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ADF Group Inc. — Annual Report 2023
Apr 28, 2023
44820_rns_2023-04-28_89569c71-7332-44bd-ae67-83d86d5d4e8f.pdf
Annual Report
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ANNUAL INFORMATION FORM
Fiscal Year Ended January 31, 2023
Dated April 24, 2023 Terrebonne, Quebec, Canada
Toronto Stock Exchange : TSX/ DRX
TABLE OF CONTENTS
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| 1. | DATE OF INFORMATION .......................................................................................................................................................................................................................... 1 |
|---|---|
| 2. | ADVISORY CAUTION ................................................................................................................................................................................................................................. 1 |
| 3. | CORPORATE STRUCTURE ......................................................................................................................................................................................................................... 1 |
| 4. | GENERAL DEVELOPMENT OF BUSINESS ................................................................................................................................................................................................. 2 |
| 5. | DESCRIPTION OF BUSINESS ..................................................................................................................................................................................................................... 5 |
| 6. | DIVIDEND POLICY ................................................................................................................................................................................................................................... 12 |
| 7. | CAPITAL STRUCTURE .............................................................................................................................................................................................................................. 13 |
| 8. | MARKET FOR SECURITIES ...................................................................................................................................................................................................................... 16 |
| 9. | ESCROWED SECURITIES ......................................................................................................................................................................................................................... 16 |
| 10. | DIRECTORS AND OFFICERS .................................................................................................................................................................................................................... 16 |
| 11. | LITIGATION UNDERWAY ........................................................................................................................................................................................................................ 18 |
| 12. | INTEREST OF MANAGEMENT AND OTHERS IN MATERIAL TRANSACTIONS ....................................................................................................................................... 18 |
| 13. | INFORMATION ON THE AUDIT COMMITTEE ........................................................................................................................................................................................ 18 |
| 14. | TRANSFER AGENT AND REGISTRAR ...................................................................................................................................................................................................... 19 |
| 15. | MATERIAL CONTRACTS .......................................................................................................................................................................................................................... 20 |
| 16. | INTERESTS OF EXPERTS .......................................................................................................................................................................................................................... 20 |
| 17. | ADDITIONAL INFORMATION .................................................................................................................................................................................................................. 20 |
| APPENDIX A – AUDIT COMMITTEE CHARTER ................................................................................................................................................................................................... 21 |
ADF Group Inc.
ANNUAL INFORMATION FORM FOR THE FISCAL YEAR ENDED JANUARY 31, 2023
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1. DATE OF INFORMATION
Unless otherwise indicated, the information contained in this Annual Information Form ("AIF") is effective as at January 31, 2022. This AIF sets forth the results for the fiscal years ended January 31, 2023, 2022 and 2021.
2. ADVISORY CAUTION
Certain statements in this AIF are forward-looking information within the meaning of applicable Canadian securities legislation. These statements relate to the Corporation's future operations, economic performance, financial conditions and financing plans, business strategy, measures to implement such strategy, competitive strengths, goals, expansion plans and the Corporation's expectations for industry growth.
Whether actual results and future development will conform with the Corporation's expectations and forecasts, is subject to a number of known and unknown risks and uncertainties, including the risk factors described in Section 5.10 "Description of Business – Risks and Uncertainties" in this AIF. These factors, among others, could cause actual results to differ from those expressed in any forward-looking information.
Although the forward-looking information appearing in the present AIF is based on what the Corporation judges to be reasonable assumptions, the Corporation cautions the investors regarding forward-looking information since its actual results could differ from those expressed or implied in forward-looking information. Certain assumptions made in the preparation of the forward-looking information include, notably, that the exchange rate between the Canadian and American currencies will negotiate in a restricted range, that the schedules of the ongoing contracts will be respected and that the required plant and construction site labour will be available.
Consequently, these cautionary statements qualify all forward-looking statements made in this AIF.
The Corporation disclaims any intention or obligation to update or revise the forward-looking information in this AIF whether as a result of new information, future events or otherwise, except where required by law.
3. CORPORATE STRUCTURE
3.1. Name and Incorporation
ADF Group Inc. ("ADF Group", "ADF" or the "Corporation"), whose origins date back to 1956, was incorporated on October 22, 1979 under the Canada Business Corporations Act, under the corporate name "Les Entreprises El Drago Ltée". On August 5, 1998, the Corporation changed its corporate name to "ADF Group Inc."
On April 1, 1999, in order to proceed with an initial public offering, the Corporation filed articles of amendment to eliminate certain private-company restrictions.
On July 7, 1999, the authorized share capital of the Corporation was modified to an unlimited number of Subordinate Voting Shares carrying one (1) vote per share ("Subordinate Voting Shares") and an unlimited number of Multiple Voting Shares carrying 10 votes per share ("Multiple Voting Shares "), both classes of shares being without par value, as well as an unlimited number of preferred shares without par value, issuable in series ("Preferred Shares"). As a result thereof, all outstanding common shares of the Corporation were converted into Multiple Voting Shares. For tax purposes, a stock dividend on the Multiple Voting Shares was also declared and paid on July 7, 1999.
The Corporation’s registered office and principal place of business are located at 300 Henry-Bessemer, Terrebonne, Quebec, Canada J6Y 1T3.
3.2. Inter-Corporate Relationships (Corporate Organizational Chart)
The following chart presents the Corporation and its main subsidiaries on January 31, 2023, by indicating the jurisdiction of constitution of each entity, the percentage of voting rights held in each subsidiary as well as a short description.
ADF GROUP INC. (Canada) Headquarters, Fabrication Plant and Paint Shop Terrebonne, Quebec, Canada 100%
ADF Groupe USA Inc. (Delaware, U.S.A.) Holding
100% ADF International, Inc. (Florida, U.S.A.) Sales and installation services for Southeast USA, Caribbean, and South America Fabrication Plant and Pre-Assembly Yard Great Falls, Montana, U.S.A. 100%
100% 100% ADF Industrial Coating, Inc. ADF Steel Corp. (Montana, U.S.A.) (New York, U.S.A.) Paint Shop Sales for Northeast U.S.A. Great Falls, Montana, U.S.A.
ADF Structural Steel, Inc. (California, U.S.A.) Sales and installation services for California and Arizona, U.S.A.
ADF Group Inc.
2023 Annual Information Form
4. GENERAL DEVELOPMENT OF BUSINESS
4.1. Corporate Profile
From a blacksmith shop founded in 1956, ADF Group has become over the years a North American leader in the design and engineering of connections, fabrication, including industrial coating, and installation of complex steel structures, heavy steel built-ups, as well as miscellaneous and architectural metalwork. The Corporation’s products and services are intended for the following five principal segments of the non-residential construction industry: office towers and high-rises, commercial and recreational buildings, airport facilities, industrial complexes and transport infrastructures. The Corporation uses the latest technologies in its industry and operates two state-of-the-art fabrication plants and two cutting-edge paint shops. ADF Group’s complex located in Canada houses the Corporation’s head office, the 58,530-square-meter (630,000-square-foot) fabrication plant, which includes the 3,900 square-meter (42,000 square feet) paint shop. ADF’s complex in the United-States is home to the 9,290square-meter (100,000 square feet) fabrication plant, the 60-acre pre-assembly yard and the 4,460-square-meter (48,000 square feet) dual-purpose building, adjacent to the fabrication plant, housing a 2,323-square-meter (25,000 square feet) paint and blast zone, and a 2,137-square-meter (23,000 square feet) fabrication preparation and detailing area.
A pioneer in the development and implementation of innovative solutions, the Corporation is recognized for its engineering expertise, its project management, its important fabrication capacity and its skills in two specialized market niches: the fabrication of steel superstructures with a high level of architectural and geometric complexity, as well as projects subject to fast-track schedules.
Its commitment to deliver every project in accordance with the industry’s highest quality standards constitutes a core aspect of the Corporation’s mission.
4.2. General and Three-Year History
Until the early 1980s, the Corporation specialized in the production of wrought-iron products, primarily for the residential construction market in Quebec.
In 1980, the founder passed the control of the Corporation to the next generation of Paschinis. The new management refocused its operations on the production of structural steel for the non-residential construction industry in Quebec and Ontario, and developed its expertise in increasingly complex steel structures and architectural metal work.
In the 1990s, the Corporation started extending its presence to the North American and international markets. The Corporation first targeted the Southeastern U.S. market where it established a sales office in Florida, in 1992. Since then, the United States, alternating with the Canadian market, became the main market of the Corporation, which also carried out several projects abroad, namely in South America, North Africa and the Caribbean.
At the beginning of 2014, the Corporation continued developing its presence in Western Canada and Midwest U.S.A. by commissioning its new fabrication plant in Great Falls, Montana, as well as its new paint shop, built next to its fabrication plant in Great Falls, Montana and commissioned at the beginning of 2015.
Towards the end of 2015, the Corporation set up a new paint shop at its own fabrication plant in Terrebonne, Quebec and has acquired a new and larger site for its facilities in Florida.
The paint shop in Terrebonne was commissioned in March 2016.
4.2.1. Fiscal Year Ended January 31, 2021
a) Renewal of the Credit Facility
On February 28, 2020, the Corporation has secured an increase in its Canadian credit facility, bringing it from $20.0 million to $30.0 million. The other terms and conditions remain unchanged. On September 28, 2020, this credit facility was extended, without amendment. This increase will allow the Corporation to support the sustained growth of its order backlog.
b) New Contracts and Order Backlog
On March 23, 2020, the Corporation announced the award of two new contracts in North America worth a total of $65.0 million, one as part of the construction of a new industrial building in the transportation sector in Quebec, and the other consists in the construction of a new commercial building in California.
In both cases, ADF was entrusted with the design and engineering of connections, the fabrication, including the procurement of raw material (steel) and industrial coating, as well as the installation of these new structures. These new contracts will be carried out at both of ADF’s fabrication plants, one in Terrebonne, Quebec and the other in Great Falls, Montana. Fabrication work on both new projects has started in July 2020 and should extend over a 12-month period.
On November 25, 2020, the Corporation announced the award of two new contracts in the commercial building sector in the U.S.A., worth a total of $101.0 million. The scope of the largest of these contracts, in terms of value and tonnage, relates to the design and engineering of connections, fabrication, which also includes industrial coating and the supply of raw material (steel), and the installation of the steel structure of a new building with a commercial vocation in the Northwestern U.S.A. Fabrication is expected to start in the first months of 2021 at ADF’s plant located in Terrebonne, Quebec, and will run until the third quarter of the year 2021. The other contract, is located in the Northeastern U.S.A. and consists in, among other things, the supply of raw material (steel) and shop drawings, and the fabrication of the steel structure used in the construction of a new government building. Fabrication is expected to begin later in 2021 and will run until mid-2022.
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ADF Group Inc.
2023 Annual Information Form
On January 25, 2021, the Corporation announced the award of new contracts in the commercial building and transportation infrastructure sectors in the USA and in Canada, worth a total of $102 million. The scope of the largest of these contracts, in terms of value and tonnage, covers all services included in ADF's global offer, which consist in the design and engineering of connections, fabrication including industrial coating, the production of shop drawings, steel procurement, and the installation of the new steel structure of a large commercial building in Southeastern U.S.A. This project is characterized by a fast-track construction schedule. Fabrication is expected to start in the first months of 2021 at ADF's plant located in Terrebonne, Quebec. The other major contracts won by ADF, in the transportation infrastructure sector in the Western USA and in the commercial building sector in Eastern Canada, also subject to accelerated schedules, include all services comprised in ADF's overall offering. All of these contracts are scheduled to begin in the coming months, and will run until the end of the year 2021. Both ADF’s fabrication plants and paint shops, in Terrebonne, Quebec, and in Great Falls in the state of Montana, will be involved in the carrying out these new projects.
