Pre-Annual General Meeting Information • Apr 8, 2016
Pre-Annual General Meeting Information
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The Shareholders are kindly invited to the Ordinary Annual Meeting, which will be held on Tuesday 10 May 2016 at 11 o'clock, in the Hilton Hotel, Groenplaats 32, 2000 Antwerp, with following agenda and proposals:
In order to exercise your rights at this Annual Meeting you are required to comply with the following conditions and requirements:
Only the persons who are Shareholder on the Registration date (Tuesday 26 April 2016 at twenty four (24:00) hour) have the right to participate in and vote to the Annual Meeting.
In order to participate in and to vote to the Annual Meeting:
The holders of dematerialised shares will receive a certificate from the recognised account holder or clearing institution indicating the number of dematerialised shares registered in the name of the shareholder on the Registration date.
They are asked to instruct their financial institution to directly inform Euroclear Belgium, within the deadline mentioned above, about their wish to participate to the Annual Meeting and the number of shares they wish to represent in the voting.
In addition, the shareholders who intend to participate in the Annual Meeting must notify the Company of their intention to participate ultimately on Wednesday 4 May 2016 (16:00) as follows:
One or more shareholders holding together at least 3% of the share capital may add items to the agenda of the Ordinary Annual Meeting and submit resolution proposals relating to topics already included or to be included on the agenda.
The shareholders who exercise this right must comply with the following two conditions:
Items to be added to the agenda and/or resolution proposals must be addressed to the Company attn.: Karin Leysen (see contact registered office) ultimately at 18 April 2016.
The Company will confirm the receipt of the requests within forty-eight hours from receipt, by email or ordinary mail to the (email) address specified by the shareholder.
Ultimately on 25 April 2016, the revised agenda will be published in the Belgian Moniteur, a newspaper, and on the website of the Company. Ultimately on 25 April 2016 the adjusted form to vote by proxy is published on the website of the Company: www.campine.be / Investors / Shareholders information.
Nevertheless, the proxies received by the Company prior to the publication of the revised agenda, remain valid for the items mentioned on the agenda. Exceptionally contradictory to the above mentioned, the proxy holder can - in compliance with article 533ter of the Company Code - during the Annual Meeting, deviate from possible instructions of the proxy principal, for items mentioned on the agenda, for which new resolutions were submitted, if the execution of these instructions could damage the interest of the proxy principal. The proxy holder has to inform the proxy principal in this case. The proxy should mention whether the proxy holder is entitled to vote on new items put on the agenda or whether he has to abstain from them.
Shareholders have the right to submit questions in writing to the Board of Directors and/or Auditor prior to the Annual Meeting. The questions can be submitted per fax, email or letter to the Company attn. Karin Leysen (see contact registered office). The company has to be in the possession of the questions in writing ultimately on 4 May 2016 at 17:00h.
Each Shareholder who wants to be represented has to comply with the above mentioned registration and confirmation of participation procedures.
Each Shareholder qualified to vote who complies with the formalities for admission to the Annual Meeting provided for by the law and the Company's Articles of Association may designate one proxy holder to represent him at the Annual Meeting in accordance with article 547 and 547bis of the Company Code. The appointment of a proxy holder by a Shareholder qualified to vote must take place in writing or by means of an electronic form which must be signed by the Shareholder.
The form to vote by proxy can be found on the website at investors / Shareholders information and is available on request; please contact Karin Leysen at the registered office.
Every appointment of a proxy holder has to be made in compliance with Belgian legislation, especially regarding conflict of interest and the register keeping.
Every ultimate date mentioned in this invitation, means the ultimate date on which the respective notification has to be in possession of the Company.
The full, unabridged texts of the documents to be presented to the Annual Meeting are available as of Friday 8 April 2016 on the website of the Company at Investors / Shareholders information and Financial publications. From that date, the documents can be consulted at the registered office and are also available – free of charge – on request via letter, fax, tel or email to the registered office attn. Karin Leysen.
Campine nv tel: 014/60 15 49 Karin Leysen fax: 014/61 29 85 Nijverheidsstraat 2 email: [email protected] 2340 Beerse Website: www.campine.be / Investors
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