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Aker Solutions — Governance Information 2021
Mar 19, 2021
3531_10-k_2021-03-19_179bf458-474b-4e91-b979-d5dfa49ade93.pdf
Governance Information
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Corporate Governance Report 2020

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Content
| The Corporate Governance Report | 4 |
|---|---|
| Business | 5 |
| Equity and Dividends | 7 |
| Equal Treatment of Shareholders and Transactions with Related Parties |
8 |
| Freely Transferable Shares | 9 |
| General Meetings | 9 |
| Nomination Committee | 10 |
| Composition and Independence of the Board of Directors | 11 |
| The Work of the Board of Directors | 12 |
| Risk Management and Internal Control | 13 |
| Remuneration of the Board of Directors | 15 |
| Remuneration of Executive Personnel | 15 |
| Information and Communication | 15 |
| Take-overs | 15 |
| Auditors | 15 |
Corporate Governance Report
Good corporate governance at Aker Solutions shall ensure sustainable operations and value creation over time to the benefit of shareholders and other stakeholders. Corporate governance is a framework of processes, mechanisms and responsibilities for managing the business and making sure the right objectives and strategies are set and implemented with results that can be measured and followed up.
The Corporate Governance Report Basis for the Report
This report is prepared by the board of directors of Aker Solutions and presents the corporate governance of the company. It is structured to cover all sections of the Norwegian Code of Practice for Corporate Governance (Code of Practice) – available at www.nues.no.
The board of directors is responsible for ensuring the company conducts business using sound corporate governance, and sets the standards for corporate governance, ensuring these reflect the Code of Practice. Deviations are discussed under the relevant sections of the report. The board of directors, in general, only approves deviations that it believes create value for the company. The report also outlines the company's policies and practices for corporate governance, as per section 3-3b of the Norwegian Accounting Act.
Governance Structure
The governance structure of the company was subject to changes in connection with the merger of Aker Solutions ASA and Kværner ASA in November 2020. The current governance structure is set out below.
Compliance with and implementation of sound corporate governance is continuously monitored by the board of directors and the audit committee. The board holds exclusive authority under the company's authorization matrix to approve matters of significance. The board of directors regularly receives extensive reports from the chief executive officer and the chief financial officer on key aspects of the business. These reports reflect underlying reporting to executive management from the business operations through monthly and quarterly review sessions.
Governance Structure

Business
Purpose
The purposes of the company, as defined in its articles of association, are «to own or carry out industrial and other associated businesses, management of capital and other functions for the group, as well as to participate in or acquire other businesses». The articles are available at www.akersolutions.com.
Objectives, strategy and risk profile
The board of directors sets the direction of the company by determining the objectives, strategy and risk profile of the business within the parameters of the articles of association. The existing business targets and strategy are evaluated on an annual basis by the board through a designated strategy process whereby any significant changes as well as goals and guidelines of the company are adopted. The objectives and business strategy as defined and approved by the
board of directors, are executed through a strategy implementation process in Aker Solutions owned by the chief executive officer.
The process is represented by the enterprise performance management framework and shall be followed in accordance with the procedure to ensure strategic decision making and cohesive strategy implementation across the organization. Each quarter, the executive management team of Aker Solutions meets for enterprise performance review in order to drive discussion and action related to strategy and strategy implementation – with the purpose of continued organizational alignment and focus.
The board takes an active and strong approach in identifying and assessing business risks to ensure the overall risk profile of the company is understood and sound. The board defines the general level of
acceptable risk for the company and will continuously make assessments to ensure the risk level is within the parameters set and adopt changes to the company's risk profile as and when required or relevant. For risk management within the company, reference is made to section 10 of the report.
Information concerning the objectives and principal strategies of the company and any changes thereto as well as business risk aspects, are disclosed to the market in the context of the company's annual report, its quarterly reporting and in designated market presentations as well as on the company's website.
