AGM Information • Apr 19, 2021
AGM Information
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The Annual General Meeting of AF Gruppen ASA will be held on Tuesday 11 May 2021 at 10:30 at Innspurten 15, 0663 Oslo, Norway.
IMPORTANT: To help prevent the spread of the Covid‐19 virus, shareholders are urged not to attend the General Meeting in person, but rather to take the opportunity to vote in advance or appoint a proxy using the attached form.
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| Item | Description | Enclosure no. |
|---|---|---|
| 1 | Opening of meeting by Board Chairman Pål Egil Rønn and registration of shareholders attending. In accordance with Article 6 of the Articles of Association, the Board Chairman also chairs the meeting |
|
| 2 | Election of at least one person to countersign the minutes | |
| 3 | Approval of the notice and the proposed agenda | |
| 4 | Briefing on operations | |
| 5 | Briefing on the work of the Board, work of the Audit Committee and work of the Remuneration Committee (see also item 6) |
1 , 2 |
| 6 | Consideration of the Board's guidelines for determining salary and other remuneration to senior managers, cf. section 6‐16a of the Public Limited Companies Act (cf. Note 32 to the annual report) |
3 |
| 7 | Adoption of the annual accounts and annual report for 2020, including the consolidated accounts and distribution of dividends, and discussion of the statement on corporate governance |
|
| 8 | Approval of auditor's fees | |
| 9 | Determination of Directors' fees for the financial year 2020 | 4 |
| 10 | Election of Board of Directors | 4 |
| 11 | Election of Nomination Committee | 4 |
| 12 | Determination of the Nomination Committee's fees for the financial year 2020 |
4 |
| 13 | Authority to the Board to purchase treasury shares | |
| 14 | Authority to carry out private placing to employees | |
| 15 | Authorisation to the Board to increase the share capital by issuing new shares |
|
| 16 | Authorisation for the Board to decide on distribution of dividends ________________ |
AF Gruppen ASA has share capital of NOK 5,299,924.85 made up of 105,998,497 shares, each with a face value of NOK 0.05. Each share gives the right to one vote at the company's general meetings. As at the date of this notice, AF Gruppen ASA owns 47,121 treasury shares.
The shareholders have the following rights in connection with general meetings:
The shares will be listed ex‐dividend on 12 May 2021. The dividend will be paid on 25 May 2021.
Shareholders who wish to attend the General Meeting must inform the company no later than two days prior to the meeting, cf. section 6 of the Articles of Association. Queries about attendance, comments on the notice and other questions may be sent to the company by email to [email protected] no later than 7 May 2021.
We encourage all shareholders to use the attached proxy form. The proxy authorisation, with or without voting instructions, must be provided in writing and sent to the company by Friday 7 May 2021 (email to: [email protected]). The company reserves the right to take any measures needed to comply with the applicable infection control rules at the time of the General Meeting.
The General Meeting will be transmitted as a webcast. To follow the General Meeting as a webcast, use the attached registration form.
This meeting notice and enclosures, the Articles of Association of the company and the annual report for 2020 are available on the company's website: www.afgruppen.no.
