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ARUMA RESOURCES LIMITED — AGM Information 2020
Oct 25, 2020
64273_rns_2020-10-25_fd48cfec-8016-49a1-b061-de0299bcf3ac.pdf
AGM Information
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ARUMA RESOURCES LIMITED ACN 141 335 364
NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY STATEMENT
For the Annual General Meeting to be held on 27 November 2020 at 9:00am (Western Standard Time) at
The Celtic Club 48 Ord Street West Perth, Western Australia
Due to the ongoing COVID-19 pandemic and strict limitation on physical attendance, the Company has taken steps to ensure attendance in person is in adherence to COVID-19 protocols. If the situation in relation to COVID-19 changes in a way that affects the Company's ability to facilitate an in-person Meeting as currently proposed, the Company will provide a further update ahead of the Meeting by releasing an announcement on the ASX market announcements platform.
Shareholders are urged to vote by lodging the Proxy Form attached to this Notice
TIME AND PLACE OF ANNUAL GENERAL MEETING AND HOW TO VOTE
Venue
The Annual General Meeting of Aruma Resources Limited will be held at:
The Celtic Club Commencing 48 Ord Street at 9:00am (Western Standard Time) West Perth WA 6005 on Friday, 27 November 2020
How to Vote
You may vote by attending the Meeting in person, by proxy or authorised representative.
Voting in Person
To vote in person, attend the Meeting on the date and at the place set out above. The Meeting will commence at 9:00am (Western Standard Time). Given the current COVID-19 pandemic, Shareholders are urged to vote by proxy.
Voting by Proxy
To vote by proxy, please complete and sign the proxy form enclosed with this Notice as soon as possible and either deliver the proxy form by post, in person, by facsimile or by email in accordance with instructions on the proxy form. You may also submit your proxy vote online in accordance with instructions on the proxy form.
Your proxy form must be received not later than 48 hours before the commencement of the Meeting .
Voting and Proxies
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A Shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the Shareholder's voting rights. If the Shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half of the votes. A proxy need not be a Shareholder of the Company.
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Where a voting exclusion applies, the Company need not disregard a vote if it is cast by the person who is entitled to vote in accordance with the directions on the proxy form or it is cast by the person chairing the Meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
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The Chairman of the Meeting will vote undirected proxies in favour of all Resolutions.
In relation to Resolutions 1 and 3, the proxy form expressly authorises the Chairman to exercise the proxy even though the Resolutions are connected directly or indirectly with the remuneration of a member of the Key Management Personnel. Any undirected proxies held by a Director, any member of the Key Management Personnel or any of their Closely Related Parties (who are not the Chairman of the Meeting) will not be voted on Resolutions 1 and 3.
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In accordance with Regulation 7.11.37 of the Corporations Act, the Directors have set a date to determine the identity of those entitled to attend and vote at the Meeting. The date is 25 November 2020 at 5.00pm (Western Standard Time).
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A proxy form is attached. If required it should be completed, signed and returned to the Company's registered office in accordance with the instructions on that form.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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ARUMA RESOURCES LIMITED ACN 141 335 364
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the Annual General Meeting of the Shareholders of Nexus Minerals Limited will be held at the Celtic Club, 48 Ord Street, West Perth, Western Australia on Friday, 27 November 2020 at 9:00am (WST) for the purpose of transacting the following business.
Due to the ongoing COVID-19 pandemic and strict limitation on physical attendance, the Company has taken steps to ensure attendance in person is in adherence to COVID-19 protocols. If the situation in relation to COVID-19 changes in a way that affects the Company's ability to facilitate an in-person Meeting as currently proposed, the Company will provide a further update ahead of the Meeting by releasing an announcement on the ASX market announcements platform.
The attached Explanatory Statement is provided to supply Shareholders with information to enable Shareholders to make an informed decision regarding the Resolutions set out in this Notice. The Explanatory Statement is to be read in conjunction with this Notice.
AGENDA
BUSINESS
Financial Statements and Reports
To table and consider the Annual Report of the Company and its controlled entities for the year ended 30 June 2020, which includes the Financial Report and Director’s Report, Remuneration Report and the Auditor’s Report.
Resolution 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following in accordance with section 250R(2) of the Corporations Act:
" That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as set out in the Annual Report for the year ended 30 June 2020. "
Note: the vote on this resolution is advisory only and does not bind the Directors or the Company.
