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FAR LIMITED — Governance Information 2016
Mar 21, 2016
64899_rns_2016-03-21_eb1256ae-f534-4b81-bc62-e3004df3e359.pdf
Governance Information
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Rules 4.7.3 and 4.10.3[1]
Appendix 4G
Key to Disclosures Corporate Governance Council Principles and Recommendations
| Name of entity: | |
|---|---|
| FAR Ltd | |
| ABN / ARBN: Financial year ended: 41 009 117 293 31 December 2015 Our corporate governance statement2for the above period above can be found at:3 ☐These pages of our annual report: ☒This URL on our website: http://www.far.com.au/governance-social-responsibility/ |
Financial year ended: |
| 31 December 2015 |
The Corporate Governance Statement is accurate and up to date as at 22 March 2016 and has been approved by the board.
The annexure includes a key to where our corporate governance disclosures can be located.
Date: 22 March 2016 Name of Director or Secretary authorising Peter Thiessen lodgement: Company Secretary
1 Under Listing Rule 4.7.3, an entity must lodge with ASX a completed Appendix 4G at the same time as it lodges its annual report with ASX. Listing Rule 4.10.3 requires an entity that is included in the official list as an ASX Listing to include in its annual report either a corporate governance statement that meets the requirements of that rule or the URL of the page on its website where such a statement is located. The corporate governance statement must disclose the extent to which the entity has followed the recommendations set by the ASX Corporate Governance Council during the reporting period. If the entity has not followed a recommendation for any part of the reporting period, its corporate governance statement must separately identify that recommendation and the period during which it was not followed and state its reasons for not following the recommendation and what (if any) alternative governance practices it adopted in lieu of the recommendation during that period. Under Listing Rule 4.7.4, if an entity chooses to include its corporate governance statement on its website rather than in its annual report, it must lodge a copy of the corporate governance statement with ASX at the same time as it lodges its annual report with ASX. The corporate governance statement must be current as at the effective date specified in that statement for the purposes of rule 4.10.3.
2 “Corporate governance statement” is defined in Listing Rule 19.12 to mean the statement referred to in Listing Rule 4.10.3 which discloses the extent to which an entity has followed the recommendations set by the ASX Corporate Governance Council during a particular reporting period.
3 Mark whichever option is correct and then complete the page number(s) of the annual report, or the URL of the web page, where the entity’s corporate governance statement can be found. You can, if you wish, delete the option which is not applicable.
Throughout this form, where you are given two or more options to select, you can, if you wish, delete any option which is not applicable and just retain the option that is applicable. If you select an option that includes “OR” at the end of the selection and you delete the other options, you can also, if you wish, delete the “OR” at the end of the selection.
Page 1
ANNEXURE – KEY TO CORPORATE GOVERNANCE DISCLOSURES
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 1 – LAY SOLID FOUNDATIONS FOR MANAGEMENT AND OVERSIGHT | |||
| 1.1 | A listed entity should disclose: (a) the respective roles and responsibilities of its board and management; and (b) those matters expressly reserved to the board and those delegated to management. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement☒at… and information about the respective roles and responsibilities of our board and management (including those matters expressly reserved to the board and those delegated to management): ☒athttp://www.far.com.au/governance-social-responsibility/ |
Not Applicable |
| 1.2 | A listed entity should: (a) undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a director; and (b) provide security holders with all material information in its possession relevant to a decision on whether or not to elect or re-elect a director. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| 1.3 | A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| 1.4 | The company secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the board. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
4 If you have followed all of the Council’s recommendations in full for the whole of the period above, you can, if you wish, delete this column from the form and re-format it.
