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A2 Gold Corp. — Proxy Solicitation & Information Statement 2022
Feb 7, 2022
47521_rns_2022-02-07_aa0a27ba-fddd-493b-ae60-527f716d3b94.pdf
Proxy Solicitation & Information Statement
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MANAGEMENT INFORMATION CIRCULAR
(Containing information as at January 24, 2022 unless indicated otherwise)
This Management Information Circular (the “ Circular ”) is furnished in connection with the solicitation of proxies by the management of Allegiant Gold Ltd. (the “ Company ”) for use at the annual general and special meeting (the “ Meeting ”) of its shareholders to be held on Monday, February 28, 2022 at the time and place and for the purposes set forth in the accompanying notice of the Meeting.
In this Circular, references to “the Company”, “Allegiant”, “we” and “our” refer to Allegiant Gold Ltd. “common shares” means common shares without par value in the capital of the Company. “Beneficial Shareholders” means shareholders who do not hold common shares in their own name and “intermediaries” refers to brokers, investment firms, clearing houses and similar entities that own securities on behalf of Beneficial Shareholders.
In order to comply with measures imposed by the federal and provincial governments related to the COVID-19 pandemic, and to mitigate risks to the health and safety of the Company’s shareholders and the community, unless we advise otherwise by way of a news release, the Meeting will be held in virtual only format , which will be conducted via telephone conference. Registered shareholders and validly appointed proxyholders may attend the Meeting by calling 1-888-299-2873 (toll free in Canada) and 1-888-585-9008 (toll-free in the United States) ( conference room #: 853.074.384). Dial in for any other countries, please contact the Company at 604.737.2303 prior to the Meeting date for dial in particulars. Registered Shareholders who attend the Meeting will have an opportunity to participate at the Meeting, regardless of their geographic location.
GENERAL PROXY INFORMATION
Solicitation of Proxies
The solicitation of proxies will be primarily by mail, but proxies may be solicited personally or by telephone by directors, officers and regular employees of the Company. The Company will bear all costs of this solicitation. We have arranged for intermediaries to forward the meeting materials to beneficial owners of common shares held as of record by those intermediaries and we may reimburse the intermediaries for their reasonable fees and disbursements in that regard.
In order to comply with measures imposed by the federal and provincial governments related to the COVID-19 pandemic, and to mitigate risks to the health and safety of the Company’s shareholders and the community, unless we advise otherwise by way of a news release, the Meeting will be held in virtual only format, which will be conducted via telephone conference. Registered Shareholders who attend the Meeting will have an opportunity to participate at the Meeting, regardless of their geographic location.
Appointment of Proxyholders
The individuals named in the accompanying form of proxy (the “ Proxy ”) are officers and directors of the Company. If you are a shareholder entitled to vote at the Meeting, you have the right to appoint a person or company other than either of the persons designated in the Proxy, who need not be a shareholder, to attend and act for you on your behalf at the Meeting. You may do so either by inserting the name of that other person in the blank space provided in the Proxy or by completing and delivering another suitable form of proxy.
The only methods by which you may appoint a person as proxy are submitting a Proxy by mail, hand delivery or fax.
Voting by Proxyholder
The persons named in the Proxy will vote or withhold from voting the common shares represented thereby in accordance with your instructions on any ballot that may be called for. If you specify a choice with respect to any matter to be acted
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upon, your common shares will be voted accordingly. The Proxy confers discretionary authority on persons named therein with respect to:
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(a) each matter or group of matters identified therein for which a choice is not specified, other than the appointment of an auditor and the election of directors,
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(b) any amendment to or variation of any matter identified therein, and
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(c) any other matter that properly comes before the Meeting.
In respect of a matter for which a choice is not specified in the Proxy, or where both choices have been specified, in favour or all matters described herein, the persons named in the Proxy will vote the common shares represented by the Proxy for the approval of such matter.
Notice and Access
The Company is not sending this Circular to registered or beneficial shareholders using “notice-and-access” as defined under National Instrument 54-101 (“ NI 54-101 ”).
Registered Shareholders
If you are a Registered Shareholder and wish to have your shares voted at the Meeting, you will be required to submit your vote by proxy. Due to the COVID-19 pandemic and issues related to the verification of shareholder identity via teleconference, in person voting will not be permitted at the Meeting . Registered Shareholders electing to submit a proxy may do so by completing, dating and signing the Proxy and returning it to the Company’s transfer agent, Computershare Investor Services Inc. (“ Computershare ”), in accordance with the instructions on the Proxy. Alternatively, Registered Shareholders may vote their common shares via the internet or by telephone as per the instructions provided on the Proxy.
In all cases you should ensure that the Proxy is received at least 48 hours (excluding Saturdays, Sundays and holidays) before the Meeting or the adjournment thereof at which the Proxy is to be used.
Registered Shareholders electing to submit a Proxy may do so by:
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(a) Internet . Vote online at www.investorvote.com using the Proxy control number found in the enclosed Proxy.
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(b) Telephone . Using a touch-tone phone to transmit voting choices to the toll-free number given in the Proxy. Registered Shareholders who choose this option must follow the instructions of the voice response system and refer to the enclosed Proxy for the toll-free number, the holder’s account number and the Proxy Control Number.
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(c) Mail . Completing, dating and signing the enclosed Proxy and returning it to Computershare, by fax within North America at 1-866-249-7775, or by mail or hand delivery at 8th Floor, 100 University Avenue, Toronto, Ontario, M5J 2Y1, Canada.
In all cases ensuring that the Proxy is received at least 48 hours (excluding Saturdays, Sundays and holidays) before the Meeting or the adjournment thereof at which the Proxy is to be used.
Should you wish to contact Computershare, please refer to the following:
General Shareholder Inquiries:
By phone: 1-800-564-6253 By fax: 1-866-249-7775 By email: [email protected] By regular mail: Computershare Investor Services Inc. 100 University Avenue, 8[th] Floor Toronto, Ontario, M5J 2Y1
Beneficial Shareholders
The following information is of significant importance to shareholders who do not hold common shares in their own name. Beneficial Shareholders should note that the only proxies that can be recognized and acted upon at the Meeting are those deposited by Registered Shareholders (those whose names appear on the records of the Company as the registered holders of common shares).
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These securityholder materials are being sent to both registered and non-registered owners of the securities of the Company. If you are a non-registered owner, and the Company or its agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding on your behalf. By choosing to send these materials to you directly, the Company (and not the intermediary holding on your behalf) has assumed responsibility for (i) delivering these materials to you, and (ii) executing your proper voting instructions. Please return your voting instructions as specified in your request for voting instructions.
If common shares are listed in an account statement provided to a shareholder by a broker, then in almost all cases those common shares will not be registered in the shareholder’s name on the records of the Company. Such common shares will more likely be registered under the names of the shareholder’s broker or an agent of that broker. In the United States, the vast majority of such common shares are registered under the name of Cede & Co. as nominee for The Depository Trust Company (which acts as depositary for many U.S. brokerage firms and custodian banks), and in Canada, under the name of CDS & Co. (the registration name for The Canadian Depository for Securities Limited, which acts as nominee for many Canadian brokerage firms).
There are two kinds of beneficial owners - those who object to their name being made known to the issuers of securities which they own (called “ OBOs ” for “ Objecting Beneficial Owners ”) and those who do not object to the issuers of the securities they own knowing who they are (called “ NOBOs ” for “ Non-Objecting Beneficial Owners ”).
Pursuant to National Instrument 54-101 of the Canadian Securities Administrators, the Company is sending proxy-related materials directly to NOBOs, which materials will include a scannable Voting Instruction Form (a “ VIF ”). These VIFs are to be completed and returned to Computershare in the envelope provided or by facsimile. In addition, Computershare provides both telephone voting and Internet voting as described on the VIF itself which contain complete instructions. Computershare will tabulate the results of the VIFs received from NOBOs and will provide appropriate instructions at the Meeting with respect to the shares represented by the VIFs they receive.
Management of the Company does not intend to pay for intermediaries to forward to OBOs under National Instrument 54101 the proxy-related materials and Form 54-101F7 Request for Voting Instructions Made by Intermediary , and, in the case of an OBO, the OBO will not receive the materials unless the OBO’s intermediary assumes the cost of delivery.
