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FinecoBank — Proxy Solicitation & Information Statement 2020
Apr 7, 2020
4321_agm-r_2020-04-07_925cb893-9171-419c-96b3-60bff356ed4f.pdf
Proxy Solicitation & Information Statement
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Proxy form to confer the proxy/sub delegation to the Designated Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
Pursuant to Law Decree containing measures to strengthen the National health service and economic support for families, workers and business connected to the epidemiological emergency due to COVID-19 approved by the Italian Council of Ministers on March 16th, 2020 and published on Italian Gazzetta Ufficiale on March the 17th, 2020 and as stated in the supplement to the notice of call of Finecobank S.p.A. Shareholders' Meeting on April 28th, 2020, published on March 19th 2020, the proxy can be conferred to Computershare S.p.A.. The present proxy must be notified as an attachment in PDF format to an e-mail sent to [email protected]. Computershare S.p.A. is at disposal for any kind of information by phone at no. +39 011 0923213 from 9:00 a.m. to 6 p.00 pm from Monday to Friday or by e-mail to [email protected].
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DELEGATES/SUBDELEGATES Computershare S.p.A. with registered offices in Milan, Via Lorenzo Mascheroni, 19 to attend and vote to Finecobank S.p.A. Ordinary/Extraordinary called for April 28th 2020, with reference to the above mentioned shares, in accordance with the instructions provided and
DECLARES that no matter of compatibility or suspension are affecting the vote and he/she is aware that:
- under his/her own liability, as proxy holder the compliance of the proxy form electronically provided to the original document and the identity of the proxy grantor;
- in case of amendment or integration of the proposals presented to the Shareholders' Meeting, or in the absence of the expression of the vote, Computershare S.p.A will express a non-vote
- the proxy/subdelegation will be valid only if the statement to the issuer from the intermediary, in compliance with intermediary accounting records, on behalf of the person with the right to vote to legitimate attendance and voting, has been received by the Company before the start of the meeting works.
| D A T E |
Fo f i de i f ica ion ( 6 ) ( ) * t t ty rm o n p e |
Iss d by * ue |
* no |
S I G N A T U R E |
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| ------------------ | -------------------------------------------------------------------------------------------------------------------- | --------------------------- | --------- | ------------------------------------------- | -- |
Proxy form to confer the proxy/sub delegation to the Designated Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
VOTING INSTRUCTION
RESOLUTIONS TO BE VOTED (7) VOTING INSTRUCTION
ORDINARY PART
| 1. f S. f 3 1s 2 0 1 9 f Ap l o t he F ine Ba k A. ina ia l s ta te ts t De be t, d ta t ion t he p ro va co n p. nc me n as a ce m r an p res en o f l i da te d ina ia l s ta tem ts co ns o nc en |
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|---|---|---|---|
| Se t ion A te for lu t ion d by t he Bo d o f D ire tor c o re so p rop os e ar c s – v |
F | C | A |
| f S. f f 2. A l loc t ion F ine Ba k A. 2 0 1 9 n t p i t o t he 2 0 1 9. a o co n p. e ro y ea r |
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| Se t ion A te for lu t ion d by t he Bo d o f D ire tor c – v o re so p rop os e ar c s |
F | C | A |
| Se ion A 2 – for l p b l is he d p ic le 1 2 6- b is f T U F ( 8 ) t te t to t c vo p rop os a u urs ua n ar o |
F | C | A |
| Co f S 3. t he t ive I F R 9 r ve rag e o ne g a es erv e. Se ion A for lu ion d he Bo d o f D ire |
F | C | A |
| t te t by t tor c o re so p rop os e ar c s – v |
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| Se ion A 2 te for l p b l is he d p t to t ic le 1 2 6- b is f T U F ( 8 ) t c – v o p rop os a u urs ua n ar o |
F | C | A |