Page 2
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 1.5 | A listed entity should: (a) have a diversity policy which includes requirements for the board or a relevant committee of the board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity’s progress in achieving them; (b) disclose that policy or a summary of it; and (c) disclose as at the end of each reporting period the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with the entity’s diversity policy and its progress towards achieving them and either: (1) the respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how the entity has defined “senior executive” for these purposes); or (2) if the entity is a “relevant employer” under the Workplace Gender Equality Act, the entity’s most recent “Gender Equality Indicators”, as defined in and published under that Act. |
… the fact that we have a diversity policy that complies with paragraph (a): ☒in our Corporate Governance Statement… and a copy of our diversity policy or a summary of it: ☒athttp://www.far.com.au/about-far/governance-social-responsibility/ … and the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with our diversity policy and our progress towards achieving them: ☒in our Corporate Governance Statement… and the information referred to in paragraphs (c)(1) or (2): ☒in our Corporate Governance Statement |
Not Applicable |
| 1.6 | A listed entity should: (a) have and disclose a process for periodically evaluating the performance of the board, its committees and individual directors; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
… the evaluation process referred to in paragraph (a):☒in our Corporate Governance Statement… and the information referred to in paragraph (b): ☒in our Corporate Governance Statement |
Not Applicable |
| 1.7 | A listed entity should: (a) have and disclose a process for periodically evaluating the performance of its senior executives; and (b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process. |
… the evaluation process referred to in paragraph (a):☒in our Corporate Governance Statement… and the information referred to in paragraph (b): ☒in our Corporate Governance Statement |
Not Applicable |
Page 3
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 2 - STRUCTURE THE BOARD TO ADD VALUE | |||
| 2.1 | The board of a listed entity should: (a) have a nomination committee which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a nomination committee, disclose that fact and the processes it employs to address board succession issues and to ensure that the board has the appropriate balance of skills, knowledge, experience, independence and diversity to enable it to discharge its duties and responsibilities effectively. |
… the fact that we have a nomination committee that complies with paragraphs (1) and (2): ☒in our Corporate Governance Statement… and a copy of the charter of the committee: ☒at http://www.far.com.au/about-far/governance-social-responsibility/ … and the information referred to in paragraphs (4) and (5): ☒in our Corporate Governance Statement |
Not Applicable |
| 2.2 | A listed entity should have and disclose a board skills matrix setting out the mix of skills and diversity that the board currently has or is looking to achieve in its membership. |
… our board skills matrix:☒in our Corporate Governance Statement |
Not Applicable |
| 2.3 | A listed entity should disclose: (a) the names of the directors considered by the board to be independent directors; (b) if a director has an interest, position, association or relationship of the type described in Box 2.3 but the board is of the opinion that it does not compromise the independence of the director, the nature of the interest, position, association or relationship in question and an explanation of why the board is of that opinion; and (c) the length of service of each director. |
… the names of the directors considered by the board to be independent directors: ☒in our Corporate Governance Statement… and, where applicable, the information referred to in paragraph (b): ☒in our Corporate Governance Statement… and the length of service of each director: ☒in our Corporate Governance Statement |
Not Applicable |
Page 4
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 2.4 | A majority of the board of a listed entity should be independent directors. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| 2.5 | The chair of the board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| 2.6 | A listed entity should have a program for inducting new directors and provide appropriate professional development opportunities for directors to develop and maintain the skills and knowledge needed to perform their role as directors effectively. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| PRINCIPLE 3 – ACT ETHICALLY AND RESPONSIBLY | |||
| 3.1 | A listed entity should: (a) have a code of conduct for its directors, senior executives and employees; and (b) disclose that code or a summary of it. |
… our code of conduct or a summary of it:☒athttp://www.far.com.au/about-far/governance-social-responsibility/ |
Not Applicable |
Page 5
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 4 – SAFEGUARD INTEGRITY IN CORPORATE REPORTING | |||
| 4.1 | The board of a listed entity should: (a) have an audit committee which: (1) has at least three members, all of whom are non- executive directors and a majority of whom are independent directors; and (2) is chaired by an independent director, who is not the chair of the board, and disclose: (3) the charter of the committee; (4) the relevant qualifications and experience of the members of the committee; and (5) in relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner. |
… the fact that we have an audit committee that complies with paragraphs (1) and (2): ☒in our Corporate Governance Statement… and a copy of the charter of the committee: ☒athttp://www.far.com.au/about-far/governance-social-responsibility/ … and the information referred to in paragraphs (4) and (5): ☒in our Corporate Governance Statement |
Not Applicable |
| 4.2 | The board of a listed entity should, before it approves the entity’s financial statements for a financial period, receive from its CEO and CFO a declaration that, in their opinion, the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| 4.3 | A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
Page 6
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 5 – MAKE TIMELY AND BALANCED DISCLOSURE | |||
| 5.1 | A listed entity should: (a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and (b) disclose that policy or a summary of it. |
… our continuous disclosure compliance policy or a summary of it:☒in our Corporate Governance Statement☒athttp://www.far.com.au/about-far/governance-social-responsibility/ |
Not Applicable |
| PRINCIPLE 6 – RESPECT THE RIGHTS OF SECURITY HOLDERS | |||
| 6.1 | A listed entity should provide information about itself and its governance to investors via its website. |
… information about us and our governance on our website:☒athttp://www.far.com.au/about-far/governance-social-responsibility/ |
Not Applicable |
| 6.2 | A listed entity should design and implement an investor relations program to facilitate effective two-way communication with investors. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement |
Not Applicable |
| 6.3 | A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders. |