Voting Exclusion : A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons (the "voter"):
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, the voter may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the voter is the Chair of the meeting and the appointment of the Chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the Chair to exercise the proxy even if this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
Resolution 2 - Re-election of Director – Mark Elliott
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That Mark Elliott, who retires by rotation in accordance with rule 7.3 of the Constitution, and being eligible, offers himself for re-election, is hereby re-elected as a Director of the Company. "
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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Resolution 3 – Approval to issue securities under Employee Incentive Scheme
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
" That the issue of securities under the 'Employee Incentive Plan' for a period of 3 years from the Meeting is approved under and for the purposes of Listing Rule 7.2 Exception 13(b) and for all other purposes, on the terms set out in the Explanatory Statement ."
Voting Exclusion: The Company will disregard any votes cast in favour of the Resolution by or on behalf of a person who is eligible to participate in the Employee Incentive Plan or an associate of those persons. However, this does not apply to a vote cast in favour of the Resolution by:
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(a) a person as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with directions given to the proxy or attorney to vote on the Resolution in that way; or
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(b) the chair of the Meeting as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with a direction given to the chair to vote on the Resolution as the chair decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the Resolution; and
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(ii) the holder votes on the Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
Restriction on proxy voting by Key Management Personnel or Closely Related Parties : A person appointed as proxy must not vote, on the basis of that appointment, on this Resolution if:
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(a) the proxy is either:
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(i) a member of the Key Management Personnel for the Company; or
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(ii) a Closely Related Party of such a member; and
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(b) the appointment does not specify the way the proxy is to vote on this Resolution.
However, the above prohibition does not apply if:
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(c) the proxy is the chair of the Meeting; and
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(d) the appointment expressly authorises the chair of the Meeting to exercise the proxy even if the Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel for the Company.
Resolution 4 – Approval of Additional 10% Capacity
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
" That, the Company have the additional capacity to issue equity securities provided for in Listing Rule 7.1A. "
Voting Exclusion: The Company will disregard any votes cast in favour of this Resolution by or on behalf of any person who is expected to participate in, or who will obtain a material benefit as a result of, the proposed issue (except a benefit solely by reason of being a holder of ordinary securities in the entity) or an associate of those persons. However, this does not apply to a vote cast in favour of the Resolution by:
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(a) a person as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with directions given to the proxy or attorney to vote on the Resolution in that way; or
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(b) the Chair of the Meeting as proxy or attorney for a person who is entitled to vote on the Resolution, in accordance with a direction given to the Chair to vote on the Resolution as the Chair decides; or
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(c) a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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(i) the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on the Resolution; and
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(ii) the holder votes on the Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
By order of the Board
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Phillip MacLeod Company Secretary Dated: 23 October 2020
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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ARUMA RESOURCES LIMITED ACN 141 335 364
EXPLANATORY STATEMENT
This Explanatory Statement is intended to provide Shareholders with sufficient information to assess the merits of the Resolutions contained in this Notice.
The Directors recommend that Shareholders read this Explanatory Statement in full before making any decision in relation to the Resolutions.
1. Financial Statements and Reports
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2020 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
In accordance with amendments to the Corporations Act, the Company is no longer required to provide a hard copy of the Company’s annual financial report to Shareholders unless a Shareholder has specifically elected to receive a printed copy. Shareholders may view the Company annual financial report on its website at www.arumaresources.com .
Shareholders will be offered the following opportunities:
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(d) discuss the Annual Financial Report for the financial period ended 30 June 2020;
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(e) ask questions and make comment on the management of the Company;
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(f) ask questions about, or make comment on, the Remuneration Report;
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(g) ask the auditor questions about:
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(i) the conduct of the audit;
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(ii) the preparation and content of the Auditor’s Report;
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(iii) the accounting policies adopted by the Company in relation to the preparation of the financial statements; and
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(iv) the independence of the auditor in relation to the conduct of the audit.
In addition to taking questions at the Meeting, written questions to the Chairman about the management of the Company, or to the Company’s auditor about:
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(a) the content of the Auditor’s Report; and
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(b) the conduct of the audit of the Financial Report.
may be submitted no later than 5 business days before the Meeting to the Company Secretary at the Company’s registered office.