ADF Group’s order backlog totalled $436.2 million on January 31, 2021, compared with $328,7 million on the same date a year earlier.
c) Dividend
On April 8, 2020, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, which was paid on May 15, 2020 to shareholders of record as at April 30, 2020.
On September 9, 2020, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, paid on October 16, 2020 to shareholders of record as at September 30, 2020.
d) New Loans
On May 5, 2020, the Corporation obtained two new loans from a U.S. bank, totaling $5.7 million (US$4.0 million). These loans are guaranteed by the U.S. Small Business Administration ("SBA") and were issued to two U.S. subsidiaries of ADF under the U.S. Care Act in response to COVID-19. These loans should be reimbursed over an 18-month period starting in December 2020, or after, subject to the latest legislative changes to the program. In addition, if certain conditions are met, these loans may be partially or even fully forgiven.
e) U.S Revolving Credit
In November 2020, the Corporation renewed the agreement for its revolving credit agreement with a U.S. bank. This renewal brings the available limit to US$2.0 million from US$1.6 million as at January 31, 2020. The other terms and conditions remained unchanged.
4.2.2. Fiscal Year Ended January 31, 2022
a) Dividend
On April 7, 2021, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, which was paid on May 17, 2021 to shareholders of record as at April 30, 2021.
On September 8, 2021, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, which was paid on October 15, 2021 to shareholders of record as at September 30, 2021.
b) New Contracts and Order Backlog
On September 9, 2021, the Corporation announced the signing of new contracts totalling nearly $50.0 million, in Canada and the United States. The largest of these new contracts was won in the transportation infrastructure sector in the Western USA. Fabrication work is scheduled to begin in early 2022 at both ADF's plants located in Terrebonne, Quebec and in Great Falls, Montana in USA, and run until the fall of 2022, followed by the steel erection work of this new structure at the job site, which is scheduled to extend approximately over a 10-month period.
On January 31, 2022, the Corporation announced the award of a series of new contracts totalling $100 million. Specifically, the Corporation has been selected to participate in new construction projects in the commercial building sector in Southeast and Western USA, as well as in the industrial sector in Eastern Canada. The scope of the largest of these contracts, in terms of value and tonnage, covers all the services offered by ADF, namely, the design and engineering of connections, fabrication, which also encompasses industrial coatings, the production of shop drawings and the procurement of steel, as well as the installation of the steel structures for commercial buildings in Southeastern USA.
On January 31, 2022, ADF Group’s order backlog totalled $373.1 million.
c) U.S. Revolving Credit
On November 1[st] 2021, the Corporation renewed its revolving credit agreement with a U.S. bank. This renewal increased the available limit from US$2.0 million as at January 31, 2021, to $2.5 million as at January 31, 2022.
d) New Financing
On November 9, 2021, the Corporation obtained from the Business Development Bank of Canada (BDC) a $30.0 million bank loan, of which $16.2 million for the repayment of an existing loan, and $13.8 million to increase the Corporation’s working capital, amount that was drawn on January 31, 2022.
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ADF Group Inc.
2023 Annual Information Form
4.2.3. Fiscal Year Ended January 31, 2023
a) Dividend
On April 11, 2022, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, which was paid on May 17, 2022, to shareholders of record as at April 29, 2022.
On September 7, 2022, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, which was paid on October 18, 2022, to shareholders of record as at September 29, 2022.
b) New Financing
On January 14, 2022, and January 18, 2022, the Corporation obtained two bank loans from Investissement Québec ("IQ"), totaling $20.0 million, for the financing of its capital expenditure program previously announced by the Corporation, and initiated during the fiscal year ended January 31, 2022 (refer to Section 12.5 "Contractual Obligations" of the Management’s Discussion and Analysis ("MD&A") for the Fiscal Year Ended January 31, 2023 for more details).
c) Forgiveness of a COVID-19- Related Loan
In May 2022, the Corporation obtained the forgiveness of an initial loan of $1.3 million (US$1.0 million) issued to one of its U.S. subsidiaries. This forgiveness resulted in the recognition of a government grant, mostly against salary expense in the second quarter ended July 31, 2022 (see Section 12.5 "Contractual Obligations" of the Management’s Discussion and Analysis ("MD&A") for the Fiscal Year Ended January 31, 2023 for more details).
d) New Contracts
On June 7, 2022, the Corporation announced the signing of new major contracts, all in the automotive sector in the U.S. Midwest region, with a total value of $90.0 million. These new orders consist in the fabrication, including the supply of raw materials (steel) and industrial coating, as well as the design and engineering of connections, and the delivery of steel structures used in the construction of new, large surface industrial facilities. Fabrication work on these new projects characterized by high tonnage and tight completion schedules, began at ADF's Terrebonne plant.
On December 14, 2022, the Corporation announced the signing of new major contracts in the industrial, transportation and public infrastructure sectors worth a total of $228 million. All these new orders consist in the design and engineering of connections, the fabrication, which encompasses the supply of raw materials (steel) and industrial coating, and the delivery of the various steel structures and heavy steel components, as part of new construction projects in the United States and in the greater Montreal area. The fabrication work of these new contracts, all characterized by a very high tonnage and tight schedules, should extend until the end of the 2023 calendar year. Both of the Corporation's fabrication plants and paint shops in Terrebonne, Quebec and in Great Falls, Montana will be called upon to carry out these major contracts.
On December 14, 2022, the Corporation also announced that it was removing from its order backlog a major project valued at $131 million in the southeastern United States concluded in June 2019. The steel erection work of the steel structure of a commercial multi-storey building was scheduled to begin in early 2020. However, due to the pandemic, this project has been delayed. Although this project is still ongoing and the owners have reiterated their commitment and confidence in ADF, the Corporation’s management considers its decision prudent. As soon as the owners officially confirm the restart of their project, ADF’s management will update and reintegrate this project into its order backlog when the time comes. It should be noted that very little costs were incurred by ADF for this project, and that this withdrawal from the order backlog therefore had no impact on the Corporation’s financial results.
On January 6, 2023, the Corporation also announced additional work worth a total of $30 million to the scope of work on one of the fabrication contracts already signed in the industrial sector in the United States. Following a request from the client, the new work was added to ADF's initial contract and is part of the project’s original completion schedule, which is expected to begin shortly and extend until the end of 2023. The additional work will be carried out by ADF’s team in Terrebonne.
e) Interest Rate Options
On October 18, 2022, the Corporation entered into interest rate options for a nominal value of $10.0 million to hedge interest rate fluctuations greater than 4.5% (based on one-month CDOR) on its long-term floating rate debt, denominated in Canadian dollars, until October 23, 2025.
4.3. Events That Occurred After January 31, 2023
a) Dividend
On April 12, 2023, the Corporation’s Board of Directors approved a semi-annual dividend of $0.01 per share, which will be paid on May 17, 2023 to shareholders of record as at April 28, 2023.
b) New Financing Agreement
On February 10, 2023, the Corporation reached an agreement with its financial institution to increase its Canadian operating credit facility from $30.0 million to $40.0 million (refer to Section 31.2 "New Financing Agreement" of the MD&A Report for the Fiscal Year Ended January 31, 2023, for more details).
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ADF Group Inc.
2023 Annual Information Form
4.4. Outlook for the Current Fiscal Year (Ending January 31, 2024)
The Corporation closed its fiscal year ended January 31, 2023, with encouraging results. Despite the variables of the economy in general, including not only rising interest rates but also the impact of inflation, The Corporation closed its fiscal year with an increase in the order backlog, better margins and a net income 56% higher than a year ago. Although revenues are down, it is important to remember that revenues for the fiscal year ended on January 31, 2022, benefited from fast-track projects but with margins significantly below the Corporation's usual margins.
Given the order backlog in hand to begin this new fiscal year, the Corporation's management expects its revenues for the fiscal year ending January 31, 2024, to increase. Although its cost structure is under pressure, given the impact of inflation on its inputs, including the cost of labor, the Corporation is confident it will remain competitive and will generate higher margins given all the operational improvements implemented, including the commissioning of a brand new and unique robotic production line and the increased automation of fabrication processes at its plant in Terrebonne, Quebec.
The major investments in automation over the last two fiscal years are now completed and allow the Corporation to face economic challenges with confidence. The Corporation is now well positioned to continue to grow, generate cash and improve profitability. However, the Corporation remains cautious in its approaches and will closely monitor economic developments in order to adjust its strategies accordingly.
5. CONFLICT IN UKRAINE
During the fiscal year ended January 31, 2023, and as of the date hereof, the conflict in Ukraine has not had a direct impact on the Corporation’s operations or financial results, other than the impact that this conflict may have on inflation. The Corporation does not have projects abroad and does not source materials from the regions affected by this conflict.
The Corporation will continue to monitor the situation but does not foresee any impact in the short term, other than the potential impact on inflation.
6. DESCRIPTION OF BUSINESS
6.1. Products and Services
ADF provides connections design and engineering, fabrication, including industrial coating, and installation services for complex steel structures, heavy built-ups, and miscellaneous and architectural metalwork to the non-residential construction industry, mostly in the United States and Canada. Used as the main structural component in building construction, structural steel, heavy steel components, as well as architectural and miscellaneous metalwork, have been at the core of the Corporation’s activities since the early 1980s, and still generate its main revenues.
The following is a brief description of a typical project at ADF.
a) Project Valuation and Bidding
The first stage is to identify those projects that meet the criteria established by management relative to schedule and profitability. Based on the plans and specifications of targeted projects, the Corporation’s estimators are able to rapidly identify the critical characteristics of the project and to propose more efficient and less costly alternatives, and even identify and resolve potential issues at this preliminary stage.
The project plans are analyzed using software developed in-house in order to prepare the bid, assess the costs and plan production.
In some cases, clients invite the Corporation, even before the bidding process starts, to help them assess the structural steel connections design and engineering, fabrication and installation costs, which provides the Corporation with an advantage when bidding on the project.
b) Coordination and Design
A project manager is appointed to the project once it has been awarded in order to supervise the following operations (when contractually required):
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Obtaining of the clients’ bonds and other necessary insurance policies to reduce the projects’ financial risks;
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Planning and coordination of purchases, connections design and shop drawings, production and installation; and
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Coordination of engineering and drawing of structural steel components and connections is done in close collaboration with the client’s professionals to optimize them; to that end, the Corporation uses the 3D software X-Steel (Tekla Structures).
c) Fabrication and Project Management
The fabrication of steel structures is carried out in the Corporation’s fabrication plants; one in Terrebonne, Quebec, which has five (5) production lines, and one in Great Falls, Montana which has one (1) production bay. Both plants are fitted out the with state-of-the-art equipment, enabling the Corporation to optimize the use of raw materials (steel) and the overall production process, which minimizes the handing of fabricated steel components.
The Corporation operates two (2) paint shops; one located at the same site as the fabrication plants in Great Falls, Montana, USA (since January 2015) and the other at its own Terrebonne facilities, in Quebec, Canada (since March 2016). These paint shops are primarily used for the Corporation’s own fabrication projects, but can also serve third party customers.
Each of the Corporation’s projects is supervised by a project manager. When installation services are included in the contract, the project manager works in close collaboration with the site supervisors.
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ADF Group Inc.
2023 Annual Information Form
d) Installation (Steel Erecting)
In addition to its integrated connections design and engineering and fabrication services, the Corporation also offers its installation services in certain targeted markets. Installation teams are composed of experienced supervisors who are permanent employees of the Corporation, as well as a local labour force hired specifically on a project-by-project basis. The Corporation may also outsource the installation portion to experienced subcontractors.
e) Quality Management
The Corporation remains committed to its quality policy which aims to maintain an up-to-date Quality Management System which will enable it to ensure that its products and services will be delivered to customers in compliance with contractual requirements, while promoting productivity and workforce health and safety requirements.
