AGM Information • Apr 24, 2024
AGM Information
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Notice is hereby given that the Annual General Meeting of AF Gruppen ASA will be held on Wednesday, 15 May 2024 at 10:30 a.m. at Innspurten 15, 0663 Oslo, Norway.
________________________________________________________________________________________
| Item | Description | Enclosure no. |
|---|---|---|
| 1 | Opening of meeting by Board Chairman Morten Grongstad and registration of shareholders attending. In accordance with Article 6 of the Articles of Association, the Board Chairman also chairs the meeting |
|
| 2 | Election of at least one person to countersign the minutes | |
| 3 | Approval of the notice and the proposed agenda | |
| 4 | Briefing on operations | |
| 5 | Briefing on the work of the Board, work of the Audit Committee and work of the Remuneration Committee (also see item 6) |
1 and 2 |
| 6 | Advisory vote on Report on salary and other remuneration of senior executives, cf. section 6-16b of the Public Limited Liability Companies Act |
3 |
| 7 | Adoption of the annual accounts and annual report for 2023, including the consolidated accounts and distribution of dividends, and discussion of the statement on corporate governance |
|
| 8 | Approval of auditor's fees | |
| 9 | Determination of Directors' fees for the financial year 2023 | 4 |
| 10 | Election of Board of Directors | 4 |
| 11 | Election of Nomination Committee | 4 |
| 12 | Determination of the Nomination Committee's fees for the financial year 2023 |
4 |
| 13 | Election of an auditor | 5 |
| 14 | Authorisation for the Board to purchase treasury shares | |
| 15 | Authorisation to carry out private share issue to employees | |
| 16 | Authorisation to the Board to increase the share capital by issuing new shares |
|
| 17 | Authorisation for the Board to decide on distribution of dividends ________________ |

AF Gruppen ASA has share capital of NOK 5,426,600 made up of 108,532,000 shares, each with a face value of NOK 0.05. Each share gives the right to one vote at the company's general meetings. As at the date of this notice, AF Gruppen ASA owns 52,200 treasury shares.
Pursuant to Section 5-2 (1) of the Public Limited Liability Companies Act, only those who are shareholders five business days before the General Assembly, 7 May 2024 (the date of registration), are entitled to attend and vote at the General Meeting.
The shareholders have the following rights in connection with general meetings:
The shares will be listed ex-dividend on 16 May 2024. The dividend will be paid on 27 May 2024.
Shareholders who wish to attend the General Meeting must inform the company no later than two days prior to the meeting, cf. section 6 of the Articles of Association. The registration form is attached to the notice. Registration form. queries about attendance, comments on the notice and other questions may be sent to the company by email to [email protected] no later than 13 May 2024.
Shareholders may participate digitally at the General Meeting. Shareholders wishing to participate digitally are encouraged to contact the company at [email protected] as soon as possible and no later than 1 week before the date of the General Meeting, i.e. no later than 8 May. Practical matters related to such participation will be communicated to those concerned in reasonable time before the meeting.
In accordance with Section 1-8 of the Public Limited Liability Companies Act, as well as the regulations on intermediaries covered by Section 4-5 of the CSD Act and related implementing regulations, the notice is sent only to managers who must communicate it to shareholders for whom they hold shares. Owners of shares registered with managers must communicate with their manager who is responsible for conveying powers of attorney and/or registration to the general meeting by the registration deadline of 13 May 2024 to the company.
We encourage all shareholders to use the attached proxy form. The proxy authorisation, with or without voting instructions, must be provided in writing and sent to the company no later than 13 May 2024 (email to: [email protected]).
This meeting notice and enclosures, the Articles of Association of the company and the annual report for 2023 are available on the company's website: www.afgruppen.no. In accordance with Section 6 of the articles of association, attachments to the notice concerning matters to be dealt with at the general meeting are not sent to the shareholders. Shareholders may nevertheless request the documents to be sent free of charge by contacting the company by email at [email protected].
Oslo, 22 April 2024 AF Gruppen ASA
Morten Grongstad Board Chairman
Attachments: Registration form Proxy form Report from the Audit Committee Report from the Competence and Remuneration Committee Report on salary and other remuneration of senior executives Report from the Nomination Committee Recommendation, Auditor election

