii) apply;
-
(iv) a person prescribed by the relevant regulations for such purposes; or
-
(v) certain related persons on behalf of the participants described in paragraphs (i) to (iv) (inclusive).
-
(b) ( Maximum allocation ) The Company must not make an offer of Securities under the Plan in respect of which monetary consideration is payable (either upfront, or on exercise of convertible securities) where:
-
(i) the total number of Plan Shares (as defined in paragraph (m) below) that may be issued or acquired upon exercise of the convertible securities offered; plus
-
(ii) the total number of Plan Shares issued or that may be issued as a result of offers made under the Plan at any time during the previous 3 year period,
would exceed 5% of the total number of Shares on issue at the date of the offer or such other limit as may be specified by the relevant regulations or the Company’s Constitution from time to time.
The maximum number of equity securities proposed to be issued under the Plan for the purposes of Listing Rule 7.2, Exception 13 will be as approved by Shareholders from time to time ( ASX Limit ). This means that, subject to the following paragraph, the Company may issue up to the ASX Limit under the Plan without seeking Shareholder approval and without reducing its placement capacity under Listing Rule 7.1.
The Company will require prior Shareholder approval for the acquisition of equity securities under the Plan to Directors, their associates and any other person whose relationship with the Company or a Director or a Director’s associate is such that, in ASX’s opinion, the acquisition should be approved by Shareholders. The issue of Securities with Shareholder approval will not count towards the ASX Limit.
-
(c) ( Purpose ): The purpose of the Plan is to:
-
(i) assist in the reward, retention and motivation of Eligible Participants;
-
(ii) link the reward of Eligible Participants to Shareholder value creation; and
-
(iii) align the interests of Eligible Participants with shareholders of the Group (being the Company and each of its Associated Bodies Corporate), by providing an opportunity to Eligible Participants to receive an equity interest in the Company in the form of Securities.
Page 39
-
(d) ( Plan administration ): The Plan will be administered by the Board. The Board may exercise any power or discretion conferred on it by the Plan rules in its sole and absolute discretion, subject to compliance with applicable laws and the Listing Rules. The Board may delegate its powers and discretion.
-
(e) ( Eligibility, invitation and application ): The Board may from time to time determine that an Eligible Participant may participate in the Plan and make an invitation to that Eligible Participant to apply for Securities on such terms and conditions as the Board decides. An invitation issued under the Plan will comply with the disclosure obligations pursuant to Division 1A.
On receipt of an invitation, an Eligible Participant may apply for the Securities the subject of the invitation by sending a completed application form to the Company. The Board may accept an application from an Eligible Participant in whole or in part. If an Eligible Participant is permitted in the invitation, the Eligible Participant may, by notice in writing to the Board, nominate a party in whose favour the Eligible Participant wishes to renounce the invitation.
A waiting period of at least 14 days will apply to acquisitions of Securities for monetary consideration as required by the provisions of Division 1A.
-
(f) ( Grant of Securities ): The Company will, to the extent that it has accepted a duly completed application, grant the successful applicant ( Participant ) the relevant number of Securities, subject to the terms and conditions set out in the invitation, the Plan rules and any ancillary documentation required.
-
(g) ( Terms of Convertible Securities ): Each ‘Convertible Security’ represents a right to acquire one or more Shares (for example, under an option or performance right), subject to the terms and conditions of the Plan.
Prior to a Convertible Security being exercised a Participant does not have any interest (legal, equitable or otherwise) in any Share the subject of the Convertible Security by virtue of holding the Convertible Security. A Participant may not sell, assign, transfer, grant a security interest over or otherwise deal with a Convertible Security that has been granted to them. A Participant must not enter into any arrangement for the purpose of hedging their economic exposure to a Convertible Security that has been granted to them.
-
(h) ( Vesting of Convertible Securities ): Any vesting conditions applicable to the grant of Convertible Securities will be described in the invitation. If all the vesting conditions are satisfied and/or otherwise waived by the Board, a vesting notice will be sent to the Participant by the Company informing them that the relevant Convertible Securities have vested. Unless and until the vesting notice is issued by the Company, the Convertible Securities will not be considered to have vested. For the avoidance of doubt, if the vesting conditions relevant to a Convertible Security are not satisfied and/or otherwise waived by the Board, that Convertible Security will lapse.
-
(i) ( Exercise of Convertible Securities and cashless exercise ): To exercise a Convertible Security, the Participant must deliver a signed notice of exercise and, subject to a cashless exercise of Convertible Securities (see below), pay the exercise price (if any) to or as directed by the Company, at any time prior to the earlier of any date specified in the vesting notice and the expiry date as set out in the invitation.