This commitment is reflected, among others, in the superior quality of ADF’s products and services as well as the training program it provides to all personnel involved in the key stages such as the connections design and engineering, fabrication, industrial coating and installation of structural steel.
At the design stage, drawings are prepared with the assistance of a three-dimensional design software application and each drawing is then verified. On the basis of these computerized drawings, the materials of the structural steel components are prepared by semi-automated equipment. Theses materials are then assembled, welded and painted by ADF highly qualified fitters, welders, painters and other employees who successively take over from each other.
An identification and traceability system is maintained throughout all activities of the manufacturing and industrial coating process.
With each stage of fabrication, quality control activities are carried out on the structural steel components by a qualified and /or certified inspector. Following the final inspection, the structural steel components are delivered to the construction site in accordance with the contractual requirements.
ADF’s commitment to quality management is based on a planned and structured approach to its business processes, while taking into account expected results, risks and opportunities.
Since 1999, the Corporation has held ISO 9001 certification for its quality management system has at its Terrebonne facilities. The Corporation also has certifications from the American Institute of Steel Construction ("AISC"), namely the certifications Standard for Steel Building Structures — Certified Bridge Fabrication — Advanced (Major) — Fracture Critical Endorsement — Sophisticated Paint — Enclosed for its Terrebonne facilities, the certifications Standard for Steel Building Structures — Sophisticated Paint — Enclosed for its Great Falls, Montana facilities and the certification Certified Steel Erector (with the Metal Deck Installation Endorsement) for its structural steel erection operations in the United States through its U.S. subsidiary ADF International, Inc.
The Corporation also maintains its CSA W47.1 certification “Certification of Companies for Fusion Welding of Steel” in Division 1 by the Canadian Welding Bureau.
These certifications allow the Corporation to qualify for practically any structural steel project in North America and abroad.
f) Contract Execution and Billing
Execution of the contracts generally ranges over a period of 3 to 18 months. The Corporation’s contracts are primarily based on fixed prices. It is less common nowadays to see clients financing the cost of raw materials (steel). Billing is generally done monthly based on the advancement of the work and certain specific expenses incurred such as engineering work, drawings or the purchase of steel.
The Corporation also tends to regularly invoice the costs incurred as a result of changes or additions required by the client during the course of the project. Invoices are generally payable by the clients within 15 to 60 days.
The Corporation attempts to provide in its bids for terms of payment aimed at minimizing the volume of work in progress not billed. However, in a large number of projects, clients retain a portion of the invoiced amounts (usually between 5% and 10%), which is released as per milestones established in the contract.
For public sector projects, in order to protect its receivables, the Corporation generally benefits from a payment bond issued by a recognized insurance corporation. In the case of private sector projects, in addition to such bonds, the Corporation generally benefits from a lien on the property.
6.2. Principal Markets
ADF serves a diversified client base in the non-residential construction industry (commercial, institutional, industrial and public segments), including general contractors, project owners, engineering firms and project architects, structural steel erectors, and other structural steel fabricators.
Over the last several years, ADF Group has earned a solid reputation for its capacity to deliver on time and within budget, allowing it to build longterm relations with its clients and partners. To date, it has established business relationships with contractors and world-class engineering firms that are among the leaders in North America.
Being increasingly recognized for the quality, efficiency and reliability of its services represents a significant advantage for the Corporation in the selection process, especially when the projects involved are highly complex and subject to fast-track schedules. In fact, a number of clients with whom ADF has previously done business, award it new contracts subsequently.
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ADF Group Inc.
2023 Annual Information Form
Since 1992, the Corporation has considerably diversified its geographic and segmented markets. By broadening its potential pool of projects, ADF can be increasingly selective in its bidding strategy, targeting projects not only based on their geographic location, but also their expected profitability and risk level. Because of the Corporation’s ability to meet the demand in certain markets and the size of the projects it carries out, its sales in one geographic or segmented market may fluctuate from year to year.
The table below indicates the geographic breakdown of the Corporation’s revenues for the 2023 and 2022 fiscal years.
| Fiscalyears ended January31, | 2023 | 2022 |
| (In thousands of $CA) Revenues Canada United States |
$ 36,913 213,977 |
$ 39,810 240,930 |
| 250,890 | 280,740 | |
In order to pave the way for its future development, ADF also looks for business opportunities in certain targeted international markets in order to capitalize on its competitive advantages, specifically its expertise in engineering, in project management and in fabrication.
In terms of economic dependency, 62% of the Corporation’s revenues during the fiscal year ended January 31, 2023, were realized with three (3) clients, for respective amounts of $46.1 million, $52.9 million and $57.4 million all from the United States, and who each accounted for 10% or more of the Corporation’s revenues. Only one of these clients was among the clients representing more than 10% of revenues for the year ended January 31, 2022.
During the fiscal year ended January 31, 2022, 86% of the Corporation’s revenues, were realized with three (3) clients, for respective amounts of $169.0 million and $40.6 million from the United States, and $31.4 million from Canada, and who each accounted for 10% or more of the Corporation’s revenues.
Although the Corporation attempts to limit the concentration of its revenues, given the nature of its activities and market, its revenues are likely to remain concentrated among a restricted number of clients in upcoming quarters.
6.3. Steel Procurement and Other Products and Services
The Corporation’s steel procurement strategy is to obtain the lowest possible prices and to purchase steel in optimal volumes according to its needs. After a contract has been awarded, the Corporation purchases its steel supplies on the basis of the price lists provided by steel mills as well as rolling schedules which provide the necessary information as to product availability, and through bid solicitations, which describe the specific requirements of the project to such mills.
The Corporation purchases steel on a project-by-project basis. In general, most of the Corporation’s steel supply comes from mills. When the Corporation obtains its steel supplies directly from mills, its procurement costs are lower than when it obtains such supplies from steel distributors. However, when fabrication schedules are too tight or when changes are made to a project while the work is in progress, the Corporation obtains its supplies from local steel distributors.
Since the Corporation procures its supplies from several American, Canadian and European steel mills, it is not dependent on any given source of supply and has never experienced any problems with respect to its steel supplies in the past. Furthermore, because most of the Corporation’s steel supplies are purchased on a project-by-project basis and 80% to 90% of such purchases are made within the first month following the award of the contract, the Corporation is able to minimize the risks associated with any price fluctuations that might occur. In addition, clients occasionally supply the steel to be processed by ADF.
Furthermore, the Corporation benefits from a stable, competitively-priced source of supply of complementary products and services such as industrial gas, welding and safety equipment, industrial and construction tools, bolt products and metal fasteners, metal surface treatment services and heavy construction equipment rental services.
6.4. Sales and Marketing
The Corporation’s sales and marketing efforts are focused primarily on developing long-term business relationships with clients. The Corporation identifies new project opportunities and obtains current market information and sales opportunities through its relationships and interaction with its active and potential client base, as well as through internal research. In addition, due to its high market profile, clients frequently contact the Corporation for new projects. Once a potential project has been identified, the Corporation tailors its sales strategy to the specific nature and requirements of the project, as well as its past business relations with a particular client.
6.5. Human Resources
As at January 31, 2023, the Corporation employed a total of 638 people across its head office, fabrication complex and paint shop in Terrebonne, Quebec, and its office, fabrication plant and paint shop in Great Falls, Montana, U.S.A., as well as the various construction sites in the United States.
The Terrebonne plant employees are unionized. They were granted the new union certification on May 3, 2013. On November 26, 2013, a five-year collective labour agreement between the new certified association and the Corporation was ratified by both parties. The parties have ratified a new collective bargaining agreement in November 2017, which will expire on November 9, 2023.
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ADF Group Inc.
2023 Annual Information Form
Employees of the fabrication plant and paint shop in Great Falls, Montana, USA are unionized. On June 28, 2016, the new certified union and the Corporation concluded a first collective bargaining agreement for a 10-year period ending June 27, 2026, with annual renegotiation period with regard to group insurance cost sharing and every three years for the monetary (wages and pension plan).
When required, local construction teams retained by the Corporation in connection with each project are subject to various collective agreements governing construction workers in each specific area. In order to be able to retain the services of local workforce assigned to installation activities, the Corporation is notably a party to a collective agreement with the International Association of Bridge and Structural Ornamental and Reinforcing Iron Workers, as well as a number of agreements with certain local unions in respect to operations on construction sites.
6.6. Description of Buildings
The Corporation owns or leases the following premises:
| Address | Type of Facility | Total Surface | Interest |
|---|---|---|---|
| 300 Henry-Bessemer Terrebonne, Quebec, Canada 1925 N.W. 15thStreet, Unit A Pompano Beach, Florida, USA 1900 Great Bear Avenue(1) Great Falls, Montana, U.S.A. 1904 Great Bear Avenue Great Falls, Montana, U.S.A. |
Head office and main complex structural steel fabrication plant Sales office and equipment warehouse Structural steel fabrication plant Paint and industrial coating shop |
58,530 square meters (630,000 square feet) 1 226 square meters (13 200 square feet) 9,290 square meters (100,000 square feet) 4,460 square meters (48,000 square feet) |
Owner Owner Owner Owner Owner |
| W 15 Street Rosamond, California, U.S.A. |
Storage yard for equipment and materials | 37,717 square meters (405,979 square feet) |
(1) This property is mortgaged to one of the principal lenders of the Corporation under one of its long-term loan.
6.7. Environment
ADF’s operations are subject to various laws and regulations adopted by federal, provincial, state and local governments pertaining to environmental protection.
The Corporation’s Terrebonne (Canada) and Great Falls (United States) facilities were built on vacant lands. The operations that have potential effects on the environment are welding, which generates smoke, equipment maintenance, which generates waste oil, and industrial paint and coatings, which generate fumes. ADF has installed appropriate pollution control equipment in order to comply with the existing laws and regulations and ensures to perform in the normal course of business, the investments required to meet the highest standards.
Waste oil is recuperated by specialized firms. The Corporation has all the necessary environmental authorizations for its fabrication plants, and its paint shop, and for all expansion phases subsequently carried out.
Moreover, as part of the construction of its new paint shop in Terrebonne, the Corporation updated its environmental certificate of authorization for all its operations located in Terrebonne, including its fabrication plant. Following these investments, ADF Group’s facilities in Terrebonne meet the highest environmental standards.
During the fiscal year ended January 31, 2022, as part of the new financing that the Corporation obtained (see Section 4.2.2. d) "New Financing" above), the Corporation conducted phase I and phase II environmental assessments at its Terrebonne, Quebec site, which did not identify any deficiencies or contaminants requiring corrective action in accordance with applicable environmental standards.
For the fiscal year ended January 31, 2023, based on what precedes the requirements with regard to environmental protection did not have a significant financial or operational impact on the Corporation’s capital expenditures, net income and competitive position, beside the expenses incurred for the construction of its new paint shop.
The Corporation does not expect to incur any costs outside the normal course of business to comply with environmental requirements.
6.8. Trends in the North American Industry (Economic Cycles and Dependence)
The non-residential construction industry includes the products and services related to the construction of commercial, institutional and industrial buildings, such as office towers, commercial buildings, hotels, sports complexes, museums, recreational complexes, as well as manufacturing plants and other industrial facilities. This sector also encompasses public works, including the construction and renovation of infrastructure and buildings, notably, hydroelectric dams, airports, bridges and overpasses. It should be noted that the demand in this sector is related to business cycles. Generally, there are more private projects in a bull cycle, whereas government projects take over in a bear cycle.
According to Management, approximately half of the non-residential projects use structural steel as a structural component, while the other half primarily uses concrete. Generally, structural steel accounts for about 10% to 20% of a project’s total cost, depending on the project’s nature. Structural steel offers a number of advantages when compared to other materials, which explains its increasing use in the construction of complex structures. These advantages include durability, speed of installation, greater flexibility in fast-track projects, lower installation and maintenance costs, as well as its high strength/weight ratio as a result of improved alloys.
