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EMMERSON RESOURCES LIMITED — AGM Information 2011
Oct 25, 2011
64876_rns_2011-10-25_150e5978-a53a-41af-8f04-c51a2e2d239d.pdf
AGM Information
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EMMERSON RESOURCES LIMITED ABN 53 117 086 745
NOTICE OF ANNUAL GENERAL MEETING
TIME : 4:00 pm (CST) DATE : 30 November 2011 PLACE : Tennant Creek Battery Hill and Mining Centre Peko Road TENNANT CREEK NT 0860
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting. Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (+61 8) 9381 7838.
CONTENTS PAGE
| Notice of Annual General Meeting (setting out the proposed resolutions) | 4 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 6 |
| Glossary | 9 |
| Proxy Form | Annexure |
| TIME AND PLACE OF MEETING AND HOW TO VOTE |
VENUE
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 4:00pm (CST) on 30 November 2011 at:
Tennant Creek Battery Hill and Mining Centre Peko Road TENNANT CREEK NT 0860
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) post to Computershare Investor Services Pty Limited, GPO Box 242, Melbourne, Victoria 3001, Australia; or
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(b) facsimile to the Computershare Investor Services Pty Limited on facsimile number (within Australia) 1800 783 447, or (outside Australia) +61 3 9473 2555,
so that it is received not later than 4:00pm (CST) on 28 November 2011.
Proxy Forms received later than this time will be invalid.
New sections 250BB and 250BC of the Corporations Act came into effect 1 August, 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this Annual General Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed, and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes is set out below.
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Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show or hands; and
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if the proxy is the Chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the Chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of no-Chair proxy to Chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company’s members; and
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the appointed proxy is not the Chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the poxy does not vote on the resolution,
the Chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purpose of voting on the resolution at the meeting.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held at 4:00pm (CST) on 30 November 2011 at Tennant Creek Battery Hill and Mining Centre, Peko Road, Tennant Creek, Northern Territory.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders of the Company at 4:00pm (CST) on 28 November 2011.
Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2011 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the remuneration report as contained in the Company’s annual financial report for the financial year ended 30 June 2011.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
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(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
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(d) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
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2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – PETER REEVE
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Peter Reeve, a Director who retires by rotation, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – TIMOTHY KESTELL
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Timothy Kestell, a Director who retires by rotation, and being eligible, is re-elected as a Director.”
DATED: 20 OCTOBER 2011
BY ORDER OF THE BOARD
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SHANE VOLK COMPANY SECRETARY EMMERSON RESOURCES LIMITED
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 4:00pm (CST) on 30 November 2011 at Tennant Creek Battery Hill and Mining Centre, Peko Road, Tennant Creek, Northern Territory.
This purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Company Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2011 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report, the Company’s Auditor will also attend the meeting (via telephone) and shareholders will be given the opportunity to ask questions about the conduct of the audit, the preparation and content of the Auditors Report, the accounting policies adopted by the Company and the independence of the Auditor.
The Company will not provide a hard copy of the Company’s annual financial report to shareholders unless specifically requested to do so, Shareholders may view the Company annual financial report on the ASX company announcements page at www.asx.com.au (Company Code: ERM), or the Company’s website at www.emmersonresources.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
Under recent changes to the Corporations Act which came into effect on 1 July, 2011, if at least 25% of the votes cast on Resolution 1 are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at least 25% of votes cast are cast against the adoption of the 2012 remuneration report at the 2012 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of a general meeting to consider the appointment of directors of the Company ( Spill Resolution ).
If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the general meeting ( Spill Meeting ) within 90 days of the Company’s 2012 annual general meeting and all of the Directors who were in office when the Company’s 2012 Directors report was approved, other than the managing director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2011.
A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
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2.2 Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or any Closely Related Party of that member as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or Closely Related Party of that member on how to vote on the Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.
2.3 Definitions
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporation Regulations 2001 (Cth).
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June, 2011.