2. Resolution 1 – Adoption of Remuneration Report
The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ending 30 June 2020.
A reasonable opportunity will be provided for discussion of the Remuneration Report at the Annual General Meeting. Shareholders should note that the vote on this Resolution is advisory only and does not bind the Company or the Directors.
Voting Consequences
Under the Corporations Act, if at least 25% of the votes cast on Resolution 1 are voted against adoption of the Remuneration Report at two consecutive annual general meetings, Shareholders will be required to vote at the second of those annual general meetings on a resolution (a "Spill Resolution") that another general meeting be held within 90 days at which all of the Directors (other than the Managing Director) must go up for re-election.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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Previous Voting Results
At the Company’s previous annual general meeting, the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
Proxy Restrictions
Pursuant to the Corporations Act, if you appoint a member of the Key Management Personnel (other than the Chair) or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote . Where you do not direct such a person on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to Resolution 1.
If you appoint the Chair as your proxy, and you do not direct the Chair on how to vote on this Resolution 1, then by signing and returning the proxy form you are giving express authorisation for the Chair to vote all undirected proxies FOR Resolution 1 even though the resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
3. Resolution 2 – Re-election of Director – Mark Elliott
Rule 7.3 of the Constitution requires that at each annual general meeting, one-third of directors for the time being (rounded down to the nearest whole number) shall retire from office and that a Director that so retires is eligible for re-election. Additionally, Listing Rule 14.4 provides that a Director must retire from office no later than the longer of the third annual general meeting of the Company or 3 years following that Director's last election or appointment. The retirement rules do not apply to the managing director.
Pursuant to rule 7.3 of the Company’s Constitution, Dr Mark Elliott, being a Director of the Company, retires by way of rotation and, being eligible, offers himself for re-election as a Director of the Company.
Dr Elliott has been a Director since 1 July 2017 and was last re-elected on 28 November 2018.
Qualifications
Dr Elliott (Dip App Geol, PhD FAICD, FAusIMM(CPGeo), FAIG) is a chartered practising geologist with expertise in multiple mineral commodities and energy sectors. Dr Elliott has a proven track record in corporate management and growing successful businesses in the resource sector.
Other Material Directorships
Dr Elliott is Non-Executive director of Nexus Minerals Limited.
Independence
Dr Elliott is a Non-Executive Director of the Company. The Board considers that Dr Elliott is an independent director.
Board Recommendation
The Directors (apart from Dr Elliott) recommend that Shareholders vote in favour of the election of Dr Elliott.
4. Resolution 3 – Approval to Issue Securities Under Employee Incentive Scheme
4.1 Background
The Board adopted the Employee Incentive Plan in October 2017 and it enables the Company to issue Options or Performance Rights to eligible participants being employees (full and part-time), directors, relevant contractors, casual employees and prospective parties in these capacities.
The Employee Incentive Plan is intended to provide an opportunity to eligible participants to participate in the Company's future growth and assist with reward and retention of eligible participants.
The Employee Incentive Plan is an employee incentive scheme in accordance with the Listing Rules.
The Employee Incentive Plan is in accordance with ASIC Class Order 14/1000, as amended, which expanded the class of financial products that could be offered (ie performance or incentive rights can be issued as well as shares and Options) and expanded the categories of persons who can participate (ie certain contractors and casual employees).
A summary of the Employee Incentive Plan is set out in Schedule 1.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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4.2 Listing Rule 7.2 Exception 13(b)
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12-month period to 15% of the fully paid ordinary securities it had on issue at the start of that period.
Although Shareholder approval is not required under the Corporations Act or the Listing Rules for the operation of the Employee Incentive Plan itself, Listing Rule 7.2 Exception 13(b) provides that an issue of securities under an employee incentive scheme (such as the Employee Incentive Plan) will not be included in calculating the Company's placement limit in Listing Rule 7.1 if it is made within 3 years after shareholders approve the issue of equity securities under the scheme as an exception to the placement limit.
By this Resolution the Company is seeking approval to issue securities under the Employee Incentive Plan for a period of 3 years from the Meeting to eligible participants who are not Directors or Listing Rule 10.14 parties, so that the issue of securities is excluded in calculating the placement limit in Listing Rule 7.1.
