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ASARA RESOURCES LIMITED — AGM Information 2011
Oct 17, 2011
64427_rns_2011-10-17_1480a526-4755-401a-8d25-0a7d85613d6c.pdf
AGM Information
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Golden Rim Resources
GOLDEN RIM RESOURCES LIMITED ABN 39 006 710 774
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY MEMORANDUM TO SHAREHOLDERS
Date of Meeting
17 November 2011
Time of Meeting
10.00 am WST
Place of Meeting
The University Club of Western Australia Seminar Room 1 35 Stirling Highway CRAWLEY WA 6009
A Proxy Form is enclosed
Please read this Notice and Explanatory Memorandum carefully.
If you are unable to attend the Annual General Meeting please complete and return the enclosed Proxy Form in accordance with the specified directions.
GOLDEN RIM RESOURCES LIMITED ABN 39 006 710 774
NOTICE OF ANNUAL
GENERAL MEETING
Notice is hereby given that the Annual General Meeting of Shareholders of Golden Rim Resources Limited ABN 39 006 710 774 (Company) will be held at 10.00 am WST on 17 November 2011 at The University Club of Western Australia for the purpose of transacting the following business referred to in this Notice of Annual General Meeting.
AGENDA
The Company will disregard any votes cast on Resolution 1 by or on behalf of a Restricted Voter. However, the Company need not disregard a vote if:
(a) it is cast by a person as a proxy appointed by writing that specifies how the proxy is to vote on the proposed resolution; and (b) it is not cast on behalf of a Restricted Voter.[1]
Further, the Company will not disregard a vote cast by the Chair of the meeting as a proxy, if the appointment of the Chair expressly authorises the Chair to exercise the proxy even though the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel, Shareholders should note that the Chair intends to vote any undirected proxies in favour of Resolution 1. Shareholders may also choose to direct the Chair to vote against Resolution 1 or to abstain from voting.
1. Restricted Voter means Key Management Personnel and their Closely Related Parties, as defined in the Glossary.
2. Resolution 2 – Re-election of Gilbert Rodgers as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
ITEMS OF BUSINESS
Financial Reports
To receive and consider the financial statements of the Company for the year ended 30 June 2011, together with the Directors Report and the Auditor's Report as set out in the Annual Report.
1. Resolution 1 – Non Binding Resolution to adopt Remuneration Report
" That, Gilbert Rodgers, who retires in accordance with clause 13.2 of the Constitution and, being eligible for re-election, be re-elected as a Director. "
3. Resolution 3 – Re-election of Rick Crabb as a Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution :
" That, Rick Crabb, who retires in accordance with clause 13.2 of the Constitution and, being eligible for re-election, be re-elected as a Director. "
To consider and, if thought fit, pass the following as an ordinary resolution :
" That the Remuneration Report as set out in the Annual Report for the year ended 30 June 2011 be adopted."
Note: The vote on this Resolution is advisory only and does not bind the Directors or the Company. Shareholders are encouraged to read the Explanatory Memorandum for further details on the consequences of voting on this Resolution.
4. Resolution 4 – Amendment to Constitution
To consider and, if thought fit, to pass the following resolution as a special resolution :
"That pursuant to section 136 of the Corporations Act, the Company’s Constitution be amended by deleting clause 13.1 in its entirety and replacing it with the following clause:
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‘The Company shall at all times have at least 3 Directors at least 2 of whom must ordinarily reside in Australia. The number of Directors shall not exceed 6 provided that the Company may, by special resolution, increase or reduce the number of Directors and may also determine in what rotation the increased or reduced number is to go out of office provided that no Director other than the Managing Director shall be entitled to hold office for more than 3 years without rotation.’”
OTHER BUSINESS
To deal with any other business which may be brought forward in accordance with the Constitution and the Corporations Act.
Certain abbreviations and other defined terms are used throughout this Notice. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
By order of the Board
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Ms Hayley Butcher Company Secretary
Dated: 30 September 2011
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How to vote
Shareholders can vote by either:
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attending the meeting and voting in person or by attorney or, in the case of corporate shareholders, by appointing a corporate representative to attend and vote; or
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appointing a proxy to attend and vote on their behalf using the proxy form accompanying this Notice of Meeting and by submitting their proxy appointment and voting instructions in person, by post or by facsimile.
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan to attend the meeting are asked to arrive at the venue 15 minutes prior to the time designated for the meeting, if possible, so that their holding may be checked against the Company's share register and attendance recorded. Attorneys should bring with them an original or certified copy of the power of attorney under which they have been authorised to attend and vote at the meeting.
Voting by a Corporation
A Shareholder that is a corporation may appoint an individual to act as its representative and vote in person at the meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed.
