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Aker Solutions — AGM Information 2016
Mar 16, 2016
3531_iss_2016-03-16_a884f681-25c1-4a89-b1fa-c7840845df2f.pdf
AGM Information
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Notice of Annual General Meeting of Aker Solutions ASA
Notice is hereby given of the annual general meeting of Aker Solutions ASA. The general meeting will be held on Thursday April 7, 2016 at 09:00 CEST at the premises of Aker Solutions ASA at Snarøyveien 20 (same building as Quality Hotel Expo), 1360 Fornebu, Norway.
Ballots will be distributed at the meeting venue from 08:30h to 09:00h on the day of the annual general meeting.
The following matters are on the agenda of the meeting:
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- Opening of the annual general meeting by the chairman (no voting)
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- Approval of summons and agenda
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- Appointment of a person to co-sign the minutes of meeting together with the chairman
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- Information about the business (no voting)
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- Approval of the 2015 annual accounts of Aker Solutions ASA and the group's consolidated accounts and the annual report. The board of directors proposes that no dividend is paid for the finan- cial year 2015.
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- Consideration of the board of directors' report on corporate gover- nance (no voting)
The board of directors' report is available at the company's website (Corporate Governance Statement for 2015).
- Consideration of the board of directors' statement on remunera- tion of executive management. Vote on the advisory guidelines for executive management remuneration.
The board of directors' statement is available at the company's website. The advisory guidelines are included in section 2 of the statement.
- Vote on the binding guidelines for remuneration related to shares or the company's share price
The binding guidelines are included in section 3 of the board's statement on remuneration of executive management, available at the company's website.
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- Approval of remuneration to the members of the board of directors and the audit committee for 2015
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- Approval of remuneration to the members of the nomination committee for 2015
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- Election of members to the board of directors
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- Election of members to the nomination committee
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- Approval of remuneration to the auditor for 2015
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- Authorization to the board of directors to purchase treasury shares in connection with acquisitions, mergers, demergers or other trans- actions
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- Authorization to the board of directors to purchase treasury shares in connection with the share program for employees
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- Authorization to the board of directors to purchase treasury shares for the purpose of investment or subsequent sale or deletion of shares
The shares of the company and the right to vote for shares
The company's share capital is NOK 293,807,940.12 divided into 272,044,389 shares each having a par value of NOK 1.08. There are no limitations for voting rights set out in the articles of association, however, no voting rights may be exercised for the company's own shares (treasury shares) or for shares held by the company's subsidiaries. As of March 10, 2016, the company holds 877,311 own shares. Each share is entitled to one vote. Pursuant to section 8 of the articles of association and section 5-12 of the Norwegian Public Limited Liability Companies Act, the annual general meeting will be opened and chaired by the chairman of the board of directors, Øyvind Eriksen, or a person appointed by him.
Each shareholder has the right to vote for the number of shares owned by the shareholder and registered on an account in the Norwegian Central Securities Depository (VPS) belonging to the shareholder at the time of the annual general meeting. If a shareholder has acquired shares and the share acquisition has not been registered with the Norwegian Central Securities Depository at the time of the annual general meeting, voting rights for the acquired shares may only be exercised if the acquisition is reported to the Norwegian Central Securities Depository and proven at the annual general meeting. In case of ownership transfer, the parties may agree that the seller can exercise the shareholder rights until the rights have been assumed by the acquirer.
Voting rights on shares registered in VPS accounts belonging to custodians, cf. the Norwegian Public Limited Liability Companies Act section 4-10, may, from the company's point of view, not be exercised either by the beneficial owner or the custodian. However, the beneficial owner of the shares may exercise voting rights if he proves that he has taken the necessary actions to terminate the custodianship of the shares and that the shares will be trans- ferred to an ordinary VPS account in the name of the owner. If the owner can prove that he has initiated such measures and that he has a real shareholder interest in the company, he may, in the opinion of the company, vote for the shares even if they are not yet registered in an ordinary VPS account.
The shareholders' rights
A shareholder cannot demand that new items are added to the agenda when the deadline for such request has expired, cf. section 5-11 second sentence of the Norwegian Public Limited Liability Companies Act. A share- holder has the right to make proposals for a resolution regarding the items which will be considered by the general meeting.