| 4. Ap in tm t o f t he Bo d o f D ire to t he be f t he D ire to ha be t a d de te ina t ion f t he du t ion f t he ir te p o en ar c rs, o nc e n um r o c rs s en se n rm o ra o |
in f f ice rm o |
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| 4.a De te ina t ion f t he be f t he D ire to rm o n um r o c rs - |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se for f ( ) t ion A 2 te l p b l is he d p t to t ic le 1 2 6- b is T U F 8 c – v o p rop os a u urs ua n ar o |
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| 4. b - De te ina t ion f t he du t ion f t he ir te in f f ice rm o ra o rm o |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se 2 – for 1 2 6- f ( 8 ) t ion A te l p b l is he d p t to t ic le b is T U F c vo p rop os a u urs ua n ar o |
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| 4.c Ap in tm t o f t he Bo d o f D ire to p o en ar c rs - |
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| Se ion A Fo l is ha ing he be be f i l l in he i de bo Co / A bs ion in la ion l l l is ( 1 0 ) t te t t to t te tra ten t t to ts c – v o r v nu m r s x o r v o n ry re a |
N… | C | A |
| 5. De te ina t ion t to Ar t ic le 2 0 f t he t Ar t ic les f As ia t ion f t he t ion du to t he rm p ur su an o c ur re n o so c o r em un er a e , , D ire fo he ir w k o he Bo d o f D ire he Bo d Co i d o he bo d ies to t t to t t tee t c rs r or n ar c rs, ar mm s a n r c om p an y |
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| Se for f t ion A te lu t ion d by t he Bo d o D ire tor c – v o re so p rop os e ar c s |
F | C | A |
| Se t ion A 2 te for l p b l is he d p t to t ic le 1 2 6- b is f T U F ( 8 ) c o p rop os a urs ua n ar o – v u |
F | C | A |
| 6. Ap in tm t o f t he Bo d o f S ta tu to Au d i to p o en ar ry rs |
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| Se t ion A te Fo l is t ha ing t he be to be f i l l in t he i de bo te Co tra / A bs ten t ion in la t ion to l l l is ts ( 1 0 ) c – v o r v nu m r s x o r v o n ry re a |
N… | C | A |
| f f P t t h r o x y o r m o c o n e r |
/ b d l t i e p r o x y s u e e g a o n |
t t h D i t d o e e s g n a e |
R t t i e p r e s e n a v e |
l i l e x c u s v e y |
t i t l d t e n e o |
t t d t t h a e n o |
M t i e e e n g |
|---|---|---|---|---|---|---|---|
| i l 1 0 6, t t t p u r s u a n o a r c e. |
h 4, L p a r a g r a p a w |
D 1 8 e c r e e n. o |
M h, 1 n a r c |
h, 2 0 2 0 7 t |
| 7. De te ina t ion t to Ar t ic le 2 3, h 1 7, f t he t Ar t ic les f As ia t ion f t he t ion du rm p ur su an p ar ag ra p o cu rre n o so c o re mu ne ra e , , to t he Bo d o f S ta tu to Au d i to ar rs |
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|---|---|---|---|
| ry Se t ion A te for lu t ion d in da i t h t he da t ion f t he Bo d o f D ire tor c – v o re so p rop os e ac co r nc e w re co mm en o ar c s |
F | C | A |
| Se ion A 2 for l p b l is he d p ic le 1 2 6- b is f T U F ( 8 ) t te t to t c – v o p rop os a u urs ua n ar o |
F | C | A |
| 8. 2 0 2 0 r ion l icy t em un er a p o |
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| Se t ion A te for lu t ion d by t he Bo d o f D ire tor c o re so p rop os e ar c s – v |
F | C | A |
| Se t ion A 2 te for l p b l is he d p t to t ic le 1 2 6- b is f T U F ( 8 ) c – v o p rop os a u urs ua n ar o |
F | C | A |
| 9. 2 0 1 9 r t ion t. em un er a re p or |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se ion A 2 – for l p b l is he d p ic le 1 2 6- b is f T U F ( 8 ) t te t to t c vo p rop os a u urs ua n ar o |
F | C | A |
| 1 0. 2 0 2 0 Inc ive Sy fo Em loy "I de i f ie d S f f ". t te t ta en s m r p ee s n |
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| Se t ion A te for lu t ion d by t he Bo d o f D ire tor c o re so p rop os e ar c s – v |
F | C | A |
| Se t ion A 2 – te for l p b l is he d p t to t ic le 1 2 6- b is f T U F ( 8 ) c vo p rop os a u urs ua n ar o |
F | C | A |
| 1 1. 2 0 2 0 Inc t ive Sy te fo Pe l F ina ia l A dv iso "I de t i f ie d S ta f f ". en s m r rso na nc rs n Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se ion A 2 – for l p b l is he d p ic le 1 2 6- b is f T U F ( 8 ) t te t to t c vo p rop os a u urs ua n ar o |