This will enable the Company to retain as much flexibility as possible to issue additional equity securities into the future without having to obtain Shareholder approval to such issues under Listing Rule 7.1.
If this Resolution is passed, the Company will be able to proceed with issues of securities under the Employee Incentive Plan for a period of 3 years from the Meeting and these issues will be excluded in calculating the Company's placement limit in Listing Rule 7.1, effectively increasing the number of equity securities it can issue without Shareholder approval.
If this Resolution is not passed, any issues of securities under the Employee Incentive Plan will be included in calculating the Company's placement limit in Listing Rule 7.1, effectively decreasing the number of equity securities it can issue without Shareholder approval.
For Shareholders to approve the issue of securities under the Employee Incentive Plan for a period of 3 years from the Meeting, the following information is provided to Shareholders in accordance with Listing Rule 7.2 Exception 13(b):
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(i) A summary of the Employee Incentive Plan is set out in Schedule 1. Options or Performance Rights may be issued under the Employee Incentive Plan to eligible participants.
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(ii) The number of securities issued under the Employee Incentive Plan since the date it was approved by Shareholders at the 2017 annual general meeting is 14,000,000 Options including to Directors and to unrelated eligible participants.
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(iii) The maximum number of equity securities proposed to be issued under the Employee Incentive Plan following Shareholder approval sought by this Resolution is 160,000,000 equity securities.
Any equity securities proposed to be issued under the Employee Incentive Plan to a Director or Listing Rule 10.14 party will require separate Shareholder approval under Listing Rule 10.14 of the Listing Rules.
4.3 Board recommendation
The Board recommends that Shareholders approve the issue of securities under the Employee Incentive Plan as it will allow the Company to issue such securities for the benefit of eligible participants for a period of 3 years from the Meeting whilst preserving the Company's placement limit in Listing Rule 7.1 and will provide flexibility in the manner in which the Employee Incentive Plan is managed.
5. Resolution 4 – Approval for Additional 10% Capacity
- 5.1 General
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of equity securities that a listed company can issue without the approval of its shareholders over any 12-month period to 15% of the fully paid ordinary securities it had on issue at the start of that period.
Under Listing Rule 7.1A, however, an eligible entity can seek approval form its members by way of a special resolution passed at its annual general meeting, to increase this 15% limit by an extra 10% to 25%.
An ‘eligible entity’ means an entity which is not included in the S&P/ASX 300 Index and which has a market capitalisation of $300 million or less. The Company is an eligible entity for these purposes.
This Resolution seeks shareholder approval by way of special resolution for the Company to have the additional 10% capacity provided for in Listing Rule 7.1A to issue equity securities without shareholder approval.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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If this Resolution is passed, the Company will be able to issue equity securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A without any further shareholder approval.
If this Resolution is not passed, the Company will not be able to access the additional 10% capacity to issue equity securities without shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit in issuing equity securities without shareholder approval set out in Listing Rule 7.1.
5.2 Information for Shareholders as required by Listing Rule 7.3A
- (i) Period for which approval is valid
An approval under Listing Rule 7.1A commences on the date of the annual general meeting at which the approval is obtained and expires on the first to occur of the following:
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(a) The date that is 12 months after the date of the annual general meeting at which the approval is obtained.
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(b) The time and date of the Company's next annual general meeting.
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(c) The time and date of the approval by Shareholders of a transaction under Listing Rule 11.1.2 or Listing Rule 11.2.
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(ii) Minimum price at which equity securities may be issued
Any equity securities issued under Listing Rule 7.1A must be in an existing quoted class of the eligible entity's equity securities and issued for a cash consideration per security which is not less than 75% of the volume weighted average market price for securities in that class, calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
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(a) the date on which the price at which the securities are to be issued is agreed by the entity and the recipient of the securities; or
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(b) if the securities are not issued within 10 Trading Days of the date in paragraph (a), the date on which the securities are issued.
(iii) Purposes for which funds raised may be used
Equity securities can only be issued under Listing Rule 7.1A for a cash consideration. Funds raised by the issue of equity securities under Listing Rule 7.1A may be used for the continued development of the Company's current assets, the acquisition of new assets or other investments (including expenses associated with such acquisition), and for general working capital.
(iv) Risk of economic and voting dilution
If this Resolution is approved by Shareholders and the Company issues equity securities under Listing Rule 7.1A, the existing Shareholders' voting power in the Company will be diluted.