Oslo, 20 April 2021 AF Gruppen ASA
Pål Egil Rønn Board Chairman
Attachments: Proxy form Registration form Report from the Audit Committee Report from the Competence and Remuneration Committee Board of Directors' guidelines for determination of fixed pay and other remuneration to senior managers Report from the Nomination Committee
| Item 7 | Adoption of annual accounts and annual report for 2020, including the consolidated accounts and the distribution of dividends The Board proposes that the General Meeting adopt the annual accounts and annual report. |
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|---|---|---|---|---|---|---|
| It is proposed that a dividend of NOK 6.50 per share be paid in the first half of 2021. | ||||||
| No dividend will be payable for treasury shares. | ||||||
| Item 8 | Approval of auditor's fees With reference to Note 8 to the financial statements (Other operating expenses), the Board proposes that the auditor's fee be determined on a "time and materials" basis. |
|||||
| Item 9 | Determination of Directors' fees for the financial year 2020 The Nomination Committee proposes the following fees (previous fees in brackets): |
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| Board Chairman Other board members |
NOK 520,000 | (495,000) | ||||
| Shareholder‐elected Board members | NOK 310,000 | (295,000) | ||||
| Employee‐elected Board members | NOK 265,000 | (250,000) | ||||
| Committee Chairman | ||||||
| Remuneration Committee | NOK 80,000 | (75,000) | ||||
| Audit Committee | NOK 80,000 | (75,000) | ||||
| Committee members | ||||||
| Remuneration Committee | NOK 65,000 | (60,000) | ||||
| Audit Committee | NOK 65,000 | (60,000) | ||||
| Item 12 | Determination of the Nomination Committee's fees for the financial year 2020 | |||||
| The Board proposes the following annual fees for the Nomination Committee (previous fees in brackets): |
||||||
| Chairperson | NOK 52,000 | (50,000) | ||||
| Members | NOK 41,000 | (40,000) | ||||
| Item 13 | Authority to the Board to purchase treasury shares At the Annual General Meeting held on 15 May 2020, the Board was authorised to purchase treasury shares up until the Annual General Meeting in 2021, and in any case no later than 30 June 2021. The Board proposes that this authority be renewed until the Annual General Meeting in 2022, hence not beyond 30 June 2022. |
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| The Board proposes that the General Meeting authorise the Board to purchase treasury shares within the limitations allowed by the Public Limited Liability Companies Act. The purpose of this authority is to give the company an opportunity to purchase shares in situations where this would be in the company's interest. |
The Board is authorised to acquire the company's own shares, including the establishment of charges created by agreement.
The highest nominal value of the shares the company may acquire is NOK 529,992.49, although at all times within the limitations set in section 9‐2 of the Public Limited Liability Companies Act. The minimum amount that may be paid for a share is NOK 0.05. The maximum amount that may be paid for a share is NOK 300.
When buying and selling treasury shares the company should seek to achieve the most favorable price possible. The Board is free with respect of the methods used to acquire and dispose of treasury shares, though always with the provision that the general principle of equal treatment of shareholders must be observed. The Board of Directors may award shares to new employees. For the sale of shares to employees and officers, shares may be sold at a discount of up to 20% under the prevailing market price. Acquisition and disposal of treasury shares may thus occur, for example, with settlement in cash, with settlement by means other than cash or as settlement in connection with a merger or demerger.
The company's share capital is NOK 5,299,924.85 made up of 105,998,497 shares, each with a face value of NOK 0.05. If the share capital or face value of the shares is changed, the amounts specified in the second to fourth sentences shall be changed correspondingly.
This authority for the Board replaces the former authority dated 15 May 2020 and will apply until the date of the Annual General Meeting in 2022, but no later than 30 June 2022.
In the last few years all of AF Gruppen's employees have been given an opportunity to buy shares at a 20% discount in relation to the average share price during the subscription period. It is desirable that similar opportunities should be provided in 2021. As of today's date, the company owns 47,121 treasury shares. In order to obtain a sufficient number of shares to enable this sale of shares to employees, it may be necessary to issue new shares. Therefore, the Board asks the Annual General Meeting to authorise it to issue a limited number of shares for employees so that employees can buy shares in the company in 2021.
The Board is authorised to increase the share capital by issuing new shares.
The share capital may be increased by a total of up to NOK 50,000 through the issuing of up to 1,000,000 shares, each with a face value of NOK 0.05. The authority can be exercised through one or more issues. The statement of the share capital and number of shares in Article 4 of the Articles of Association shall be changed correspondingly.
The power of attorney may only be used to issue shares in connection with the company's share programme and incentive programme for employees in the Group.
The Board may decide to deviate from the shareholders' pre‐emptive right to subscribe for shares under section 10‐4 of the Public Limited Liability Companies Act.
The authorisation is valid until the date of the Annual General Meeting in 2022, but no later than 30 June 2022.
The Board proposes that the Annual General Meeting authorise the Board to increase the share capital by up to NOK 158,997.75 (3 per cent of the presently registered paid‐in share capital) by issuing new shares. This authorisation is valid until the 2022 Annual General Meeting, but not beyond 30 June 2022.
The justification for the proposal is that the authorisation will provide greater flexibility in connection with acquisition of business.