F | C | A |
| fo f Sy fo 1 2. Au t ho iza t ion t he ha d d isp i t ion tre ha in de to t t he 2 0 2 0 P F A tem t he r r p ur c se a n os o as ur y s res or r su p p or s r Pe l F ina ia l A dv iso Re la te d a d c t r lu t ion rso na nc rs n on se q ue n es o s. |
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| Se t ion A te for lu t ion d by t he Bo d o f D ire tor c o re so p rop os e ar c s – v |
F | C | A |
| Se t ion A 2 te for l p b l is he d p t to t ic le 1 2 6- b is f T U F ( 8 ) c – v o p rop os a u urs ua n ar o |
F | C | A |
| 1 3. Am dm ts to t he Pr du fo S ha ho l de ' Me t ing en en oc e res r re rs e s. |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se for f ( ) t ion A 2 – te l p b l is he d p t to t ic le 1 2 6- b is T U F 8 c vo p rop os a u urs ua n ar o |
F | C | A |
| E X T R A O R D I N A R Y P A R T |
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| 1. De leg ion he Bo d o f D ire de he is ion f s ion 2 4 4 3 o f he I l ian C iv i l Co de f he ho i t to t to t t t ta t t ty to a ar c rs un r p ro v s o ec o au r , , lve ion fo im io d f f ive ing fro he da f he S ha ho l de ' ta t t te t res o on o ne o r m or e o cc as s r a m ax um p er o y ea rs s r m o re rs , lu ion fre ha i l inc l low d by ion 2 3 4 9 f he I l ian C iv i l Co de fo t to t a ta t t ta res o ca rry o u e s re ca p rea se as a e s ec o r a , , , im f Eu 1 4, 2 3 4. 3 9 ( be l loc d in fu l l ha i l ) by iss ing 2 9 8 3 F ine Ba k n t o 7 to te to ta to 5 7, ma x um am ou n r a a s re ca p u u p co n ew d ina ha i h a ina l v lue f Eu 0. 3 3 e h, i h he ha is ics ho in irc la ion d w i h t t t te t t t t or ry s res w n om a o r ac w sa me c rac r as se c u an f S f f f f lar d iv i de d t i t lem t, to be te d to t he I de t i ie d ta 2 0 2 0 F ine Ba k in t ion t he 2 0 2 0 reg u n en en g ra n n o co n ex ec u o |
Incentive System; corresponding updates of the Articles of Association. Section A – vote for resolution proposed by the Board of Directors F C A Section A2 – vote for proposal published pursuant to article 126-bis of TUF (8) F C A
Proxy form to confer the proxy/sub delegation to the Designated Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
| 2. De leg t ion to t he Bo d o f D ire to de t he is ion f s t ion 2 4 4 3 o f t he I ta l ian C iv i l Co de f t he t ho i ty to a ar c rs un r p ro s o ec o au r v , , lve in 2 0 2 5 fre ha i ta l inc l low d by t ion 2 3 4 9 f t he I ta l ian C iv i l Co de fo im res o a e s re ca p rea se as a e s ec o r a m ax um , , t o f Eu 2 4, 0 3 2. 9 1 c d ing to to 7 2, 8 2 7 F ine Ba k n d ina ha i t h a ina l v lue f Eu am ou n r or res p on up co n ew o r ry s res w n om a o r 0. 3 3 e h, i t h t he ha te is t ics t ho in irc la t ion d w i t h r lar d iv i de d e t i t lem t, to be te d ac w sa me c rac r as se c u a n eg u n n en g ra n to t he I de t i f ie d S ta f f 2 0 1 9 o f F ine Ba k in t ion f t he 2 0 1 9 Inc t ive Sy tem d ing da tes f t he n co n ex ec u o en s ; co rre sp on u p o Ar t ic les f As ia t ion o so c |
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|---|---|---|---|
| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se for f ( ) t ion A 2 – te l p b l is he d p t to t ic le 1 2 6- b is T U F 8 c vo p rop os a u urs ua n ar o |
F | C | A |
| f f s f C Co f 3. De leg t ion to t he Bo d o D ire to de t he is ion t ion 2 4 4 3 o t he I ta l ian iv i l de t he t ho i ty a ar c rs un r p ro v s o ec o au r , , fre f C Co fo to lve in 2 0 2 4 a ha i ta l inc l low d by t ion 2 3 4 9 o t he I ta l ian iv i l de im res o e s re ca p rea se as a e se c r a m ax um , , f f t o Eu 3 7, 7 8 8. 6 3 c d ing to to 1 1 4, 5 1 1 F ine Ba k n d ina ha i t h a ina l v lue am ou n r or res p on up co n ew o r ry s res n om a o w Eu 0. 3 3 e h, i t h t he ha te is t ics t ho in irc la t ion d i t h lar d iv i de d t i t lem t, d in r ac s am e c rac r a s se c a n reg n en en an w u w u 2 0 2 5 fo im t o f Eu 7 0, 0 2 9. 3 0 c d ing to to 2 1 2, 2 1 0 F ine Ba k n d ina ha i t h r a m ax um am ou n r or res p on up co n ew o r ry s res w ina l v lue f Eu 0. 3 3 e h, i t h t he ha te is t ics t ho in irc la t ion d i t h lar d iv i de d a no m a o r ac s am e c rac r a s se c a n reg n w u w u t i t lem t, to be te d to t he be f ic iar ies f t he 2 0 1 8- 2 0 2 0 Lo Te Inc t ive P lan fo loy en en g ra n ne o ng rm en r em p ee s; d ing da tes f t he Ar t ic les f As ia t ion co rre sp on u p o o so c |