The Board has prepared a report on salary and other remuneration of senior executives for 2023 (pursuant to the requirements of section 6-16b of the Public Limited Liability Companies Act). The report is attached to the notice. Pursuant to the Public Limited Liability Companies Act, an advisory vote on the report shall be held.
The General Meeting endorses the Report on salary and other remuneration of senior executives for 2023.
Item 7 Adoption of annual accounts and annual report for 2023 including the consolidated accounts and the distribution of dividends
The Board proposes that the General Meeting adopt the annual accounts and annual report.
It is proposed that a dividend of NOK 3.50 per share be paid in the first half of 2024.
No dividend will be payable for treasury shares.
With reference to Note 8 to the financial statements (Other operating expenses), the Board proposes that the auditor's fee be determined on a "time and materials" basis.
The Nomination Committee proposes the following fees (previous fees in brackets):
| NOK 594,000 | (566,000) |
|---|---|
| NOK 354,000 | (337,000) |
| NOK 302,000 | (288,000) |
| NOK 91,000 |
(87,000) |
| NOK 91,000 |
(87,000) |
| NOK 75,000 |
(71,000) |
| NOK 75,000 |
(71,000) |
The nomination committee's nominations for members to the board is attached to the notice.
The nomination committee's nominations for members to the nomination committee is attached to the notice.

in brackets):
| Chairman | NOK 59,000 | (56,500) |
|---|---|---|
| Members | NOK 47,000 | (44,500) |
The Board and the audit committee has made preparations for the election of a new auditor. Following a thorough process and evaluation of candidates, the Board proposes that PWC should be re-elected as the new auditor of AF Gruppen ASA. This is consistent with the recommendations of the audit committee.
PricewaterhouseCoopers AS, company reg. no. 987,009,713 is re-elected as the Company's auditor.
At the Annual General Meeting held on 12 May 2023, the Board was authorised to purchase treasury shares up until the Annual General Meeting in 2024, and in any case no later than 30 June 2024. The Board proposes that the authorisation be renewed until the Annual General Meeting in 2025, hence not beyond 30 June 2025.
The Board proposes that the General Meeting authorise the Board to purchase treasury shares within the limitations allowed by the Public Limited Liability Companies Act. The purpose of the authorisation is to give the company an opportunity to purchase shares in situations where this would be in the company's interest.
The Board is authorised to acquire the company's own shares, including the establishment of charges created by agreement.
The highest nominal value of the shares the company may acquire is NOK 542,660, although at all times within the limitations set in section 9-2 of the Public Limited Liability Companies Act. The smallest amount that may be paid for a share is NOK 0.05. The maximum amount that may be paid for a share is NOK 300 .
When buying and selling treasury shares the company should seek to achieve the most favourable price possible. The Board is free with respect of the methods used to acquire and dispose of treasury shares, though always with the provision that the general principle of equal treatment of shareholders must be observed. The Board of Directors may award shares to new employees. For the sale of shares to employees and officers, shares may be sold at a discount of up to 20% under the prevailing market price, however, if the sale takes place as a result of the exercise of options granted under the Company's option programs, the sale price must correspond to the exercise price for the options. Acquisition and disposal of treasury shares may thus occur, for example, with settlement in cash, with settlement by means other than cash or as settlement in connection with a merger or demerger.

The company's share capital is NOK 5,426,600 made up of 108,532,000 shares, each with a face value of NOK 0.05. If the share capital or face value of the shares is changed, the amounts specified in the second to fourth sentences shall be changed correspondingly.
This authorisation for the Board replaces the former authority dated 12 May 2023 and will apply until the date of the Annual General Meeting in 2025, but no later than 30 June 2025.
In the last few years all of AF Gruppen's employees have been given an opportunity to buy shares at a 20% discount in relation to the average share price during the subscription period through AF Gruppen's share programme. It is desirable that similar opportunities should be provided in 2024. As of today's date, the company owns 52,200 treasury shares. In order to obtain a sufficient number of shares to enable this sale of shares to employees, it may be necessary to issue new shares. Therefore, the Board asks the Annual General Meeting to authorise it to issue a limited number of shares for employees so that employees can buy shares in the company in 2024.
The Board is authorised to increase the share capital by issuing new shares. The share capital may be increased by a total of up to NOK 50,000 through the issuing of up to 1,000,000 shares, each with a face value of NOK 0.05. The authorisation can be exercised through one or more issues. The statement of the share capital and number of shares in Article 4 of the Articles of Association shall be changed correspondingly.
The authorisation may only be used to issue shares in connection with the Company's share and bonus programme for employees in the Group.
The Board may decide to deviate from the shareholders' pre-emptive right to subscribe for shares under section 10-4 of the Public Limited Liability Companies Act.
The authorisation is valid until the date of the Annual General Meeting in 2025, but no later than 30 June 2025.
The Board proposes that the Annual General Meeting authorises the Board to increase the share capital by up to NOK 162,798 (3% of the presently registered paid-in share capital) by issuing new shares. The authorisation is valid until the 2025 Annual General Meeting, but not beyond 30 June 2025.
The justification for the proposal is that the authorisation will provide greater flexibility in connection with acquisition of business.
The Board is authorised to increase the share capital by issuing new shares. The share capital may be increased by up to NOK 162,798. The authorisation can be exercised through one or more issues.

