Pre-Annual General Meeting Information • Jul 26, 2019
Pre-Annual General Meeting Information
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Reg.No.383277 – Public Limited Liability Company
OSM House, 22 Amathountos, 4532 Agios Tychonas, Limassol, Cyprus Tel: +357 25 335501, email: [email protected]
Notice is hereby given that the Annual General Meeting of the Members of the Company will be held on Wednesday 21st August, 2019 at 9.00 hours (local time), at the Registered Office of the Company in Limassol when:
It is resolved by special resolution that Article 56 of the Articles of Association shall be and is amended by replacing its full text with the following text:
"56. (a) An Annual General Meeting and a General Meeting called for the passing of a Special Resolution shall be called by twenty-one (21) days' notice at least, and any other General Meeting of the company shall be called by fourteen (14) days' notice at least. The notice shall be exclusive of the day on which it is given or served or deemed to be given or served and of the day for which it is given. The notice shall specify the place, the day and the hour of the General Meeting and, in case of a special business, the general nature of that business. Notwithstanding any provision to the contrary in the Articles regarding the service or dispatch of notices or other documents by the company to any member, a notice of a
1 See post § 5 under 'Members' Rights and Relevant Documents'.
2 Article 88 of the Articles of Association of the Company provides: "At the first annual general meeting of the company all the directors shall retire from office but shall be eligible for re-election.[…]". Article 93 of the Articles of Association of the Company provides: "Nominations for the election of directors may be made by the Board or [….]". At the forthcoming Annual General Meeting, all the Directors of the Company will retire from office. Mr. Bjorn Tore Larsen, Mr.Trym Otto Sjølie and Mr. Marios Demetriades, will offer themselves for re-election. Mrs. Penelope Evangelidou and Mrs. Alkisti Demetriou will not offer themselves for re-election. The Board will nominate Mrs. Thessalia Papaiacovou and Mrs. Sofi Mylona Hadjistylianou to be elected as members of the Board of Directors of the Company. The bios of the directors to be offered for election and re-election, are available on the Company's website https://www.adscrude.com.
3 Article 96 of the Articles of Association of the Company provides: "The remuneration of the directors shall from time to time be determined by the company in general meeting. Such remuneration shall be deemed to accrue from day to day […]".. Provisions in relation to the remuneration of the members of Board of Directors for the year 2018 are set out in Note 16 of the Audited Consolidated Financial Statements of the Group in the Annual Report,.
4 Section 153 (2) of the Cyprus Companies Law, Cap. 113, as amended, inter alia, provides:
"(2) At any annual general meeting outgoing auditor is reappointed regardless how appointed, without adopting a resolution unless - (a) he does not possess the qualifications for reappointment or (b) at that meeting it was decided that another person be appointed instead or expressly decided for him not to be reappointed or (c) has given the company a written notice of its unwillingness to be reappointed: [...]"
Section 76(1) of the Auditors Law of 2017 (L.53(I)/2017), as amended, provides the following:
"(1) The statutory auditor or the statutory audit firm are appointed by –(a) the general meeting of the shareholders or members of the controlled entity [...] (4) This present section must be read along with section 153 of the Cyprus Companies Law, Cap.113 as corrected"
See also post paragraph § 6, under 'Members' Rights and Relevant Documents'.
5 Due to the increased number of Members of the Company, it is advisable to simplify the process of (inter alia) giving or sending notices of general meetings and/or other information using modern and reasonably reliable methods. The proposed special resolutions, which are in accordance with the provisions of the Law, aim to allow the Company to give notice of general meetings of the Company or other relevant information by publishing them on the Company's website.
General Meeting may be given or served in the manner hereinafter mentioned or in such a way as permitted by the Law or by publication to the website of the company or in any other way, if any, as to be prescribed by the company at a General Meeting, to the persons entitled to receive such notices from the company by virtue of the regulations of the company.