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|---|---|---|---|
| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Se ion A 2 – for l p b l is he d p ic le 1 2 6- b is f T U F ( 8 ) t te t to t c vo p rop os a u urs ua n ar o |
F | C | A |
| iv iv io in ire De D t t t to r a e ac n ag a s c rs |
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|---|---|---|---|
| Vo for d de iva ive ion 2 3 9 3, bs ion 2, f I l ian iv i l c de l o f he l f ina ia l s te t t t a t. t ta t ta tem p rop os e r ac p urs ua n r su ec o c o u p on ap p rov a an nu a nc |
ts en F |
C | A |
| ( f n d d, he d l l v C ) I t ing ins tru t ion in ica te t De ig te Re ta t ive i te ins t o v o c ar e s na p res en w o – a g a |
DATE SIGNATURE
Proxy form to confer the proxy/sub delegation to the Designated Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
Instructions for filling in and submitting the form
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- The Proxy form must be notified to the Company (together with a valid ID document and, in case, the documentation providing proof of the signatory power) via the Appointed Representative together with the Voting Instructions reserved to him within 27 April 2020 h. 12:00, using one of the following methods:
- 1) Registered Email Holders (PEC): as an attachment document (PDF format) sent to [email protected] in the event that the Proxy Grantor (as Individual or as Legal Entity) is a Registerd Email Holder;
- 2) ature Holders (FEA): as an attachment document with ature sent to [email protected] in the event that the Proxy Grantor (as Individual or as Legal Entity) is a ature Holder;
- 3) Common Email address Holders: as an attachment document (PDF format) sent to [email protected]. In this case the hard copy of the proxy shall be sent via ordinary mail service to Computershare S.p.A. via Nizza 262/73, 10126 Torino;
- 4) Via FAX: number 0110923202.
The use of different email address than those mentioned above or a delay respect to the deadline, as well as the only use of ordinary mail service, will not ensure the correct submission of the proxy.
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- Specify the capacity of the proxy signatory and, where applicable, attach documentary proof of his power.
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- To be completed only if the registered shareholder is different from the proxy signatory; mandatory indications on relevant personal details must be included.
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- Provide the securities account number, Bank Codes and Branch Codes of the Depository, or in any case its name, available in the securities account statement.
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- Reference to the communication made by the intermediary and its name.
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- Provide details of a valid form of identification of the proxy signatory.
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- The resolutions proposed to the shareholders' meeting, which are briefly referred to herein, are reported in the Reports published on the company website www.finecobank.com.
Computershare S.p.A., as Designated Representative, has not personal interest or on behalf of third party in the proposals mentioned, however, in the event of unknown circumstances or in the event of amendment or integration to the motion presented to the meeting, Computershare does not intend to vote in a manner incompatible with the instructions received in Section A.