The statement of the share capital and number of shares in Article 4 of the Articles of Association shall be changed correspondingly.
The authorisation may only be used to issue shares in connection with the acquisition of business.
The Board may decide to deviate from the shareholders' pre-emptive right to subscribe for shares under section 10-4 of the Public Limited Liability Companies Act.
The Board may decide that share contributions may be assets other than cash, or the right to involve the company in special obligations pursuant to section 10-2 of the Public Limited Liability Companies Act. If share contributions are to be settled by assets other than cash, the Board may decide that such assets be transferred to subsidiaries in return for corresponding settlement between the subsidiary and AF Gruppen ASA.
The authorisation is valid until the date of the Annual General Meeting in 2025, but no later than 30 June 2025.
AF Gruppen's dividend policy is to provide shareholders with a competitive dividend yield. The dividend must be stable and ideally rise in line with the earnings performance. The dividend must reflect the company's earnings and financial position and must over time comprise a minimum of 50% of the company's earnings.
The company pays out dividends up to twice a year, preferably after the Annual General Meeting and after presentation of the quarterly report for the third quarter. In 2023, the General Meeting authorised the Board to decide on the distribution of any dividend for the second half of the year and the Board will recommend to the General Meeting that this authorisation should be renewed for 2024 as well.
In accordance with section 8-2 (2) of the Public Limited Liability Companies Act, the Board is granted authorisation to decide on the distribution of dividends for the second half of 2024 based on the company's annual accounts for 2023.
The authorisation is valid until the Annual General Meeting in 2025, but not beyond 30 June 2025.

The undersigned holder of ……………………………. shares in AF Gruppen ASA wishes to attend (in-person) the company's General Meeting on 15 May 2024 at 10:30.
......................................., date ........ /........ 2024
.................................................................... Signature
.................................................................... Name in BLOCK CAPITALS

The undersigned holder of ...................................... shares in AF Gruppen ASA hereby authorises the Chairman of the Board to attend and vote for my/our shares in AF Gruppen ASA at the Annual General Meeting on 15 May 2024.
| Issue | For | Against Abstain | |
|---|---|---|---|
| 3 | Approval of the notice and the proposed agenda | ||
| 6 | Advisory vote on Report on salary and other remuneration to senior | ||
| managers, cf. section 6-16b of the Public Limited Companies Act | |||
| 7 | Approval of annual accounts and annual report | ||
| 8 | Approval of auditor's fees | ||
| 9 | Determination of the Board of Directors' fees | ||
| 10 | Election of board members, the recommendations of the Nomination Committee, together |
||
| Or individual votes: | |||
| 10.1 Bømark, Hege (re-election) | |||
| 10.2 Holth, Kristian (re-election) | |||
| 10.3 Djoudat, Saloume (re-election) | |||
| 10.4 Veiby, Erik T. (re-election) | |||
| 10.5 Herud, Hilde Kristin (re-election) | |||
| 10.6 Gjertsen, Marianne E. (re-election) | |||
| 10.7 Grongstad, Morten – Board Chairman (re-election) | |||
| 11 | Election of Nomination Committee, the recommendations of the | ||
| Nomination Committee, together | |||
| Or individual votes: | |||
| 11.1 Engeland, Roar (re-election) | |||
| 11.2 Holth, Roy G. (re-election) | |||
| 11.3 Fjeld jr., Tor Øyvind (re-election) | |||
| 11.4 Stray, Christina (re-election) | |||
| 12 | Determination of the Nomination Committee's fees | ||
| 13 | Election of auditor | ||
| 14 | Authority to the Board to purchase treasury shares | ||
| 15 | Authority to carry out private placing to employees | ||
| 16 | Authorisation to the Board to increase the share capital by issuing new shares |
||
| 17 | Authorisation for the Board to decide on distribution of dividends |
If no voting instructions are given, the proxy will be free to vote on behalf of the shareholder.
.................................................................. ...................................................................
The proxy authorisation must reach the company no later than 13 May 2024 (email to: [email protected]).
......................................., date ........ /........ 2024
Signature Name in BLOCK CAPITALS