… our policies and processes for facilitating and encouraging participation at meetings of security holders: ☒in our Corporate Governance Statement |
Not Applicable |
| 6.4 | A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically. |
… the fact that we follow this recommendation:☒in our Corporate Governance Statement☒athttp://www.far.com.au |
Not Applicable |
Page 7
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 7 – RECOGNISE AND MANAGE RISK | |||
| 7.1 | The board of a listed entity should: (a) have a committee or committees to oversee risk, each of which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the processes it employs for overseeing the entity’s risk management framework. |
Not Applicable | ☒an explanation why that is so in our Corporate Governance Statement |
| 7.2 | The board or a committee of the board should: (a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and (b) disclose, in relation to each reporting period, whether such a review has taken place. |
… the fact that board or a committee of the board reviews the entity’s risk management framework at least annually to satisfy itself that it continues to be sound: ☒in our Corporate Governance Statement… and that such a review has taken place in the reporting period covered by this Appendix 4G: ☒in our Corporate Governance Statement |
Not Applicable |
| 7.3 | A listed entity should disclose: (a) if it has an internal audit function, how the function is structured and what role it performs; or (b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes. |
Not Applicable | ☒an explanation why that is so in our Corporate Governance Statement |
Page 8
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| 7.4 | A listed entity should disclose whether it has any material exposure to economic, environmental and social sustainability risks and, if it does, how it manages or intends to manage those risks. |
… whether we have any material exposure to economic, environmental and social sustainability risks and, if we do, how we manage or intend to manage those risks: ☒in our Corporate Governance StatementAND☒in the Directors’ Report in the Annual Report |
Not Applicable |
Page 9
| Corporate Governance Council recommendation | Corporate Governance Council recommendation | We have followed the recommendation in full for the whole of the period above. We have disclosed … |
We have NOT followed the recommendation in full for the whole of the period above. We have disclosed …4 |
|---|---|---|---|
| PRINCIPLE 8 – REMUNERATE FAIRLY AND RESPONSIBLY | |||
| 8.1 | The board of a listed entity should: (a) have a remuneration committee which: (1) has at least three members, a majority of whom are independent directors; and (2) is chaired by an independent director, and disclose: (3) the charter of the committee; (4) the members of the committee; and (5) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or (b) if it does not have a remuneration committee, disclose that fact and the processes it employs for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive. |
… the fact that we have a remuneration committee that complies with paragraphs (1) and (2): ☒in our Corporate Governance Statement… and a copy of the charter of the committee: ☒athttp://www.far.com.au/about-far/governance-social-responsibility/ … and the information referred to in paragraphs (4) and (5): ☒in our Corporate Governance Statement |
Not Applicable |
| 8.2 | A listed entity should separately disclose its policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives. |
… separately our remuneration policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives: ☒in our Corporate Governance Statement |
Not Applicable |
| 8.3 | A listed entity which has an equity-based remuneration scheme should: (a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and (b) disclose that policy or a summary of it. |
… our policy on this issue or a summary of it:☒in our Corporate Governance Statement |
Not Applicable |
Page 10
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Australian Securities Exchange Listing Rule 4.10.3 requires companies to disclose the extent to which they have complied with the best practice recommendations of the ASX Corporate Governance Council (“CGC”).
This statement summarises the corporate governance practices adopted by the Board of Directors and their compliance with the Corporate Governance Principles and Recommendations, 3rd Edition. Where a best practice recommendation has not been followed, the non-compliance has been noted and a full-disclosure justification provided.
FAR Ltd’s (“FAR”) objective is to achieve best practice in corporate governance commensurate with FAR’s size, its operations and the industry within which it participates.
The Company and its controlled entities together are referred to as FAR in this statement.
FAR’s policies and charters can be found on our website and are listed below:
| Charters | Policies |
|---|---|
| Board Audit Committee Nomination Committee Remuneration Committee |
Anti-Bribery & Corruption Code of Conduct Diversity Environment & Sustainability Human Rights & Child Protection Market Disclosure & Communications Risk Oversight & Management Security Trading & Policy Statement |
Principle 1: Lay solid foundations for management and oversight
Recommendation 1.1: A listed entity should disclose:
-
(a) the respective roles and responsibilities of its board and management; and
-
(b) those matters expressly reserved to the board and those delegated to management.
The Constitution provides the business of the Company is to be managed by or under the direction of the Directors. The Board has approved a formal Board Charter which defines the roles, responsibilities and authorities of the Board of Directors and management.
The Board operates in accordance with the broad principles set out herein. The Board is responsible for corporate strategy, implementation of business plans, allocation of resources, approval of budgets and major capital expenditure, and the adherence to Company policies.
The Board is also responsible for compliance with the Code of Conduct, overseeing risk management and internal controls, and the assessment, appointment and removal of senior executives and the company secretary.
The company has established the functions reserved to the Board and has delegated day to day management of the business affairs to senior executives, subject to compliance with strategic and capital plans approved from time to time from the Board.
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Directors receive comprehensive reports at each of the Board meetings from the Executive and have access to Company records, information and Company personnel.
Recommendation 1.2: A listed entity should:
-
(a) undertake appropriate checks before appointing a person, or putting forward to security holders a candidate for election, as a director; and
-
(b) provide security holders with all material information in its possession relevant to a decision on whether or not to elect or re-elect a director.
The Company undertakes the appropriate checks before it appoints a person including checks as to the person’s character, experience, education, criminal record and bankruptcy history. This is done through enquiry, publicly available information and statutory declarations. Additionally the individual is interviewed by the Chairman and Managing Director.