The vote is expressed by ticking the relevant box between the following: F (for), C (against) or A (abstention).
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- There is the Section A2 to receive instructions when an alternative, complementary or additional resolution to the motion proposed by the Board of Directors had been presented and published pursuant to art. 126-bis of the TUF, within the term and in the cases provided. The Designated Representative shall vote on each motion in accordance with the instructions and the delegating party shall give instructions consistent with the type of proposals (alternative or complementary) published.
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- In the absence of a proposal from the Board of Directors or other proposal published subsequently and reported in the instruction form, the Designated Representative will be called to approve a proposal from those presented at the meeting by the President on behalf of the proposing subjects. Therefore the voting instructions are collected by the Designated Representative in Section C as the only expression of vote on the proposals presented by the subjects indicated therein. The voting instructions provided in relation to the different characteristics of the proposers indicated in Section C may also be identical to each other but bind the Designated Representative to cast the vote only if the proposer has the characteristics indicated in the correspondent instruction. In the case of several proposals submitted by various subjects holding minority interests not previously disclosed and not reported in the instruction form, the Designated Representative will not be able to cast any vote.
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- Indicate the number of the list or the proposal (as provided on the Company website) that you want to vote "for" or indicate your preference to vote against (C) or to abstain (A) which will apply to all lists/proposals. If only one list/proposal is presented, the voting instructions will relate to that one.
Proxy form to confer the proxy/sub delegation to the Designated Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
INFORMATION ON PERSONAL DATA PROCESSING
Notice pursuant to art. 13 of the Regulation(EU) 2016/679 (the "Regulation")
Personal Data Controller
Computershare S.p.A., with registered office in Milan, Via Lorenzo Mascheroni, 19 (hereinafter, "Computershare" or the " Controller"), as controller of "Processing" (as defined in article 4 of the Regulation) of Personal Data (as defined below) provides the present "Information on Personal Data Processing", in compliance with the provisions of the applicable law (article 13 of Regulation and subsequent national legislation)
1. PURPOSE AND LEGAL BASIS OF THE PROCESSING
The purpose of the Processing by the Controller is to allow the correct expression of voting instruction by the Designated Representative in the shareholders' meeting on behalf of the Delegating Party, in compliance with the provisions of the aforementioned art. 135-undecies of TUF.
The legal basis of the Processing is represented by:
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contractual obligations: to comply with the obligations arising from the agreement between the Delegating Party and the Designated Representative;
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legal obligations: to comply with the legal obligations the Designated Representative shall fulfil towards the company and the Authorities.
The collection and the Processing of Personal Data is necessary for the purposes indicated above. Failure to provide the aforementioned Personal Data implies, therefore, the impossibility to establish and manage the above agreement.
2. THIRD PARTIES
Computershare can communicate the Data for the same purposes for which they were collected to Supervisory and Control Authorities and Bodies, or other subjects indicated by them, by virtue of provisions issued by the same, or established by laws, including EU laws, by regulations or from administrative practices.
3. DATA PROCESSING
Computershare processes the Data of the interested parties in a lawful and correct manner and in order to ensure their confidentiality and security. The treatment - which includes the collection and any other operation contemplated in the definition of "treatment" pursuant to art. 4 of the Regulation (including, but not limited to, the registration, organization, processing, communication, storage, destruction of Data) - is carried out using manual, IT and / or telematic tools, with organizational methods and with logic strictly related to the purposes indicated. The Data are kept for the time strictly necessary in relation to the purposes for which they are collected, in compliance with the current legislation on the matter and any provisions of the Supervisory Authority.
4. RIGHTS OF THE DELEGATING PARTY
The Delegating Party has the right to ask, in every moment, which Personal Data and how they are processed . The Delegating party may ask to update, complete, correct or even erase the Personal Data. The Delegating party can also ask to restrict the use of his Personal Data or withdraw the consent to use them, but in such case it will be impossible to attend and vote at the shareholders' meeting. The Personal Data and the voting instructions will be kept for 1 year at disposal of the Authorities.
For the exercise of the aforementioned rights, the Delegating party can write to Computershare to the address reported in the form or to the following email address [email protected]. For the Privacy Policy and all Computershare activities, please visit our website https://www.computershare.com/it/Pages/Privacy.aspx.
Computershare S.p.A.