Remuneration Information • Mar 21, 2019
Remuneration Information
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The requirements of the Public Limited Liability Companies Act indicate that this item should be divided into three subsections:
Borregaard has established guidelines for compensation to leading employees. In recent years the guidelines have been revised and developed and include guidelines for fixed salary, pension, annual bonus and long-term incentives (LTI)/options. Comparable wage data are obtained from an external company that are used in the assessment of the compensation level. In connection with option allocations in 2014 and in subsequent years, allocations have taken place in accordance with own rules, with certain adjustments, which the board has been authorised by the respective AGMs to implement.
The board has, also through the Remuneration Committee, used the adopted guidelines as a basis for compensation to leading employees. The board has also reviewed that exercises of options and bonus payouts are in line with the guidelines and intentions for the schemes.
The board asserts that the company's wage policy has been followed through 2018.
The AGM takes the Board's account on wage policy for information.
The company's general guidelines for wage and terms policy:
Fixed salary - The level should be close to the average for comparable positions and companies. Pension - Based on the established defined contribution based schemes' intention that the schemes' relative pension payment should be independent of income level.
Annual Bonus System - Predefined criteria that emphasises good results and progress.
The criteria include return on capital employed (ROCE), economic value added (EVA), safety and sick leave and personal goals. The annual bonus can amount to a maximum of 50% of an annual salary. The target level for "good results" is approx. 30%. If it proves that there have been errors in the bonus basis for bonus paid in the past three years, the company is entitled to correct this in future bonus payments. Long-term incentive scheme - Option or cash-based scheme, tied to developments in share price. (For detailed guidelines, see section 3.3)
The AGM recommends the proposed guidelines for establishing management salary for the 2019 fiscal year.
The AGM must approve the guidelines for share-related compensation, including that leading employees are entitled to take part in the programme for Shares to employees, which entails a right to buy a limited number of shares at a discount.
Borregaard's scheme for long-term incentives (LTI) is a share price-related option scheme and constitutes a part of
an overall compensation package to leading employees. The option scheme means that employees in the scheme
can receive options that entitle them to acquire a defined number of shares at a given value after a fixed period.
When options are exercised, a sale of these shares will yield a profit. In order for the scheme to be scaled in
accordance with its purpose, there are several limitations to profit opportunities.
The Board shall assess annually whether options should be provided, and may provide guidelines for allocation within the scope of these guidelines. The Board may determine whether the options shall be physical or synthetic. The Board and the Remuneration Committee ensure that allocations and administration of the scheme are consistent with the intentions. For all allocations since 2014, the strike price was set at 10% above the price at the time of allocation.
The scheme is justified with particular emphasis on two issues:
There is an expectation that the members of the senior management through the option scheme also acquire and hold Borregaard shares corresponding to 2 yearly salaries for the CEO and 1 yearly salary for the other members of the senior management.
Options may be allocated to leading employees at certain position levels that the company recognises has a special need to form a long-term attachment with:
Item 3 - Guidelines for remuneration of senior management
The scheme does not automatically follow a position, and one or more allocations does not entitle one to subsequent allocations.
The annual overall allocation of new options may amount to no more than 0.8% of the company's shares. The total number of
outstanding options may amount to no more than 2.0% of the company's shares.
The option shall have a defined strike price that requires a defined increase in value at the allocation time
where the interest level is included in the assessment of how the strike price is set.
Redemption of the options may take place no sooner than 3 years after allocation, and must be exercised no later than 2 years after the first redemption opportunity.
Requirement to purchase shares
Employees must use at least half of the gains (after tax) to purchase shares in Borregaard with a tie-in period of 3 years. For senior management this requirement applies until a holding of 2 yearly salaries has been accumulated for the CEO and 1 yearly salary for others.
In 2013 Borregaard established a scheme where the employees were given the opportunity to purchase a limited number of shares at a discount relative to the market price. The programme has largely been implemented annually, most recently in February 2019 where employees could purchase shares amounting to a maximum of NOK 58,000 after a 25% discount. The programme is available to all of Borregaard's employees – including leading employees – with the exception of a few countries where practical/legal conditions make it difficult. In recent years between 400 and 500 employees have taken part in the programme.
Every year, the board determines whether the programme should be implemented. A programme may also be introduced in the upcoming general meeting period.
The AGM approves the guidelines for share-related compensation.
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