Values, Code of Conduct and Responsible Business Operations
Aker Solutions wishes to contribute to sustainable social development through responsible business practices. The basis for this is a set of core corporate values defined by the board of directors and applicable to the entire company:
- ¡ Customer Drive Building customer trust is key to our business
- ¡ HSSE Mindset
We take personal responsibility for HSSE because we care
- ¡ People and Teams All our major achievements are team efforts
- ¡ Open and Direct Dialogue We encourage early and honest communication
- ¡ Hands-on Management We know our business and get things done
- ¡ Delivering Quality Results We deliver consistently and strive to beat our goals

Aker Solutions has a code of conduct outlining the company's commitments and requirements for ethical business practices and personnel conduct. The code of conduct describes what Aker Solutions expects from its employees, subsidiaries, subcontractors, representatives and other partners and explains the company's policies in a number of areas of particular importance such as corruption, including bribery and facilitation payments, conflict of interest, gifts and hospitality and human rights. The code of conduct is available at www.akersolutions.com.
Aker Solutions has a total of 10 policies providing business practice guidance within a number of key areas. These policy documents define commitment and express the expected behavior across the company within areas such as HSSE, segment execution, performance, governance and finance. The policies set the direction for specific procedures, controls and review mechanisms to ensure operations and projects globally are conducted in accordance with applicable internal and external regulatory framework. The policies and procedures are reviewed and updated regularly and as necessary.
Aker Solutions works proactively to ensure sustainability, integrity and responsibility in its operations. Sustainability at Aker Solutions is about making good and sustainable business decisions that add value to the company, its stakeholders and society. Sustainability considerations are integrated in internal processes and business operations and tailored to diverse local contexts and stakeholder expectations. The company is a signatory to the United Nations Global Compact and is committed to its 10 principles.
Aker Solutions has integrated a global anti-corruption compliance program and is also a member of Trace International, an international organization promoting transparency and anti-corruption. The company's commitment to human and labour rights is covered by the Global Framework Agreement between Aker ASA and the Norwegian and international trade unions Fellesforbundet, IndustriALL Global Union, NITO and Tekna.
The multifaceted nature of human rights requires cross-functional coordination. Aker Solutions has therefore established a human rights committee with participation from the following functions/ representatives: HSSE, BIC, HR, Data Protection, Supply Chain and Communications, as well as representatives from the Unions. The human rights committee's mandate is to ensure that the company has a sound human rights system and to continuously improve this system. The committee's mandate is authorized by the chief executive officer.
Aker Solutions reports and communicates on sustainability according to the Global Reporting Initiative (GRI), Carbon Disclosure Project (CDP) and the Task Force on Climate Related Financial Disclosures (TCFD). The company also follows the Euronext guidance on ESG reporting of January 2020. Aker Solutions' strategy supports the UN Sustainable Development Goals. More information is available in the company's sustainability report for 2020 on https://www.akersolutions.com/ sustainability/sustainability-reports/.
Equity and Dividends
Capital Structure
Management and the board of directors regularly monitor that the capital structure of Aker Solutions, including the level of equity and liquidity, are appropriate for the company's objectives, strategy and risk profile.
Dividend Policy
Aker Solutions' overall objective is to create longterm value for its owners in the form of an increase in the value of the company's shares over time and/ or dividend payments or share buy-backs, or a combination of these.
The company has adopted a dividend policy whereby any dividend is subject to an annual evaluation by the board of the company's financial position and re-investment opportunities based on strict principles for allocation of capital. The dividend policy supports the company in building financial robustness and maintaining a strong balance sheet with adequate liquidity reserves to handle future obligations as well as realizing objectives for strategic development and delivering of shareholder value.
Any dividend proposed by the board of directors will be presented to the annual general meeting for approval. An approved dividend distribution will normally be paid out to shareholders in the month following the general meeting.
Authorizations for the Board of Directors
The company's general meeting on April 21, 2020 mandated the board of directors to purchase treasury shares up to an aggregate nominal value of NOK 29,380,794 (at the time 10 percent of the share capital). The resolution specified three purposes for utilization:
- i. transaction currency in connection with acquisitions, mergers, demergers and other transfers of business,
- ii. sale and/or transfer to employees as part of the company's share program and
- iii. purchase of treasury shares for the purpose of investment or for subsequent sale or deletion of such shares.