To assist the Company’s shareholders in making an informed decision on whether to vote in favour of a director standing for election or re-election the Company provides director biographical details, including their relevant qualifications and experience, skills and other directorships in the Annual Report, on the Company’s website and/or in an ASX announcement.
Recommendation 1.3: A listed entity should have a written agreement with each director and senior executive setting out the terms of their appointment.
The Company has entered into written agreements with each director and senior executive. The non-executive director agreements include amongst other things the time commitment envisaged, the requirement to disclose directors interests, the requirement to comply with key corporate policies, the circumstances in which a director is entitled to receive independent advice and indemnity and insurance arrangements. The senior executive agreements set out the terms of their employment including a description of their position, duties, responsibilities, the person to whom they report, the circumstances in which their service may be terminated and any entitlements on termination.
Recommendation 1.4: The company secretary of a listed entity should be accountable directly to the board, through the chair, on all matters to do with the proper functioning of the board.
The Company Secretary is accountable to the Chairman of the Board with respect to the functioning of the Board and all directors have reasonable access to the Company Secretary.
Recommendation 1.5: A listed entity should:
-
(a) have a diversity policy which includes requirements for the board or a relevant committee of the board to set measurable objectives for achieving gender diversity and to assess annually both the objectives and the entity’s progress in achieving them;
-
(b) disclose that policy or a summary of it; and
-
(c) disclose as at the end of each reporting period the measurable objectives for achieving gender diversity set by the board or a relevant committee of the board in accordance with the entity’s diversity policy and its progress towards achieving them, and either;
-
(i) the respective proportions of men and women on the board, in senior executive positions and across the whole organisation (including how the entity has defined “senior executive” for these purposes; or
-
(ii) if the entity is a “relevant employer” under the Workplace Gender Equality Indicators”, as defined in and published under that Act.
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The Company has a Diversity policy which is available on the Company’s website.
The Company recognises that a talented and diverse workforce is a key competitive advantage and our success is a reflection of the quality and skills of our people. The Company benefits by bringing together high quality people of different gender, age, ethnicity, religious and cultural backgrounds who possess a diverse range of experiences and perspectives. FAR values diversity in all aspects of its business and is committed to creating an environment where the contribution of all its personnel is received fairly and equitably. Every employee within FAR is responsible for supporting and maintaining FAR’s corporate culture and integrity, including its commitment to diversity in the workplace.
The Diversity policy formalises the Company’s view and approach to diversity in the work place.
The Board has set the following measurable objectives for achieving gender diversity:
| 2015 Measurable Objectives | Progress |
|---|---|
| At least one female candidate to be considered when the board is next appointing a director |
One male director appointed in 2015. 1 female candidate was considered for the position |
| At least one female candidate to be considered when the board is next appointing an executive |
One senior executive appointed in 2015. 1 female candidate was considered for the position. |
| Aim to have a minimum of 20% of the Company’s workforce female at all times |
Female representation was 22% in 2015 |
The respective proportions of men and women on the board, in senior executive positions and across the whole organisation are as follows:
| Female % |
Male % |
|
|---|---|---|
| Board | ||
| Board of Directors | 20% | 80% |
| Whole Organisation | ||
| Senior Executives (including executive directors) | 26% | 74% |
| Other | 20% | 80% |
| Total | 22% | 78% |
The senior executive positions include the Managing Director and the heads of the various business units within the organisation reporting directly to the Managing Director.
Recommendation 1.6: A listed entity should:
-
(a) have and disclose a process for periodically evaluating the performance of the board, its committees and individual directors; and
-
(b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process.
The Board Charter requires the board to measure its own performance and that of its committees and individuals which it does on an annual basis. During the course of the reporting period all Board members completed a self-assessment of their performance and assessments of the Board and Committees, Board structure and Board Performance. The assessments were reviewed by the Nomination Committee and reported to the Board.
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Recommendation 1.7: A listed entity should:
-
(a) have and disclose a process for periodically evaluating the performance of its senior executives; and
-
(b) disclose, in relation to each reporting period, whether a performance evaluation was undertaken in the reporting period in accordance with that process.
A formal review of senior executive performance is conducted by the Managing Director on an annual basis however, FAR undertakes continuous evaluation throughout the year in a less formal manner to ensure the various business units are achieving strategic objectives in a timely manner as set by the Board and senior management. These evaluations assess both individual and group performance of the Company’s executives. The Managing Director’s evaluations are conducted through formal discussions between the Chairman and executives during the course of the year.
The Remuneration Committee is briefed by the Managing Director on senior executive performance as part of the annual salary review process. The Remuneration Committee is comprised of Mr N J Limb (non-executive chairman), Mr A E Brindal (non-executive director) and Mr R G Nelson (non-executive director). In December 2015 Mr R Nelson was appointed chair of the Remuneration Committee. The Remuneration Committee reports to the Board.