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ADF Group Inc.
2023 Annual Information Form
Generally, there are more complex steel structure projects in the United States than in Canada, which can result in a certain dependence of the Corporation on the U.S. market.
As at the date of this AIF, there are still several elements of uncertainty that complicate the analysis of trends in the markets served by the Corporation. Central banks, both in Canada and the United States are analyzing their monetary policies, and these choices will dictate future trends in interest rates and inflation.
The latest ABI indexes (Architectural Billing Index), which give the trend of ongoing projects in American architectural firms and which is a good indicator of future projects, have been declining since the beginning of 2023. However, architectural firms' order books are healthy and will provide adequate levels of design activity in return for new projects entering the pipeline if this weakness persists.
However, and for the Corporation more specifically, the level of bids on projects remains high. The Corporation do not see a slowdown at this time and is consolidating its order backlog for the second half of the fiscal year that began on February 1[st] , and for the next one. The internal improvements, including the commissioning of a brand-new robotic fabrication line and increased level of automation of fabrication processes at our complex in Terrebonne, Quebec, allow the Corporation to offset the cost increase in inputs, including labor, and thus remain competitive in its respective markets.
The Corporation will be following upcoming central bank announcements and inflation trends with interest, as well as their impact on its markets, and will be able to provide updates in its future financial reports.
6.9. Competition and Competitive Advantages of the Corporation
The structural steel industry is highly fragmented. Structural steel fabricators and erectors are generally small or medium-sized businesses, with low levels of automation, and serving geographically limited markets. In the North American complex structural steel business sector, the Corporation competes against various fabricators and erectors.
Management believes that major corporations will be able to stand apart by:
-
Reducing their fabrication costs through investments in the upgrading of their design and fabrication equipment and processes;
-
Obtaining less expensive supplies from steel mills based on the volume of purchases; and
-
Having the production capacity and technological advance to undertake high-tonnage projects, while providing the flexibility required for fasttrack projects.
The Corporation believes it combines the necessary capabilities and skills to compete by targeting complex and profitable projects as it benefits from:
-
An engineering team with strong experience in the connections design and engineering, fabrication and installation of steel superstructures, miscellaneous metals and architectural metal work;
-
3D computer-aided design, semi-automated fabrication and cutting-edge integrated networking and software;
-
An integrated project management approach;
-
Rigorous operational and quality control procedures that comply with international ISO and AISC standards;
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A geographically diverse fabrication capacity;
-
A 140-ton lifting capacity at its Terrebonne plant and 100-ton capacity at its Great Falls plant, and
-
The authorization required under the Public Organization Contracts Act , as amended by the Public Contract Integrity Act for any company wishing to enter into a public construction or service contract under the Quebec government’s jurisdiction valued at $5.0 million or more. The initial authorization was issued on March 13, 2013, by the Quebec capital markets authority ( Autorité des Marchés Financiers or "AMF"), which was responsible for administering the Act at the time and has been renewed every three (3) years ever since. As a result of legislative changes, the AMF's powers over public contracts were transferred to the new public procurement authority ( Autorité des marchés publics or "’AMP"). On January 7, 2020, the AMP granted the Corporation the renewal of the authorization until January 6, 2023.
Prior to this January 6, 2023 deadline, the Corporation filed its application for renewal of authorization for the period 2023-2026 with the AMP within the legal timeframe for this purpose. Further to this timely filing, in accordance with the law, the authorization of January 7, 2020 remains valid beyond its expiry date while the renewal application runs its administrative course until the AMP has ruled on the renewal application.
Companies that hold such an AMP authorization are registered in the Register of Companies Authorized to Contract or Subcontract ( Registre des entreprises autorisées à contracter ou à sous-contracter or "REA"), which is maintained by the AMP and can be accessed by the public. As of the date of this AIF, the Corporation is still listed in the Registre des entreprises autorisées à contracter ou à sous-contracter or "REA".
6.10. Risks and Uncertainties
The Corporation has identified the following risks and uncertainties that could have a negative material impact on its operations, financial position and operating results. Investors should carefully examine the risks described below before making an investment decision. Additional risks and uncertainties that are not currently known to the Corporation or that are judged to be immaterial by the Corporation could also affect the Corporation’s operations.
In the event such risks materialize, they could have a significant negative impact on the Corporation’s operations, financial position and operating results. In addition to what is mentioned hereinafter, please refer to Section " External Factors to Which the Corporation’s Performance is Exposed " of the Corporation Management’s Discussion and Analysis ("MD&A") for the Fiscal Year Ended January 31, 2023.
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ADF Group Inc.
2023 Annual Information Form
a) Dependence on the Non-Residential Construction Industry and General Economic Conditions
The demand for the products designed, engineered, fabricated, and occasionally installed by the Corporation is largely influenced by the general economic conditions and business environment in North America, including new construction starts in the five principal segments of the nonresidential construction market mentioned in Section 4.1 "Corporate Profile". Despite the Corporation’s diversified markets, should the nonresidential construction sector decline significantly in its principal markets, its business, financial position and operating results could be adversely affected. The Corporation’s business activities may also be affected by the political climate, the state of the government, the state of infrastructures and working conditions prevailing in Canada, the United States and in any country where the Corporation may do business.
b) Competition
In certain market segments, the Corporation competes with large competitors that may have access to greater capital and other resources than those of the Corporation. In addition to the local and regional businesses that compete with the Corporation in certain markets, the Corporation may also compete with Canadian, U.S. and international corporations in any of its markets. The Corporation’s future success will depend largely on its capacity to remain competitive in all aspects of its structural steel activities. There can be no assurance that the Corporation will be able to continue to compete against its current and future competitors.
Although the Corporation believes clients consider other factors, price is usually the primary factor in determining which qualified contractor is awarded a contract. To the extent that the Corporation may have to adjust its price-setting policy downward to remain competitive, its financial performance could be adversely affected. In addition, the Corporation’s inability to lower fabrication costs to counter general price reductions implemented by the competition could adversely affect the Corporation’s business.
c) Substantial Liquidity Requirements
The Corporation’s operations require significant amounts of working capital to perform the contracts awarded. The Corporation’s contracts are primarily based on fixed prices although a relatively small percentage of the Corporation’s contracts may be based on cost-plus pricing. Billing is generally performed on a monthly basis according to the progress of the work and the occurrence of certain specific expenses such as the engineering work, drawings and the purchase of steel supplies, when applicable. Invoices are generally payable by the client within 15 to 60 days.
To the extent that modifications or additions are required by the client during the course of the project, the Corporation may incur additional costs. To the extent that the Corporation is unable to receive payments in the early stages of a project, its cash flows could be reduced, which in turn could increase its capital requirements and materially affect the Corporation’s business.
d) Operating Risks
Connections design and engineering, fabrication and installation of structural steel involve a high degree of operating risks. Natural disasters, adverse weather conditions, errors in design, engineering, fabrication and installation, as well as work-environment accidents can cause death or personal injury, property damage and the permanent or temporary suspension of operations.
The occurrence of any of these events could result in loss of revenues, increased costs and liability to third parties. The Corporation has established risk management, insurance and work-safety programs to prevent or mitigate losses. There can be no assurance that any of these programs will be adequate or that the Corporation will be able to maintain adequate insurance coverage at rates that it considers reasonable in the future.
The Corporation’s activities are also subject to certain hazards and to the risk of incurring liability, which all businesses involved in the construction industry must face, including the risk of defects in steel products or in the connections design and engineering, fabrication or installation of steel structures. Although the Corporation has never experienced any material defects in its products, the occurrence of such defects could involve the recall of products and have an adverse impact on the Corporation’s reputation.
The Corporation maintains insurance coverage against certain risks through various product and liability insurance policies. However, there can be no assurance that the Corporation will always be able to maintain adequate coverage.
e) Currency and Exchange Rate Fluctuations
Generally, the Corporation’s revenues from its international operations are predominantly concluded in U.S. dollars, while a significant proportion of the Corporation’s operating expenses and capital expenditures is denominated in Canadian dollars. As a result, the Corporation may be exposed to fluctuations in the exchange rates between the Canadian dollar and the currency in which a particular sale is transacted. An increase in the value of the Canadian dollar relative to foreign currencies could adversely affect the competitiveness of the Corporation in other countries.
However, this risk is mitigated by the foreign exchange policy adopted by the Corporation’s Board of Directors and by provisions taken by Management when contracts are signed.
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ADF Group Inc.
2023 Annual Information Form
f) Steel Procurement
Steel is the primary raw material used by the Corporation in the fabrication of structural steel. The Corporation does not produce or distribute its own steel. Even though the Corporation has not experienced any problems with respect to steel supplies in the past, any material deficiency in the supply of steel or any interruption in the supply of quality steel to the Corporation could adversely affect the Corporation’s business.
Furthermore, there can be no assurance that the price of steel will not be subject to significant price variations in the future. Although the great majority of the Corporation’s steel supplies are purchased on a project-by-project basis and generally within the first three months following the commencement of the work, there exists no guarantee as to price or quantities available, and the Corporation remains vulnerable to such fluctuations. In addition, significant increases in the price of steel could reduce the number of projects with structural components made of steel structures. Significant fluctuations in the price of steel could therefore materially adversely affect the Corporation’s business.
g) Regulatory Matters
The fabrication and installation of structural steel and architectural and miscellaneous metal work in Canada and the United States are subject to federal, provincial and local laws as well as to international trade agreements, which restrain the Corporation’s operations.
Some aspects of the Corporation’s operations are targeted by government regulations in Canada, the United States and other countries in which the Corporation operates, including laws respecting occupational health and safety. In addition, the Corporation must obtain licenses and permits in each of the states and provinces in which it operates as well as in local jurisdictions within such states and provinces. The Corporation’s activities are also subject to environmental laws and regulations. Operations in the production plants involve risks of environmental liability, and there is no assurance that the Corporation will not incur liability or significant costs in the future. Any new environmental law or regulation or stricter enforcement policies could have material adverse effects on the Corporation’s financial condition and force the Corporation to incur considerable additional expenses to ensure compliance or continued compliance therewith.
Management believes that the Corporation is in material compliance with all laws and regulations which are applicable to it. However, the Corporation cannot determine the extent to which its operations and results of operations could be affected by new laws, regulations or changes in the interpretation of current regulations or by new interpretations of current regulations.
The loss or revocation of any license or permit or the imposition of limits on the main services provided by the Corporation in any of the regions in which it operates substantially or any amendment to these laws or agreements could adversely affect the Corporation.
Moreover, ADF's operations in the United States can be affected by changes in the interpretation of current regulations or by certain administrative practices aimed at reducing and monitoring imports of foreign products (Buy American Act and Buy America Act). However, this risk is somewhat mitigated since the commissioning of its plant in Great Falls, Montana.
h) Dependence on Key Personnel
The Corporation depends on the skill and experience of its executive officers and other key employees as well as its ability to attract other employees with experience in the fields of connections design and engineering, fabrication and installation of complex steel structures. The unexpected loss of the services of some of its key executive officers or its inability to attract other qualified employees in these fields could adversely affect the Corporation’s business.
i) Risks Associated with Revenue Recognition Using Percentage-of-Completion
The Corporation recognizes revenues using the percentage-of-completion accounting method. Under this method, revenues are recognized on the basis of results achieved using the cost-ratio method. Estimated losses on contracts are recognized in full when the Corporation determines that a loss will be incurred. The Corporation reviews and revises revenues and total cost estimates as work progresses on a contract and as contracts are amended. Accordingly, revenue adjustments based on the revised completion percentage are reflected in the period during which estimates are revised. There can be no assurance that these estimates will not differ from the actual results.
j) Fixed-Price Contracts
The Corporation’s order backlog consists, for the most part, of projects that are performed on a fixed-price basis. When bidding on projects, the Corporation estimates its costs, including projected increases in the costs of labour, materials and services. Despite these estimates, actual costs and gross profit realized on a fixed-price contract could vary from the estimated amounts because of unforeseen circumstances or changes in job conditions, variations in labour and equipment productivity over the terms of contracts, higher than expected increases in labour costs or the costs of materials, and other factors. These variations could adversely affect the Corporation’s business.
k) Revenue Concentration
As indicated in Section 6.2 "Principal Markets" herein above, during the fiscal year ended January 31, 2023, 62 % of the Corporation’s revenues were realized with three (3) clients, who each accounted for 10% or more of the Corporation’s revenues.