The Board is authorised to increase the share capital by issuing new shares. The share capital may be increased by up to NOK 158,997.75. The authority can be exercised through one or more issues.
The statement of the share capital and number of shares in Article 4 of the Articles of Association shall be changed correspondingly.
The Board may decide to deviate from the shareholders' pre‐emptive right to subscribe for shares under section 10‐2 of the Public Limited Liability Companies Act.
The Board may decide that share contributions may be assets other than cash, or the right to involve the company in special obligations pursuant to section 10‐2 of the Public Limited Liability Companies Act. If share contributions are to be settled by assets other than cash, the Board may decide that such assets be transferred to subsidiaries in return for corresponding settlement between the subsidiary and AF Gruppen ASA.
The authorisation also applies in the event of a decision to merge, pursuant to section 135 of the Public Limited Companies Act. The authorisation may also be used in those cases discussed in section 5‐15 of the Stock Exchange Act.
This authority is valid from and including 11 May 2021 until and including the date of the Annual General Meeting in 2022, but not beyond 30 June 2022.
AF Gruppen's dividend policy is to provide shareholders with a competitive dividend yield. The dividend must be stable and ideally rise in line with the earnings performance. The dividend must reflect the company's earnings and financial position and must over time comprise a minimum of 50% of the company's earnings.
The company pays out dividends up to twice a year, preferably after the Annual General Meeting and after presentation of the quarterly report for the third quarter. In 2020, the General Meeting authorised the Board to decide on the distribution of any dividend for the second half of the year and the Board will recommend to the General Meeting that this authorisation should be renewed for 2021 as well.
In accordance with section 8‐2(2) of the Public Limited Liability Companies Act, the Board is granted authorisation to decide on the distribution of dividends for the second half of 2021 based on the company's annual accounts for 2020.
This authorisation is valid until the Annual General Meeting in 2022, but not beyond 30 June 2022.
The undersigned holder of .........………….................. shares in AF Gruppen ASA wishes to attend the company's General Meeting via webcast on 11 May 2021 at 10:30.
......................................., date ........ /........ 2021
.................................................................... Signature
.................................................................... Name in BLOCK CAPITALS
.................................................................... Email address
IMPORTANT: To help prevent the spread of the Covid‐19 virus, shareholders are urged not to attend the General Meeting in person. Shareholders who still wish to attend in person are asked to contact the company by email: [email protected]
A link to the webcast will be sent from the company to the shareholder by email. Please note that it will not be possible to vote via webcast. This must be done in advance by submitting the proxy authorisation form
Registration must reach the company no later than Friday 7 May 2021. The registration form can be sent to the company by post or email ([email protected])
IMPORTANT: To help prevent the spread of the Covid‐19 virus, shareholders are urged not to attend the General Meeting in person, but rather to take the opportunity to vote in advance or appoint a proxy using this form.
The undersigned holder of ...................................... shares in AF Gruppen ASA hereby authorises the Chairman of the Board to attend and vote for my/our shares in AF Gruppen ASA at the Annual General Meeting on 11 May 2021.
My/our voting instructions are as follows (please mark below as applicable):
| Issue | For | Against | Abstain | |
|---|---|---|---|---|
| 3 | Approval of the notice and the proposed agenda | |||
| Approval of the Board's guidelines for determining salary and other | ||||
| 6 | remuneration to senior managers, cf. section 6‐16a of the Public Limited | |||
| Companies Act | ||||
| 7 | Approval of annual accounts and annual report | |||
| 8 | Approval of auditor's fees | |||
| 9 | Determination of the Board of Directors' fees | |||
| 10 | Election of board members, the recommendations of the Nomination | |||
| Committee, together | ||||
| Or individual votes: | ||||
| 10.1 Bømark, Hege (re‐election) | ||||
| 10.2 Holth, Kristian (re‐election) | ||||
| 10.3 Alvendal, Kristina (re‐election) | ||||
| 10.4 Rønn, Pål Egil – Board Chairman (re‐election) | ||||
| 10.5 Baumann, Arne (re‐election) | ||||
| 10.6 Digre, Kjetel (re‐election) | ||||
| 10.7 Djoudat, Saloume (new) | ||||
| 11 | Election of Nomination Committee, the recommendations of the Nomination Committee, together |
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| Or individual votes: | ||||
| 11.1 Engeland, Roar (re‐election) | ||||
| 11.2 Holth, Roy G. (re‐election) | ||||
| 11.2 Johnsen, Marianne E. (re‐election) | ||||
| 11.3 Veiby, Erik T. (new) | ||||
| 12 | Determination of the Nomination Committee's fees | |||
| 13 | Authority to the Board to purchase treasury shares | |||
| 14 | Authority to carry out private placing to employees | |||
| 15 | Authorisation to the Board to increase the share capital by issuing new shares | |||
| 16 | Authorisation for the Board to decide on distribution of dividends |
If no voting instructions are given, the proxy will be free to vote on behalf of the shareholder.