Principle 2: Structure the board to add value
Recommendation 2.1: The board of a listed entity should:
-
(a) have a nomination committee which:
-
(i) has at least three members, a majority of whom are independent directors; and
-
(ii) is chaired by an independent director,
-
(iii) and disclose:
-
(iv) the charter of the committee;
-
(v) the members of the committee; and
-
(vi) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or
-
(b) if it does not have a nomination committee, disclose that fact and the processes it employs to address board succession issues and to ensure that the board has the appropriate balance of skills, knowledge, experience, independence and diversity to enable it to discharge its duties and responsibilities effectively.
The Company has a Nomination Committee which consists of three independent directors; Mr A E Brindal, Mr R G Nelson and Mr N J Limb. Mr Nicholas Limb is the Chairperson of the Nomination Committee. The Company considers that the Chairperson and members of the Nomination Committee are the most appropriate given their experience and qualifications. The Nomination Committee charter includes the objectives, membership and attendance, authority, responsibilities and procedures of the Committee. The Nomination Committee charter is disclosed on the Company’s website.
The responsibilities of the Nomination Committee are to review and make recommendations to the Board on: the necessary and desirable competencies of directors; the size and composition of the Board; succession plans; the process for evaluating the performance of the Board, its committees and directors; and the appointment and re-election of directors.
The Nomination Committee met twice during the reporting period.
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Recommendation 2.2: A listed entity should have and disclose a board skills matrix setting out the mix of skills and diversity that the board currently has or is looking to achieve in its membership.
The Board together with its Committees reviews and seeks to achieve a mix of skills, knowledge, diversity and expertise as well as operational and international experience amongst its directors. Below is a table of the areas of competence and skills of the Board of directors which was formalised by the Board in the form of a matrix in November 2015.
| Area | Competence |
|---|---|
| Leadership | Business Leadership, Public Listed Company Experience |
| Business and Finance | Accounting, Audit, Business Strategy, Mergers and Acquisitions, Corporate Finance, Investment Banking, Capital Markets |
| Sustainability and Stakeholder management | Corporate Governance, Government Affairs, Remuneration, Health, Safety, Environment, Community Relations and best practice behaviour for operating in Africa, especially related to Anti-Bribery and Corruption |
| Technical | Oil & gas Technology, Petroleum Exploration, Petroleum Development, Petroleum Production Operations |
| International | International Exploration and Production |
Recommendation 2.3: A listed entity should disclose:
-
(a) the name of the directors considered by the board to be independent directors;
-
(b) if a director has an interest, position, association or relationship that may compromise independence but the board is of the opinion that it does not compromise the independence of the director; the nature of the interest, position, association or relationship in question and an explanation of why the board is of that opinion; and
-
(c) the length of service of each director.
| Name of Director | Term in office | Qualifications | Status (Independent or Executive) |
|---|---|---|---|
| N J Limb (Chairman) |
Director since November 2011, Chairman since April 2012 |
Bsc (Hons) MAusIMM | Independent |
| C M Norman (Managing Director) |
Director since November 2011 |
Bsc (Geophysics) | Executive |
| B J M Clube (Chief Operating Officer) |
Director since April 2013 | Bsc (Hons) Geology, ACA | Executive |
| R G Nelson | Director since April 2015 Appointed Lead Independent Director December 2015 |
Bsc, Hon Life Member Society of Exploration Geophysicists, FAusIMM, FAICD |
Independent |
| A E Brindal | Director since December 2007 |
BCom, MBA, FCPA, | Independent |
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The directors considered by the Board to constitute independent directors include: Mr N J Limb, Mr A E Brindal and Mr R G Nelson. With the exception of Mr Brindal, there are no relationships which may affect their independent status. In the case of Mr Brindal, the Board is satisfied his independence was not impaired by his joint appointment as Company Secretary. Mr Brindal retired as Company Secretary on 4 April 2013 but retains his directorship.
As stated above, and in accordance with the Board Charter directors are entitled to take independent advice at the expense of the Company.
Recommendation 2.4: A majority of the board of a listed entity should be independent directors.
The Board has a majority of independent directors comprising three non-executive independent directors and two executive directors as shown in the table above.
Recommendation 2.5: The chair of the board of a listed entity should be an independent director and, in particular, should not be the same person as the CEO of the entity.
Mr Nicholas Limb held the position of Chairperson and Ms Catherine Norman held the position of Managing Director and Chief Executive Officer throughout the year.
Recommendation 2.6: A listed entity should have a program for inducting new directors and provide appropriate professionals development opportunities for directors to develop and maintain the skills and knowledge needed to perform their role as directors effectively.
New directors are briefed and provided with information on FAR’s strategy, financial performance, projects, Code of Conduct and other corporate policies. With Chair approval, the Company covers all costs incurred to undertake director training to enable the discharge of their role as a director.
Principle 3: Act ethically and responsibly
Recommendation 3.1: A listed entity should:
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(a) have a code of conduct for its directors, senior executives and employees; and
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(b) disclose that code or a summary of it.