Every intermediary that mails proxy-related materials to Beneficial Shareholders has its own mailing procedures and provides its own return instructions to clients. Beneficial Shareholders should follow the instructions of their intermediary carefully to ensure that their common shares are voted at the Meeting.
Most brokers now delegate responsibility for obtaining instructions from clients to Broadridge Financial Solutions, Inc. (“ Broadridge ”) in the United States and in Canada. Broadridge mails a voting instruction form (the “ Broadridge VIF ”) which will be similar to the Proxy provided to Registered Shareholders by the Company. However, its purpose is limited to instructing the intermediary on how to vote on your behalf. The Broadridge VIF will appoint the same persons as the Company’s Proxy to represent you at the Meeting. You have the right to appoint a person (who need not be a shareholder of the Company), other than the persons designated in the Broadridge VIF, to represent you at the Meeting. To exercise this right, you should insert the name of the desired representative in the blank space provided in the Broadridge VIF. The completed Broadridge VIF must then be returned to Broadridge by mail or facsimile or given to Broadridge by phone or over the internet, in accordance with Broadridge’s instructions. Broadridge then tabulates the results of all instructions received and provides appropriate instructions respecting the voting of common shares to be represented at the Meeting. If you receive a Broadridge VIF, you cannot use it to vote common shares directly at the Meeting – the Broadridge VIF must be completed and returned to Broadridge, in accordance with its instructions, well in advance of the Meeting in order to have the common shares voted.
Although as a Beneficial Shareholder you may not be recognized directly at the Meeting for the purposes of voting common shares registered in the name of your broker, you, or a person designated by you, may attend at the Meeting as proxyholder for your broker and vote your common shares in that capacity. If you wish to attend at the Meeting and indirectly vote your common shares as proxyholder for your broker, or have a person designated by you do so, you should enter your own name, or the name of the person you wish to designate, in the blank space on the voting instruction form provided to you and return the same to your broker in accordance with the instructions provided by such broker, well in advance of the Meeting.
Alternatively, you can request in writing that your broker send you a legal Proxy which would enable you, or a person designated by you, to attend at the Meeting and vote your common shares.
Voting by Proxy Generally
Proxyholders other than the individuals named in the accompanying Proxy will be required to identify themselves by notice in writing to the Company by 4:00 p.m. (Vancouver time) on Thursday, February 24, 2022 so that the Company can confirm
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their identity prior to the Meeting and facilitate their voting of the Proxies that they hold at the Meeting. Notice may be provided by mail to the Company at Suite 400-1681 Chestnut, Vancouver, British Columbia, Canada, V6J 4M6. Proxies will not be accepted at the Meeting. All Proxies must be submitted to Computershare by 11:00 a.m. (Vancouver time) on Thursday, February 24, 2022 (the “Proxy Deadline”).
As there will be no in person attendance or voting at the Meeting, votes received by the Proxy Deadline for each matter set out in the notice of meeting will be tabulated in advance of the Meeting by Computershare and compiled in a proxy report respecting Proxies held by the individuals named in the accompanying Proxy or voting instruction form and an appointee summary respecting proxies held by non-management proxyholders (collectively, the “ Proxy Report ”). The determination as to whether a particular matter has been approved, a particular individual has been appointed or a particular resolution has been passed will be made solely on the basis of the voting results set out in the Proxy Report. Since no in person voting will be permitted due to the COVID-19 pandemic and voting results respecting matters set out in the notice of meeting will be determined solely on the basis of the voting results set out in the Proxy Report, no ballots will be permitted at the Meeting. All results will be determined by reference to the Proxy Report. Management will advise at the Meeting, the voting results for each matter set out in the Proxy Report and shareholders will be entitled to request a copy of the Proxy Report from management after the Meeting.
Revocation of Proxies
In addition to revocation in any other manner permitted by law, a Registered Shareholder who has given a Proxy may revoke it by:
- (a) executing a Proxy bearing a later date or by executing a valid notice of revocation, either of the foregoing to be executed by the Registered Shareholder or the Registered Shareholder’s authorized attorney in writing, or, if the shareholder is a corporation, under its corporate seal by an officer or attorney duly authorized, and by delivering the Proxy bearing a later date to Computershare or to the Company at Suite 400-1681 Chestnut Street, Vancouver, British Columbia, V6J 4M6, at any time up to and including the last business day that precedes the day of the Meeting or, if the Meeting is adjourned, the last business day that precedes any reconvening thereof, or to the chairman of the Meeting on the day of the Meeting or any reconvening thereof, or in any other manner provided by law; or
(b) personally attending the Meeting and voting the Registered Shareholder’s common shares.
A revocation of a Proxy will not affect a matter on which a vote is taken before the revocation.
INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON
No director or executive officer of the Company, or any person who has held such a position since the beginning of the last completed financial year of the Company, nor any nominee for election as a director of the Company, nor any associate or affiliate of the foregoing persons, has any substantial or material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted on at the Meeting other than the election of directors and as may be set out herein.
VOTING SECURITIES AND PRINCIPAL HOLDERS OF VOTING SECURITIES
The board of directors (the “ Board ”) of the Company has fixed January 24, 2022 as the record date (the “ Record Date ”) for determination of persons entitled to receive notice of the Meeting. Only shareholders of record at the close of business on the Record Date who either attend the Meeting personally or complete, sign and deliver a form of Proxy in the manner and subject to the provisions described above will be entitled to vote or to have their common shares voted at the Meeting.
As at the Record Date, there were 91,338,091 common shares issued and outstanding, each carrying the right to one vote.
On a show of hands, every individual who is present and is entitled to vote as a shareholder or as a representative of one or more corporate shareholders will have one vote, and on a poll every shareholder present in person or represented by a Proxy and every person who is a representative of one or more corporate shareholders, will have one vote for each Common Share registered in that shareholder’s name on the list of shareholders as at the Record Date, which is available for inspection during normal business hours at Computershare and will be available at the Meeting.
To the knowledge of the directors and executive officers of the Company, no persons or corporations beneficially owned, directly or indirectly, or exercised control or direction over, common shares carrying 10% or more of the voting rights attached to all outstanding common shares of the Company as at the Record Date.
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SETTING NUMBER OF DIRECTORS
The persons named in the enclosed Proxy intend to vote in favour of fixing the number of directors at four (4). The Board proposes that the number of directors be fixed at four (4). Shareholders will therefore be asked to approve an ordinary resolution that the number of directors elected be fixed at four (4).
ELECTION OF DIRECTORS
The term of office of each of the current directors expires at the conclusion of the Meeting. Unless the director’s office is earlier vacated in accordance with the provisions of the BC Business Corporations Act (the “ BCBCA ”) , each director elected will hold office until the conclusion of the next annual general meeting of the Company, or if no director is then elected, until a successor is elected.
The following table sets out the names of management’s nominees for election as a director, the province and country in which he is ordinarily resident, all major offices and positions with the Company and any of its significant affiliates each now holds, each nominee’s principal occupation, business or employment for the five preceding years for new director nominees, the period of time during which each has been a director of the Company and the number of common shares of the Company beneficially owned by each, directly or indirectly, or over which each exercised control or direction, as at the Record Date.
| Name of Nominee; Current Position with the Company and Province or State and Country of Residence |
Occupation, Business or Employment(1) |
Director Since | Common Shares Beneficially Owned or Controlled(1) |
|---|---|---|---|
| Peter Gianulis Florida, USA CEO and Director |
CEO of Allegiant Gold Ltd. since September 2019; President and Managing Director of Carrelton Asset Management since 2005. |
September 26, 2017 | 9,179,188(3) |
| Shawn Nichols(2) Toronto, Ontario Director |
Non-practicing lawyer. | October 1, 2019 | 2,875,985 |
| Andy Wallace(2) Nevada, USA Director |
Certified Professional Geologist (CPG) with the American Institute of Professional Geologists and a Principal of Cordex Exploration. |
July 21, 2020 | 68,888 |
| Gordon Bogden Ontario, Canada Nominee Director |
Mr. Bogden is the Founder and Chairman of Black Loon Group, a private mining investment and financial advisory company |
March 11, 2021 | 62,500 |
(1) The information as to principal occupation, business or employment and common shares beneficially owned or controlled is not within the knowledge of the management of the Company and has been furnished by the respective nominees. (2) Denotes member of the audit committee (the “ Audit Committee ”).