The board's authorization to purchase treasury shares is valid for the period until the date of the annual general meeting in April 2021, however, in no circumstances beyond June 30, 2021.
The board of directors currently holds no authorizations to increase the share capital or to resolve dividend distributions.

Equal Treatment of Shareholders and Transactions with Related Parties
Anti-dilution
Existing shareholders have pre-emptive rights to subscribe for shares in the event of share capital increases. The general meeting may by a qualified majority resolve to set aside the pre-emptive rights of existing shareholders. Any proposal by the board of directors of such resolution shall be explained.
Trading in own shares
Aker Solutions may from time to time buy and sell own shares, for example related to employee share programs. The general meeting has authorized the board to trade in own shares for certain defined mandates; see further details in section 3 above. Transactions in own shares are done via the Oslo Stock Exchange and in compliance with applicable stock exchange regulations. As of December 31, 2020, Aker Solutions ASA held a total of 101,636 own shares.
Related party transactions
Aker ASA is the indirect largest shareholder of Aker Solutions ASA through its wholly owned subsidiary Aker Holdings AS (formerly Aker Kværner Holding AS) which as of December 31, 2020 held 33.34 percent of the shares of Aker Solutions. Kjell Inge Røkke, board member of Aker Solutions, together with close family members own all the shares of The Resource Group TRG AS, which in turn held around 68 percent of the shares of Aker ASA as per December 31, 2020.
The board of directors is of the view that it is positive for Aker Solutions that Aker ASA assumes the role of an active owner and is actively involved in matters of major importance to Aker Solutions and to all shareholders. The cooperation with Aker ASA offers
Aker Solutions access to special know-how and resources within strategy, transactions and funding. Moreover, Aker ASA offers network and negotiation resources from which Aker Solutions benefits in various contexts. This complements and strengthens Aker Solutions without curtailing the autonomy of the group. It may be necessary to offer Aker ASA special access to commercial information in connection with such cooperation. Aker ASA, as a listed company, will also be given access to certain financial data for purposes of including Aker Solutions as an associated company in the financial reporting of Aker ASA under International Financial Reporting Standards. Any information disclosed to Aker ASA in such contexts will be disclosed in compliance with applicable laws and regulations.
For company law purposes under the Norwegian Public Limited Companies Act, Aker Solutions is not deemed to be a related party (NO. nærstående) of Aker ASA or any entities in which Aker ASA holds a controlling ownership interest. The board of directors and the executive management team of Aker Solutions are nevertheless very conscious of all relations with Aker ASA, The Resource Group TRG AS, any of their subsidiaries and other entities in which Aker ASA or The Resource Group TRG AS have significant ownership interests, e.g. Aker BP, Aker Horizons, Aker Offshore Wind, Aker Carbon Capture, Akastor, Aker Energy, aiZe and Cognite.
Under the Public Limited Companies Act section 6-27, a director is disqualified (NO. inhabil) from participating in the discussion or decision of issues which are of such special importance to him/her or to any connected person of the director that the he/she must be regarded as having a major personal or financial special interest in the matter.
Board member Kjell Inge Røkke is an indirect shareholder of both Aker ASA and Aker Solutions as well as being the chairman of Aker ASA. Røkke will not, as a ground rule, participate in discussions of matters concerning commercial relationships between Aker Solutions and Aker ASA as his relative indirect ownership interests in Aker ASA exceed his ownership interests in Aker Solutions. External legal counsel has concluded Kjell Inge Røkke should be considered disqualified under the Public Limited Companies Act if a matter to be dealt with by the board of Aker Solutions ASA is of special importance to The Resource Group TRG AS, Aker ASA or any other company where he indirectly has a large shareholding.
Board member Øyvind Eriksen is the chief executive officer of Aker ASA and also holds a minority stake of both TRG Holding AS and Aker ASA. External legal counsel has concluded that such shareholdings are too insignificant to disqualify Eriksen from participating in board discussions of Aker Solutions ASA for matters involving TRG Holding AS or Aker ASA, any of their subsidiaries or entities in which they have a large shareholding. However, external counsel has stated that Eriksen's position as chief executive officer of Aker ASA may under the circumstances disqualify him from participating in such board discussions, and that this will have to be assessed on a case-by-case basis.