The proxy authorisation must reach the company no later than 7 May 2021 (email to: [email protected]).
......................................., date ........ /........ 2021
.................................................................. ...................................................................
Signature Name in BLOCK CAPITALS
Enclosure 1
The company's Audit Committee is made up of three shareholder-elected Board members:
Hege Bømark (Chairman) Borghild Lunde Kjetel Digre
The company's CFO Sverre Hærem participates at all Committee meetings. The company's auditor, Thomas Whyte Gaardsø, has attended all meetings.
The purpose of the Audit Committee is to assist the Group Board with the management and performance of the Board's supervisory duties pursuant to sections 6-12 and 6-13 of the Public Limited Liability Companies Act. The Audit Committee's mandate is adopted by the Group Board and described in the "Mandate for the Group Board's Audit Committee".
The following duties are included in the Audit Committee's mandate:
The Audit Committee has held six meetings since the last General Meeting. The Audit Committee has reviewed the following matters:
Enclosure 1
The Audit Committee has given its recommendation for the issues it has dealt with for final resolution by the Board.
Oslo, 24.03.21 Hege Bømark
The company's Competence and Remuneration Committee (CRC) is made up of four shareholder‐elected board members:
The company's CEO, Morten Grongstad, participates in the meetings.
The purpose of the Competence and Remuneration Committee is to act as a preparatory body for the Board in matters that concern the evaluation and fixing of pay and other remuneration determined for the CEO, in addition to being an advisor to the CEO in connection with determining the terms for members of the Corporate Management Team. The Committee must follow up the Group's overall work on competence and management development and provide advice on such matters, including management evaluations and succession planning.
The Committee's mandate is adopted by the Group Board and described in the "Mandate for the Competence and Remuneration Committee". The Committee follows the Guidelines for determination of fixed pay and other remuneration to senior managers (Enclosure 3).
The Committee's work includes questions related to salary, bonus, options, severance pay, early retirement and retirement pension, as well as follow‐up of the company's overall work on competence and management development.
The following tasks are included in the Remuneration Committee's mandate:
The Competence and Remuneration Committee (CRC) has held four ordinary meetings since the Annual General Meeting on 15 May 2020.
The most important matters that have been reviewed:
Review of principles and frameworks for AF Gruppen's bonus programme
The guidelines and principles for calculating bonuses in 2021 will be continued based on the change that was made in 2020, where the Corporate Management Team's bonus rates will be adjusted downwards by 4 per cent every year to reflect the expected underlying growth in the market.
Appointment of new CEO
The Committee has had a thorough and good process in connection with the appointment of AF Gruppen's new CEO. An Appointment Committee, consisting of CRC and two board members, was established to lead the process that led to appointing Amund Tøftum as CEO in August 2020.
Determination of the CEO's remuneration
See item 3, 4 and 6 in enclosure 3
Guidelines for compensation for the Corporate Management Team of AF in 2020
Bonus rates for 2021 will be reduced by 4 per cent in relation to the level in 2020.
See item 3, 5 and 6 in enclosure 3
Assessments related to future share and options programmes
See item 7 and 8 in enclosure 3
Organisation development and succession planning
Oslo, 19 April 2021 Pål Egil Rønn
These guidelines have been prepared by the Board of Af Gruppen ASA in accordance with section 6-16A of the Public Limited Companies Act and the Regulations on guidelines and reporting on remuneration to senior managers. The guidelines relate to the determination of salary and other remuneration to the Managing Director, other senior managers, and employees who are members of the Board. Senior managers are persons as mentioned in section 7-31b of the Accounting Act, i.e. senior executives and Board members. Senior executives are the CEO and EVPs.