(3) Of the 9,179,188 common shares held by Peter Gianulis, 1,361,388 common shares are held directly by Mr. Gianulis and 7,817,800 common shares are held by Carrelton Horizon Fund LP.
None of the proposed nominees for election as a director of the Company are proposed for election pursuant to any arrangement or understanding between the nominee and any other person, except the directors and senior officers of the Company acting solely in such capacity.
Bankruptcies, Orders and Management Cease Trade Orders
As at the date of this Circular, and within the last 10 years before the date of this Circular, no proposed nominee for election as a director of the Company (or any of their personal holding companies) was a director or executive officer of any company (including the Company) acted in that capacity for a company that was:
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(a) subject to a cease trade or similar order or an order denying the relevant company access to any exemptions under securities legislation, for more than 30 consecutive days;
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(b) subject to an event that resulted, after the director or executive officer ceased to be a director or executive officer, in the company being the subject of a cease trade or similar order or an order that denied the relevant company access to any exemption under the securities legislation, for a period of more than 30 consecutive days;
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(c) within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or has become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director;
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(d) subject to any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or
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(e) subject to any other penalties or sanctions imposed by a court or a regulatory body that would likely be considered important to a reasonable securityholder in deciding whether to vote for a proposed director.
APPOINTMENT OF AUDITOR
Davidson & Company LLP, Chartered Professional Accountants (“ Davidson & Company ”), of 1200 - 609 Granville Street, Vancouver, British Columbia, V7Y 1G6, will be nominated at the Meeting for re-appointment as auditor of the Company at a remuneration to be fixed by the Board. Davidson & Company was appointed the auditor of the Company on June 18, 2020.
AUDIT COMMITTEE AND RELATIONSHIP WITH AUDITOR
National Instrument 52-110 Audit Committees of the Canadian Securities Administrators (“ NI 52-110 ”) requires the Company, as a venture issuer, to disclose annually in its Circular certain information concerning the constitution of its Audit Committee and its relationship with its independent auditor, as set forth in the following:
The Audit Committee’s Charter
The Audit Committee has a charter.
Composition of the Audit Committee
The members of the Audit Committee are Shawn Nichols (chair), Andy Wallace and Gordon Bogden. All members of the Audit Committee are independent and are considered to be financially literate. Mr. Nichols, Mr. Wallace and Mr. Bogden are not executive officers of the Company and, therefore, are independent members of the Audit Committee.
Relevant Education and Experience
Shawn Nichols
Mr. Nichols has over 30 years of experience in capital markets having worked as Senior Investment Counsel and Assistant Corporate Secretary for Citibank Canada. Mr. Nichols also served as Director of Capital Markets for Scotia Capital Inc., from 2002-2014. He holds a Master of Laws Degree from Boston University and Bachelor of Laws Degree from Osgoode Hall Law School in Toronto, Ontario.
Andy Wallace
Mr. Wallace is the Principal of Cordex Exploration, considered by many in the mining industry to be one of the most successful gold exploration groups in the United States. Cordex is credited with an unprecedented nine gold discoveries in Nevada, a number of which were under Mr. Wallace's management, including the 5-million-ounce Marigold Mine, the 12 million-ounce Stonehouse/Lone Tree Mine, and the Daisy Mine. Mr. Wallace was also involved in the discovery of the Sterling Mine and of the Dee Mine.
Mr. Wallace’s experience in the gold mining industry includes every aspect of mineral exploration and mine development. At his Marigold discovery, and also at the Pinson and Dee mines in Nevada, Mr. Wallace directed or was involved in resource
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delineation and expansion, engineering and feasibility studies, permitting, mine construction, and production activities. Both Pinson and Dee were Cordex discoveries, and in the late-1970s, Pinson alone accounted for 7% of all U.S. domestic and gold production.
Gordon Bogden
Mr. Bogden is the Founder and Chairman of Black Loon Group, a private mining investment and financial advisory company. He began his professional career as an engineer and geophysicist moving on to CIBC World Markets as a mining investment banker, then to N.M. Rothschild Canada, Newcrest Capital Inc., and National Bank Financial, advising on over $20 billion of M&A and capital markets transactions. Gordon is a former director of several public mining companies including: Royal Gold, Inc., IAMGOLD Corporation, International Royalty Corporation (acquired by Royal Gold, Inc.), Volta Resources Inc. (acquired by B2Gold Corp.), Orvana Minerals Corp., Canplats Resources Corp. (acquired by Goldcorp Inc. He is the current Chairman of the Board of the Canada Mining Innovation Council (“ CMIC ”). In 2013, he was awarded the Queen Elizabeth II Diamond Jubilee Medal for his work with Right To Play where he continues as a member of the Canadian Advisory Board. Mr. Bogden holds a B.Sc. in Applied Science (Geology) from Queen's University, is a Professional Engineer (Ontario), and earned his professional certification as a Corporate Director (ICD.D) from the Institute of Corporate Directors in Toronto in 2007.
Each member of the Audit Committee has:
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an understanding of the accounting principles used by the Company to prepare its financial statements, and the ability to assess the general application of those principles in connection with estimates, accruals and reserves;
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experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can be reasonably expected to be raised by the issuer’s financial statements, or experience actively supervising individuals engaged in such activities; and
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an understanding of internal controls and procedures for financial reporting.
Audit Committee Oversight
At no time since the commencement of the Company’s most recently completed financial year has the Audit Committee made any recommendations to the Board to nominate or compensate its auditor which were not adopted by the Board.
Reliance on Certain Exemptions
At no time since the commencement of the Company’s most recently completed financial year has the Company relied on the exemption in Section 2.4 ( De Minimis Non-audit Services ) of NI 52-110 or an exemption from NI 52-110, in whole or in part, granted under Part 8 of NI 52-110. Part 8 permits a company to apply to a securities regulatory authority for an exemption from the requirements of NI 52-110, in whole or in part.
Pre-Approval Policies and Procedures
All services to be performed by the independent auditor of the Company must be approved in advance by the Audit Committee. The Audit Committee has considered whether the provisions of services other than audit services is compatible with maintaining the auditor’s independence and has adopted a policy governing the provision of these services. This policy requires that pre-approval by the Audit Committee of all audit and non-audit services provide by any external auditor, other than any de minimus non-audit services allowed by applicable law or regulation.
External Auditor Service Fees
The Audit Committee has reviewed the nature and amount of the non-audited services provided by Davidson & Company, for the fiscal year ended September 30, 2021 or 2020, to the Company to ensure auditor independence. Fees billed for audit and non-audit services in the last two fiscal years for audit fees are outlined in the following table:
| Nature of Services | Fees Paid to Auditor in Fiscal Year Ended September 30, 2021 |
Fees Paid to Auditor in Fiscal Year Ended September 30, 2020 |
|---|---|---|
| AuditFees(1) | $46,000 | $26,317 |
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| Nature of Services | Fees Paid to Auditor in Fiscal Year Ended September 30, 2021 |
Fees Paid to Auditor in Fiscal Year Ended September 30, 2020 |
|---|---|---|
| Audit-Related Fees(2) | $22,250 | Nil |
| Tax Fees(3) | $7,600 | $6,500 |
| AllOther Fees(4) | Nil | Nil |
| Total: | $75,850 | $32,817 |
(1) “Audit Fees” include fees necessary to perform the annual audit and quarterly reviews of the Company’s consolidated financial statements, and fees for review of tax provisions and for accounting consultations on matters reflected in the financial statements. Audit Fees also include audit or other attest services required by legislation or regulation, such as comfort letters, consents, reviews of securities filings and statutory audits.
(2) “Audit-Related Fees” include services that are traditionally performed by the auditor. These audit-related services include employee benefit audits, due diligence assistance, accounting consultations on proposed transactions, internal control reviews and audit or attest services not required by legislation or regulation.