In the future, the Corporation expects to maintain a comparable concentration of clients, although with different clients. The unexpected loss of such clients or the inability to attract other major clients could adversely affect the Corporation’s business.
l) Ability to Manage Subcontractors
The Corporation may rely on subcontractors to perform a certain portion of its installation and/or fabrication for projects that the Corporation does not wish to perform internally. With respect to these projects, the Corporation’s success depends on its ability to retain and successfully
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ADF Group Inc.
2023 Annual Information Form
manage these subcontractors. Any difficulty in attracting and retaining qualified subcontractors on terms and conditions favourable to the Corporation could adversely affect the Corporation’s business.
m) Access to Bonding
In order to be awarded certain contracts in the non-residential construction industry, companies such as the Corporation may be required by potential clients to provide performance bonds for the execution of work. These guarantees come in the form of performance bond issued by bonding companies. Since 2009, the Corporation has the capacity to provide such guarantees in Canada and in the United States for amounts which meet the expectations of its targeted markets. However, this capacity depends on the Corporation’s financial position and the availability of such guarantees from bonding companies worldwide.
There can be no assurance that the Corporation will be able to provide such guarantees in the future. Should the Corporation’s capacity to provide performance bonds become significantly restricted either because of its financial position or a decrease in the availability of such guarantees worldwide, it could then be impossible for the Corporation to bid on projects for which performance bonds would be required.
n) Trade Tariffs
There can be no assurance that the steel products manufactured by the Corporation will not be subject to trade tariffs in the countries to which they are exported.
o) Control by Principal Shareholders, Directors and Officers
As at January 31, 2023, Ms. Marise Paschini, Mr. Jean Paschini and Mr. Pierre Paschini beneficially owned approximately 2.73% of the outstanding Subordinate Voting Shares and all (100%) of the outstanding Multiple Voting Shares, which represents 89% of the voting rights attached to all outstanding shares.
As a result, these shareholders are entitled to exercise control over all matters requiring shareholder approval, including the election of directors and the approval of significant corporate transactions. Such concentration of ownership may have the effect of delaying or preventing a change in control of the Corporation.
p) Access to Additional Financing
The Corporation may need additional capital in order to repay its long-term debt in advance. The ability of the Corporation to arrange such financing in the future will depend in part upon prevailing capital market conditions, as well as the business success of the Corporation. There can be no assurance that the Corporation will be successful in its efforts to arrange additional financing on terms satisfactory to the Corporation. If additional financing is raised by the issuance of shares or other forms of new convertible securities, the interest of shareholders in the Corporation could be further diluted.
q) Fluctuations in Share Price
The market price of the Subordinate Voting Shares may fluctuate due to a variety of factors relative to the Corporation’s business, notably, fluctuations in the Corporation’s operating results, sales of the Subordinate Voting Shares in the marketplace, failure to meet analysts’ expectations and general conditions in the North American non-residential construction industry and the worldwide economy.
In recent years, the Subordinate Voting Shares have experienced substantial price fluctuations. There can be no assurance that the market price of the Subordinate Voting Shares will not continue to experience significant fluctuations in the future, including fluctuations unrelated to the Corporation’s performance.
7. DIVIDEND POLICY
Generally, the Corporation maintains its strategy of reinvesting its liquidity in its continuing operations, the acquisition of property, plant and equipment and intangible assets, as well as the reduction of its long-term debt.
However, although the Corporation intends to retain a portion of its liquidities for the purposes set out above, its Board of Directors decided during the fiscal year ended January 31, 2012, to start declaring and paying a cash dividend on a semi-annual basis. This policy was maintained since then. At the time of the payment of dividends, the Board of Directors will consider a number of factors, which will determine the amounts thereof, including the Corporation’s current and expected net earnings, cash flows and capital requirements, while complying with the rules governing the Corporation. Nothing can guarantee the amount of the dividends or when they will be declared or paid in the future. The Board of Directors may review this policy from time to time.
The table below indicates the dividends declared on shares for each class of shares of the Corporation during the last three fiscal years:
| Fiscal Years Ended January31, | Dividend declared on Subordinate Voting Shares ($/Share) |
Dividend declared on Subordinate Voting Shares ($/Share) |
Dividend declared on Multiple Voting Shares ($/Share) |
Dividend declared on Multiple Voting Shares ($/Share) |
|---|---|---|---|---|
| First Half Second Half |
Total Annual | First Half Second Half |
Total Annual | |
| 2021 2022 2023 |
$ $ 0.01 0.01 0.01 0.01 0.01 0.01 |
$ 0.02 0.02 0.02 |
$ $ 0.01 0.01 0.01 0.01 0.01 0.01 |
$ 0.02 0.02 0.02 |
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ADF Group Inc.
2023 Annual Information Form
In addition, in accordance with this policy, the Corporation’s Board of Directors approved on April 12, 2023, the payment of a semi-annual dividend of $0.01 per share, payable on May 17, 2023 to shareholders on record as at April 28, 2023.
8. CAPITAL STRUCTURE
8.1. Authorized and Outstanding Capital
On January 31, 2023, the Corporation’s authorized capital consisted of:
-
an unlimited number of Subordinate Voting Shares (carrying one (1) voting right per share) without par value, of which 18,297,099 were issued and outstanding, representing 11.3% of total voting rights of the Corporation’s shares;
-
an unlimited number of Multiple Voting Shares (carrying ten (10) voting rights per share) without par value, of which 14,343,107 were issued and outstanding, representing 88.7% of total voting rights of the Corporation’s shares;
-
an unlimited number of preferred shares (carrying no voting rights) without par value, issuable in series, of which none were issued and outstanding; and
-
a first series of senior preferred shares designated "Senior Preferred Shares, Series 1", totalling 2,125,000 shares without par value, of which none were issued and outstanding.
The text that follows is a summary of the principal characteristics of the classes of shares mentioned above. This description does not aim to be complete and is given subject to the articles of the Corporation.
8.1.1. Multiple Voting Shares and Subordinate Voting Shares
Except as described herein, the Multiple Voting Shares and the Subordinate Voting Shares will carry the same rights, will be equal in every respect and will be treated as if they were shares of one and the same class.
8.1.2. Rank
The Multiple Voting Shares and the Subordinate Voting Shares rank junior to the Preferred Shares with respect to the payment of dividends, return of capital and distribution of assets in the event of liquidation, dissolution or any distribution of the assets of the Corporation for the purpose of winding up its affairs.
8.1.3. Dividends
The holders of outstanding Multiple Voting Shares and the Subordinate Voting Shares are entitled to receive dividends on a share-for-share basis out of the assets legally available therefore at such times and in such amounts as the Board of Directors of the Corporation may determine, but without preference or distinction among or between the Multiple Voting Shares and the Subordinate Voting Shares.
8.1.4. Voting Rights
The Subordinate Voting Shares carry one (1) vote per share, and the Multiple Voting Shares carry ten (10) votes per share. The holders of Subordinate Voting Shares and the holders of Multiple Voting Shares are entitled to receive notice of any meeting of shareholders of the Corporation and to attend and vote thereat as a single class on all matters to be voted on by the shareholders of the Corporation, except at meetings where the holders of shares of one class or of a particular series of shares are entitled to vote separately pursuant to the Canadian Business Corporations Act.
8.1.5. Conversion
Each outstanding Multiple Voting Share is convertible at any time, at the option of the holder, into one Subordinate Voting Share. The Subordinate Voting Shares are not convertible into any other class of shares.
8.1.6. Split or Consolidation
No split or consolidation of the Multiple Voting Shares or the Subordinate Voting Shares are made without, concurrently, having the Multiple Voting Shares or Subordinate Voting Shares, as the case may be, simultaneously split or consolidated under the same conditions.
8.1.7. Liquidation Rights and Other Matters
The Multiple Voting Shares and the Subordinate Voting Shares are not redeemable or retractable. Upon liquidation, dissolution or any distribution of the assets of the Corporation for the purpose of winding up its affairs, the holders of Multiple Voting Shares and the holders of Subordinate Voting Shares are entitled to participate equally, on a share-for-share basis, in the remaining property and assets of the Corporation available for distribution to such holders.
8.1.8. Undertakings in Favour of Holders of Subordinate Voting Shares
Under applicable Canadian law, an offer to purchase Multiple Voting Shares would not necessarily require that an offer be made to purchase Subordinate Voting Shares. In accordance with the rules of the Toronto Stock Exchange (previously the Montreal Stock Exchange), each of Mr. Jean Paschini, Mr. Pierre Paschini and Ms. Marise Paschini and their respective holding companies (the “Principal Shareholders”), as the beneficial and registered owners of all the outstanding Multiple Voting Shares, entered into an agreement on July 7, 1999 (the “Trust Agreement”) with Montreal Trust Corporation (now Computershare Trust Corporation of Canada) (the “Trustee”) and the Corporation.
Pursuant to the Trust Agreement, the Principal Shareholders placed their Multiple Voting Shares on deposit with the Trustee and undertake not to sell or dispose of, directly or indirectly, any Multiple Voting Shares pursuant to a takeover bid, as defined by applicable securities legislation, under
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ADF Group Inc.
2023 Annual Information Form
circumstances in which securities legislation would have required the same offer or a follow-up offer to be made to all holders of Subordinate Voting Shares if the sale had been of Subordinate Voting Shares rather than Multiple Voting Shares, but otherwise on the same terms. This undertaking does not apply if:
-
Such sale was made pursuant to an offer to purchase only part of the Multiple Voting Shares made to the Principal Shareholders and an offer, all of the terms of which are at least as favourable as the terms of the offer to purchase Multiple Voting Shares, is made concurrently to all holders of Subordinate Voting Shares to purchase the same proportionate number of Subordinate Voting Shares at a price per share at least as high as the highest price per share offered in connection with the sale or disposition of the Multiple Voting Shares, which offer would have no condition attached other than the right not to take up and pay for the Subordinate Voting Shares tendered if no shares are purchased pursuant to the offer for Multiple Voting Shares; or
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There is a concurrent unconditional offer, all terms of which are at least as favourable as the terms of the offer to purchase Multiple Voting Shares, to purchase all the Subordinate Voting Shares at a price per share at least as high as the highest price per share offered in connection with the sale or disposition of the Multiple Voting Shares.
The Trust Agreement permits, subject to the prior consent of the Trustee as provided for below, certain direct and indirect sales provided that:
-
The sale or disposition is effected within the Founding Group (as defined herein below) at a price which is within the margin prescribed by the Securities Act (Quebec); and
-
The transferee is not a party to any agreement under which any other person would participate in the ownership of, control or direction over more than 50% of the votes attaching to the Multiple Voting Shares and the Subordinate Voting Shares held by such transferee.
Under the Trust Agreement, any direct or indirect sale or disposition of Multiple Voting Shares (including a transfer to a pledgee as security) by a party bound by the terms thereof or any person or corporation which it controls is conditional upon the transferee becoming a party to an agreement on substantially similar terms and conditions as are contained in the Trust Agreement.
The conversion of Multiple Voting Shares into Subordinate Voting Shares does not constitute a sale or disposition for the purposes of the Trust Agreement.