Aker Solutions has adopted related party transaction procedures to ensure all transactions and other business dealings with related parties are premised on commercial terms, structured in line with the arm's length principle and processed without the involvement of any conflicted directors. These procedures supplement the Public Limited Liability Companies Act and may among other things lead to a board member not being entitled to participate in
certain discussions or decisions due to a conflict of interest. Also, in the event of any material transactions between the company (or any of its subsidiaries) and the company's shareholders, directors, executive personnel, or related parties thereof, which do not form part of on-going projects pursued in the ordinary course of the company's business, the board of directors shall arrange for an independent assessment. The same shall, generally speaking, apply to the relationship between Aker Solutions and Aker ASA or The Resource Group TRG AS, its subsidiaries and other entities in which either Aker ASA or The Resource Group TRG AS has significant ownership interests.
In accordance with section 3-8 of the Public Limited Companies Act, special processing requirements will apply for transactions of a certain magnitude between Aker Solutions and Aker ASA or The Resource Group TRG AS or any of their subsidiaries.
The «Related Parties» note to the consolidated financial statements contains information on the most significant transactions between Aker Solutions and Aker ASA, its subsidiaries and other entities in which Aker ASA has significant ownership interests.
Freely Transferable Shares
The shares of Aker Solutions ASA are listed on the Oslo Stock Exchange. The company's articles of association do not contain any limitations on voting or restrictions on the transferability of shares, and the shares are consequently freely transferable. The company has only one class of shares, and all shares carry equal rights, including voting rights. Each share is entitled to one vote at the general meeting.
General Meetings Attendance and Voting
The company encourages shareholders to participate in general meetings either by attending in person or via a proxy, or by advance electronic voting. It is a company priority for general meetings to be conducted in a sound manner allowing all shareholder votes to be cast, to the extent possible, based on the same information. While the COVID-19 pandemic has increased the relevance and use of online solutions, Aker Solutions has not deemed it advisable to conduct its general meetings electronically via web. The annual general meeting to be held on April 14, 2021 will be hosted as a physical meeting. The company will, however, continue to assess available solutions potentially enabling future general meetings to be held completely electronically.
Aker Solutions has for several years allowed shareholders to vote electronically in advance of general meetings (but not during the meetings), and this arrangement will continue. Due to the COVID-19 pandemic, shareholders will be requested to avoid personal attendance at the April 14, 2021 annual general meeting and instead vote electronically in advance or participate by issuing a proxy to the chairman. The same message was used for the company's general meetings held in 2020, resulting in low personal attendance.
Aker Solutions intends to have representatives of the board and the chairman of the nomination committee attend the general meeting. The company will, however, normally not have the entire board participate as this is considered unnecessary. This represents a deviation from the Code of Practice which states that arrangements shall be made to ensure participation by all directors.
Documentation and registration
Notices convening general meetings are submitted and announced in accordance with applicable law and stock exchange regulations. Comprehensive documentation relating to the items on the agenda are prepared and made available on the company's website no later than 21 days prior to the general meeting.
The registration deadline for attendance is set as close to the date of the general meeting as possible, but not earlier than five days before the meeting. Shareholders who are unable to attend may vote by proxy. A proxy form is included in the notice convening the general meeting. The company offers each shareholder who is not able to attend the general meeting the possibility of issuing a proxy to the chairman who will then represent and vote for the shareholder at the general meeting.
Chairman of the Meeting
The articles of association stipulate that general meetings shall be chaired by the chairman of the board of directors or a person appointed by him. According to the Code of Practice, the board should make arrangements to ensure the general meeting may elect an independent person to chair the meeting. Aker Solutions consequently deviates from the Code of Practice in this respect. This is based on a longlasting Aker Solutions tradition. Having the chairman of the board chair the general meeting also simplifies the preparations for the meeting.