There is a risk that:
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(a) the market price for the equity securities in that class may be significantly lower on the issue date than on the date of the Shareholder approval under Listing Rule 7.1A; and
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(b) the equity securities may be issued at a price that is at a discount to the market price for those equity securities on the issue date.
The table below shows the potential dilution of existing Shareholders on the basis of 3 different assumed issue prices and values for variable "A" in the formula in Listing Rule 7.1A.2. This includes one example that assumes that "A" is double the number of Shares on issue at the time of the approval under Listing Rule 7.1A and that the price of Shares has fallen by 50%.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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| Number of Shares on Issue (Variable "A" in Listing Rule 7.1A.2) |
Number of Shares issued under additional 10% capacity |
Dilution | Dilution | Dilution |
|---|---|---|---|---|
| Funds raised based on issue price of 0.35 cents |
Funds raised based on issue price of 0.7 cents |
Funds raised based on issue price of 1.4 cents |
||
| (50% decrease in current issue price) |
(Current issue price) |
(100% increase in current issue price |
||
| 1,589,413,904 (Current)* |
158,941,390 | $556,295 | $1,112,590 | $2,225,179 |
| 2,384,120,856 (50% increase) |
238,412,085 | $834,442 | $1,668,885 | $3,337,769 |
| 3,178,827,808 (100% increase) |
317,882,780 | $1,112,590 | $2,225,179 | $4,450,359 |
*The number of Shares on issue (variable "A" in the formula) could increase as a result of the issue of Shares that do not require Shareholder approval (such as under a pro-rata rights issue or scrip issued under a takeover offer) or that are issued with Shareholder approval under Listing Rule 7.1.
The table has been prepared on the following assumptions:
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The current Shares on issue are the Shares on issue as at 20 October 2020.
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The issue price set out above is the closing price of the Shares on the ASX on 20 October 2020.
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The Company issues the maximum number of equity securities available under the additional 10% capacity.
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No Options are exercised into Shares before the date of the issue of the equity securities.
(v)
Allocation Policy
The Company's allocation policy for the issue of equity securities under the additional 10% capacity will depend on the prevailing market conditions at the time of any proposed issue. The identity of the allottees of equity securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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(a) the methods of raising funds that are available to the Company, including but not limited to, a rights issue or other issue in which existing security holders can participate;
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(b) the effect of the issue of the equity securities on the control of the Company;
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(c) the financial situation and solvency of the Company; and
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(d) advice from corporate, financial and broking advisers (if applicable).
The allottees under the additional 10% capacity have not been determined as at the date of this Notice but may include existing substantial shareholders and/or new Shareholders who are not related parties or associates of a related party of the Company and may include new investors who have not previously been Shareholders.
(vi) Equity securities issued under Listing Rule 7.1A.2 in the previous 12 months
The Company has issued or agreed to issue a total of 103,400,000 equity securities under Listing Rule 7.1A.2 in the 12 months preceding this Meeting and this represents 14.33% of the total number of equity securities on issue at the commencement of that 12 month period.
In accordance with Listing Rule 7.3A.6, details of the issues of equity securities under Listing Rule 7.1A.2 in the 12 month period preceding this Meeting are:
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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| Date of Issue | Names of persons issued equity securities or basis of identification |
Number and class of equity securities issued |
Price at which equity securities issued and any discount to closing market price on date of issue |
Total cash consideration received and what cash has been spent and what it has been spent on and intended use of remaining cash |
|---|---|---|---|---|
| 10 June 2020 | Sophisticated investors exempt from or outside the disclosure requirements under Chapter 6D of the Corporations Act. None of the recipients was a related party. |
13,400,000 Shares |
0.4 cents being no discount to the then closing market price of 0.4 cents on the date of issue. |
$53,600 was received and has been spent on ongoing exploration of the Company's existing gold projects and for general working capital. |
| 7 August 2020 | Sophisticated investors exempt from or outside the disclosure requirements under Chapter 6D of the Corporations Act including entities associated with Mr Stephen Copulos. None of the recipients was a related party. |
90,000,000 Shares |
0.4 cents being a discount to the then closing market price of 0.5 cents on the date of issue. |
$360,000 received. No cash has been spent but it is intended to be used to fund exploration at the Company’s Australian gold projects, including its new Pilbara projects, the costs of the issue and ongoing working capital. |
(vii) Voting Exclusion Statement
A voting exclusion statement is included in the Notice. At the date of the Notice, the Company has not approached any particular existing shareholder or security holder or an identifiable class of existing security holder to participate in the issue of the equity securities. No existing shareholder's votes will therefore be excluded under the voting exclusion in the Notice.