(3) “Tax Fees” include fees for all tax services other than those included in “Audit Fees” and “Audit-Related Fees”. This category includes fees for tax compliance, tax planning and tax advice. Tax planning and tax advice includes assistance with tax audits and appeals, tax advice related to mergers and acquisitions, and requests for rulings or technical advice from tax authorities.
(4) “All Other Fees” include all other non-audit services.
Exemption
The Company is relying upon the exemption in section 6.1 of NI 52-110 in respect of the composition of its Audit Committee and in respect of its reporting obligations under NI 52-110 for the fiscal years ended September 30, 2021 and 2020. This exemption exempts a “venture issuer” from the requirements of Part 3 (Composition of the Audit Committee ) and Part 5 (Reporting Obligations) of that instrument, as would otherwise be required by NI 52-110.
CORPORATE GOVERNANCE
General
Corporate governance refers to the policies and structure of the Board of a company whose members are elected by and are accountable to the shareholders of the company. Corporate governance encourages establishing a reasonable degree of independence of the Board from executive management and the adoption of policies to ensure the Board recognizes the principles of good management. The Board is committed to sound corporate governance practices, as such practices are both in the interests of shareholders and help to contribute to effective and efficient decision-making.
Effective June 30, 2005, National Instrument 58-101 Disclosure of Corporate Governance Practices (“ NI 58-101 ”) and National Policy 58-201 Corporate Governance Guidelines (“ NP 58-201 ”) were adopted in each of the provinces and territories of Canada. NI 58-101 requires issuers to disclose the corporate governance practices that they have adopted. NP 58-201 provides guidance on corporate governance practices. This section sets out the Company’s approach to corporate governance and addresses the Company’s compliance with NI 58-101.
Board of Directors
Directors are considered to be independent if they have no direct or indirect material relationship with the Company. A “material relationship” is a relationship which could, in the view of the Company’s Board, be reasonably expected to interfere with the exercise of a director’s independent judgment.
The Board facilitates its independent supervision over management by ensuring certain members of the Board are independent.
The current independent members of the Board are Shawn Nichols, Andy Wallace and Gordon Bogden. The non-independent member of the Board is Peter Gianulis, CEO of the Company.
Directorships
The following person, who is a director of the Company, is also a director of other reporting issuers listed below:
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Peter Gianulis
Reporting Issuer Orea Mining Corp. Organto Foods Inc.
Board Mandate
The informal mandate of the Board is to oversee the management of the Company, thereby serving the best interests of the Company and its shareholders. Periodic meetings are held by the Board to achieve this mandate.
The Board carries out its responsibilities in accordance with corporate law requirements under the BCBCA, the Company`s Articles and its corporate governance policies described herein.
On, at minimum, an annual basis, the Board approves budgets prepared by the Company`s senior management team. Longterm strategies are also approved by the Board, along with material agreements and transactions to which the Company intends to devote significant company resources.
The Chair of the Audit Committee is expected to discharge the mandate of the Audit Committee set out in the Audit Committee Charter. A formal position description has not been developed for the CEO. The CEO is expected to carry out the responsibilities associated with being at the helm of an exploration and development stage mining company focused on gold exploration. Such responsibilities include at a high level, overseeing the direction of the Company’s business, including the development of plans for exploration and development operations, and bringing those plans to fruition; analyzing potential acquisition opportunities for new property interests; hiring other senior executive officers; periodically reporting to the Board and maintaining an open dialogue with directors; stakeholder engagement; and ensuring that the Company’s financing needs are met given the capital intensive nature of mining exploration and development operations, among others.
Orientation and Continuing Education
The Board and the Company’s senior management conduct orientation programs for new directors. The orientation programs include presentations by management to familiarize new directors with the Company’s projects strategic plans, its significant financial, accounting and risk management issues, its compliance programs, its code of business conduct and ethics, its principal officers, its internal and independent auditors and its outside legal advisors. In addition, the orientation program includes a review of the Company’s expectations of its directors in terms of time and effort, a review of the directors’ fiduciary duties and visits to Company headquarters and, to the extent practical, certain of the Company’s significant facilities.
To enable each director to better perform his or her duties and to recognize and deal appropriately with issues that arise, the Company occasionally provides the directors with suggestions to undertake continuing education for directors, the cost of which is borne by the Company.
Ethical Business Conduct
The Board has adopted a Code of Business Conduct and Ethics (the “ Code ”) which applies and is provided to the employees, officers, directors, and consultants of the Company. The Code provides guidelines respecting discrimination, harassment, substance abuse, workplace violence, employment of family members, environment, health and safety, conflicts of interest, gifts and entertainment, competitive practices, supplier and contractor relationships, public relations, government relations, legal compliance (including without limitation insider trading), confidential and proprietary information, financial reporting, records retention, use of Company property, and other similar matters. All of the Company’s personnel are provided a copy of the Code and expected to abide by its terms. A copy of the Code is available at www.allegiantgold.com.
To ensure the independent exercise of judgment by a director who has a material interest in a transaction, the Company has included in the Code a description of the procedures to be followed by a director with a material interest. Full disclosure by the director to the Board of the material interest is required, and the director is required to refrain from voting on any matter concerning the transaction.
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Nomination of Directors
Except where the Company is legally required by contract, law or otherwise to provide third parties with the right to nominate directors, the Board is responsible for identifying individuals qualified to become Board members, consistent with criteria approved by the Board at such time. Throughout the Company’s history this has occurred infrequently and as such the Board has no set rules for qualifications and determines same on a case-by-case basis, having reference to the needs of the Company at the time. In the event that a proposed director is identified, and upon authorization by the Board, the Chairman of the Board is tasked with extending an invitation to a potential nominee, who is then evaluated by the Board for suitability.
Majority Voting Policy
The Board has approved a Majority Voting Policy for the Company. In an uncontested election of directors of the Company, each director should be elected by the vote of a majority of the shares represented in person or by proxy at any shareholders’ meeting for the election of directors. Accordingly, if any nominee for director receives a greater number of votes “withheld” from his or her election than votes “for” such election, that director will promptly tender his or her resignation to the Chairman of the Board following the meeting. In this policy, an “uncontested election” means an election where the number of nominees for director equals the number of directors to be elected.
The Board will consider the offer of resignation and whether or not to accept it. Any director who tenders his or her resignation may not participate in the deliberations of the Board at which the resignation is being considered. In its deliberations, the Board will consider any stated reasons why shareholders “withheld” votes from the election of that director, the length of service and the qualifications of the director, the director’s contributions to the Company, the effect such resignation may have on the Company’s ability to comply with any applicable governance rules and policies and the dynamics of the Board, and any other factors that the Board considers relevant.
The Board will make a decision within 90 days following the date of the applicable meeting and announce its decision by way of a news release, after considering the factors that the Board considers relevant. The Board expects to accept the resignation except in situations where extenuating circumstances would warrant the director continuing to serve on the Board. The resignation will become effective upon acceptance by the Board. However, if the Board declines to accept the resignation, it must include in the news release the reasons for its decision.
If a resignation is accepted, the Board may, in accordance with the BCBCA and the Company’s Articles, appoint a new director to fill any vacancy created by the resignation or reduce the size of the Board. If a director does not tender his or her resignation in accordance with this policy, the Board will not re-nominate that director at the next election.
The Board does not have a Nominating Committee comprised entirely of independent directors as the Board has determined that the Company`s size does not warrant such a standing committee at present.
Compensation
The Board does not have a Compensation Committee as its smaller size does not currently warrant such a committee. Instead, the form and amount of director and executive officer compensation is determined by the Board from time to time. The Board’s general philosophy is that the aforementioned compensation should be focused on providing incentives that promote long-term shareholder value. The Board believes that including equity options helps to align the interests of management with those of the Company’s shareholders.
The Company seeks to attract exceptional directors and management. Therefore, the Company’s policy is to compensate directors and its CEO (or the individual acting in the capacity of the CEO) competitively relative to comparable companies. The Company’s management will, from time to time, present a report to the Board comparing the Company’s Director and executive officer compensation with that of comparable companies.