The Board of Directors has the overall responsibility for the guidelines.
In special circumstances, the Board of Directors may temporarily waive the guidelines. Proposals to waive the guidelines will be considered by the Board's Competence and Remuneration Committee prior to consideration by the Board of Directors.
The guidelines will be discussed by the company's General Meeting at least every four years. Any significant change to the guidelines must also be discussed at the General Meeting.
This year's benefits to senior executives and the Board of Directors are covered by a separate note to the financial statements.
The Board of Directors has the overall responsibility for determining salary and other remuneration to the CEO and the EVPs.
The Board of Directors has established a Competence and Remuneration Committee. The Committee consists of four shareholder-elected Board members. The purpose of the Competence and Remuneration Committee is to act as a preparatory body for the Board in matters that concern the evaluation and fixing of pay and other remuneration to the CEO, and to act as advisors to the CEO in determining the conditions for the EVPs.
AF Gruppen has an Nomination Committee which is elected by the General Meeting. The Nomination Committee proposes the remuneration to be paid to the Board members. A decision on remuneration to the Board members is made by the General Meeting.
Salary and other remuneration are based on an overall objective that AF Gruppen should realise its business strategy, safeguard its long-term interests and maintain and develop its financial sustainability. To achieve these objectives, AF Gruppen relies on recruiting and retaining the right employees. AF Gruppen's principles for pay and other remuneration to senior managers are intended to contribute to this.
The main principles for salary and other remuneration are as follows:
AF Gruppen has determined that the amount of fixed pay should be moderate with few benefits in kind, but that it should be possible to earn a bonus that ensures that the total consideration is competitive.
The Board of Directors in consultation with the Competence and Remuneration Committee determines the remuneration for the CEO. The CEO has otherwise the same employment terms and notice period as other employees. There are no agreements relating to severance pay or early retirement. The notice period for the CEO is 3 months. There are no special termination conditions for the CEO.
The Board of Directors establishes guidelines for the remuneration of the EVPs in consultation with the CEO. There are no agreements relating to severance pay or early retirement. The notice period for the EVPs is 3 months. There are no special termination conditions for the EVPs.
Bonuses to the CEO and EVPs are paid according to the Economic Value Added (EVA) model. EVA is a method of calculating and analysing value creation in the Group and in economic units below group level. Bonuses based on the EVA model paid to the CEO and EVPs are linked to value creation for the Group and the individual business area through the financial year. The EVA model shows the ratio between profit and average invested capital. The return requirement for average invested capital in the bonus model is set at 12%. EVA will be positive when the return on average invested capital is over 12%. Bonuses to the CEO and EVPs are determined as an annual fixed percentage of EVA. If EVA is negative, no bonus will be paid.
Of the total bonus earned, 25 per cent can be used to buy shares at a 20 per cent discount and the remainder is paid in cash. The lock-in period for the shares is one year.
The General Meeting has authorised the Board of Directors to make a private placement to the company's employees in order to manage the company's share programme for employees. Shares can be sold to employees, subject to the approval of the Board of Directors at a 20% discount on the prevailing market price. The offer to purchase shares made to the CEO and EVPs is the same as to the offer made to other employees.
At the General Meeting on 15 May 2020, it was decided to establish a new option programme for all employees in the Group. It is proposed that the maximum number of shares that can be distributed over the three-year period should be 4,000,000. Each option entitles the holder to acquire a share in AF Gruppen ASA. The option programme provides for an annual allotment of options for 2020, 2021 and 2022, to be exercised from 2023 onwards. The Board has been authorised to distribute the options between the different employee groups. The employee must pay NOK 1.00 per option to acquire options. The exercise price is determined as the share's market value at the time of issue. The CEO and EVPs will be able to be awarded options under this option scheme.
Like other employees, the CEO and EVPs are covered by a defined-contribution pension scheme, limited to 12G, as well as a defined-benefit multi-enterprise scheme for contractual early retirement pensions (AFP) which is financed by premiums set at 1% of salary. There are no agreements on supplementary pensions for the CEO or the EVPs.