A shareholder has the right to require board members and the general manager to provide necessary information to the general meeting that may affect the consideration of
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- the approval of the annual accounts and the annual report;
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- items which have been presented to the shareholders for decision; and
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- the company's financial position, including information on other compa- nies in which the company participates, and other items to be conside- red at the general meeting, unless the information requested may not be disclosed without causing disproportionate damage to the company.
If additional information is necessary, and an answer cannot be given at the general meeting, a written answer shall be prepared within two weeks from the date of the general meeting. Such answer shall be available to the share- holders at the company's premises and be sent to shareholders requesting the information. If the answer is considered material for evaluation of the circumstances mentioned in the previous paragraph, the answer should be sent to all shareholders with known address.
Registration of attendance to the annual general meeting
Shareholders who wish to participate at the annual general meeting, either in person or by proxy, must notify the company of their attendance no later than Tuesday April 5, 2016 at 09:00 CEST. Notification of attendance can be given over internet at www.akersolutions.com via "Investortjenester" (VPS Investor services), a service offered by most registrars in Norway, or by completing and returning the enclosed attendance form scanned by email to [email protected], or alternatively by post to DNB Bank ASA, Registrar's Department, P.O. Box 1600 Sentrum, 0021 Oslo, Norway. Notification of attendance must be received no later than the deadline stated above. Shareholders who fail to register by this deadline may be denied access to the annual general meeting. Proxy with or without voting instructions can, if desirable, be given to the chairman of the board of directors Øyvind Eriksen or the person he appoints.
Voting by means of electronic communication prior to the general meeting
A shareholder who is not able to be present at the annual general meeting, may prior to the annual general meeting cast a vote electronically on each agenda item via the company's website www.akersolutions.com or via "Investortjenester" (Investor services) (PIN code and reference number from this notice of annual general meeting is required). The deadline for prior voting is April 5, 2016 at 09:00 CEST. Up until the deadline, votes already cast may be changed or withdrawn. Votes already cast prior to the annual general meeting will be considered withdrawn should the shareholder attend the annual general meeting in person or by proxy.
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The following documents will be available on www.akersolutions.com:
- this notice and the enclosed form for Notice of attendance/proxy the board of directors' proposed resolutions for the annual general
- meeting for the items listed above the recommendation of the nomination committee the board of directors' proposed 2015 financial statements and directors' report and auditor's report (all of which are included in the
- company's annual report for 2015) the board of directors' statement on corporate governance the board of directors' statement on remuneration of executive manage- ment of the company
Any shareholder who wants to receive the documents can contact [email protected].
March 16, 2016
Aker Solutions ASA The Board of Directors
Enclosure: Notice of Attendance/Proxy
Notice of Annual General Meeting
The annual general meeting of Aker Solutions ASA will be held on Thursday April 7, 2016 at 09:00 CEST at the offices of Aker Solutions, Snarøyveien 20, 1360 Fornebu, Norway (same building as Quality Hotel Expo).
PIN code:
Ref no:
| If the above-mentioned shareholder is an enterprise, it will be represented by: |
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ | ||||||
|---|---|---|---|---|---|---|---|
| Name of enterprise's representative (To grant proxy, use the proxy form below) |
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| Notice of attendance/voting prior to the meeting | The undersigned will attend the annual general meeting on Thursday April 7, 2016 and vote for: | ||||||
| _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ own shares | |||||||
| _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ other shares in accordance with enclosed proxy | |||||||
| A total of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ shares | |||||||
| This notice of attendance must be received by DNB Bank ASA no later than 09:00 CEST on Tuesday April 5, 2016. attendance and advance voting through the company's website, the above-mentioned reference number and PIN code must be stated. It may also be sent by e-mail: [email protected]. Post to DNB Bank ASA, Registrar's Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway. |
Notice of attendance may be sent electronically through the company's website www.akersolutions.com or through VPS Investor Services. Advance votes may only be cast electronically, through the company's website www.akersolutions.com or through VPS Investor Services. To access the electronic system for notification of |
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| _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Place |
Date | _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ Shareholder's signature (If attending personally. To grant a proxy, use the form below) |
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ | ||||
| Proxy (without voting instructions) | PIN code: | Ref no: | |||||