Election of Board Members
It is a priority of the nomination committee to have the board function as a team in the best possible manner, and that the shareholder elected board members complement each other by way of their background
and competence. As a consequence, the shareholders are invited to vote on the full board composition proposed by the nomination committee as a group, and not on each member separately. Hence, Aker Solutions deviates from the Code of Practice, which states that shareholders at the general meeting should be able to vote separately on each candidate nominated for election to the company's corporate bodies.
Nomination Committee
The articles of association stipulate that the company shall have a nomination committee. The committee shall have no less than three members, who will normally serve for a term of two years. The current members of the nomination committee are Frank Reite (chairman), Ove Taklo, Ingebret Hisdal and Georg Rabl. Reite and Rabl are up for election at the annual general meeting to be held April 14, 2021. No members of the nomination committee are directors of the board or employed by the company.
The committee's recommendations (relating to particularly members of the board of directors and their remuneration) shall also address how the new board candidates will attend to the interests of the shareholders in general and fill the requirements of the company, including with respect to competence, capacity and independence.
The composition of the nomination committee shall reflect the interests of all shareholders and ensure independence from the board of directors and the executive management. The members and the chairman of the nomination committee are appointed by the general meeting, which also determines the reward of the committee.
The company's general meeting has adopted guidelines governing the duties of the nomination committee. According to these guidelines, the committee shall emphasize that candidates for the board of directors have the necessary experience, competence, and capacity to perform their duties in a satisfactory manner. A reasonable representation with regard to gender and background should also be emphasized.
The chairman of the nomination committee has the overall responsibility for the work of the committee. In the exercise of its duties, the nomination committee may contact, among others, shareholders, the board of directors, management, and external advisors. The nomination committee shall also ensure that its recommendations are endorsed by the largest shareholders.
Information concerning the nomination committee and deadlines for making suggestions or proposing candidates for directorships are available on the company's website, www.akersolutions.com.

Composition and Independence of the Board of Directors
Composition
It has been agreed with the employees that the company shall have no corporate assembly. Hence, the board of directors appoints its own chairman, cf. the Public Limited Companies Act section 6-1(2), unless the chairman is appointed by the general meeting. The proposal of the nomination committee will normally include a candidate for chairman of the board. The right of the employees to be represented and participate in decision making is safeguarded through employee representation on the board of both Aker Solutions ASA and some of the group's subsidiaries.
The articles of association stipulate that the board of directors shall comprise six to twelve persons, one third of whom shall be elected by and amongst the employees of the group. In addition, up to three shareholder-appointed alternates may be appointed. The board currently comprise ten members, seven elected by the shareholders and three by and among the employees. Under the bi-annual election of employee representatives to be held during the spring of 2021, employees will elect four directors to the board for a term of two years. As per the company's articles, shareholder elected directors will serve for a period of one to three years, the exact term to be determined by the general meeting. This is to provide the nomination committee with the flexibility to propose varying terms of service for the candidates.
The company encourages the board members to hold shares of the company. The shareholdings of the board members as of December 31, 2020 are set out in the Management Remuneration note to the consolidated financial statements of the company. The composition of the board of directors, including meeting attendance and information about the board members' background and expertise is also detailed in the annual report for 2020.
Independence
The composition of the board aims to ensure that the interests of all shareholders are attended to, and that the company has the competence, resources, and diversity it needs at its disposal. A majority of the shareholder elected members are considered independent of executive management, important business associates and Aker ASA, the company's largest indirect shareholder. None of the directors are part of the company's executive management team.


The Work of the Board of Directors Procedures
The board of directors adopts an annual plan for its work with an emphasis on goals, strategy and implementation. Furthermore, there are rules of procedure for the board of directors which govern areas of responsibility, duties and the distribution of roles between the board, the chairman and the chief executive officer. The rules of procedure also include provisions on matters such as convening and chairing board meetings, decision making, the duty and right of the chief executive officer to disclose information to the board and the duty of confidentiality.