The Company has a Code of Conduct. The Code of Conduct applies to all directors and employees. The Code of Conduct is reviewed by the Board each year and updated as necessary to ensure it reflects an appropriate standard of behaviour and professionalism to maintain confidence in FAR’s integrity.
In summary, the Code of Conduct requires that at all times all Company personnel act with the utmost integrity, objectivity and in compliance with the letter and the spirit of the law and Company policies.
Principle 4: Safeguard integrity in financial reporting
Recommendation 4.1: The board of a listed entity should:
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(a) have an audit committee which:
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(i) has at least three members, all of whom are non-executive directors and a majority of whom are independent directors; and
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(ii) is chaired by an independent director, who is not the chair of the board,
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and disclose:
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(iii) the charter of the committee;
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(iv) the relevant qualifications and experience of the members of the committee; and
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(v) in relation to each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or
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(b) if it does not have an audit committee, disclose that fact and the processes it employs that independently verify and safeguard the integrity of its corporate reporting, including the processes for the appointment and removal of the external auditor and the rotation of the audit engagement partner.
FAR has an Audit Committee which has three members, all of which are independent non-executive directors. Mr A E Brindal has been appointed Chairman of the Audit Committee and is not the Chairperson of the Board.
The Audit Committee has a formal charter. The charter addresses the committee’s objectives, membership, authority, responsibilities and procedures. The charter covers five broad areas of responsibilities including: general; independent external audit; financial reporting; risk management; and compliance. The objectives of the Audit Committee are to: ensure the integrity of the Company’s financial reporting; oversee the independence of the external auditor; ensure that controls are established and maintained in order to safeguard the Company’s financial and physical resources; and ensure that systems and procedures are in place so that the Company complies with relevant statutory, regulatory and reporting requirements.
The Company’s Audit Committee charter is available on the Company’s website. The number of audit committee meetings held and the qualifications of those appointed and their attendance at meetings of the committee are disclosed separately in the Directors' Report.
Recommendation 4.2: The board of a listed entity should, before it approves the entity’s financial statement for a financial period, receive from its CEO and CFO a declaration that, in their opinion, the financial records of the entity have been properly maintained and that the financial statements comply with the appropriate accounting standards and give a true and fair view of the financial position and performance of the entity and that the opinion has been formed on the basis of a sound system of risk management and internal control which is operating effectively.
Prior to the directors making the Directors’ Declaration in the financial report, the Managing Director and Chief Financial Officer provide to the Board in writing that the Company’s risk management and internal compliance and control system is operating efficiently and effectively in all material respects in relation to financial reporting risks. This declaration is given in accordance with section 295A of the Corporations Act 2001.
Recommendation 4.3: A listed entity that has an AGM should ensure that its external auditor attends its AGM and is available to answer questions from security holders relevant to the audit.
The external auditor is Deloitte Touch Tohmatsu an internationally recognised external audit firm with expertise in the resource sector. The external auditor attends the Company’s Annual General Meetings and shareholders are invited to submit questions to the auditor on the Company’s financial statements and audit process.
Principle 5: Make timely and balanced disclosure
Recommendation 5.1: A listed entity should:
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(a) have a written policy for complying with its continuous disclosure obligations under the Listing Rules; and
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(b) disclose that policy or a summary of it.
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The Board has a policy on Market Disclosure and Communications. This policy emphasises FAR’s commitment to ensuring that all investors have equal and timely access to material information concerning FAR, including: its financial position, performance, ownership and governance; ensuring that all announcements are clear, concise and factual; complying with the disclosure principles contained in the ASX Listing Rules, and the Corporations Act 2001 (Cth); and preventing the selective or inadvertent disclosure of material price sensitive information.
The Chairman, Managing Director, Executive Director and Chief Operating Officer and the Company Secretary are responsible for: managing FAR’s compliance with its continuous disclosure obligations; identifying and reviewing information to determine if disclosure is required; implementing reporting processes and controls and determining guidelines for the release of information; and ensuring that the Board is kept fully informed of its determinations and is promptly advised of all information disclosed to the market.
The Managing Director and Company Secretary have been nominated as persons responsible for communications with the ASX. This role includes responsibility for ensuring compliance with the continuous disclosure requirements in the ASX Listing Rules and overseeing and co-ordinating disclosures to the ASX, analysts, brokers, shareholders, the media and the public.
ASX releases are posted on the Company’s website as soon as practical after receiving ASX acknowledgement of release to the market.
FAR’s Market Disclosure and Communications policy is available on the Company’s website.
The Board of FAR takes responsibility for adopting and monitoring this policy and the executive management team has responsibility for its effective implementation. This policy applies to all personnel engaged by FAR and under FAR’s operational control. Every employee within FAR is responsible for supporting and maintaining FAR’s corporate culture and integrity.
Principle 6: Respect the rights of security holders
Recommendation 6.1: A listed entity should provide information about itself and its governance to investors via its website.