At the time of exercise of the Convertible Securities, and subject to Board approval, the Participant may elect not to be required to provide payment of the exercise price for the number of Convertible Securities specified in a notice of exercise, but that on exercise of those Convertible Securities the Company will transfer or issue to the Participant that number of Shares equal in value to the positive difference between the Market Value of the Shares at
Page 40
the time of exercise and the exercise price that would otherwise be payable to exercise those Convertible Securities.
Market Value means, at any given date, the volume weighted average price per Share traded on the ASX over the 5 trading days immediately preceding that given date, unless otherwise specified in an invitation.
A Convertible Security may not be exercised unless and until that Convertible Security has vested in accordance with the Plan rules, or such earlier date as set out in the Plan rules.
-
(j) ( Delivery of Shares on exercise of Convertible Securities ): As soon as practicable after the valid exercise of a Convertible Security by a Participant, the Company will issue or cause to be transferred to that Participant the number of Shares to which the Participant is entitled under the Plan rules and issue a substitute certificate for any remaining unexercised Convertible Securities held by that Participant.
-
(k) ( Forfeiture of Convertible Securities ): Where a Participant who holds Convertible Securities ceases to be an Eligible Participant or becomes insolvent, all unvested Convertible Securities will automatically be forfeited by the Participant, unless the Board otherwise determines in its discretion to permit some or all of the Convertible Securities to vest.
Where the Board determines that a Participant has acted fraudulently or dishonestly, or wilfully breached his or her duties to the Group, the Board may in its discretion deem all unvested Convertible Securities held by that Participant to have been forfeited.
Unless the Board otherwise determines, or as otherwise set out in the Plan rules:
-
(i) any Convertible Securities which have not yet vested will be forfeited immediately on the date that the Board determines (acting reasonably and in good faith) that any applicable vesting conditions have not been met or cannot be met by the relevant date; and
-
(ii) any Convertible Securities which have not yet vested will be automatically forfeited on the expiry date specified in the invitation.
-
(l) ( Change of control ): If a change of control event occurs in relation to the Company, or the Board determines that such an event is likely to occur, the Board may in its discretion determine the manner in which any or all of the Participant’s Convertible Securities will be dealt with, including, without limitation, in a manner that allows the Participant to participate in and/or benefit from any transaction arising from or in connection with the change of control event.
-
(m) ( Rights attaching to Plan Shares ): All Shares issued under the Plan, or issued or transferred to a Participant upon the valid exercise of a Convertible Security, ( Plan Shares ) will rank pari passu in all respects with the Shares of the same class. A Participant will be entitled to any dividends declared and distributed by the Company on the Plan Shares and may participate in any dividend reinvestment plan operated by the Company in respect of Plan Shares. A Participant may exercise any voting rights attaching to Plan Shares.
-
(n) ( Disposal restrictions on Securities ): If the invitation provides that any Plan Shares or Convertible Securities are subject to any restrictions as to the disposal or other dealing by a Participant for a period, the Board may implement any procedure it deems appropriate to ensure the compliance by the Participant with this restriction.
-
(o) ( Adjustment of Convertible Securities ): If there is a reorganisation of the issued share capital of the Company (including any subdivision, consolidation, reduction, return or cancellation of such issued capital of the Company), the rights of each Participant holding
Page 41
Convertible Securities will be changed to the extent necessary to comply with the Listing Rules applicable to a reorganisation of capital at the time of the reorganisation.
If Shares are issued by the Company by way of bonus issue (other than an issue in lieu of dividends or by way of dividend reinvestment), the holder of Convertible Securities is entitled, upon exercise of the Convertible Securities, to receive an allotment of as many additional Shares as would have been issued to the holder if the holder held Shares equal in number to the Shares in respect of which the Convertible Securities are exercised.
Unless otherwise determined by the Board, a holder of Convertible Securities does not have the right to participate in a pro rata issue of Shares made by the Company or sell renounceable rights.
-
(p) ( Participation in new issues ): There are no participation rights or entitlements inherent in the Convertible Securities and holders are not entitled to participate in any new issue of Shares of the Company during the currency of the Convertible Securities without exercising the Convertible Securities.
-
(q) ( Amendment of Plan ): Subject to the following paragraph, the Board may at any time amend any provisions of the Plan rules, including (without limitation) the terms and conditions upon which any Securities have been granted under the Plan and determine that any amendments to the Plan rules be given retrospective effect, immediate effect or future effect.
No amendment to any provision of the Plan rules may be made if the amendment materially reduces the rights of any Participant as they existed before the date of the amendment, other than an amendment introduced primarily for the purpose of complying with legislation or to correct manifest error or mistake, amongst other things, or is agreed to in writing by all Participants.
- (r) ( Plan duration ): The Plan continues in operation until the Board decides to end it. The Board may from time to time suspend the operation of the Plan for a fixed period or indefinitely, and may end any suspension. If the Plan is terminated or suspended for any reason, that termination or suspension must not prejudice the accrued rights of the Participants.