Conflict of interest
Aker Solutions applies a strict norm as far as independence assessments are concerned, and has prepared guidelines ensuring that directors and executive personnel notify the board of directors if they have any material direct or indirect personal interest in any agreement concluded by the group.
The rules of procedure for the board of directors stipulate that neither the board members nor the chief executive officer shall participate in the preparation, deliberation, or resolution by the board of any matters that are of such special importance to themselves or any of their related parties such that the person in question is deemed to have a prominent personal or financial interest in these matters. The relevant board member or the chief executive officer shall raise the issue of his or her independence whenever there may be cause to question it, and is the primary responsible for adopting the correct decision as to whether he or she should step down from participating in the discussion of the matter at hand. For further details on conflict of interest, reference is made to section 4 above.
Transactions with related parties are comprehensively addressed and regulated in the company's code of conduct. The code of conduct applies to all employees of the company, including executive management, as well as the board of directors.
The board of directors will hold board meetings whenever needed, but normally six to twelve times a year. The need for extraordinary board meetings may typically arise because the internal authorization structure of the company requires the board to deliberate and approve material tenders to be submitted by the company. As the deadlines for such submission often change, it is difficult to fit this into the calendar of ordinary board meetings. The annual report of 2020 contains information on the number of board meetings held in 2020.
Matters Discussed by the Board of Directors
The chairman, in cooperation with the chief executive officer, prepares cases for deliberation by the board of directors. It is a priority to have matters prepared and presented in such a way that the board is provided an adequate basis for its deliberations.
The board of directors has overall responsibility for the management of the company and shall, through the chief executive officer, ensure that its activities are organized in a sound manner. The board adopts plans for the business, and keeps itself informed of the financial position of, and development within, the company. This encompasses the annual planning process, with the adoption of overall goals and strategic choices as well as financial plans and forecasts for the group. The board of directors performs annual evaluations of its work and competencies.
Audit Committee
Aker Solutions has an audit committee comprising four of the members of the board of directors: Birgit Aagaard-Svendsen (chairperson), Lone Fønss Schrøder, Jan Arve Haugan and Hilde Karlsen. The audit committee is independent from the management of the company. At least one of the members shall have either formal qualifications within accounting or auditing, or relevant experience and skills within the same. Birgit Aagaard-Svendsen and Lone Fønss Schrøder have such experience and technical competence. The committee held nine meetings in 2020.
The audit committee has a mandate and working method that comply with statutory requirements. The committee participates in the quality assurance of guidelines, policies, and other governing instruments pertaining to the company. The audit committee performs a qualitative review of the quarterly and annual reports of the company. It also supports the board in overseeing that the company's enterprise risk management framework is implemented and accurately reflects the company's major risk areas. Significant judgment calls (uncertain estimates) made in the quarterly reporting as well as accounting and disclosure issues are reviewed by the audit committee. The committee supports the board of directors in safeguarding that the company has sound risk management and internal controls over financial reporting.
The audit committee monitors compliance with the company's Code of Conduct as well as anticorruption and third-party representative policies. In addition, the committee reviews, and if necessary, follows up whistle-blower cases. The chairperson of the committee is also the primary reporting point for whistle-blowers where other whistle-blower channels are deemed inappropriate to use.
The committee also reviews related party transactions in accordance with the company's principles for such transactions.
Remuneration Committee
The board of Aker Solutions, in November 2020, established a remuneration committee comprising three members; Leif Arne Langøy, Øyvind Eriksen and Thorhild Widvey. The committee operates under a mandate defined by the board. The purpose of the committee is to act as a preparatory body for the board's work relating to employment terms and performance review for the chief executive officer as well as strategy and principles for remuneration of executive management.
Risk Management and Internal Control Overall Responsibilities
The board of directors and management of the company have a strong focus on risk management and internal controls. Processes have been established to ensure risks are efficiently managed and reported throughout the company, and that key controls are in place to achieve strategic, financial and operational goals, as well as compliance with regulatory requirements.
The audit committee supports the board of directors in safeguarding that internal procedures and systems are in place to ensure effective corporate governance processes. The chief financial officer reports directly to the audit committee on matters relating to financial reporting, financial risks, internal controls over financial reporting and corresponding compliance aspects. The chief transformation officer informs the audit committee on matters relating to management of enterprise, operational improvements and internal control of operations.