The Trust Agreement provides that if a person or corporation carries out an indirect sale or a disposition in respect of any Multiple Voting Shares in contravention of the Trust Agreement, no person shall from the time such sale becomes effective and thereafter:
-
Directly or indirectly sell or dispose of any of such Multiple Voting Shares or convert them into Subordinate Voting Shares, in either case, without the prior written consent of the Trustee; or
-
Exercise any voting rights attaching to such Multiple Voting Shares except in accordance with the written instructions of the Trustee. The Trustee may attach conditions to any consent the Trustee gives in exercising its rights and shall exercise such rights in the best interest of the holders of the Subordinate Voting Shares, other than the Principal Shareholders and holders of Multiple Voting Shares who, in the opinion of the Trustee, participated directly or indirectly in the transaction that triggered the operation of this provision.
The Trust Agreement provides that the prior written consent of the Trustee shall be required in connection with any direct or indirect sale or disposition of Multiple Voting Shares by the Principal Shareholders. Such written consent shall be given provided that the Trustee receives evidence it deems satisfactory, acting reasonably, that the sale or disposition is not in contravention of the Trust Agreement. The Trustee also has the right to require from time to time evidence it deems satisfactory, acting reasonably, as to the number of Multiple Voting Shares and the Subordinate Voting Shares held directly or indirectly by the Principal Shareholders.
The Trust Agreement contains provisions for the authorization of action by the Trustee to enforce the rights thereunder on behalf of the holders of the Subordinate Voting Shares. The obligation of the Trustee to take such action will be conditional on the Corporation or holders of the Subordinate Voting Shares providing such funds and indemnity as the Trustee may require.
No holder of the Subordinate Voting Shares will have the right, other than through the Trustee, to institute any action or proceeding or to exercise any other remedy to enforce any rights arising under the Trust Agreement unless the Trustee fails to act on a request authorized by holders of not less than 10% of the outstanding Subordinate Voting Shares (excluding any Subordinate Voting Shares beneficially owned by the Principal Shareholders or any holders of Multiple Voting Shares) after provision of reasonable funds and indemnity to the Trustee.
The Trust Agreement provides that it may not be amended, and no provision thereof may be waived, except with:
-
The consent of any stock exchange upon which the Subordinate Voting Shares are quoted and/or listed and any other applicable securities regulatory authorities; and
-
The approval of at least two-thirds of the votes cast by holders of Subordinate Voting Shares.
No provision of the Trust Agreement limits the rights of any holders of Subordinate Voting Shares under applicable securities legislation.
8.1.9. Mandatory Conversion
The Trust Agreement also provides that, except as set out in said Trust Agreement, if at any time:
-
a) Members of the Founding Group (as defined below) do not control, directly or indirectly, in any manner, a number of Multiple Voting Shares and the Subordinate Voting Shares representing either:
-
more than 50% of the votes attaching to all issued and outstanding Multiple Voting Shares and Subordinate Voting Shares; or
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33% of the total number of Multiple Voting Shares held by them on the Closing Date of the Offering (or 4,781,036 Multiple Voting Shares).
-
b) Mr. Jean Paschini, Mr. Pierre Paschini, Ms. Marise Paschini or any one of their lineal descendants is not employed on a full-time basis by the Corporation as Chief Executive Officer, Chief Operating Officer or Chief Financial Officer of ADF Group (the "Occurrence");
then, all of the Multiple Voting Shares of the Corporation shall be automatically converted (unless such situation is remedied within 60 days from the Occurrence), into Subordinate Voting Shares which carry one (1) vote per share. Moreover, if at any time, the Founding Group or any of its members sells or otherwise transfers Multiple Voting Shares to a party who is not a member of the Founding Group, the transferred shares shall automatically be converted into Subordinate Voting Shares on the date of such sale or transfer.
For the purposes of this section "Founding Group" means collectively:
-
Mr. Jean Paschini, his de facto or legal spouse, any lineal descendant of Jean Paschini, born or to be born, any trust constituted primarily for the benefit of such persons or any other descendants, and any corporation of which 90% of the voting rights outstanding and at least 50% of all shares outstanding are controlled by one or more of such persons or trusts;
-
Mr. Pierre Paschini, his de facto or legal spouse, any lineal descendant of Pierre Paschini, born or to be born, any trust constituted primarily for the benefit of such persons or any other descendants, and any corporation of which 90% of the voting rights outstanding and at least 50% of all shares outstanding are controlled by one or more of such persons or trusts; and
-
Ms. Marise Paschini, her de facto or legal spouse, any lineal descendant of Marise Paschini, born or to be born, any trust constituted primarily for the benefit of such persons or any other descendants, and any corporation of which 90% of the voting rights outstanding and at least 50% of all shares outstanding are controlled by one or more of such persons or trusts.
8.1.10. Preferred Shares
Preferred Shares may be issued, from time to time, in one or more series, as determined by the Board of Directors of the Corporation. The Preferred Shares, if issued, will rank prior to the Multiple Voting Shares and the Subordinate Voting Shares with respect to the payment of dividends and the distribution of assets.
In the event of the dissolution of the Corporation, the distribution of its assets upon its liquidation or the distribution of all or part of its assets among the shareholders, holders of Preferred Shares will be entitled to receive, in cash or in kind, for an amount equal to the value of the consideration paid in respect of such outstanding shares, as credited to the Corporation’s issued and paid-up capital account, plus such amount equal to accrued and unpaid dividends, or declared and unpaid dividends and, if any, any amount specified in the articles of the Corporation. Subject to the provisions of the Canada Business Corporations Act, Preferred Shares do not carry voting rights.
8.1.11. Senior Preferred Shares, Series 1
Subject to the characteristics specific to all the preferred shares, the Senior Preferred Shares, Series 1, have the following characteristics:
a) Dividends
Holders of the Senior Preferred Shares, Series 1, are entitled to receive, for each fiscal year of the Corporation and insofar as the directors so declare, one non-cumulative preferred dividend of a maximum annual amount equal to six percent (6%) of the amount posted to the declared capital amount for such shares at the dividend declaration date. This dividend is not cumulative such that if, for a given fiscal year, the directors do not declare a dividend or only declare part thereof, the right of the holders of the Senior Preferred Shares, Series 1 to the undeclared portion of the dividend for that fiscal year is permanently extinguished.
b) Conversion Privilege
Each Senior Preferred Share, Series 1, may, at any time and at the option of the holder, be converted into either one Multiple Voting Share, or one Subordinate Voting Share.
8.2. Stock Option Plan
The Corporation terminated its Stock Option Plan during the fiscal year 2023. The Corporation no longer has any outstanding options and can no longer grant any. For more details on this matter, please refer to Sections 12.1 "Equity Compensation Plans Information" and 12.2 "Termination of Stock Option Plan" of the Management Information Circular dated April 14, 2023, which has been prepared for the Corporation’s Annual Meeting of Shareholders.
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9. MARKET FOR SECURITIES
The Corporation's Subordinate Voting Shares have been listed on the Toronto Stock Exchange since July 1999, under the DRX ticker symbol. The table below indicates, for each month of the fiscal year ended January 31, 2023, the price ranges and volume traded on the Toronto Stock Exchange of the Subordinate Voting Shares of the Corporation.
| Month | **High ** | Low | Total Volume |
|---|---|---|---|
| $ | $ | ||
| February 2022 March 2022 April 2022 May 2022 June 2022 July 2022 August 2022 September 2022 October 2022 November 2022 December 2022 |
1.80 1.91 1.85 1.65 1.75 1.65 1.66 1.89 1.90 1.82 2.29 |
1.58 1.57 1.61 1.41 1.54 1.36 1.41 1.50 1.76 1.63 1.76 |
197,854 263,933 225,640 146,860 241,135 202,481 152,415 411,241 106,384 102,326 286,673 317,086 |
| January2023 | 2.30 | 2.05 |
10. ESCROWED SECURITIES
The table below indicates the number of shares in each class with voting rights of the Corporation which, to its knowledge, are escrowed, as well as the percentage of shares in that class outstanding represented by such number.
| Share Description | Number of Escrowed Shares(1) | Percentage of Class |
|---|---|---|
| Multiple Voting Shares | 14,343,107 | 100% 0% |
| Subordinate votingshares | 0 |
(1) Marise Paschini, Jean Paschini and Pierre Paschini, as well as their respective holding companies and family trusts, have entered into a shareholder agreement pursuant to which they have agreed to deposit their shares with the Computershare Trust Corporation of Canada until July 7, 2024, and to instruct Computershare Trust Corporation of Canada to vote their escrowed shares as designated by two of the three following individuals: Marise Paschini, Pierre Paschini and Jean Paschini. The shareholder agreement also provides for certain rights of first refusal among the shareholders.
11. DIRECTORS AND OFFICERS
11.1. Directors
The name and principal occupation of each director sitting on the Corporation’s Board at the date hereof, as well as the period of time during which they have been in office is indicated below. The term of office of each director so elected will expire upon the election of his successor unless he resigns from his office or his office becomes vacant by death, removal or other cause.
| Name (Province,Countryof Residence) |
Principal Occupation | Director Since |
|---|---|---|
| Jean Paschini (Quebec, Canada) |
Chairman of the Board of Directors and Chief Executive Officer of the Corporation | October 1979 |
| Pierre Paschini,P.Eng. (Quebec, Canada) |
President and Chief Operating Officer of the Corporation | October 1979 |
| Marise Paschini (Quebec, Canada) |
Executive Vice President, Treasurer and Corporate Secretary of the Corporation | October 1979 |
| Jean Rochette, MBA, ASC(1) (2) (Quebec, Canada) |
President and Director of Distribution Assisto Canada Inc. | June 2021 |
| Guy Pelletier, CPA, ASC (1) (2) (Quebec, Canada) |
Corporate Director | June 2021 |
| Myriam Blouin (1) (2) (Quebec, Canada) |
Human Resources Consultant, AXE HO (from June 2016 to November 2017 and again since July 2019) |
June 2021 |
| Richard Martel, Esq.(1) (2) (Quebec, Canada) |
Lawyer | June 2021 |
| Danilo D’Aronco, P.Eng. M.Eng. (Quebec, Canada) |
Consulting engineer for the firms D'Aronco Pineau Hébert Varin Inc., Sigmax Inc. and AXNOR Consultants Inc. |
June 2021 |
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(1) Member of the Compensation, Nominating and Corporate Governance Committee.
-
(2) Member of the Audit Committee. In accordance with the Canada Business Corporations Act, Section 171, the Corporation is required to form and maintain an Audit Committee.
Over the past five years, the above-mentioned directors and officers have held their principal occupation or other functions indicated next to their name, except as follows:
-
Mr. Jean Rochette has been President and Director of Distribution Assisto Canada Inc. since 2019. From 2008 to 2022, he was also President and Director of Neptune Products Inc. Both companies specialize in the manufacture and marketing of bathroom products.
-
Ms. Myriam Blouin was Executive Vice President, Organizational Alignment and Human Resources for Ivanhoé Cambridge from 2017 to 2019.
-
Mr. Richard Martel was a senior partner at the law firm Fasken Martineau for more than 35 years, until his retirement from the firm in 2017.
-
Mr. Danilo D’Aronco was a partner of the engineering firm D'Aronco Pineau Hébert Varin Inc. from 1992 until the end of 2021. He was president of this company and of Sigmax Inc., specializing in the coordination and preparation of shop drawings and assembly drawings for the steel structure fabrication industry, until December 31, 2021. From 2013 to 2021, he was also a shareholder and Vice-President of AXNOR Consultants Inc. specializing in telecommunications infrastructures. Since December 31, 2021, he has retired from senior management and shareholding of these companies but remains employed by these same companies as a consulting engineer.