Provided that a General Meeting of the company that it is called by shorter notice than that specified in the Articles, shall, be deemed to have been duly called if it is so agreed:
It is resolved by special resolution that Article 156 of the Articles of Association shall be and is amended by replacing its full text with the following text:
"156. (a)Any notice, document or other information may be given by the company to any member of the company, either by hand and/or courier and/or by post and/or by fax and/or by email and/or by means of a website.
(b)Any notice, document or other information shall be deemed served on, or delivered to, any member of the company:
(d) For the purposes of this article, all references to time are to local time in the place of deemed receipt.
(e)To prove service, it is sufficient to prove that:
26 July, 2019
By order of the Board of Directors, Thessalia Papaiacovou Secretary of ADS Crude Carriers plc
| PROXY | ||
|---|---|---|
| Form Α To ADS Crude Carriers plc Proxy forms must be returned to Nordea VPS by email to [email protected] by latest 09:00 (CET) on 19 August 2019 |
||
| I/We … … … … … … … …… … …… … … … … … … …of … …………….… … … … … …… … … member/members of the above said | ||
| Company hereby appoint ……….… … … … … … … …… …. of… … … … … … … … … … ………… … or failing him …………….… … … … |
||
| … …… … … … … ……. of … … … … … … … … … … … … as my/our proxy to vote for me/us and on my/our behalf at the Annual General | ||
| Meeting of the Company, to be held on Wednesday 21st August at 9.00 hours (local time), at OSM House, 22 Amathountos, 4532 Agios | ||
| Tychonas, Limassol, Cyprus and at any adjournment thereof. | ||
| Signed this …… day of ………… … … … … … of the year 2019. | ||
| (Sgn) ______ | ||
| Form B Where it is desired to authorise for voting for or against the proposed resolution: |
||
| To ADS Crude Carriers plc Proxy forms must be returned to Nordea VPS by email to [email protected] by latest 09:00 (CET) on 19 August 2019 |
||
| I/We … … … … … … … …… … …… … … … … … … …of … …………….… … … … … …… … … member/members of the above said | ||
| Company hereby appoint ……….… … … … … … … …… …. of… … … … … … … … … … ………… … or failing him …………….… … … … |
||
| … …… … … … … ……. of … … … … … … … … … … … … as my/our proxy to vote for me/us and on my/our behalf at the Annual General | ||
| Meeting of the Company, to be held on Wednesday 21st August at 9.00 hours (local time), at OSM House, 22 Amathountos, 4532 Agios | ||
| Tychonas, Limassol, Cyprus and at any adjournment thereof. | ||
| Signed this …… day of ………… … … … … … of the year 2019. | ||
| (Sgn) ______ | ||
| This form is to be used In Favour of or Against a resolution. Unless otherwise instructed, the proxy will vote as he thinks just. | ||
| Resolution I.B | Re-election of Bjørn Tore Larsen, as a director and re-appointment as Chairman | In Favour of/Against/* … … … … … |
| Resolution I.B | Re-election of Marios Demetriades, as a director and appointment as Deputy Chairman In Favour of/Against* … … … … … | |
| Resolution I.B | Re-election of Trym Otto Sjølie, as a director | In Favour of/Against* … … … … … |
| Resolution I.B | Election of Thessalia Papaiacovou, as a director | In Favour of/Against* … … … … … |
| Resolution I.B | Election of Sofi Mylona Hadjistylianou, as a director | In Favour of/Against* ……………… |
| Resolution I.C | Approval of the Board of Directors' remuneration for 2018 | In Favour of/Against* … … … … … |
| Resolution I.D | Authority to be granted to the Board of Directors to set | In Favour of/Against* … … … … |
| the remuneration of the Auditors for 2019 | ||
| Resolution II.A. | Approval of amendment of Article 56 of the Articles of Association | In Favour of/Against* … … … … …. |
| Resolution II.B. | Approval of amendment of Article 156 of the Articles of Association | In Favour of/Against* … … … … … |
*Strike out whichever is not desired.
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