The operating model of the company implies that functions have global responsibility for their respective areas of specialization. Such responsibility includes ownership of relevant governing documents, processes and tools, including the operational effectiveness of these, as well as management of risks and controls to ensure achievement of functional objectives.
Each unit has an independent responsibility for adherence to global policies and compliance with laws and regulations at any given time. This involves close cooperation between the global functions and the operating units. They assess (identify, analyze and evaluate), manage and report risks for the entire group in conformity with the requirements laid down by the board of directors and the audit committee.
Aker Solutions' approach to enterprise risk management, risk management and internal controls are based on the principles in ISO 31000, Project Management Institute and the Committee of Sponsoring Organizations of Treadwell Commission (COSO) frameworks, however, without applying all elements of these standards.
Aker Solutions has company-wide governing documents and tools for each defined risk category on how to assess, respond to and report on risks actively and systematically. The assessment, definition, followup and implementation of adequate mitigating actions towards the main risk factors are all integral parts of the overall governance of the company. Aker Solutions applies a combination of risk management practices in order to effectively manage the risk to the company such as internal controls, scenario planning, sensitivity analysis and audit management.
The heads of each of the strategy, financial reporting, business segment performance, global functions, business integrity & compliance and HSSE functions have the global responsibility of implementation of the relevant risk management governing documents and tools within their risk category, and for the development and maintenance of the documents and tools as required.
The governing documents for project risk management (operational risk) are issued by the process owner for risk management. The risk management process is standardized in all projects. All significant projects provide a monthly report via a dedicated solution summarizing the operational and financial status, in addition to performance and risk indicators. Management of the business segments and the chief financial officer functions monitor project reporting in order to identify early risk indicators. The procedure for financial reporting risk is owned by the chief financial officer.
Enterprise Risk Management
The responsibility to oversee enterprise risk management, including climate related risk, is held by the chief transformation officer. The enterprise risk committee members report risks as per established procedure by the enterprise risk management function on a quarterly basis, which is consolidated into the enterprise risk portfolio. The portfolio is evaluated by the enterprise risk management function, and approved by the chief transformation officer, before being aligned with the executive management team and reported to the audit committee.
Enterprise reviews are carried out according to an annual plan, made by the chief transformation officer, discussed by the executive management team and
endorsed by the audit committee. The enterprise reviews are carried out as an important part of the internal control framework, to provide independent assurance that:
- ¡ The objectives of the review object will be met
- ¡ Operations are compliant to policies and procedures
- ¡ Mitigations and improvements are captured and implemented
Enterprise reviews are selected based on risk assessments and the level of detail and breath of scope will vary. The review findings are reported to the executive management team as well as to the management of the relevant operating unit and the audit committee and followed up until issues are properly closed.
All significant tenders and projects are reviewed by the group's Tender & Execution Safeguarding (TES) committee. The scope of the reviews includes all aspects which may impact the financial results and good reputation of Aker Solutions. TES acts to safeguard and support tender processes to ensure client tenders have an acceptable balance between risk and reward, and that awarded projects are driving risk mitigating measures in order to meet quality, delivery and financial targets. The committee has an advisory role towards the tender and subsequent project teams. The TES committee reviews tenders which under the company's authorization matrix are subject to approval by the chief executive officer or the board. A separate memo is prepared as the decision basis for such tenders, and the TES committee produces a third-party evaluation and advice on the risk level as an attachment to this memo.
Financial Reporting risks, controls and process Aker Solutions' consolidated financial statements are prepared in accordance with the International
Financial Reporting Standards (IFRS) as adopted by the European Union.
In order to comply with IFRS, the company has developed a group-level financial reporting policy supported by procedures and work instructions. Additionally, the internal controls over financial reporting (ICFR) program and associated activities are designed to manage financial reporting risks and therefore form a basis for providing reasonable assurance to the company's stakeholders. Governance, framework and operations of both financial reporting and ICFR processes are owned and supervised by chief financial officer.