In the event that the CEO (or the individual acting in the capacity of the CEO) is also a director, such person is required to abstain from deliberations or voting on his or her own compensation.
See “ Statement of Executive Compensation ” for additional disclosure.
Other Board Committees
Other than the Audit Committee, the Board does not have any standing committees. It is the opinion of the Board that additional committees are not required at this stage of the Company’s development.
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Assessments
The Board is in a continual process of evaluating itself, its committees, and its individual directors. The individual directors speak regularly both within and outside formal Board meetings for the purposes of discussing the Company’s goals and objectives and evaluating its success at achieving such goals and objectives. The Board provides oversight and assessment of a number of key items, including: reviewing and approving fundamental operating, financial, and other strategic corporate plans, taking into account, among other things, the opportunities and risks of the business; evaluating the Company’s performance at any given time, including whether corporate resources are being allocated appropriately; evaluating the performance, and overseeing the progress and development of senior management; taking action when required in respect of senior management oversight, including determining promotions, changing responsibilities, terminations, and creating senior management succession plans; overseeing compensation programs; evaluating the Company’s systems for risk identification, assessment and management purposes; approving material transactions and commitments; determining whether the Company’s governance structure allows and encourages the Board to fulfil its responsibilities and obligations; assisting the Company’s senior management and providing guidance on those matters that require Board involvement or oversight; and assessing the overall effectiveness of the Board and its committees.
Individual Board members are expected to observe a high standard and it is the opinion of the Board that this standard is presently being met.
STATEMENT OF EXECUTIVE COMPENSATION
Executive Compensation
In this section “Named Executive Officer” (“ NEO ”) means the CEO, the CFO and each of the three most highly compensated executive officers, other than the CEO and the CFO, who were serving as executive officers at the end of the most recently completed fiscal year and whose total compensation exceeds $150,000, as well as any additional individuals for whom disclosure would have been provided except that the individual was not serving as an officer of the Company at the end of the most recently completed financial year end.
Peter Gianulis, the CEO of the Company, and Sean McGrath, the CFO and Corporate Secretary of the Company, are currently each an NEO of the Company for the purposes of the following disclosure.
Compensation Discussion and Analysis
Objectives of the Compensation Program
The Board determines management compensation based on advice and discussion provided by the Board, without reference to formal objectives, criteria or analysis. The Board relies on the experience of its members as officers and directors of the Company and with other junior mining companies in determining its compensation program. The general objectives of the Company’s compensation program are to:
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compensate management in a manner that encourages and rewards a high level of performance and outstanding results with a view to increasing shareholder value;
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align management’s interests with the interests of shareholders;
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provide a compensation package that is commensurate with other junior mineral exploration companies to enable the Company to attract and retain talent;
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to ensure that the total compensation package is designed in a manner that takes into account the constraints under which the Company operates, in particular that the Company is a junior mineral exploration company without a history of earnings; and
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to ensure that total compensation paid to all NEOs is fair and reasonable.
Elements of Compensation
Base salary is used to provide the NEOs with an agreed-upon annual compensation with the expectation that each NEO will perform his responsibilities to the best of his ability and in the best interests of the Company.
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The Company believes that encouraging its executives and employees to become shareholders is the best way of aligning their interests with those of its shareholders. Equity participation is accomplished through the Company’s 10% rolling omnibus incentive plan (the “ Plan ”) dated for reference January 13, 2022. Stock options (“ Options ”) and restricted share units (“ RSUs ”) are granted to executives and employees taking into account a number of factors, including the amount and term of Options and RSUs previously granted, base salary and bonuses and competitive factors. The amounts and terms of Options and RSUs granted are determined by the Board based on recommendations put forward by the CEO. Due to the Company’s limited financial resources, the Company emphasizes the provisions of Option and RSU grants to maintain executive motivation.
The Company proceeded with the adoption of the Plan which replaces the Company’s Option plan dated for reference October 27, 2017 and the RSU plan dated for reference December 20, 2019 following the amendments effected by the TSX Venture Exchange (the “ TSXV ”) to Policy 4.4 Security Based Compensation (formerly, Policy 4.4 Incentive Stock Options ) in November 2021.
See Particulars of Matters to be Acted Upon – Approval of Omnibus Incentive Plan
The Company may also issue a bonus to a NEO, generally at the conclusion of a calendar year. A bonus may be payable in the event that the Company had an exceptional year or accomplished significant achievements. Bonuses are also tied in part to the performance by a NEO in a given year, and the NEO’s contribution to the achievement of the Company’s goals and objects for that year.
Determination of Amounts of Each Element
The Board determines the amount of each element of compensation payable to a NEO through reference to other junior mineral exploration companies, the experience of the NEO, and general market conditions, with the intention of meeting the objectives set out above.
While the Company considers the value of each element in determining the values of the other elements of compensation payable, the Company sets each element in reference to the compensation provided to the Company’s other officers, employees, and consultants and also to general market standards.
Implications of Risks Associated with Compensation Program
Neither the Board nor a committee of the Board has deemed it necessary to consider the implications of the risks associated with the Company’s compensation policies and practices. The Company is a junior mining company that compensates its personnel based upon an agreed upon wage and does not make use of more complicated mechanisms for determining remuneration. Due to the straightforward nature of the model of determining compensation, the Board does not consider there to be material risks associated therewith requiring consideration.
NEO or Director’s Ability to Purchase Financial Instruments
The Company does not place restrictions on a NEO or Director’s ability to purchase securities or financial instruments, beyond the imposition of blackout periods where applicable and also an expectation that all personnel will strictly abide by insider trading laws. Notwithstanding this fact, financial instruments such as prepaid variable forward contracts, equity swaps, collars, or units of exchange funds that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the NEO or director, are not generally available in connection with the Company.
Share-based and Option-based Awards
Objectives and Rewards of the Compensation Program
The Company established its Plan to provide incentives to qualified parties to increase their proprietary interest in the Company and thereby encourage their continuing association with the Company. The Board considers Option and RSU grants based on such criteria as performance, previous grants, and hiring incentives. All Option and RSU grants require approval of the Board.
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In monitoring or adjusting Option or RSU allotments, the directors take into account their own observations on individual performance (where possible) and their assessment of individual contribution to shareholder value, previous Option and RSU grants and the objectives set for the NEOs and the Board. The scale of Options and RSUs is generally commensurate to the appropriate level of base compensation for each level of responsibility. In addition to determining the number of Options and RSUs to be granted to the methodology outlined above, the directors also make the following determinations:
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parties who are entitled to participate in the Company’s Plan;
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the exercise price for each Option granted, subject to the policies of any applicable regulatory authority or stock exchange;
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the date on which each option or RSU is granted;
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the vesting period, if any, for each Option or RSU;
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other material terms and conditions of each Option or RSU grant; and
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any re-pricing or amendment to a Option grant.
The directors make these determinations subject to and in accordance with the provisions of the Company’s Plan . The Board reviews and approves grants of Options and RSUs on an annual basis and periodically during a financial year.
Compensation Governance
Policies and Practices
Due to its size, the Board has not formed a compensation committee. Instead, the full Board is tasked with (a) reviewing and approving corporate goals and objectives relevant to CEO compensation, evaluating the CEO’s performance in light of those corporate goals and objectives; (b) discussing and establishing non-CEO officer and director compensation, incentivecompensation plans and equity-based plans; and (c) reviewing executive compensation disclosure before the Company publicly discloses this information. The Board believes that their years of experience with public companies and in particular those in the mining sector have provided them with the skills necessary to evaluate appropriate compensation levels .
Summary Compensation Table
The following table sets forth the annual and long-term compensation for services in all capacities delivered to the Company for the financial years ended September 30, 2021, 2020 and 2019 of the Company in respect of the NEOs. Compensation paid to the NEOs for such financial years is set out below and expressed in Canadian dollars unless otherwise noted.