Voting by proxy
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A Shareholder entitled to attend and vote is entitled to appoint not more than two proxies. Each proxy will have the right to vote on a poll and also to speak at the meeting.
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The appointment of the proxy may specify the proportion or the number of votes that the proxy may exercise. Where more than one proxy is appointed and the appointment does not specify the proportion or number of the shareholder's votes each proxy may exercise, the votes will be divided equally among the proxies (i.e. where there are two proxies, each proxy may exercise half of the votes).
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A proxy need not be a shareholder.
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The proxy can be either an individual or a body corporate.
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If a proxy is not directed how to vote on an item of business, the proxy may generally vote, or abstain from voting, as they think fit. However, where a Restricted Voter is appointed as a proxy, the proxy may only vote on Resolution 1, if the proxy is the Chair of the Meeting and the appointment expressly
authorises the Chair to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
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Should any resolution, other than those specified in this Notice, be proposed at the meeting, a proxy may vote on that resolution as they think fit.
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If a proxy is instructed to abstain from voting on an item of business, they are directed not to vote on the shareholder's behalf on the poll and the shares that are the subject of the proxy appointment will not be counted in calculating the required majority.
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Shareholders who return their proxy forms with a direction how to vote but do not nominate the identity of their proxy will be taken to have appointed the Chairman of the meeting as their proxy to vote on their behalf. If a proxy form is returned but the nominated proxy does not attend the meeting, the Chairman of the meeting will act in place of the nominated proxy and vote in accordance with any instructions. Proxy appointments in favour of the Chairman of the meeting, the secretary or any Director that do not contain a direction how to vote will be used where possible to support each of the resolutions proposed in this Notice, provided they are entitled to cast votes as a proxy under the voting exclusion rules which apply to some of the proposed resolutions. These rules are explained in this Notice.
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To be effective, proxies must be lodged 48 hours prior to the commencement of the Annual General Meeting. Proxies lodged after this time will be invalid.
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Proxies may be lodged using any of the following methods:
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by returning a completed proxy form in person or by post using the pre-addressed envelope provided with this Notice to:
Security Transfer Registrars PO BOX 535
APPLECROSS WA 6953 Australia - by faxing a completed proxy form to +61 8 9315 2233
The proxy form must be signed by the shareholder or the shareholder's attorney. Proxies given by corporations must be executed in accordance with the Corporations Act. Where the appointment of a proxy is signed by the appointer's attorney, a certified copy of the power of attorney, or the power itself, must be received by the Company at the above address, or by facsimile, 48 hours prior to the Annual General Meeting being due to commence. If
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facsimile transmission is used, the power of attorney must be certified.
Shareholders who are entitled to vote
In accordance with Regulations 7.11.37 and 7.11.38 of the Corporations Regulations 2001, the Board has determined that a person's entitlement to vote at the Annual General Meeting will be the entitlement of that person set out in the Register of Shareholders as at 5.00pm on 15 November 2011.
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GOLDEN RIM RESOURCES LIMITED ABN 39 006 710 774
EXPLANATORY MEMORANDUM
This Explanatory Memorandum is intended to provide shareholders with sufficient information to assess the merits of the Resolutions contained in the accompanying Notice of Annual General Meeting of Golden Rim Resources ( Company ).
Certain abbreviations and other defined terms are used throughout this Explanatory Memorandum. Defined terms are generally identifiable by the use of an upper case first letter. Details of the definitions and abbreviations are set out in the Glossary to the Explanatory Memorandum.
FINANCIAL REPORTS
The first item of the Notice of Annual General Meeting ( AGM ) deals with the presentation of the consolidated annual financial report of the Company for the financial year ended 30 June 2011 together with the Directors' declaration and report in relation to that financial year and the auditor's report on those financial statements. Shareholders should consider these documents and raise any matters of interest with the Directors when this item is being considered.
No resolution is required to be moved in
respect of this item.
Shareholders will be given a reasonable opportunity at the Annual General Meeting to ask questions and make comments on the accounts and on the business, operations and management of the Company.
The Chairman will also provide shareholders a reasonable opportunity to ask the Auditor questions relevant to:
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the conduct of the audit;
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the preparation and content of the independent audit report;
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the accounting policies adopted by the Company in relation to the preparation of accounts; and
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the independence of the auditor in relation to the conduct of the audit.
RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
In accordance with section 250R(2) of the Corporations Act the Company is required to present to its shareholders the Remuneration Report as disclosed in the Company's 2011 Annual Report.
The vote on the Resolution is advisory only and does not bind the Directors or the Company. The Remuneration Report is set out in the Company’s Annual Report 2011 and is also available on the Company’s website (www.goldenrim.com.au).