6. Enquiries
Shareholders may contact Phil MacLeod on (+ 61 8) 9321 0177 if they have any queries in respect of the matters set out in these documents.
GLOSSARY
In the Notice and this Explanatory Statement, the following expressions have the following meanings:
- " Annual General Meeting and Meeting " means the meeting convened by this Notice.
" ASX " means the ASX Limited (ABN 98 008 624 691).
- " ASX Listing Rules " or " Listing Rules " means the Listing Rules of the ASX.
"Auditor's Report" means the Auditor's report on the Financial Report.
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" Board " means the Board of Directors of the Company.
- " Chairman " or " Chair " means the chairman of the Company.
" Closely Related Party " of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
" Company " or " Aruma " means Aruma Resources Limited (ACN 141 335 364).
" Constitution " means the constitution of the Company.
" Corporations Act " means the Corporations Act 2001 (Cth).
" Directors " mean the directors of the Company from time to time.
"Directors' Report" means the annual Directors’ Report prepared under Chapter 2M of the Corporations Act for the Company.
" Employee Incentive Plan " means the Aruma Resources Employee Incentive Plan approved by Shareholders at the 2017 annual general meeting, with the terms summarised in Schedule 1.
" equity securities " has the same meaning as in the Listing Rules.
" Explanatory Statement " means this Explanatory Statement.
"Financial Report" means the annual financial report prepared under Chapter 2M of the Corporations Act of the Company.
" Key Management Personnel " has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any Director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
" Meeting " means the meeting convened by this Notice.
" Notice " means the notice of meeting that accompanies this Explanatory Statement.
" Option " means an option to acquire a Share.
" Optionholder " means a holder of an Option.
" Performance Right " means a right to acquire a Share subject to the satisfaction of applicable vesting hurdles.
" Resolution " means a resolution referred to in the Notice.
"Section" means a section contained in this Explanatory Statement.
" Share " means a fully paid ordinary share in the capital of the Company.
" Shareholder " means a registered holder of shares in the Company.
" Trading Day " has the same meaning as in the Listing Rules.
" WST " or " Western Standard Time " means Western Standard Time, Perth, Western Australia.
" $ " means Australian dollars unless otherwise stated.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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SCHEDULE 1 SUMMARY OF TERMS OF EMPLOYEE INCENTIVE PLAN (RESOLUTION 3)
Purpose The purpose of the Employee Incentive Plan is to provide an incentive for eligible participants to participate in the future growth of the Company and to offer any of Options or Performance Rights to assist with reward, retention, motivation and recruitment of eligible participants. Eligible Participants Eligible participants are a full or part-time employee, or a director of the Company or a subsidiary, relevant contractors and casual employees and prospective parties in these capacities (" Eligible Participants "). Offers Subject to any necessary Shareholder approval, the Board may offer Options or Performance Rights to Eligible Participants for nil consideration. Expiry Date The expiry date of any Options or Performance Rights will be determined by the Board. Vesting Conditions and An Option or performance right may only be exercised after it has vested and Lapse before its expiry date. The Board may determine the conditions upon the vesting of the Options or Performance Rights at its discretion. By way of example, the Board may impose Share price and/or continuous service vesting hurdles. An Option or performance right lapses upon various events including a vesting condition not being satisfied, a participant ceasing to be an Eligible Participant (except for certain matters such as death or permanent disablement) and upon misconduct by a participant. Shares issued on vesting Each Option or performance right entitles the holder to one fully paid ordinary share on exercise or vesting. Transferability and An Option or performance right may not be transferred without the prior written quotation approval of the Board or by force of law. Quotation of the Options or Performance Rights on the ASX will not be sought. However, the Company will apply for official quotation of Shares issued on the exercise of the Options or vesting of the Performance Rights. No voting or dividend rights The Options or Performance Rights are personal and do not confer any entitlement to attend or vote at meetings, any entitlement to dividends or any entitlement to participate in any return of capital unless the Options or Performance Rights are vested and the underlying Shares have been issued. No participation rights The Options or Performance Rights do not entitle the holder to participate in the issue of securities unless the Options or Performance Rights are exercised