11.2. Board Committees
The Board of Directors currently has two standing committees, namely the Audit Committee whose composition is described in Section 13 "Information on the Audit Committee" section of this AIF, and the Compensation, Nominating and Corporate Governance Committee ("CNG"), composed of the following members:
-
Myriam Blouin., Committee Chair
-
Jean Rochette, MBA, ASC
-
Guy Pelletier, CPA, ASC
-
Richard Martel, Esq.
11.3. Executive Officers
As at January 31, 2023, management of the Corporation and its principal subsidiaries was as follows:
| Name(Province, Country of Residence) | Principal Occupation |
|---|---|
| Jean Paschini (Quebec, Canada)(1) Pierre Paschini, Eng. (Quebec, Canada)(2) Marise Paschini (Quebec, Canada)(3) Jean-François Boursier, CPA (Quebec, Canada)(4) |
Chairman of the Board of Directors and Chief Executive Officer President and Chief Operating Officer Executive Vice President, Treasurer and Corporate Secretary Chief Financial Officer President and General Manager, ADF International, Inc., Montana Division |
| Daniel P. Rooney (Montana, U.S.A.) |
-
(1) Jean Paschini is also Chairman of the Board of Directors, President and Chief Executive Officer of ADF International, Inc. and Vice President of ADF Group USA Inc. and of certain other subsidiaries of the Corporation.
-
(2) Pierre Paschini is also President of ADF Group USA Inc. and of certain other subsidiaries of the Corporation.
-
(3) Marise Paschini is also Secretary-Treasurer of ADF Group USA Inc. and of certain other subsidiaries of the Corporation.
-
(4) M. Jean-François Boursier is also Chief Financial Officer of ADF Group USA Inc. and of certain other subsidiaries of the Corporation.
Over the past five years, the previously mentioned Executive Officers of the Corporation have held the positions or similar functions, within the Corporation or its subsidiaries, except as follows:
- Mr. Daniel P. Rooney was appointed President and General Manager of ADF International, Inc., Montana division, by resolution of the Board of Directors of ADF International, Inc. on May 1[st] , 2019 (second quarter of fiscal 2020). Prior to this appointment, he acted as manager of ADF International's fabrication plant in Montana for more than 5 years.
11.4. Shareholding
As at January 31, 2023, the Directors and Executive Officers, taken as a whole, directly or indirectly held the beneficial ownership to 14,343,107 Multiple Voting Shares of the Corporation, representing 100% of the total number of shares of this class, and 568,700 Subordinate Voting Shares of the Corporation, representing 3.11 % of the total number of shares of this class.
11.5. Cease Trade Orders, Bankruptcies, Penalties or Sanctions
As at the date of this AIF, being April 24, 2023, to the knowledge of the Corporation, no director or executive officer of the Corporation, and no shareholder holding a sufficient number of securities of the Corporation to materially affect the control of the Corporation:
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is, at the date hereof, or has been, within the 10 years preceding the date of this AIF, director, chief executive officer or chief financial officer of any company, that (i) was subject to an order (as defined by the rules of the securities legislation) that was issued while that person was acting in the capacity as director, chief executive officer or chief financial officer, or (ii) was subject to an order that was issued after that candidate ceased to act in the capacity as director, chief executive officer or chief financial officer, and which resulted from an event that occurred while that person was acting in that capacity;
-
is, at the date hereof, or has been, within the 10 years the date of preceding this AIF, director or executive officer of any company (including the company in respect of which the Management Information Circular dated April 14, 2023 is being prepared), that, while that person was acting in that capacity, or within one year after that person ceased to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, was subject to or instituted any proceedings, arrangement or compromise with creditors, or for which a receiver, a receiver manager or a trustee was appointed to hold its assets;
-
has, within the 10 years preceding the date of this AIF, become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or was subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the director, executive officer or shareholder.
-
has been subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority, nor has entered into any settlement agreement with a securities regulatory authority, or
-
has been subject to any penalties or sanctions imposed by a court or regulatory body, that would likely be considered important to a reasonable investor in making an investment decision.
12. LITIGATION UNDERWAY
In the normal course of business, the Corporation and its subsidiaries are involved in various claims and legal proceedings. Although the outcome of such matters is not predictable with assurance, the Corporation has no reason to believe that the disposition of any such current matter could reasonably be expected to have a material adverse effect on the Corporation’s financial position, results of operations or ability to carry on its business activities.
13. INTEREST OF MANAGEMENT AND OTHERS IN MATERIAL TRANSACTIONS
During the last three fiscal years and the current fiscal year, the Corporation has not entered into material transactions with individuals who, as at the date hereof, are directors, executive officers or beneficial owners, directly or indirectly, of more than 10% of all classes of voting shares or series of outstanding shares of the Corporation or holding more than 10% of these shares or persons related to the latter or part of the same group.
14. INFORMATION ON THE AUDIT COMMITTEE
14.1. Charter of the Audit Committee
The Audit Committee Charter establishes the roles and responsibilities of the Corporation’s Audit Committee. A copy of this Charter is attached as Schedule A to this AIF.
14.2. Members of the Audit Committee
At the date of the present, the Corporation’s Audit Committee members are:
-
Guy Pelletier, CPA, ASC, Committee Chair
-
Jean Rochette, MBA, ASC
-
Myriam Blouin.
-
Richard Martel, Esq.
In accordance with Regulation 52-110 respecting Audit Committees , each member of the committee is independent and financially literate.
14.3. Financial Literacy of Audit Committee Members
Each member of the Corporation’s Audit Committee has the ability to read and understand financial statements presenting accounting issues that are generally comparable, in terms of breadth and level of complexity, to accounting issues that could reasonably be raised in the Corporation’s financial statements. The Audit Committee members have provided the Corporation with the following information that substantiates their financial literacy:
- Mr. Guy Pelletier , CPA, ASC is a Corporate Director. He is a member of the Ordre des comptables professionnels agréés du Québec. Since April 2015, Mr. Pelletier has retired from the firm Deloitte where he had an outstanding career spanning nearly 35 years. He joined Touche Ross (a predecessor firm to Deloitte) in 1980 and became a partner in 1990. He. As a partner in the audit practice, he had the responsibility of managing complex audit and related services assignments to a number of clients, both private and public, in many different industries, but particularly in the manufacturing sector. In addition to being an expert in the field of financial reporting, he also developed expertise in capital markets and regulatory matters. He has also advised many senior executives and company Boards on, amongst others, matters related to corporate governance and audit committee effectiveness. After retiring from Deloitte, from May 2015 to February 2018, he served as a member of the Board and chair of the audit committee of Napec inc. From 2015 to 2017, he was a member of the management committee of Institut des Administrateurs de Sociétés du Québec. In June 2016, he successfully completed the Directors’ program at Université Laval and obtained the designation of Administrateur de sociétés certifié (ASC). Mr. Pelletier served, until October 2021, as a member of the Board of Directors and chair of the audit committee of La Fondation de l’Université de Sherbrooke.
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— Mr. Jean Rochette, MBA, ASC received a bachelor's degree in management from Laval University in 1983, holds an MBA from the University of Sherbrooke received in 1992 and graduated from the College of Corporate Directors of Laval University in 2007. From 2008 to 2022, Mr. Rochette was President and Director of Neptune Products Inc. and since 2019 has been President and Director of Distribution Assisto Canada Inc. Both companies specialize in the manufacture and marketing of bathroom products. Mr. Rochette served as Vice President and General Manager at MAAX Inc. (formerly the Toronto Stock Exchange: MXA) in North America from January 2000 to March 2005. From February 1996 to October 1999, he was President and CEO for Ralston Purina in France. He was a member of the Board of Directors and Chair of the Compensation Committee of Opsens Inc. (TSXV: OPS) from 2006 to 2010 and a member of the Board of Directors and Chair of the Governance and Human Resources Committee of Napec Inc. from 2013 to 2018 and also a director of the company Strérinova from 2016 to 2017. Since January 2014, he has been a Director of the Sustainable Industries Council. Since 2015, he has been a director of the M3 Mortgage Group and has been associated with the Quebec Manufacturing Fund II, s.e.c., an investment fund in partnership with the Caisse de dépôt et placement du Québec (CDPQ), whose mission is to invest in manufacturing companies and help them in their development. He has also been a lecturer for the College of Corporate Directors at Laval University and the Institute of Management Leadership. As part of his duties as a business leader and corporate director, he has been involved in financial planning as well as in the analysis and evaluation of financial statements.
-
Ms. Myriam Blouin has more than 35 years of experience in Human Resources, both as a consultant with the firm Axe OH! (from June 2016 to November 2017 and again since July 2019) and in management positions. She notably held the positions of Executive Vice President, Organizational Alignment and Human Resources at Ivanhoé Cambridge from 2017 to 2019 and Senior Vice President, Talent Management and Organizational Development, for Caisse de dépôt et placement du Québec (CDPQ) from 2010 to 2016. At both Ivanhoé Cambridge and CDPQ, Ms. Blouin was responsible for all human resources activities, establishing the HR strategic framework and guiding the teams in talent management, total compensation, competency development and many other human capital-related areas. She also worked for Rio Tinto Alcan, the world leader in aluminum production, for more than 24 years, from 1986 to 2010. There, she held several roles, including Director of Human Resources for the Business Development and Growth unit, responsible for major aluminum smelter development projects around the world. Her duties included a five-year stint in Australia, where she successively held the positions of Manager, Human Resources, for the company’s Gove Operations, and Director, Human Resources, for its Bauxite & Alumina Pacific Operations division. In her various successive senior management roles, she has been involved not only in human resources but also in financial planning and in the analysis and evaluation of the financial statements of the various companies where she has worked.
-
Mr. Richard Martel, Esq. is a lawyer. A law graduate from McGill University, Mr. Martel was admitted to the Quebec Bar in 1970. Very quickly specialized in administrative law and labor law, he was a senior partner at Fasken Martineau for over 35 years, until his retirement from the firm in 2017. He was director of the labor law group, member of the firm's board of directors, member of the executive committee and participated in the expansion of the organization through various interprovincial mergers. As part of his management duties within the firm, he was involved in financial planning as well as in the analysis and evaluation of the firm's financial statements.
14.4. External Auditor Service Fees (Broken Down by Category)
The following table indicates the fees billed by the Corporation’s external auditor, PricewaterhouseCoopers, LLP ("PWC"), for services rendered during the 2023 and 2022 fiscal years:
| the 2023 and 2022 fiscal years: | ||
|---|---|---|
| Fiscal Years Ended January31 | 2023 | 2022 |
| (In $CA) Categories: Audit Fees(1) Audit-Related Fees(2) Tax Fees(3) All Other Fees(4) |
$ 218,497 0 44,110 45,476 |
$ 170 276 1 808 74 950 1 391 |
| TOTAL | 308,083 | 248 424 |
-
(1) "Audit fees" include the total fees for the audit of the annual consolidated financial statements and other audits.
-
(2) "Audit-related fees" include the total fees for audit-related services related to audit fees such as advice on accounting standards and financial reporting;
-
(3) "Tax fees" include the total fees for the preparation of the income tax returns of the Corporation and its subsidiaries in Canada and the United States and for services in regard to tax planning, tax compliance, capital taxes and sales taxes and consulting services with regard to a foreign subsidiary;
-
(4) "Other fees" include the total fees for all services other than those described above, in particular (for fiscal year 2023 only) for services related to disclosure relating to sustainable development and for the audit of expenses related to the loan from Investissement Québec.
15. TRANSFER AGENT AND REGISTRAR
The transfer agent and registrar of the Corporation’s Subordinate Voting Shares is:
Computershare Investor Services Inc. 1500 Robert-Bourassa Boulevard, Suite 700 Montreal, Quebec, Canada H3A 3S8
Computershare also has offices in Toronto, Ontario.