The CEO and EVPs receive benefits in kind in the form of allowances for work travel, data connections and mobile phones on par with those given to other employees. Beyond this, the CEO and EVPs receive no other benefits in kind, including an AF Gruppen company car.
The members of the Board receive a fixed annual fee. Board members who are members of a Board committee receive a fixed annual supplement for this. AF Gruppen has an agreement with the Department of Civil and Environmental Engineering at NTNU for AF Gruppen to cover the costs of a 15% Professor II position at NTNU for the Chairman of the Board. The Board members do not receive any other form of remuneration from the company beyond this.
Enclosure 4
The Nomination Committee made a thorough assessment of the company's strategy and organisation. On this basis, the Board of Directors proposes to the General Meeting that Saloume Djoudat be elected as a new member of the Board, replacing Borghild Lunde who is stepping down after six years as a Director. The other six shareholder‐elected Board members are all up for re‐election.
Djoudat is 42 years old, a lawyer, a partner in Bull & Co for eight years and currently "Head of Corporate". She has extensive experience as a lawyer, and specialises in the legal challenges facing the business community. She is in her sixth year on the Board of Atea. Saloume is committed to a practical and commercial approach, and is passionate about culture building and leadership. To be clear, the Nomination Committee stresses that Djoudat is proposed for election for the general skills that she possesses, and not to provide the Board with legal expertise (which will however be a natural by‐product).
Proposal for adoption: The Annual General Meeting approves the following persons to constitute the company's shareholder‐elected part of the board:
| • | Pål Egil Rønn, Board Chairman | Re‐elected, 5 years on the Board |
|---|---|---|
| • | Arne Baumann | Re‐election, 3 years on the Board |
| • | Hege Bømark | Re‐election, 9 years on the Board |
| • | Kristian Holth | Re‐election, 6 years on the Board |
| • | Kjetel Digre | Re‐election, 2 years on the Board |
| • | Kristina Alvendal | Re‐election, 2 years on the Board |
| | Saloume Djoudat | New nomination |
The Nomination Committee recommended last year that no increase in fees be granted in view of the demanding and uncertain situation facing the company at the start of the coronavirus pandemic.
The Nomination Committee is concerned that the change in Board fees in AF Gruppen over time should reflect the changes in the market as a whole. It is therefore proposed to pay a supplement this year to provide some compensation for the lack of any increase last year.
The Nomination Committee presents the following remuneration proposal for approval (previous fees in brackets):
| Chairman of the Board Other board members |
: | NOK 520,000 | (495,000) |
|---|---|---|---|
| elected by shareholders | : | NOK 310,000 | (295,000) |
| elected by employees | : | NOK 265,000 | (250,000) |
| Committee members | |||
| Remuneration Committee | : | NOK 65,000 | (60,000) |
| Audit Committee* | : | NOK 65,000 | (60,000) |
| Enclosure 4 | |
|---|---|
| ------------- | -- |
| AF GRUPPEN |
|---|
| Committee Chairman | ||||
|---|---|---|---|---|
| Remuneration Committee | : | NOK 80,000 | (75,000) | |
| Audit Committee | : | NOK 80,000 | (75,000) |
The Board proposes the following for adoption concerning the remuneration of the Nomination Committee (previous fees in brackets:
| Chairman of Nomination Committee | : | NOK 52 000 | (50,000) |
|---|---|---|---|
| Members of the Nomination Committee | : | NOK 41 000 | (40,000) |
Proposal for adoption: The Annual General Meeting adopts the fees as proposed.
The Nomination Committee proposes that Erik T. Veiby, representing ØMF Holding AS (the second largest shareholder of AF Gruppen), be elected to the Nomination Committee. This will mean that all four of the largest owners are represented.
Proposal for adoption: The General Meeting elects the following persons to constitute the company's Nomination Committee:
| • | Roar Engeland, Committee Chairman | Re‐election, 3 years on the Committee |
|---|---|---|
| • | Roy Holth | Re‐election, 3 years on the Committee |
• Marianne Johnsen Re‐election, 3 years on the Committee
Oslo, 13.04.2021
Roar Engeland Chairman of Nomination Committee
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