or vested and Shares have been issued before the record date for determining entitlements. Limitation on number of Securities to be issued under the Employee Incentive Plan in any 3 year period securities must not exceed 5% of the total number of Shares on issue at the time of the relevant offer. Various excluded offers may be disregarded so as to not count for the 5% limit being any offer to a person outside Australia, an offer not requiring disclosure to investors because of section 708 of the Corporations Act or an offer made under a disclosure document. Administration of the The Employee Incentive Plan will be administered under the directions of the Employee Incentive Plan Board and the Board may determine procedures for the administration of the Employee Incentive Plan as it considers appropriate. Operation The operation of the Employee Incentive Plan is subject to the Listing Rules and the Corporations Act. Application of Subdivision Subdivision 83A-C (deferred inclusion of gain in assessable income) of the 83A-C of the Income Tax Income Tax Assessment Act 1997 (Cth) applies to the Employee Incentive Plan Assessment Act 1997 (Cth) and holders of securities issued under the Employee Incentive Plan may agree to a restriction period for the disposal or transfer of the securities including any underlying securities.
Aruma Resources Limited Notice of Annual General Meeting and Explanatory Statement
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LODGE YOUR PROXY APPOINTMENT ONLINE
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ONLINE PROXY APPOINTMENT www.advancedshare.com.au/investor-login
MOBILE DEVICE PROXY APPOINTMENT Lodge your proxy by scanning the QR code below, and enter your registered postcode. It is a fast, convenient and a secure way to lodge your vote.
2020 ANNUAL GENERAL MEETING PROXY FORM
I/We being shareholder(s) of Aruma Resources Limited and entitled to attend and vote hereby:
APPOINT A PROXY
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The Chair of the PLEASE NOTE: If you leave the section blank, OR Meeting the Chair of the Meeting will be your proxy.
or failing the individual(s) or body corporate(s) named, or if no individual(s) or body corporate(s) named, the Chair of the Meeting, as my/our proxy to act generally at the Meeting on my/our behalf, including to vote in accordance with the following directions (or, if no directions have been given, and to the extent permitted by law, as the proxy sees fit), at the Annual General Meeting of the Company to be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on 27 November 2020 at 9:00 am (WST) and at any adjournment or postponement of that Meeting.
Chair’s voting intentions in relation to undirected proxies: The Chair intends to vote all undirected proxies in favour of all Resolutions. In exceptional circumstances, the Chair may change his/her voting intentions on any Resolution. In the event this occurs, an ASX announcement will be made immediately disclosing the reasons for the change.
Chair authorised to exercise undirected proxies on remuneration related resolutions: Where I/we have appointed the Chair of the Meeting as my/our proxy (or the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolutions 1 & 3 (except where I/we have indicated a different voting intention below) even though these resolutions are connected directly or indirectly with the remuneration of a member(s) of key management personnel, which includes the Chair.
VOTING DIRECTIONS
| Resolutions For Against |
Abstain* | ||
|---|---|---|---|
| STEP 2 | 1 Adoption of Remuneration Report ◼ ◼ 2 Re-election of Director – Mark Elliott ◼ ◼ 3 Approval to issue securities under Employee Incentive Scheme ◼ ◼ |
◼ ◼ ◼ |
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| 4 Approval for Additional 10% Capacity ◼ ◼ |
◼ | ||
| * If you mark the Abstain box for a particular Resolution, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll. |
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| SIGNATURE OF SHAREHOLDERS – THIS MUST BE COMPLETED | |||
| Shareholder 1(Individual) Joint Shareholder 2(Individual) Joint Shareholder 3(Individual) |
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| STEP 3 | Sole Director and Sole Company Secretary Director/CompanySecretary (Delete one) Director This form should be signed by the shareholder. If a joint holding, all the shareholder should sign. If signed by the shareholder’s attorney, the power of attorney must have been previously noted by the registry or a certified copy attached to this form. If executed by a company, the form must be executed in accordance with the company’s constitution and the Corporations Act 2001 (Cth). |
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| Email Address | |||
| Please tick here to agree to receive communications sent by the Company via email. This may include meeting notifications, dividend | |||
| remittance, and selected announcements. |
HOW TO COMPLETE THIS SHAREHOLDER PROXY FORM
IF YOU WOULD LIKE TO ATTEND AND VOTE AT THE MEETING, PLEASE BRING THIS FORM WITH YOU. THIS WILL ASSIST IN REGISTERING YOUR ATTENDANCE.