Summary Compensation Table
| Name and principal position |
Year |
Salary ($) |
Share- based awards ($) |
Option- based awards ($) |
Non-equity incentive plan compensation |
Non-equity incentive plan compensation |
Pension value ($) |
All other compensat ion ($) |
Total compensa- tion ($) |
|---|---|---|---|---|---|---|---|---|---|
| Annual incentiv e plans ($) |
Long-term incentive plans ($) |
||||||||
| Peter Gianulis(1) CEO |
2021 | 183,317 | 32,328 | Nil | Nil | Nil | Nil | 46,800 | 262,445 |
| 2020 | 156,277 | 49,488 | Nil | Nil | Nil | Nil | Nil | 205,765 | |
| 2019 | 65,250 | Nil | 26,850 | Nil | Nil | Nil | 750 | 92,850 | |
| Sean McGrath(2) CFO and Corporate Secretary |
2021 | 96,000 | 18,716 | Nil | Nil | Nil | Nil | 24,000 | 138,716 |
| 2020 | 75,000 | 28,651 | Nil | Nil | Nil | Nil | Nil | 103,651 | |
| 2019 | Nil | Nil | 16,110 | Nil | Nil | Nil | Nil | 16,110 |
(1) Mr. Gianulis was appointed as the CEO of the Company effective September 16, 2019. Mr. Gianulis has been a director of the Company since September 26, 2017.
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(2) Mr. McGrath was appointed as CFO and Corporate Secretary of the Company on October 1, 2019.
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Incentive Plan Awards – Value vested or earned during the year
The following table sets out the value vested or earned under incentive plans during the Company’s financial year ended September 30, 2021, for each NEO:
| Name | Option-based awards Value vested during the year(1) ($) |
Share-based awards – Value vested during the year ($) |
Non-equity incentive plan compensation – Value earned during the year ($) |
|---|---|---|---|
| Peter Gianulis | Nil | 32,328 | Nil |
| Sean McGrath | Nil | 18,716 | Nil |
Narrative Discussion of Incentive Plan Awards (NEOs)
Awards are made under the Company’s Plan at the discretion of the Board. The Plan reserves a rolling number of common shares issuable on exercise of Options and RSUs granted thereunder, being 10% of the issued and outstanding common shares at any given time, less any other share compensation arrangements other than the Plan.
The Company uses the Black Scholes Option valuation model in determining the amounts payable related to an Option grant. The Black Scholes Option valuation model is used because it provides a fair value widely accepted by the business community and is regarded as one of the best ways of determining a fair price for Options. The fair value based on the Company’s historical stock prices to determine the stock’s volatility, the expected life of the Option which is based on the average length of time similar Option grants in the past have remained outstanding prior to the exercise and vesting period of the grant.
As a matter of policy, the Company does not grant Options at an exercise price that is less than the closing price of the common shares on the TSXV the trading day prior to the grant date. Accordingly, all of the Options held by NEOs were granted with an exercise price at or above market price at the date of grant.
Pension Plan Benefits
The Company does not have a pension plan that provides for payments or benefits to the NEOs at, following, or in connection with retirement.
Termination and Change of Control Benefits
Except as disclosed below, neither the Company nor any subsidiary thereof has a contract, agreement, plan or arrangement that provides for payments to a NEO at, following or in connection with any termination (whether voluntary, involuntary or constructive), resignation, retirement, a change of control of the Company, or a change in responsibilities of the NEO following a change of control.
Pursuant to a consulting agreement with Peter Gianulis, CEO of the Company, dated effective July 1, 2020, in the event of termination by the Company other than for just cause, disability or death or termination for “good reason”, the Company shall pay Mr. Gianulis within 7 days after the date of termination the amount equal to USD$144,000 plus any accrued but unpaid consulting fees and expenses and 100% of the outstanding and unvested compensation securities shall become fully vested and any compensation securities as of the date of termination will remain exercisable for one year.
Pursuant to a consulting agreement with SCM Consulting Corp. (“ SCM Consulting ”), a company controlled by Sean McGrath, CFO of the Company, dated effective July 1, 2020, in the event of termination by the Company other than for just cause, disability or death or termination for “good reason”, the Company shall pay SCM Consulting within 7 days after the date of termination the amount equal to CAD$96,000 plus any accrued but unpaid consulting fees and expenses and 100% of the outstanding and unvested compensation securities shall become fully vested and any compensation securities as of the date of termination will remain exercisable for one year.
Director Compensation
Compensation provided to the directors of the Company, not set out in the NEO compensation reported above, for the Company’s financial years ended September 30, 2021 and 2020 is set out below:
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| Name | Year | Fees Earned ($) |
Share- based Awards ($) |
Option- based Awards ($) |
Non-equity incentive plan Compensation ($) |
Pension Value ($) |
All other compensation ($) |
Total ($) |
|---|---|---|---|---|---|---|---|---|
| Shawn Nichols(1) | 2021 | 36,000 | 27,830 | Nil | Nil | Nil | Nil | 63,830 |
| 2020 | 36,000 | 15,628 | Nil | Nil | Nil | Nil | 51,628 | |
| Norman Pitcher(2) | 2021 | 36,000 | 15,313 | Nil | Nil | Nil | Nil | 51,313 |
| 2020 | 36,000 | 23,442 | Nil | Nil | Nil | Nil | 59,442 | |
| Andy Wallace(3) | 2021 | 36,000 | 21,024 | Nil | Nil | Nil | Nil | 57,024 |
| 2020 | 6,000 | 5,209 | Nil | Nil | Nil | Nil | 11,209 | |
| Gordon Bogden(4) | 2021 | 19,839 | 26,760 | Nil | Nil | Nil | Nil | 46,599 |
| 2020 | Nil | Nil | Nil | Nil | Nil | Nil | Nil |
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(1) Mr. Nichols has served as a director of the Company since October 1, 2019.
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(2) Mr. Pitcher has served as a director of the Company from December 18, 2017 to October 28, 2021.
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(3) Mr. Wallace has served as a director of the Company since July 21, 2020.
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(4) Mr. Bogden has served as a director of the Company since March 11, 2021.
Narrative Discussion of Director Compensation
The Company paid $3,000 per month in fees to each non-executive director from October 1, 2019.
The directors are reimbursed for expenses incurred on behalf of the Company. From time to time, directors may be retained to provide specific services to the Company and will be compensated on a normal commercial basis for such services.
Outstanding Share-based Awards and Option-based Awards
The following table sets out all Option-based awards and share-based awards outstanding as at September 30, 2021 for each director that is not a NEO:
| Option-based Awards | Option-based Awards | Share-based Awards | Share-based Awards | Share-based Awards | |||
|---|---|---|---|---|---|---|---|
| Name | Number of securities underlying unexercise d options (#) |
Option exercise price ($) |
Option expiration Date |
Value of unexercise d in-the- money options(1) ($) |
Number of shares or units of shares that have not vested (#) |
Market or payout value of share-based awards that have not vested ($) |
Market or payout value of vested share-based awards not paid out or distributed ($) |
| Shawn Nichols | 200,000 | $0.10 | Sept. 20/24 | 47,000 | 200,000 | Nil | Nil |
| Norman Pitcher | Nil | N/A | N/A | N/A | 225,000 | Nil | Nil |
| Andy Wallace | Nil | N/A | N/A | N/A | 100,000 | Nil | Nil |
| Gordon Bogden | Nil | N/A | N/A | Nil | 150,000 | Nil | Nil |
(1) The closing price for the common shares on September 30, 2021 was $0.335 per common share.
