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EV Minerals Corporation — Proxy Solicitation & Information Statement 2020
Oct 2, 2020
46246_rns_2020-10-01_7b017454-1bec-45cc-aaa7-54508fc6de30.pdf
Proxy Solicitation & Information Statement
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ROYAL COAL CORP.
100 King Street West, Suite 5600 Toronto, Ontario M5X 1C9
NOTICE OF ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
NOTICE IS HEREBY GIVEN that an annual and special meeting (the “ Meeting ”) of shareholders of Royal Coal Corp. (the “ Company ”) will be held on Thursday, October 22, 2020 , at the hour of 10:00 a.m. (Eastern time), at the office of Irwin Lowy LLP at 217 Queen Street West, Suite 401, Toronto, Ontario M5V 0R2, for the following purposes:
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to receive and consider the audited consolidated financial statements of the Company for the years ended December 31, 2017, 2018 and 2019, and the reports of the auditor thereon;
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to consider and, if deemed advisable, to pass, with or without variation, a special resolution to determine the number of directors of the Company and the number of directors to be elected at the Meeting to be five and to empower the directors of the Company, by resolution of the directors, to determine the number of directors within the minimum and maximum number set out in the articles of continuance of the Corporation;
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to elect the directors of the Company;
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to appoint the auditors of the Company and to authorize the directors to fix their remuneration;
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to consider and, if deemed advisable, to pass, with or without variation, a special resolution to amend the articles of continuance of the Company to change the name of the Company to such name as the directors of the Company, in their sole discretion, may determine and as may be acceptable to the Director appointed under the Business Corporations Act (Ontario), as more fully described in the accompanying management information circular;
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to consider and, if deemed advisable, to pass, with or without variation, a special resolution to effect the consolidation of all of the issued and outstanding common shares of the Company on the basis of up to six hundred (600) old common shares for one (1) new common share, as more fully described in the accompanying management information circular; and
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to transact such other business as may properly come before the Meeting or any adjournments or postponements thereof.
The full text of the special resolutions referred to in items 2, 5 and 6 above are attached to this notice as Exhibit A.
A shareholder wishing to be represented by proxy at the Meeting or any adjournment thereof must deposit his, her or its duly executed form of proxy with the Company’s transfer agent and registrar, AST Trust Company (Canada), at Proxy Department, P.O. Box 721, Agincourt, Ontario M1S 0A1 not later than 10:00 a.m. (Eastern time) on Tuesday, October 20, 2020 or, if the Meeting is adjourned, not later than 48 hours, excluding Saturdays, Sundays and holidays, preceding the time of such adjourned meeting.
Shareholders who are unable to attend the Meeting in person, are requested to date, complete, sign and return the enclosed form of proxy so that as large a representation as possible may be had at the Meeting.
The board of directors of the Company has by resolution fixed the close of business on Thursday, September 17, 2020 as the record date, being the date for the determination of the registered holders of common shares of the Company entitled to receive notice of, and to vote at, the Meeting and any adjournment thereof.
COVID-19 GUIDANCE
In the context of the effort to mitigate potential risk to the health and safety associated with COVID-19 and in compliance with the orders and directives of the Government of Canada, the Province of Ontario and the City of Toronto, the shareholders are being discouraged from attending the Meeting in person. All shareholders are encouraged to vote on the matters before the Meeting by proxy in the manner set out herein and in the accompanying management information circular dated September 18, 2020 of the Company.
The accompanying management information circular provides additional detailed information relating to the matters to be dealt with at the Meeting and is supplemental to, and expressly made a part of, this notice of annual and special meeting. Additional information about the Company and its financial statements are also available on the Company’s profile at www.sedar.com.
DATED this 18[th] day of September, 2020.
BY ORDER OF THE BOARD
“Arthur Thomas Griffis” (signed) President and Director
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EXHIBIT A
SPECIAL RESOLUTIONS OF THE SHAREHOLDERS
OF
ROYAL COAL CORP. (THE “COMPANY”)
NUMBER OF DIRECTORS
“BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
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the number of directors of the Corporation and the number of directors to be elected at the annual and special meeting of the shareholders of the Company to be held on October 22, 2020, within the minimum and maximum number of directors of the Corporation provided for in the articles of continuance of the Company, is hereby determined to be five;
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the directors of the Company be and they are hereby empowered, by resolution of the directors, to determine, from time to time, the number of directors of the Company and the number of directors to be elected at meetings of the shareholders of the Company subsequent to October 22, 2020, within the minimum and maximum number of directors of the Corporation provided for in the articles of continuance of the Company; and
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any director or officer of the Company be and he or she is hereby authorized and directed, for and on behalf of the Company, to execute and deliver all such documents and to do all such other acts or things as he or she may determine to be necessary or advisable to give effect to this resolution, the execution of any such document or the doing of any such other act or thing being conclusive evidence of such determination.”
AMENDMENT TO ARTICLES – NAME CHANGE
“BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
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the articles of the Company be amended to change the name of the Company to such name as the directors of the Company, in their sole discretion, may determine and as may be acceptable to the Director appointed under the Business Corporations Act (Ontario);
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notwithstanding that this resolution has been duly passed by the shareholders of the Company, the directors of the Company be, and they are hereby, authorized and directed to revoke this resolution at any time prior to the issue of a certificate of amendment giving effect to the articles of amendment and to determine not to proceed with the amendment of the articles of the Company without further approval of the shareholders of the Company; and
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any director or officer of the Company be and he or she is hereby authorized and directed, for and on behalf of the Company, to execute and deliver all such documents and to do all such other acts or things as he or she may determine to be necessary or advisable to give effect to this resolution, including, without limitation, the execution and delivery of articles of amendment in the prescribed form to the Director appointed under the Business Corporations Act (Ontario), the execution of any such document or the doing of any such other act or thing being conclusive evidence of such determination.”
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AMENDMENT TO ARTICLES - CONSOLIDATION
“BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
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the articles of the Company be amended to consolidate each of the issued and outstanding common shares of the Company on the basis of up to six hundred (600) pre-consolidation common shares of the Company into one (1) post-consolidation common share of the Company (the “ Consolidation ”), and further authorizing the directors in their sole discretion when and if to effect the Consolidation, in each case without requirement for further approval, ratification or confirmation by shareholders, as more particularly described in the management information circular dated September 18, 2020 of the Company, provided that in the event the Consolidation would result in a shareholder of the Company holding a fraction of a common share, a shareholder shall not receive a whole common share of the Company for each such fraction;
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notwithstanding that this resolution has been duly passed by the shareholders of the Company, the directors of the Company be, and they are hereby authorized and directed to revoke this resolution at any time prior to the issue of a certificate of amendment giving effect to the Consolidation and to determine not to proceed with the amendment of the articles of amalgamation of the Company without further approval of the shareholders of the Company; and
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any director or officer of the Company be and he or she is hereby authorized and directed, for and on behalf of the Company, to execute and deliver all such documents and to do all such other acts or things as he or she may determine to be necessary or advisable to give effect to this resolution, including, without limitation, the execution and delivery of the articles of amendment in the prescribed form to the Director appointed under the Business Corporations Act (Ontario), the execution of any such document or the doing of any such other act or thing being conclusive evidence of such determination.”
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