CHANGE OF ADDRESS
This form shows your address as it appears on Company’s share register. If this information is incorrect, please make the correction on the form. Shareholders sponsored by a broker should advise their broker of any changes.
APPOINTMENT OF A PROXY
If you wish to appoint the Chair as your proxy, mark the box in Step 1. If you wish to appoint someone other than the Chair, please write that person’s name in the box in Step 1. A proxy need not be a shareholder of the Company. A proxy may be an individual or a body corporate.
CORPORATE REPRESENTATIVES
If a representative of a nominated corporation is to attend the Meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission in accordance with the Notice of Meeting. A Corporate Representative Form may be obtained from Advanced Share Registry.
SIGNING INSTRUCTIONS ON THE PROXY FORM
Individual:
Where the holding is in one name, the security holder must sign.
Joint Holding:
DEFAULT TO THE CHAIR OF THE MEETING
If you leave Step 1 blank, or if your appointed proxy does not attend the Meeting, then the proxy appointment will automatically default to the Chair of the Meeting.
VOTING DIRECTIONS – PROXY APPOINTMENT
You may direct your proxy on how to vote by placing a mark in one of the boxes opposite each resolution of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any resolution by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given resolution, your proxy may vote as they choose to the extent they are permitted by law. If you mark more than one box on a resolution, your vote on that resolution will be invalid.
Where the holding is in more than one name, all of the security holders should sign.
Power of Attorney:
If you have not already lodged the Power of Attorney with Advanced Share Registry, please attach the original or a certified photocopy of the Power of Attorney to this form when you return it. Companies:
Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
LODGE YOUR PROXY FORM
PROXY VOTING BY KEY MANAGEMENT PERSONNEL
If you wish to appoint a Director (other than the Chair) or other member of the Company’s key management personnel, or their closely related parties, as your proxy, you must specify how they should vote on Resolution 1 & 3, by marking the appropriate box. If you do not, your proxy will not be able to exercise your vote for Resolutions 1 & 3.
PLEASE NOTE: If you appoint the Chair as your proxy (or if they are appointed by default) but do not direct them how to vote on a resolution (that is, you do not complete any of the boxes “For”, “Against” or “Abstain” opposite that resolution), the Chair may vote as they see fit on that resolution.
APPOINTMENT OF A SECOND PROXY
You are entitled to appoint up to two persons as proxies to attend the Meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning Advanced Share Registry Limited or you may copy this form and return them both together.
To appoint a second proxy you must:
(a) On each Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
- (b) Return both forms together.
COMPLIANCE WITH LISTING RULE 14.11
This Proxy Form (and any power of attorney under which it is signed) must be received at an address given below by 9:00 am (WST) on 25 November 2020, being not later than 48 hours before the commencement of the Meeting. Proxy Forms received after that time will not be valid for the scheduled Meeting.
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ONLINE PROXY APPOINTMENT www.advancedshare.com.au/investor-login
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BY MAIL Advanced Share Registry Limited 110 Stirling Hwy, Nedlands WA 6009; or PO Box 1156, Nedlands WA 6909
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BY FAX +61 8 6370 4203 BY EMAIL [email protected]
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IN PERSON Advanced Share Registry Limited 110 Stirling Hwy, Nedlands WA 6009 ALL ENQUIRIES TO Telephone: +61 8 9389 8033
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In accordance to Listing Rule 14.11, if you hold shares on behalf of another person(s) or entity/entities or you are a trustee, nominee, custodian or other fiduciary holder of the shares, you are required to ensure that the person(s) or entity/entities for which you hold the shares are not excluded from voting on resolutions where there is a voting exclusion. Listing Rule 14.11 requires you to receive written confirmation from the person or entity providing the voting instruction to you and you must vote in accordance with the instruction provided.
By lodging your proxy votes, you confirm to the company you a that you are in compliance with Listing Rule 14.11.