However, if at least 25% of the votes cast are against adoption of the Remuneration Report at the 2011 AGM, and then again at the 2012 AGM, the Company will be required to put a resolution to the 2012 AGM, to approve calling a general meeting ( spill resolution ). If more than 50% of Shareholders vote in favour of the spill resolution, the Company must convene a general meeting ( spill meeting ) within 90 days of the 2012 AGM. All of the Directors who were in office when the 2012 Directors’ Report was approved, other than the Managing Director, will (if desired) need to stand for reelection at the spill meeting.
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The Remuneration Report explains the Board policies in relation to the nature and level of remuneration paid to Directors, sets out remuneration details for each Director and any service agreements and sets out the details of any share based compensation.
Voting
Note that a voting exclusion applies to Resolution 1 in the terms set out in the Notice of Meeting. In particular, the directors and other Restricted Voters may not vote on this Resolution and may not cast a vote as proxy, unless the appointment gives a direction on how to vote or the proxy is given to the Chair and expressly authorises the Chair to exercise your proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel. The Chair will use any such proxies to vote in favour of the Resolution.
Shareholders are urged to carefully read the proxy form and provide a direction to the proxy on how to vote on this Resolution.
RESOLUTION 2 – RE-ELECTION OF GILBERT RODGERS AS A DIRECTOR
Pursuant to Clause 13.2 of the Company's Constitution, Gilbert Rodgers, being a Director, retires by way of rotation and, being eligible, offers himself for re-election as a Director.
Gilbert Rodgers is a Chartered Accountant and Company Secretary and holds the degree of Bachelor of Business and is Fellow of the Australian Institute of Company Directors. Mr Rodgers was first appointed to the Board on 21 August 2001. He has served as a director of Australian Securities Exchange listed resource companies including Pilbara Mines NL, Africwest Gold NL and Chester Mining Limited. Mr Rodgers has been involved in the mining industry for more than 27 years.
RESOLUTION 3 – RE-ELECTION OF RICK CRABB AS A DIRECTOR
Pursuant to Clause 13.2 of the Company's Constitution, Rick Crabb, being a Director, retires by way of rotation and, being eligible, offers himself for re-election as a Director.
Rick Crabb holds degrees of Bachelor of Jurisprudence (Honours), Bachelor of Laws and Master of Business Administration from the University of Western Australia. He has practiced as a solicitor from 1980 to 2004 specialising in mining, corporate and commercial law. He has advised on all legal aspects including financing, marketing, government agreements and construction contracts for many resource development projects in Australia and Africa. Mr Crabb now focuses on his public company directorships and investments. He has been involved as a director and strategic shareholder in a number of successful public companies. Mr Crabb is a Councillor on the Western Australian Division of the Australian Institute of Company Directors. Mr Crabb has been a director of the Company since 21 August 2001.
RESOLUTION 4 – AMENDMENT TO CONSTITUTION
Resolution 4 seeks approval to amend clause 13.1 of the Company’s Constitution.
It is proposed to delete clause 13.1 in its entirety and replace it with the following:
“The Company shall at all times have at least 3 Directors at least 2 of whom must ordinarily reside in Australia. The number of Directors shall not exceed 6 provided that the Company may, by special resolution, increase or reduce the number of Directors and may also determine in what rotation the increased or reduced number is to go out of office provided that no Director other than the Managing Director shall be entitled to hold office for more than 3 years without rotation.”
The proposed amendment will reduce the Company’s maximum number of Directors from 9 Directors to 6 Directors. The Board does not consider it would be beneficial to have a board of 9 members. By reducing the number, the Board provides a degree of flexibility in appointing future members and ensures the Board is of sufficient size to effectively discharge its duties.
The Board of Directors of the Company unanimously recommend that Shareholders vote to approve Resolution 4 to amend the Constitution.
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GLOSSARY
Accounting Standards has the meaning given to that term in the Corporations Act.
Annual Report means the annual report of the Company for the year ended 30 June2011.
ASX means ASX Limited ABN 98 008 624 691 and, where the context permits, the Australian Securities Exchange operated by ASX Limited.
Board means the board of Directors of the Company.
Closely Related Party has the meaning given to that term in the Corporations Act.
Company means Golden Rim Resources Limited ABN39 006 710 774.
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Explanatory Memorandum means the explanatory memorandum accompanying this Notice.
Key Management Personnel has the meaning given in the Accounting Standards.
Listing Rules means the Listing Rules of the ASX.
Meeting means the annual general meeting the subject of the Notice.
Notice means the notice of annual general meeting which accompanies this Explanatory Memorandum.
Resolution means a resolution proposed pursuant to the Notice.
Restricted Voter means Key Management Personnel and their Closely Related Parties.
Share means a fully paid ordinary share in the capital of the Company.
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