AGM Information • Apr 26, 2018
AGM Information
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Proposed decision: granting discharge to the auditor for the performance of his mandate during the fi nancial year ended December 31, 2017.
6. Appointment of directors(1)
6.1 Proposed decision: approval of the renewal of the mandate of Mr Thierry van Baren for a period of four (4) years until the end of the annual general meeting in 2022.
Thierry van Baren (°1967, French/ Dutch) holds a master's degree and teaching qualifi cation in philosophy as well as an MBA from Solvay Business School. He is currently an independent consultant. Thierry van Baren was appointed director at Ackermans & van Haaren in 2006. He is a member of the audit committee and of the remuneration committee.
The shareholders are invited to the annual shareholders' meeting to be held on Monday May 28, 2018 at 15.00h at the company's office, Begijnenvest 113, Antwerp. The shareholders are welcome as of 14.00h in order to fulfil the admission formalities to the meeting.
6.2 Proposed decision: acknowledgement of the resignation of Mrs Valérie Jurgens as independent director and approval of the appointment of Menlo Park BVBA, represented by Mrs Victoria Vandeputte as independent director, as she complies with the independence criteria set forth in article 526ter of the Company Code and in article 2.2.4 of the company's Corporate Governance Charter. Her mandate will run for a period of four (4) years until the end of the annual general meeting in 2022.
Victoria Vandeputte (°1971, Belgian) is a civil engineer electromechanics (KU Leuven, 1995) and obtained a Master in Risk Management at the Ecole Supérieure de Commerce de Bordeaux (1996). She is currently member of the executive committee and Chief Innovation & Marketing Offi cer at Diversi Foods (Oetker Gruppe). Victoria Vandeputte has more than 20 years of national and international experience in the chemical and food industry and has a special expertise in marketing and innovation.
Remuneration: Each director is entitled to an annual base remuneration of 30,000 euros and an attendance fee of 2,500 euros per meeting of the board of directors or of an advisory committee, with the exception of the nomination committee. An additional annual remuneration of 10,000 euros is granted to the chairman of the audit committee, 5,000 euros to the members of the audit committee and 2,500 euros to the members of the remuneration committee.
Ackermans & van Haaren NV ● Begijnenvest 113 ● 2000 Antwerp Tel. +32 3 231 87 70 ● [email protected] ● www.avh.be ● BTW BE 0.404.616.494 ● RPR Antwerpen
Shareholders may attend the ordinary general meeting and exercise their voting rights if they meet the following conditions:
Only persons who are shareholders on the Registration Date are entitled to attend and vote at the ordinary general meeting. The registration procedure is as follows:
The shares with which the shareholder wishes to participate in the ordinary general meeting must be registered in his/her securities account on the Registration Date (midnight, Belgian time, on May 14, 2018). The shareholders must request their fi nancial institution (bank, recognised account holder or settlement institution):
(a) to provide a certifi cate stating the number of shares they owned on the Registration Date and with which they wish to participate in the ordinary general meeting; and
(b) to submit this certifi cate to Delen Private Bank by Tuesday May 22, 2018 at the latest (by e-mail: [email protected]).
In addition, and no later than midnight, Belgian time, on Tuesday May 22, 2018, the shareholders must explic-
itly confi rm that they wish to participate in the ordinary general meeting, as follows:
• For the holders of registered shares:
The holders of registered shares must confi rm their participation to the company no later than Tuesday May 22, 2018, indicating the number of shares with which they wish to participate in the meeting. They can do this by mail (Begijnenvest 113, 2000 Antwerp), by fax (+ 32 (0)3 225 25 33) or by e-mail (AV2018@ avh.be).
● For the holders of dematerialised shares:
The holders of dematerialised shares must confi rm their participation no later than Tuesday May 22, 2018, indicating the number of shares with which they wish to participate in the meeting. They can ask their fi nancial institution to simultaneously confi rm their participation to Delen Private Bank together with the confi rmation of their registration. Shareholders can also inform the company directly by mail (Begijnenvest 113, 2000 Antwerp), by fax (+ 32 (0)3 225 25 33) or by e-mail ([email protected]).
Any shareholder who has fulfi lled the admission requirements described under 1 above may arrange to be represented at the ordinary general meeting by a proxy holder. The proxy holder does not have to be a shareholder. Except for the cases provided for in the Belgian Companies Code, a shareholder may only appoint one person as proxy holder.
We recommend using the proxy form available on our website http://en.avh.be/ackermans-van-haaren/ algemene-vergadering. This proxy form can be obtained on demand at the following number +32 (0)3 231 87 70.
The proxy must be sent to the company in writing. This can be done by mail (Begijnenvest 113, 2000 Antwerp), by fax (+ 32 (0)3 225 25 33) or by e-mail ([email protected]). The company must receive the proxy by
Tuesday May 22, 2018 at the latest. In case you have sent us the proxy by fax or by e-mail, your proxy holder is requested to deliver the original before the start of the ordinary shareholders' meeting.
Any appointment of a proxy holder must be carried out in accordance with Belgian law, in particular with regard to confl icts of interest and record keeping.
The shareholders who want to be represented by a proxy holder must comply with the above registration and confi rmation procedure (see note 1).
One or more shareholders holding together at least 3% of the company's share capital, are entitled to add new items to the agenda of the ordinary shareholders' meeting and fi le resolution proposals in relation to items on or to be added to the agenda.
Shareholders who wish to exercise this right to add items to the agenda must meet the following conditions:
The requests, referred to in paragraph one, need to be formulated in writing and should contain, as the case may be, the new items to be discussed and the relevant resolution proposals or the text of the resolution proposals to be added to the agenda. The request should also contain a mail or e-mail address to which the company may send a confi rmation of receipt.
The company must receive all requests by Sunday May 6, 2018 at the latest. They can be sent to the company by e-mail at the following address [email protected].
The company will publish an amended agenda and proxy form, if any, by Friday May 11, 2018 at the latest (on the website of the company, in the Belgian offi cial journal and in the fi nancial press).
The proxies that have been notifi ed to the company before the publication of the revised agenda will remain valid. With regard to the new items on the agenda of the ordinary general meeting, however, the proxy holder may deviate from the instructions of the principal if the execution of such instructions could jeopardize the interests of the principal. The proxy holder must inform the principal hereof. The proxy must state whether the proxy holder is authorized to vote on the new agenda items, or whether he/she should not vote with regard to the new agenda items.
4. Right to submit questions
Shareholders are entitled to submit questions in writing to the directors and the auditor regarding their report or items on the agenda, provided any communication of information or facts in response to such questions does not prejudice the company's business interests or the confi dentiality undertakings of the company, its directors or the auditor.
The questions will be answered during the shareholders' meeting provided the shareholder concerned has complied with all formalities of admission to the meeting.
The questions can be asked by mail (Begijnenvest 113, 2000 Antwerp), by fax (+32 (0) 3 225 25 33) or by email ([email protected]) prior to the ordinary general meeting. The company must receive these questions by Tuesday May 22, 2018 at the latest.
5. Available documents
Each shareholder can obtain a free copy of the annual accounts, the annual report and the auditor's report, as well as of the agenda of the annual general meeting and the proxy form at the registered offi ce of the company during offi ce hours. Requests for a free copy may also be sent by e-mail [email protected] or by letter (Ackermans & van Haaren NV, attn Brigitte Stockman, Begijnenvest 113, 2000 Antwerp).
6. Website
All documents relating to the ordinary shareholders' meeting are available on http://en.avh.be/ackermansvan-haaren/algemene-vergadering.
The board of directors - March 19, 2018
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