| This form is to be used for a proxy without voting instructions. To grant a proxy with voting instructions, please go to page 2. | |||||||
| proxy holder, in such case, the proxy will be deemed to be given to the Chair of the Board of Directors or a person authorised by him. | If you are unable to attend the annual general meeting in person, this proxy may be used by a person authorised by you, or you may send the proxy without naming the | ||||||
| The proxy form should be received by DNB Bank ASA, Registrar's Department no later than 09:00 CEST on April 5, 2016. [email protected]. Post to DNB Bank ASA, Registrar's Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway. |
The proxy may be sent electronically through Aker Solutions ASA's website akersolutions.com, or through VPS Investor Services. It may also be sent by e-mail: | ||||||
| The undersigned: herby grants (tick one of the two): |
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ the Chair of the Board of Directors (or a person authorised by him), or _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ |
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| Name of proxy holder (in capital letters) | |||||||
| a proxy to attend and vote my/our shares at the annual general meeting of Aker Solutions ASA on April 7, 2016. | |||||||
| _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Place |
Date | _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Shareholder's signature (Signature only when granting a proxy) |
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| company, the company's certificate of registration must be attached to the proxy. | With regard to rights of attendance and voting, reference is made to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a |
Proxy (with voting instructions) PIN code: Ref no:
This proxy form is to be used for a proxy with voting instructions. If you are unable to attend the annual general meeting in person, you may use this proxy form to give voting instructions. You may grant a proxy with voting instructions to a person authorised by you, or you may send the proxy without naming the proxy holder, in which case the proxy will be deemed to have been given to the Chair of the Board of Directors or a person authorised by him.
The proxy form must be received by DNB Bank ASA, Registrar's Department, no later than 09:00 CEST on April 5, 2016. It may be sent by e-mail: [email protected] / post to DNB Bank ASA, Registrar's Department, P.O.Box 1600 Sentrum, 0021 Oslo, Norway.
| The undersigned: herby grants (tick one of the two): |
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ the Chair of the Board of Directors (or a person authorised by him), or |
|---|---|
| _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Name of proxy holder (in capital letters) |
a proxy to attend and vote my/our shares at the annual general meeting of Aker Solutions ASA on April 7, 2016.
The votes shall be exercised in accordance with the instructions below. Please note that if any items below are not voted on (not ticked off); this will be deemed to be an instruction to vote "for" the proposals in the notice. However, if any motions are made from the floor in addition to or replacement of the proposals in the notice, the proxy holder may vote or abstain from voting at his discretion. In such case, the proxy holder will vote on the basis of his reasonable understanding of the motion. The same applies if there is any doubt as to how the instructions should be understood. Where no such reasonable interpretation is possible, the proxy holder may abstain from voting.
| Agenda for the Annual General Meeting 2016 | For | Against | Abstention |
|---|---|---|---|
| 1. Opening of the annual general meeting by the chairman | No voting | ||
| 2. Approval of summons and agenda | |||
| 3. Appointment of a person to co-sign the minutes together with the chairman | |||
| 4. Information about the business | No voting | ||
| 5. Approval of the 2015 annual accounts of Aker Solutions ASA and the group's consolidated accounts and the annual report. The board of directors proposes that no dividend is paid for the financial year 2015. |
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| 6. Consideration of the board of directors' report on corporate governance | No voting | ||
| 7. Consideration of the board of directors' statement on remuneration of executive management. Vote on the advisory guidelines for executive management remuneration. |
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| 8. Vote on the binding guidelines for remuneration related to shares or the company's share price | |||
| 9. Approval of remuneration to the members of the board of directors and the audit committee for 2015 | |||
| 10. Approval of remuneration to the members of the nomination committee for 2015 | |||
| 11. Election of members to the board of directors | |||
| 12. Election of members to the nomination committee | |||
| 13. Approval of remuneration to the auditor for 2015 | |||
| 14. Authorization to the board of directors to purchase treasury shares in connection with acquisitions, mergers, demergers or other transactions |
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| 15. Authorization to the board of directors to purchase treasury shares in connection with the share program for employees |
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| 16. Authorization to the board of directors to purchase treasury shares for the purpose of investment or subsequent sale or deletion of shares |
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_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Place Date Shareholder's signature (Only for granting proxy with voting instructions)
With regard to rights of attendance and voting, reference is made to the Norwegian Public Limited Liability Companies Act, in particular Chapter 5. If the shareholder is a company, the company's certificate of registration must be attached to the proxy.