Pre-Annual General Meeting Information • Apr 12, 2013
Pre-Annual General Meeting Information
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The Shareholders are kindly invited to the Ordinary Annual Meeting, which will be held on Tuesday 14 May 2013 at 11 'o clock, in Hotel De Watermolen, Houtum 61, 2460 Kasterlee, with following agenda and proposals:
In order to exercise your rights at this Annual Meeting you are required to comply with the following conditions and requirements:
Only the persons who are Shareholder on the Registration date (Tuesday 30 April 2013 at twenty four (24:00) hour) have the right to participate in and vote to the Annual Meeting.
In order to participate in and to vote to the Annual Meeting:
In addition, the shareholders who intend to participate in the Annual Meeting must notify the Company of their intention to participate ultimately on Wednesday 8 May 2013 as follows:
One or more shareholders holding together at least 3% of the share capital may add items to the agenda of the Ordinary Annual Meeting and submit resolution proposals relating to topics already included or to be included on the agenda.
The shareholders who exercise this right must comply with the following two conditions:
Items to be added to the agenda and/or resolution proposals must be addressed to the Company attn.: Karin Leysen (see contact registered office) ultimately at 22 April 2013.
The Company will confirm the receipt of the requests within forty-eight hours from receipt, by email or ordinary mail to the (email) address specified by the shareholder.
Ultimately on 29 April 2013, the revised agenda will be published in the Belgian Moniteur, a newspaper, and on the website of the Company. Ultimately on 29 April 2013 the adjusted form to vote by proxy is published on the website of the Company: www.campine.be / Investor's info / Shareholder's information.
Nevertheless, the proxies received by the Company prior to the publication of the revised agenda, remain valid for the items mentioned on the agenda. Exceptionally contradictory to the above mentioned, the proxy holder can - in compliance with article 533ter of the Company Code - during the Annual Meeting, deviate from possible instructions of the proxy principal, for items mentioned on the agenda, for which new resolutions were submitted, if the execution of these instructions could damage the interest of the proxy principal. The proxy holder has to inform the proxy principal in this case. The proxy should mention whether the proxy holder is entitled to vote on new items put on the agenda or whether he has to abstain from them.
Shareholders have the right to submit questions in writing to the Board of Directors and/or Auditor prior to the Annual Meeting. The questions can be submitted per fax, email or letter to the Company attn. Karin Leysen (see contact registered office). The company has to be in the possession of the questions in writing ultimately on 8 May 2013 at 17:00h.
Each Shareholder who wants to be represented has to comply with the above mentioned registration and confirmation of participation procedures.
Each Shareholder qualified to vote who complies with the formalities for admission to the Annual Meeting provided for by the law and the Company's Articles of Association may designate one proxy holder to represent him at the Annual Meeting in accordance with article 547 and 547bis of the Company Code. The appointment of a proxy holder by a Shareholder qualified to vote must take place in writing or by means of an electronic form which must be signed by the Shareholder. The notification of the appointment of a proxy holder must be made to the Company in writing or by electronic means (see contact registered office) and must be received ultimately on 8 May 2013 at 17:00h.
The form to vote by proxy can be found on the website at investor's info / Shareholder's information and is available on request; please contact Karin Leysen at the registered office.
Every appointment of a proxy holder has to be made in compliance with Belgian legislation, especially regarding conflict of interest and the register keeping.
Every ultimate date mentioned in this invitation, means the ultimate date on which the respective notification has to be in possession of the Company.
Each notification and each declaration to the Company following this invitation has to be addressed to:
Campine nv Karin Leysen Nijverheidsstraat 2 2340 Beerse tel: 014/60 15 49 fax: 014/61 29 85 email: [email protected] Website: www.campine.be/investor's info
The full, unabridged texts of the documents to be presented to the Annual Meeting are available as of Friday 12 April 2013 on the website of the Company at Investor's info / Shareholder's information and Financial publications. From that date, the documents can be consulted at the registered office and are also available – free of charge – on request via letter, fax, tel or email to the registered office attn. Karin Leysen.
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