The Company’s website has a corporate governance landing page where all relevant corporate governance information can be accessed including the code of conduct, policies, charters and the constitution. The website also includes; the names, photographs and brief biographical information for each of its directors and senior executives; copies of annual reports and financial statements, copies of ASX announcements; notices of meetings; historical information about market prices of the entity’s securities, an overview of the Company’s current business, a summary of the Company’s history and contact details for enquiries from security holders, analysts or the media.
Recommendation 6.2: A listed entity should design and implement an investor relations program to facilitate effective two-way communication with investors.
The Company has a Market Disclosure and Communications policy that details the activities undertaken by FAR to effect two way communication with investors.
The Company’s primary communication platform is its website at www.far.com.au. The website automatically uploads ASX announcements to the FAR website upon their release and in turn automatically emails this information to shareholders registered to receive email alerts. Shareholder registration is via the website homepage. All non-ASX market releases are also uploaded to the website and automatically emailed to registered shareholders. All announcements include the company telephone numbers for the FAR office and email addresses for Managing Director (Ms C.M. Norman), Business Development Manager (Mr G.A. Ramsay) and the FAR Investor Relations consultant (Mr I Howarth) should shareholders wish to make an enquiry of the Company. The Company also has a general email address where shareholders an lodge their queries. These
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queries are answered as soon as practicable.
The Company is reviewing the use of other media outlets for shareholder communications such as Twitter.
All shareholder communications are copied to the Managing Director and Company Secretary.
Recommendation 6.3: A listed entity should disclose the policies and processes it has in place to facilitate and encourage participation at meetings of security holders.
FAR’s Market Disclosure and Communications policy available on the Company’s website encourages and supports shareholder participation in general meetings. At each meeting a corporate presentation is given on the Company’s status and current projects with questions invited from those present.
Recommendation 6.4: A listed entity should give security holders the option to receive communications from, and send communications to, the entity and its security registry electronically.
Electronic communication is readily accessible to shareholders, and other interested parties, who elect to register their email address via a mechanism on the Company’s website.
Principle 7: Recognise and manage risk
Recommendation 7.1: The board of a listed entity should:
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(a) have a committee or committees to oversee risk, each of which:
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(i) has at least three members, a majority of whom are independent directors; and
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(ii) is chaired by an independent director,
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and disclose:
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(iii) the charter of the committee;
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(iv) the members of the committee; and
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(v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings; or
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(b) if it does not have a risk committee or committees that satisfy (a) above, disclose that fact and the processes it employs for overseeing the entity’s risk management framework.
The Board has a Risk Oversight and Management policy. Under the policy the Board is responsible for approving the company’s policies on risk assessment and management and satisfying itself that management has developed a sound system of risk management and internal control. Day-to-day responsibility is delegated to the Managing Director who is responsible for: identification of risk; monitoring risk; communication of risk events to the board; and responding to risk events, with board authority.
The Executive team prepares and reviews a company risk register and associated risk mitigation plan in accordance with the Company’s Risk Oversight and Management policy. As part of this, the company risk register and risk mitigation plans are updated by the Managing Director and executive management and then presented to the Board for review at every board meeting.
The Board recognises that the Company is a junior exploration company and exploration for oil and gas is a high risk investment profile and has managed risk accordingly.
In December 2015 the Company established a Risk Committee consisting of all board members and in March 2016 established a Risk Committee Charter.
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Recommendation 7.2: The board or a committee of the board should:
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(a) review the entity’s risk management framework at least annually to satisfy itself that it continues to be sound; and
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(b) disclose, in relation to each reporting period, whether such a review has taken place.
During the year the Board reviewed the risk management framework and implemented a comprehensive risk management and internal control system in November 2015.
Recommendation 7.3: A listed entity should disclose:
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(a) if it has an internal audit function, how the function is structured and what role it performs; or
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(b) if it does not have an internal audit function, that fact and the processes it employs for evaluating and continually improving the effectiveness of its risk management and internal control processes.
The directors believe the Company is not of a size that requires an internal audit function. The audit committee reviews the internal controls of the company annually and report to the board. Internal audits will be conducted as required by Deloitte Touche Tomatsu.
Recommendation 7.4: A listed entity should disclose whether it has any material exposure to economic, environmental and social sustainability risks and, if it does, how it manages or intends to manage those risks.
The material business risks which can impact the economic sustainability of the Company are included in the Directors Report contained within the Annual Report. These risks include technical and operation risks, joint venture risks, government and regulator risks, sovereign and environmental and going concern risks. To mitigate these risks the Company has put in place a number of policies and procedures, which can be viewed on the Company’s website. The executive management team meet regularly to discuss the operations of each of the Company’s projects and continually review and monitor the financial positon and performance of the Company. At each board meeting an operations and financial update is provided together with a governance update including a risk register identifying the major risks, the current controls in place and where further action is required. The Environment and Sustainability Policy and Human Rights and Child Protection Policy can be viewed on the Company’s website.