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16. MATERIAL CONTRACTS
During the fiscal year ended January 31, 2023, the Corporation did not conclude any material contracts outside the normal course of business.
17. INTERESTS OF EXPERTS
17.1. Auditors
The auditors of the Corporation, PWC are independent within the meaning of the regulations of the Code of Ethics of the " Ordre des comptables professionnels agréés du Québec ".
17.2. Compensation Consultant
During the fiscal year ended January 31, 2023, the Corporation did not retain the services of any compensation consulting firm with respect to the compensation of the Corporation’s officers and directors.
However, towards the end of the previous fiscal year (ended January 31, 2022), the Corporation had retained the services of the compensation consulting firm PCI Compensation Consulting (hereinafter referred to as "PCI") to conduct a positioning analysis in order to validate a posteriori the competitiveness of the total compensation policies applied during the 2022 fiscal year with respect to the Corporation’s Executive Officers and Directors compared with a reference group. The Corporation also relied on this analysis to establish the compensation of its officers and directors for the 2023 financial year.
The consultants’ mandate and conclusions are referred to in the "Executive Compensation" and "Compensation of Directors" sections of the Management Information Circular dated April 14, 2023, prepared for the Annual Meeting of Shareholders of the Corporation. At the time the consultant disclosed its conclusions, PCI and its designated specialists did not have any ownership nor any direct or indirect beneficial ownership of the securities or property of the Corporation.
18. ADDITIONAL INFORMATION
Additional information, including the remuneration and indebtedness of directors and executive officers, principal holders of ADF Group’s shares, the termination of the Stock Option Plan and insider interests in material transactions where applicable, is contained in the Management Information Circular dated April 14, 2023, which has been prepared for the Corporation’s Annual Meeting of Shareholders.
Furthermore, additional financial information is provided in the financial statements and in the Management’s Discussion and Analysis of the Financial Position and Operating Results ("MD&A") for the fiscal year ended January 31, 2023.
Copies of these documents are available free of charge on the SEDAR Website at www.sedar.com. The Corporation will also provide to any person upon request to its Public Relations department:
-
18.1. When shares of ADF Group are in the course of a distribution pursuant to a short form prospectus or when a preliminary short form prospectus has been filed in respect of a distribution of the shares of ADF Group:
-
a) one copy of ADF Group’s Annual Information Form;
-
b) one copy of the comparative financial statements of the Corporation for its most recently completed fiscal year together with the accompanying Auditors’ Report, and one copy of any interim financial statements of ADF Group subsequent to the financial statements for its most recently completed fiscal year;
-
c) one copy of ADF Group’s Management Information Circular in respect of its most recent Annual Meeting of Shareholders that involved the election of directors or one copy of any annual filing prepared in lieu of that information circular, as appropriate; and
-
d) one copy of any other documents that are incorporated by reference into the preliminary short form prospectus or the short form prospectus and are not required to be provided under a), b) and c) above; or
-
18.2. At any other time, one copy of any other documents referred to in a), b) and c) above, provided that ADF Group may require the payment of a reasonable charge if a person who is not a shareholder of ADF Group makes the request.
Copies of these documents and this AIF may be obtained upon request from ADF Group’s Public Relations Department at:
ADF GROUP INC.
Public Relations Department 300 Henry-Bessemer Street Terrebonne, Quebec J6Y 1T3 Canada
Telephone: (450) 965-1911 Toll free: 1 (800) 263-7560 Fax: (450) 965-8558 Email: [email protected]
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2023 Annual Information Form
APPENDIX A – AUDIT COMMITTEE CHARTER
This Charter establishes the composition and functioning, the general objectives as well as the authority, the roles and responsibilities of the Audit Committee of ADF Group Inc. (the "Corporation"). The authorities, roles and responsibilities described in this Charter must at all times be exercised in compliance with the legislation and regulations governing the Corporation and its subsidiaries.
1. COMPOSITION AND FUNCTIONING
-
a) The Audit Committee (the "Committee") is composed of a minimum of three (3) and a maximum of five (5) directors of the Corporation, who are all independent, within the meaning of applicable law, and are financially literate.
-
b) "Financial literacy" means the ability to read and understand financial statements presenting accounting issues that are generally comparable, in terms of breadth and level of complexity, to accounting issues that could reasonably be raised in the Corporation’s financial statements.
-
c) The Committee’s member and president are appointed by the Board of Directors (the "Board").
-
d) A member can resign his seat on the Committee and he may be removed from office and replaced at any time by the Board and he ceases to serve as a member of the Committee when he no longer acts as an officer of the Corporation. When a vacancy occurs within the Committee, and his seat is not filled, the remaining members exercise all of the Committee’s authorities, providing they have quorum.
-
e) The Committee meets at the request of its Chair, at least four times per year (at least one every quarter) or as often as needed to exam matters falling within its responsibilities referred to it by the Board.
-
f) At every meeting of the Committee, the quorum established is a majority of members.
-
g) The Committee shall keep proper minutes of its proceedings. These minutes must be signed by its Chair and entered in the minute book of the Corporation.
-
h) The Committee has to report to the Board of Directors on or about its work, activities and recommendations at the meeting of the Board of Directors following the meeting of the Committee.
-
i) Subject to the Board’s prior approval, the Committee may engage independent legal counsels or any other external consultant, at the expense of the Corporation, if it deemed necessary to assist the Committee in its duties. The Committee may set the compensation of such advisors.
-
GENERAL OBJECTIVES
The Committee’s general objectives are as follows:
-
a) To assist the Board in performing its duties, more particularly, to ensure that the Corporation’s management assumes its responsibilities regarding:
-
the production of reliable financial information;
-
the identification of the Corporation’s principal risks and the implementation of appropriate systems for risk management;
-
- the integrity of the Corporation’s internal controls and management information systems;
-
the Corporation’s compliance with requirements of the stock exchanges, government agencies as well as laws and regulations; and
-
the application of a communication policy with shareholders and the general public;
-
b) To establish effective communication channels between the Board, management and the external auditor;
-
c) To reinforce the independent status of the external auditor; and
-
d) To ensure the integrity of the published financial reports.
3. AUTHORITY, ROLES AND RESPONSIBILITIES
3.1. Monitoring of External Auditors
-
a) The Committee recommends to the Board:
-
the appointment of the external auditor in order to establish, or deliver an audit report, or render other audit services, review or certification of the Corporation;
-
the mandate and fees of the external auditor.
-
b) The external auditor is independent of the Corporation, its directors, officers and employees and reports directly to the Committee.
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c) The Committee oversees and reviews the work performed by the external auditor, its audit plans, its service fees and results of its audits as well as the special mandates assigned thereto. To that regard, the Committee may at any time directly communicate with the external auditor. The Committee meets at least once a year the external auditor, without the presence of Corporation’s management.
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d) The Committee approves the non-audit services that may be provided to the Corporation or its subsidiaries, subject to the following exceptions:
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in accordance with the laws, regulations and general instructions and other policies governing the services of the external auditor;
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in accordance with the policies, preliminary approval procedures, the Committee may adopt from time to time with regard to non-audit services.
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e) The Committee must be informed when the Corporation’s management is seeking an opinion from an accounting firm other than the appointed external auditor, on matters that would normally fall within the mandate of the external auditor, unless such opinions are requested by the lenders or other creditors of the Corporation.
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f) The Committee ensures that the external auditor obtained the full cooperation of the Corporation’s employees and officers. In this regard, the Committee settles disagreements between the Corporation’s management and the external auditor concerning financial reporting.
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g) The Committee reviews, the case may be, the letter of recommendation issued by the external auditor, as well as the Corporation’s management reactions and the measures taken by management to correct the noted deficiencies.
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h) The Committee discusses the acceptability and the quality of the accounting principles of the Corporation with the external auditor.
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i) The Committee reviews questions relating to the appointment of a new external auditor, when applicable.
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j) The Committee reviews and approve hiring policies or the retention of services by the Corporation regarding business partners, employees and former partners and employees of the current and former external auditor of the Corporation.
3.2. Financial Reporting
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a) The Committee reviews the Corporation’s financial statements, MD&A and press releases disclosing the Corporation’s annual and quarterly net income, and recommends their adoption by the Board, prior to their publication.
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b) In addition to the annual and quarterly financial statements, the annual and quarterly MD&A, and the press releases mentioned above, the Committee reviews all documentation containing financial information, audited or not, amongst other, prospectuses and the Annual Information Form, and approves these documents or recommends their approval by the Board, as the case may be, prior to their publication.
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c) The Committee ensures that adequate procedures are in place to review the Corporation’s public disclosure of financial information extracted or derived from its financial statements, other than the financial information referred to in sections 3.2, a) and b) herein above, and periodically assesses the adequacy of those procedures.
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d) The Committee reviews the external auditor’s reports.
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e) The Committee, together with the Corporation’s management and the external auditor, reviews the different accounting policies and the changes proposed to those policies, as well as the different estimates performed by management that could have a material impact on the financial information.
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f) The Committee, together with the Corporation’s management and the external auditor, reviews all important decisions with regards to the evaluation or presentation of the financial information.
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g) The Committee reviews the accounting treatment of material transactions outside the normal course of business.
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h) The Committee ensures coordination between the Corporation’s management and stock exchanges, government authorities and the external auditor.
3.3. Internal Controls
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a) The Committee, through communications with the external auditor, ensures the effectiveness of the internal controls and the reliability of the financial information disclosed.
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b) The Committee remains informed, through the external auditor, of any weaknesses in the systems that could cause errors or deficiencies in financial reporting or deviations from the accounting policies of the Corporation or from applicable laws and regulations.
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c) The Committee periodically reviews the financial management's organization chart, the circumstances surrounding the departure of officers in charge of finance, as well as the appointment of individuals to these functions.
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d) The Committee reviews the financial and accounting aspects of transactions between related parties.
3.4. Risk Management
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a) The Committee ensures that the Corporation’s executives identify the principal risks of the Corporation's business and implement appropriate systems to manage these risks.
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b) The Committee, together with the Corporation’s executives, conducts periodical reviews of identified risks as well of the measures implemented by the latter to monitor, mitigate or eliminate these risks.
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c) The Committee periodically reviews the most important legal disputes in which the Corporation, or its subsidiaries, is involved and makes sure the Committee and the Board are kept informed of the progress of these disputes.
3.5. Regulation Compliance
The Committee checks with the executives of the Corporation to ensure that the Corporation complies with stock exchanges, governmental bodies, as well as with law and regulation.
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3.6. Complaints
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a) The Committee establishes a procedure for the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal controls or auditing matters.
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b) The Committee establishes a procedure for the confidential transmittal, on condition of anonymity, by the Corporation’s employees of concerns regarding questionable accounting or auditing matters.
3.7. General Provisions
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a) The Committee may perform any other duty which may be assigned to it by the Board in accordance with this Charter, the Corporation’s bylaws, and applicable laws and regulations.
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b) The responsibilities of the Committee extend to the Corporation and its subsidiaries.
Adopted April 13, 2005 Amended April 13, 2011 Revised April 10 and September 4, 2013 Revised without modification, April 13, 2016 Revised without modification, April 12, 2017 Revised without modification, April 11, 2018 Revised without modification, April 10, 2019 Revised without modification, April 8, 2020 Revised without modification, April 7, 2021 Revised without modification, April 11, 2022 Revised without modification, April 12, 2023
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ADF Group Inc.
ADF GROUP INC. 300 Henry-Bessemer Terrebonne , Quebec, Canada J6Y 1T3 T. (450) 965-1911 / 1 (800) 263-7560 [email protected] / www.adfgroup.com
Annual Information From Fiscal Year Ended January 31, 2023
The electronic version is also available at www.adfgroup.com and at www.sedar.com.
Ce document est également disponible en français.
Toronto Stock Exchange: TSX/ DRX