3. RESOLUTION 2 – RE-ELECTION OF MR. PETER REEVE AS A DIRECTOR
Clause 13.2 of the Company’s Constitution requires that at the Company’s Annual General Meeting in every year, one third of all Directors for the time being, or , if their number is not a multiple of 3 then the number nearest one-third (rounded upwards), shall retire from office, provided always that no Director, except the Managing Director, shall hold office for a period in excess of 3 years or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself of herself for re-election. ASX Listing Rule 14.4 stipulates that a Director cannot hold office (without re-election) past the third Annual General Meeting following the Directors appointment or 3 years, whichever is longer.
Mr. Reeve retires in accordance with clause 13.2 of the Company’s constitution and, being eligible for re-election, offers himself for re-election at the Annual General Meeting.
Mr. Reeve was initially appointed as a Director on 24 April, 2009 and re-elected at the 28 May, 2009 General Meeting of Shareholders.
The Company’s Directors (other than Mr. Reeve) recommend that shareholders vote in favour of Resolution 2.
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4. RESOLUTION 3 – RE-ELECTION OF MR. TIMOTHY KESTELL AS A DIRECTOR
Clause 13.2 of the Company’s Constitution requires that at the Company’s Annual General Meeting in every year, one third of all Directors for the time being, or , if their number is not a multiple of 3 then the number nearest one-third (rounded upwards), shall retire from office, provided always that no Director, except the Managing Director, shall hold office for a period in excess of 3 years or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself of herself for re-election. ASX Listing Rule 14.4 stipulates that a Director cannot hold office (without re-election) past the third Annual General Meeting following the Directors appointment or 3 years, whichever is longer.
Mr. Kestell retires in accordance with clause 13.2 of the Company’s constitution and, being eligible for re-election, offers himself for re-election at the Annual General Meeting.
Mr. Kestell was initially appointed as a Director on 10 November, 2005 and re-elected at the 2008 and 2009 Annual General Meetings.
The Company’s Directors (other than Mr. Kestell) recommend that shareholders vote in favour of Resolution 3.
5. ENQUIRIES
Shareholders are requested to contact the Company Secretary, Mr. Shane Volk on (+ 61 8) 9381 7838 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
$ means Australian dollars.
Annual General Meeting means the meeting convened by the Notice of Meeting.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of the ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Company means Emmerson Resources Limited (ABN 53 117 086 745).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
CST means Central Standard Time as observed in Darwin, Northern Territory.
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of Meeting.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement.
Proxy Form means the proxy form accompanying the Notice
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
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emmerson
resources
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Emmerson Resources Limited
ABN 53 117 086 745
Lodge your vote:
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
000001 000 ERM MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 728 843 (outside Australia) +61 3 9946 4457
Proxy Form
For your vote to be effective it must be received by 4:00pm (CST) Monday 28 November 2011
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
Turn over to complete the form
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View the Annual Report:
Update your securityholding, 24 hours a day, 7 days a week: www.investorcentre.com
Your secure access information is:
www.emmersonresources.com.au
SRN/HIN: I9999999999
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
916CR_0_Sample_Proxy/000001/000001/i
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Proxy Form
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I9999999999
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999
I ND
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Please mark
to indicate your directions
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Emmerson Resources Limited hereby appoint
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the Chairman OR of the Meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Emmerson Resources Limited to be held at Tennant Creek Battery Hill and Mining Centre, Peko Road, Tennant Creek NT on Wednesday, 30 November 2011 at 4:00pm (CST) and at any adjournment of that meeting. The Chairman of the Meeting intends to vote undirected proxies in favour of each Item of business other than in respect of Item 1, where the company has determined that the Chairman is unable to do so.
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
Items of Business
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ORDINARY BUSINESS
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Item 1 Adoption of Remuneration Report Item 2 Re-election of Director - Peter Reeve Item 3 Re-election of Director - Timothy Kestell
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The Chairman of the Meeting intends to vote all available proxies in favour of each item of business.
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SIGN
Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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