Principle 8: Remunerate fairly and responsibly
Recommendation 8.1: The board of a listed entity should:
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(a) have a remuneration committee which:
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(i) has at least three members, a majority of whom are independent directors; and
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(ii) is chaired by an independent director,
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and disclose:
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(iii) the charter of the committee;
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(iv) the members of the committee; and
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(v) as at the end of each reporting period, the number of times the committee met throughout the period and the individual attendances of the members at those meetings, or
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(b) if it does not have a remuneration committee, disclose that fact and the processes it employs for setting the level and composition of remuneration for directors and senior executives and ensuring that such remuneration is appropriate and not excessive.
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The Company has a Remuneration Committee which consists of three independent non-executive directors, Mr A.E. Brindal, Mr R.G. Nelson and Mr N.J. Limb. Mr R Nelson was appointed Chairman of the committee in December 2015, prior to that Mr N Limb was Chairman.
The Remuneration Committee charter can be viewed on the Company’s website. The Charter details the objectives, membership, authority and responsibility of the Committee. The committee is responsible for reviewing the remuneration packages of new and existing board members and senior executives and to oversee the remuneration of employees of the Company. Two Remuneration Committee meetings were held during the year.
Recommendation 8.2: A listed entity should separately disclose its policies and practices regarding the remuneration of non-executive directors and the remuneration of executive directors and other senior executives.
Detailed commentary on the remuneration of the Chairman, Managing Director, other directors and senior executives is set out in the Remuneration Report contained within FAR’s Annual Report. FAR follows the practice of disclosing the amount of remuneration and all monetary and non-monetary components for each director and executive during the reporting period. The Company is currently reviewing its remuneration practices and formulating a remuneration policy to ensure it is more closely aligned with current market practice.
Recommendation 8.3: A listed entity which has an equity-based remuneration scheme should:
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(a) have a policy on whether participants are permitted to enter into transactions (whether through the use of derivatives or otherwise) which limit the economic risk of participating in the scheme; and
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(b) disclose that policy or a summary of it.
The Company has an Executive Incentive Plan which is available on the website. Under the Plan participants must not enter into transactions through the use of derivatives to limit the economic risk of participating in the Plan.
The corporate governance statement was approved by the Board and is current as at 21 March 2016.
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ASX CORPORATE GOVERNANCE COUNCIL RECOMMENDATIONS CHECKLIST
The following table sets out the Company’s position with regard to adoption of the Principles & Recommendations as at the date of this statement:
| Recommendations | Recommendations | Compliance as at the date of this report |
|---|---|---|
| Principle 1: | Lay solid foundations for management and oversight | |
| 1.1 | Role of board and management | |
| 1.2 | (a) back ground checks on directors; and (b) information to be given for election of directors |
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| 1.3 | Written contracts of appointment | |
| 1.4 | Company secretary | |
| 1.5 | Diversity | |
| 1.6 | Board reviews | |
| 1.7 | Management reviews | |
| Principle 2: | Structure the board to add value | |
| 2.1 | Nomination committee | |
| 2.2 | Board skills matrix | |
| 2.3 | Disclose independence and length of service of directors | |
| 2.4 | Majority of directors independent | |
| 2.5 | Chair independent and not CEO | |
| 2.6 | Induction and professional development | |
| Principle 3: | Act ethically and responsibly | |
| 3.1 | Code of conduct | |
| Principle 4: | Safeguard integrity in corporate reporting | |
| 4.1 | Audit Committee | |
| 4.2 | CEO and CFO certification of financial statements | |
| 4.3 | External auditor available at AGM | |
| Principle 5: | Make timely and balanced disclosure | |
| 5.1 | Disclosure policy | |
| Principle 6: | Respect the rights of security holders | |
| 6.1 | Information on website | |
| 6.2 | Investor relations program | |
| 6.3 | Facilitate participation at meetings of security holders | |
| 6.4 | Facilitate electronic communications | |
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| Principle 7: | Recognise and manage risk | |
|---|---|---|
| 7.1 | Risk committee | |
| 7.2 | Annual risk review | |
| 7.3 | Internal audit | X |
| 7.4 | Sustainability risks | |
| Principle 8: | Remunerate fairly and responsibly | |
| 8.1 | Remuneration committee | |
| 8.2 | Disclosure of executive and non-executive director remuneration policy | |
| 8.3 | Policy on hedging equity incentive schemes | |
In compliance with the “if not, why not” reporting regime, where, after due consideration, the Company’s corporate governance practices do not follow a recommendation, the Board has explained above its reasons for not following the recommendation and disclosed what, if any, alternative practices the Company has adopted of those in the recommendation.
For more information please contact FAR Limited Peter Thiessen Company Secretary
T: +61 3 9618 2550 Level 17, 530 Collins Street F: +61 3 9620 5200 Melbourne VIC 3000 E: [email protected] Australia
www.far.com.au
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