Incentive Plan Awards – Value vested or earned during the year (Directors)
The following table sets out the value vested or earned under incentive plans during the Company’s last completed financial year, for each director that is not a NEO:
| Name | Option-based awards Value vested during the year(1) |
Share-based awards – Value vested during the year ($) |
Non-equity incentive plan compensation – Value earned during the year |
|---|---|---|---|
| ShawnNichols | Nil | 27,830 | Nil |
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| Name | Option-based awards Value vested during the year(1) |
Share-based awards – Value vested during the year ($) |
Non-equity incentive plan compensation – Value earned during the year |
|---|---|---|---|
| Norman Pitcher | Nil | 15,313 | Nil |
| Andy Wallace | Nil | 21,024 | Nil |
| Gordon Bogden | Nil | 26,760 | Nil |
Equity Compensation Plan Information
| Number of securities to be issued upon exercise of outstanding options, warrants and rights |
Weighted-average exercise price of outstanding options, warrants and rights |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) |
|
|---|---|---|---|
| Plan Category | (a) | (b) | (c) |
| Equity compensation plans approved by securityholders |
1,090,000 | $0.25 | 3,598,061 |
| Equity compensation plans not approved by securityholders |
N/A | N/A | N/A |
| Total: | 1,090,000 | 3,598,061 |
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
No directors, proposed nominees for election as directors, executive officers or their respective associates or affiliates, or other management of the Company were indebted to the Company as of the end of the most recently completed financial year or as at the date hereof.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
To the knowledge of the Company’s management, no informed person (a director, officer or holder of 10% or more of the common shares) or nominee for election as a director of the Company or any associate or affiliate of any informed person or proposed director had any interest in any transaction which has materially affected or would materially affect the Company or any of its subsidiaries during the fiscal years ended September 30, 2021 and 2020, or has any interest in any material transaction in the current year other than as set out herein.
MANAGEMENT CONTRACTS
Pursuant to a consulting agreement with Peter Gianulis, effective July 1, 2020 the Company agreed to remunerate Mr. Gianulis USD$144,000 per year for providing CEO services.
Pursuant to a consulting agreement with SCM Consulting, the Company agreed to remunerate Mr. McGrath CAD$96,000 per year, plus applicable taxes, for providing CFO services.
Other than as disclosed above, to the knowledge of management of the Company, no informed person or nominee for election as a Director of the Company had any interest in any material transaction during the Company’s last completed financial year or has any interest in any material transaction in the current year other than as set out herein.
PARTICULARS OF MATTERS TO BE ACTED UPON
Approval of Omnibus Incentive Plan
The TSXV policy requires all of its listed companies to have a Security Based Compensation Plan (defined below) if the Company intends to grant or issue Security Based Compensation (defined below) to its directors, officers, employees, management company employees and consultants or to an eligible charitable organization. The Company currently has adopted the Plan, being a 10% rolling omnibus proxy plan, dated for reference January 13, 2022. The Plan replaces the Company’s Option plan dated for reference October 27, 2017 and the RSU plan dated for reference December 20, 2019.
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Under TSXV policy, the initial adoption of the Plan requires Disinterested Shareholder Approval (defined below) by ordinary resolution and the continuation of the Plan requires annual shareholder approval at each annual meeting of the Company by ordinary resolution. The Board is of the view that the Plan provides the Company with the flexibility to attract and maintain the services of executives, employees and other service providers in compensation with other companies in the industry.
The Company received Board approval to the adoption of the Plan on January 13, 2022 and on January 17, 2022, the Company received conditional approval of the Plan from the TSXV. Following conclusion of the Meeting, the Company will submit the final scrutineer’s report from Computershare, together with the executed minutes of meeting to the TSXV to obtain final approval on the Plan.
As at the date of this Circular, there were 91,338,091 common shares issued and outstanding. Accordingly, under the Plan the Company has the authority to grant Options and issue RSUs to purchase up to a total of 9,133,809 common shares. At the date of this Circular, Options to purchase an aggregate of 2,890,000 common shares are granted and outstanding under the Plan and RSUs to receive an aggregate of 3,106,250 common shares are issued and outstanding under the Plan, representing approximately 6.6% of the outstanding common shares in the capital of the Company.
Any Award issued or granted pursuant to an Option or RSU plan previously adopted by the Board which is outstanding at the time the Plan comes into effect shall be deemed to have been issued under the Plan and shall, as of the date the Plan comes into effect, be governed by the terms and conditions hereof.
Unless otherwise defined herein, capitalized terms used herein have the meanings ascribed to them in the Plan.
Material Terms of the Plan
The following is a summary of the material terms of the Plan:
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a) Only Service Providers are eligible to participate in the Plan and receive one or more Awards (defined below). It shall be the responsibility of the Company and the Participant to ensure that such Participant is a bona fide Service Provider.
-
b) Unless Disinterested Shareholder Approval is obtained (or unless permitted otherwise by the rules of the TSXV):
-
i. the maximum number of Plan Shares (defined below) which may be reserved for issuance to Insiders (as a group) under the Plan, together with common shares issuable under any other Share Compensation Arrangement, shall not exceed 10% of the outstanding shares calculated as of the date of the grant of the Award;
-
ii. the maximum number of Plan Shares that may be made issuable to Insiders (as a group) together with Shares issuable any other Share Compensation Arrangement, within a 12-month period, may not exceed 10% of the outstanding shares calculated as of the date of the grant of the Award; and
-
iii. subject to Section 1.1(1)ii of the Plan, the maximum number of Plan Shares that may be made issuable pursuant to Awards or issued to, together with common shares made issuable or issued under any other Share Compensation Arrangement, to any one Service Provider under the Plan, within a 12-month period, shall not exceed 5% of the outstanding shares calculated on the date of the grant of the Award or issue of the Plan Shares, as applicable;
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c) The maximum number of Plan Shares which may be made issuable to any one Consultant, together with any other Share Compensation Arrangement, within a 12-month period, shall not exceed 2% of the number of outstanding shares as of the date of the grant of the Award.
-
d) Service Providers providing investor relations activities may only be granted Options under the Plan and are not eligible to receive RSUs;
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e) Options granted to Investor Relations Service Providers will vest (i) at a minimum over a period of not less than 12 months as to 25% on the date that is three months from the date of grant, and a further 25% on each successive date that is three months from the date of the previous vesting, or (ii) such longer vesting period as the Board may determine;
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f) The maximum number of Plan Shares that may be made issuable pursuant to Options granted to Investor Relations Service Providers shall not exceed 2% of the outstanding shares;
-
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g) Upon grant of Awards to Service Providers the Company must ensure that the proposed recipient is a bona fide “Service Provider” of the Company or its affiliates, as defined in the Plan;
-
h) A Service Provider is a person who is a director, officer, employee, management company employee, Consultant or company Consultant to the Company;
-
i) The Board is responsible for administration of the Plan and all grants and exercises pursuant thereto, but may delegate such administration to a committee of the Board;
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j) Unless the Board at any time otherwise determines, all unvested RSUs held by any RSU recipient and all rights in respect thereof will be automatically cancelled, without further act or formality and without compensation, immediately in the event of a termination arising from the termination of employment or removal from service by the Company or a related entity for cause, retirement of the RSU recipient or the voluntary resignation by the RSU recipient. In situations where the Board exercises its discretion under Section 4.4 of the Plan, in no case shall the RSUs, subject to such discretion, be valid beyond one year from the date of termination;
-
k) Unless the Board at any time otherwise determines, if a RSU recipient ceases to be a Service Provider for any of the following reasons, unvested RSUs will immediately vest on the date the RSU recipient ceases to be a Service Provider:
-
(A) death or total disability of a RSU recipient;
-
(B) the termination of employment or removal from service by the Company or a related entity without cause; and
-
(C) the termination of employment by the RSU recipient other than by way of retirement of the RSU recipient or voluntary resignation by the RSU recipient.
In situations where the Board exercises its discretion under this Error! Reference source not found. , in no case shall the RSUs, subject to such discretion, be valid beyond one year from the date of termination.