Aker Solutions' financial reporting process is core in the preparation of the consolidated financial statements, quarterly and annual reports. It consists of three different levels of sub-process reporting rolling up to the consolidated financial statements; 1) Project reporting, 2) Business unit reporting, and 3) Group level consolidation. Financial professionals ensure transparent and consistent link from projects reporting in the accounting system (SAP) to group level consolidation system (HFM). Equally important, significant project-level financial judgements and other material accounting estimates are systematically assessed, documented, reviewed and approved by appropriate level of management. Various control activities are performed at different levels to secure high quality and compliant financial reporting.
Aker Solutions' audit committee takes an active role in reviewing the quarterly and annual financial statements and results. ICFR topics are also reported and discussed with the audit committee.
Remuneration of the Board of Directors
The remuneration of the board of directors reflects its responsibilities, competency and time commitment, as well as the complexity of the business. The remuneration is proposed by the nomination committee and is not performance-related. More detailed information about the reward of individual board members is provided in the Management Remuneration note to the consolidated financial statements of the company, included in the annual report for 2020. Neither the members of the board, nor companies with whom they are affiliated, should accept specific paid duties for Aker Solutions beyond their directorships. If they nevertheless do so, the board of directors shall be informed, and the remuneration shall be approved by the board. No remuneration shall be accepted from anyone other than the company or the relevant group company in connection with such duties.
Remuneration of Executive Personnel
The board of directors has adopted guidelines for the remuneration of executive management pursuant to the provisions of Section 6-16a of the Public Limited Companies Act. The board's statement on the remuneration of executive personnel for the next financial year, such statement containing guidelines for remuneration, will be prepared as a separate document for the annual general meeting to be held April 14, 2021. Aker Solutions has no option schemes or option programs for the allotment of shares to employees or board members. The chief executive officer determines the remuneration of executive personnel on the basis of the guidelines laid down by the board of directors, reflecting the overall guidelines adopted by the general meeting. All performance related remuneration within the group is made subject to a cap.
Information and Communication
Aker Solutions has adopted an investor relations policy (shareholder policy), which covers guidelines for the company's contact with shareholders and the financial community. The policy is available on the company's website.
The investor relations function is responsible for managing, controlling and coordinating all communication and interaction with the financial community. Aker Solutions aims to serve the financial market with relevant, comprehensive and timely information about the company. This approach is characterized by openness and equal shareholder treatment to ensure that the share price reflects fairly the underlying values and future prospects. The company engages in open and continuous dialogue with the financial market for the purpose of creating a good basis for a fair and correct pricing of the company's financial instruments. This shall take place through the timely distribution of pricesensitive information to the market, at all times handled in compliance with applicable market rules and practices. The dialogue with the financial market consists primarily of annual reports, half year reports and quarterly presentations, meetings with investors and analysts, participation in financial market conferences around the world and use of the company's website.
Take-overs
The board of directors has not deemed it appropriate to adopt specific guidelines for takeover situations as long as Aker ASA continues to be the (indirectly) dominant shareholder of Aker Solutions ASA with an ownership stake around the current level. This represents a deviation from the Code of Practice. As of December 31, 2020, Aker Holdings AS, a wholly owned subsidiary of Aker ASA, held ~33.34 percent of the share capital of Aker Solutions.
Auditors
The board of directors each year arranges for the auditor to submit to the audit committee a plan for the audit work to be conducted such year. The auditor prepares an annual statement to the board confirming fulfilment of the independence requirement applicable to auditors. All meetings of the audit committee are attended by the auditor who also attends the part of the board meeting approving the annual financial statements.
The audit committee set guidelines on the scope for using the auditor for services other than auditing and makes recommendations to the board of directors concerning the appointment of the auditor and the approval of the auditor's fees. Fees payable to the auditor split on auditing and other services are specified in the Auditor Fees note to the consolidated financial statements of the company. The auditor fees are subject to approval by the annual general meeting.
Fornebu, Norway, March 11, 2021 The Board of Directors of Aker Solutions ASA


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