If a Participant and the Company (acting by the Board) agree in writing that some or all of the Securities granted to that Participant are to be cancelled on a specified date or on the occurrence of a particular event, then those Securities may be cancelled in the manner agreed between the Company and the Participant.
Page 42
==> picture [186 x 63] intentionally omitted <==
Need assistance?
Phone:
1300 850 505 (within Australia) +61 3 9415 4000 (outside Australia)
Online:
www.investorcentre.com/contact
AUT
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
YOUR VOTE IS IMPORTANT
For your proxy appointment to be effective it must be received by 10:00am (AWST) on Wednesday, 16 November 2022.
Proxy Form
How to Vote on Items of Business
Lodge your Proxy Form:
XX
All your securities will be voted in accordance with your directions.
Online:
APPOINTMENT OF PROXY
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote or abstain as they choose (to the extent permitted by law). If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
Lodge your vote online at www.investorvote.com.au using your secure access information or use your mobile device to scan the personalised QR code.
Your secure access information is
==> picture [47 x 49] intentionally omitted <==
Control Number: 999999
SRN/HIN: I9999999999 PIN: 99999
For Intermediary Online subscribers (custodians) go to www.intermediaryonline.com
A proxy need not be a securityholder of the Company.
SIGNING INSTRUCTIONS FOR POSTAL FORMS
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne VIC 3001 Australia
By Fax:
1800 783 447 within Australia or +61 3 9473 2555 outside Australia
PARTICIPATING IN THE MEETING
Corporate Representative
If a representative of a corporate securityholder or proxy is to participate in the meeting you will need to provide the appropriate “Appointment of Corporate Representative”. A form may be obtained from Computershare or online at www.investorcentre.com/au and select "Printable Forms".
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
You may elect to receive meeting-related documents, or request a particular one, in electronic or physical form and may elect not to receive annual reports. To do so, contact Computershare.
Samples/000001/000001/i12
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
I ND
Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ‘ X ’) should advise your broker of any changes.
I 9999999999
Proxy Form
Please mark
to indicate your directions
Step 1
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Auteco Minerals Ltd hereby appoint
the Chairman OR of the Meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, and to the extent permitted by law, as the proxy sees fit) at the Annual General Meeting of Auteco Minerals Ltd to be held at The Park Business Centre, 45 Ventnor Ave, West Perth, WA 6005 on Friday, 18 November 2022 at 10:00am (AWST) and at any adjournment or postponement of that meeting. Chairman authorised to exercise undirected proxies on remuneration related resolutions: Subject to the following paragraph,where I/we have appointed the Chairman of the Meeting as my/our proxy (or the Chairman becomes my/our proxy by default), I/we expressly authorise the Chairman to exercise my/our proxy on Resolutions 1, 6 and 7 (except where I/we have indicated a different voting intention in step 2) even though Resolutions 1, 6 and 7 are connected directly or indirectly with the remuneration of a member of key management personnel, which includes the Chairman. If the Chairman is a person referred to in the voting prohibition statement applicable to a Resolution under s 224 of the Corporations Act 2001 (Cth), the Chairman will only be able to cast a vote as proxy for you on the relevant Resolution if you are entitled to vote and have specified your voting intention in the Proxy Form. Shareholders are therefore encouraged to specify their voting intention for every Resolution in the Proxy Form. Important Note: If the Chairman of the Meeting is (or becomes) your proxy you can direct the Chairman to vote for or against or abstain from voting on Resolutions 1, 6 and 7 by marking the appropriate box in step 2.
Step 2 Items of Business
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
For Against Abstain
| Resolution | 1 | Remuneration Report | |||
|---|---|---|---|---|---|
| Resolution | 2 | Re-election of Director– Mr Stephen Parsons | |||
| Resolution | 3 | Approval of 10% Placement Facility | |||
| Resolution | 4 | Ratification of issue of Placement Shares | |||
| Resolution | 5 | Approval of Employee Securities Incentive Plan | |||
| Resolution | 6 | Approval of Potential Termination Benefits Under the Plan | |||
| Resolution | 7 | Approval of Deeds of Indemnity, Insurance and Access | |||
| Resolution | 8 | Approval of Replacement of Constitution |
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business. In exceptional circumstances, the Chairman of the Meeting may change his/her voting intention on any resolution, in which case an ASX announcement will be made.
Step 3 Signature of Securityholder(s)
This section must be completed.
==> picture [514 x 69] intentionally omitted <==
----- Start of picture text -----
Individual or Securityholder 1 Securityholder 2 Securityholder 3
/ /
Sole Director & Sole Company Secretary Director Director/Company Secretary Date
Update your communication details (Optional) By providing your email address, you consent to receive future Notice
Mobile Number Email Address of Meeting & Proxy communications electronically
----- End of picture text -----
2 9 3 0 1 0 A
A U T