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l) Options can be exercisable for a maximum of 10 years from the option effective date; provided, however, that if the Option price is required under Error! Reference source not found. of the Plan to be at least 110% of fair market value, each such Option shall terminate not more than five (5) years from the date of the grant thereof, and shall be subject to earlier termination as provided in the Plan;
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m) Subject to Section 6.8(a) of the Plan, all Options will be exercisable only by the Optionee to whom they are granted and will not be assignable or transferable;
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n) If an Optionee dies, any vested option held by the Optionee at the date of death will become exercisable by the Optionee’s lawful personal representatives, heirs or executors until the earlier of one year after the date of death of such Optionee and the date of expiration of the term otherwise applicable to such Option;
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o) At the discretion of the Board, Options may be granted with vesting provisions. However, in all cases where options are granted to Consultants conducting Investor Relations activities those Options will have vesting provisions;
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p) An Option granted to any Service Provider will expire within 90 days (or such other time, not to exceed one year, as shall be determined by the Board as at the date of grant or agreed to by the Board and the Optionee at any time prior to expiry of the Option), after the date the Optionee ceases to be employed by or provide services to the Company, but only to the extent that such Option was vested at the date the Optionee ceased to be so employed by or to provide services to the Company;
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q) In the case of an Optionee being dismissed from employment or service for cause, such Optionee’s Options, whether or not vested at the date of dismissal, will immediately terminate without right to exercise same;
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r) The exercise price of an Option will be set by the Board at the time such Option is allocated under the Plan, and cannot be less than the Discounted Market Price, and in the case of a Service Provider employed or performing services in the United States or otherwise subject to Section 409A or Section 422 of the Code, shall not be less than Fair Market Value on the date of grant. If the Optionee owns directly or by reason of the applicable attribution rules more than 10% of the total combined voting power of all classes of stock of the Company, the Option price per share of the Shares covered by each Option which is intended to be an Option shall be not less than one hundred ten percent (110%) of the Fair Market Value on the date of the grant;
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s) Vesting of Options will be at the discretion of the Board, and will generally be subject to: (i) the Service Provider remaining employed by or continuing to provide services to the Company or its affiliates, as well as, at the discretion of the Board, achieving certain milestones which may be defined by the Board from time to time or receiving a satisfactory performance review by the Company or its affiliates during the vesting period; or (ii) the Service Provider remaining as a Director of the Company or its affiliates during the vesting period;
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t) The Board reserves the right in its absolute discretion to amend, suspend, terminate or discontinue the Plan with respect to all Plan shares in respect of options which have not yet been granted under the Plan;
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u) Disinterested shareholder approval, as defined in the Plan, is required for: (i) a Service Provider to be granted an Option if that Option would result in the total number of Options, together with all other Share Compensation Arrangements of the Company granted to such Service Provider in the previous 12 months, exceeds 5% of the Outstanding Shares; (ii) to allow for: the aggregate number of common shares reserved for issuance under Options granted to Insiders exceeds 10% of the Outstanding Shares, together with any other Share Compensation Arrangement, in the event that the Plan is amended to reserve for issuance more than 10% of the Outstanding Shares, the number of Optioned Shares issued to Insiders within a one-year period exceeds 10% of the Outstanding Shares, together with any other Share Compensation Arrangement, in the event that the Plan is amended to reserve for issuance more than 10% of the Outstanding Shares, the issuance to any one Optionee, within a 12-month period, a number of Common Shares exceeding 5% of the Outstanding Shares, and the aggregate number of Options granted to any one Consultant, together with any other Share Compensation Arrangement, within a 12-month period, shall not exceed 2% of the number of outstanding shares as of the date of grant (iii) to effect a reduction in the Exercise Price of an Option previously granted to an Insider; or (iv) to extend the term of an outstanding Option or outstanding Options held by an Insider;
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v) The Board may, in its absolute discretion, amend or modify the Plan or any Option granted pursuant to the Plan to: (i) make amendments which are of a typographical, grammatical or clerical nature only; (ii) change the vesting provisions of an Option granted hereunder, subject to prior written approval of the TSXV, if applicable; (iii) change the termination provision of an Option granted pursuant to the Plan, which does not entail an extension beyond the original Expiry Date of such Option; (iv) make amendments necessary as a result in changes in securities laws applicable to the Company; (v) make such amendments as may be required by the policies of any senior stock exchange or stock market on which the Company may become listed or quoted; and (vi) make such amendments as reduce, and do not increase, the benefits of the Plan to Service Providers.
Shareholder Approval
At the Meeting, disinterested shareholders will be asked to consider and vote on the ordinary resolution to approve the new Plan, with or without variation, as follows:
“UPON MOTION DULY MADE, IT WAS RESOLVED AS AN ORDINARY RESOLUTION THAT:
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The omnibus incentive plan (the “ Plan ”), dated for reference January 13, 2022 as more particularly described in the information circular of the Company dated January 24, 2022, be ratified, confirmed and approved.
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To the extent permitted by law, the Company be authorized to abandon all or any part of the Plan if the board of directors deems it appropriate and in the best interests of the Company to do so.
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The Company be authorized to grant stock options (“ Options ”) and restricted share units (“ RSUs ”) pursuant and subject to the terms and conditions of the Plan.
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The outstanding Options and RSUs which have been granted prior to the implementation of the Plan shall, for the purpose of calculating the number of stock options and restricted share units that may be granted under the Plan, be treated as Options and RSUs granted under the Plan.
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Any one or more of the directors and officers of the Company be authorized to perform all such acts, deeds and things and execute, under seal of the Company or otherwise, all such documents as may be required to give effect to these resolutions.”
The Board recommends that shareholders vote in favour of the Plan.
An ordinary resolution is a resolution passed by the shareholders of the Company at a general meeting by a simple majority of the votes cast in person or by proxy.
The Board is of the view that the Plan provides the Company with the flexibility to attract and maintain the services of executives, employees and other service providers in competition with other companies in the industry. A copy of the Plan will be available for inspection at the Meeting. A shareholder may also obtain a copy of the Plan by contacting the Secretary of the Company at telephone number (604) 634-0970.
“ Awards ” means an Option or an RSU.
“ Disinterested Shareholder Approval ” means the approval by a majority of the votes cast by all shareholders of the Company at the Meeting excluding votes attached to listed common shares beneficially owned by Insiders (defined below) of the Company and Associates (as defined in the British Columbia Securities Act ) of Insiders.
“ Eligible Person ” means any person who is a director, employee, officer or consultant other than a person performing Investor Relations Activities (as defined in Policy 1.1. of the TSXV Policies).
An “ Insider ” is a director, or senior officer of the Company, a director or senior officer of a company that is an Insider or subsidiary of the Company, or a person that beneficially owns or controls, directly or indirectly, voting common shares carrying more than 10% of the voting rights attached to all outstanding voting common shares of the Company.
“ Plan Shares ” means the total number of common shares which may be reserved for issuance under the Plan.
“ Security Based Compensation ” includes any Deferred Share Unit, Performance Share Unit, Restricted Share Unit, Securities for Services, Stock Appreciation Right, Stock Option, Stock Purchase Plan, any security purchase from treasury by a Participant which is financially assisted by the Company by any means whatsoever, and any other compensation or incentive mechanism involving the issuance or potential issuance of securities of a Company from treasury to a Participant, including securities issued under Part 6, and for greater certainty, does not include:
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a. arrangements which do not involve the issuance from treasury or potential issuance from treasury of securities of the Company;
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b. arrangements under which Security Based Compensation is settled solely in cash and/or securities purchased on the secondary market; and
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c. Shares for Services and Shares for Debt arrangements under Policy 4.3 – Shares for Debt that have been conditionally accepted by the Exchange prior to November 24, 2021.
“ Security Based Compensation Plan ” includes any Stock Option Plan, DSU Plan, PSU Plan, RSU Plan, SAR Plan, SP Plan and/or any other compensation or incentive mechanism involving the issuance or potential issuance of securities of a Company from treasury to a Participant (excluding any Shares for Services arrangement that has been conditionally accepted by the TSXV under Policy 4.3 – Shares for Debt prior to November 24, 2021).
“ Share Compensation Arrangement ” means any share option, share option plan, employee stock purchase plan or any other compensation or incentive mechanism involving the issuance or potential issuance of common shares to directors, officers or employees of the Company.
ADDITIONAL INFORMATION
The audited financial statements of the Company for the year ended September 30, 2021 and the related management discussion and analysis (the “ Financial Materials ”) were filed on SEDAR on January 24, 2022 at www.sedar.com and will be placed before the Meeting.
Shareholders may request copies of the Financial Materials without charge from the Corporate Secretary of the Company at 1090 Hamilton Street, Vancouver, BC, V6B 2R9, telephone: (604) 634-0970 or fax: (604) 634-0971.
OTHER MATTERS
The Board is not aware of any other matters which it anticipates will come before the Meeting as of the date of this Circular.