The company's Audit Committee is made up of three shareholder-elected Board members:
Kristian Holth (Chairman) Hege Bømark Hilde Kristin Herud
The CFO Anny Øen participates at all Committee meetings. The company's auditor, Thomas Whyte Gaardsø, has attended all meetings.
AF Gruppen's Board of Directors appoints the Audit Committee, which shall consist of at least three shareholder-elected members elected for one year at a time. The Audit Committee shall collectively possess the expertise necessary to fulfil the committee's tasks based on AF Gruppen's organisation and activities. At least one of the members of the audit committee must be independent of the company and have qualifications in accounting or auditing.
The committee shall act as a preparatory and advisory body for the Board in matters relating to:
The Board determines the mandate of the Audit Committee and is described in the "Mandate for the Audit Committee". The following duties are included in the Audit Committee's mandate:
Tasks related to the financial reporting process:
Tasks related to the sustainability reporting process
Preparing the Board's quality assurance of sustainability reporting.
Tasks related to the statutory audit:

The Audit Committee has held seven meetings since the last General Meeting. The Audit Committee has reviewed the following matters:
During this period, the audit committee conducted a self-evaluation.
Where the Audit Committee has had matters for preparatory consideration, the committee has made its recommendation before adoption by the Board.
Oslo, 10 April 2024 Kristian Holth

The company's Competence and Remuneration Committee (CRC) is made up of four shareholder-elected board members:
The company's CEO participates in the meetings.
The purpose of the Competence and Remuneration Committee is to act as a preparatory and advisory body for the Board of Directors on matters concerning salary and other remuneration for senior executives, i.e. the CEO and the Corporate Management Team's other members, share-based compensation and general followup of the work on competence and leadership development.
The Committee's mandate has been adopted by the Group Board and is described in "Mandate for the Competence and Remuneration Committee." The Committee follows the Guidelines for determination of fixed pay and other remuneration to senior managers that was submitted to the General Meeting 2023. These guidelines form the basis of the Report on remuneration of senior executives 2023 (appendix 3), that has been prepared by the Board of AF Gruppen ASA.
The following tasks are included in the Remuneration Committee's mandate:

The Competence and Remuneration Committee (CRC) has held three ordinary meetings since the Annual General Meeting on 12 May 2023.
The main issues that have been reviewed in the past year are:
Oslo, 16 April 2024 Morten Grongstad

This year, the Nomination Committee has continued to work as we have done in recent years: Interviewed all the company's Board members, including the Board Chairman, as well as the CEO. Based on these interviews, as well as the Nomination Committee's own analyses and knowledge of the company and the entrepreneurial market, the need for any changes or additions to the Board's expertise is then discussed. The Nomination Committee is thus working in line with the NUES recommendation.
After a long period of annual changes of Board Members, which last year also included the Board Chairman, the Nomination Committee is of the opinion that the Board should now also be able to work together in the upcoming board period. A demanding time for both the industry and the company leads us in the same direction, towards continuity of expertise and decision-making power.
Proposal for adoption: The General Meeting approves the following persons to constitute the company's shareholder-elected part of the Board:
The Nomination Committee is concerned that the change in Board fees in AF Gruppen over time should reflect the changes in the market as a whole. This year, an adjustment of 5% is proposed.
The Nomination Committee presents the following remuneration proposal for approval (previous fees in brackets):
| Chairman Other Board members |
NOK 594,000 | (566,000) | |
|---|---|---|---|
| shareholder-elected employee elected |
: : |
NOK 354,000 NOK 302,000 |
(337,000) (288,000) |
| Committee members | |||
| Remuneration Committee | : | NOK 75,000 | (71,000) |
| Audit Committee* | : | NOK 75,000 | (71,000) |
| Committee Chairman | |||
| Remuneration Committee | : | NOK 91,000 | (87,000) |
| Audit Committee | : | NOK 91,000 | (87,000) |
Proposal for adoption: The Annual General Meeting adopts the fees as proposed.

A corresponding percentage increase in the remuneration to the Nomination Committee (previous amount in parentheses) is proposed:
| Chairman of the Nomination Committee | : | NOK 59,000 | (56,500) |
|---|---|---|---|
| Members of the Nomination Committee | : | NOK 47,000 | (44,500) |
Proposal for adoption: The Annual General Meeting adopts the fees as proposed.
The four largest owners are currently represented on the Nomination Committee. It is proposed that all members be re-elected.
Proposal for adoption: The General Meeting elects the following persons to constitute the company's Nomination Committee:
| • | Roar Engeland, Chairman of the Committee | Re-election, 6 years on the Committee |
|---|---|---|
| • | Roy Holth | Re-election, 6 years on the committee |
| | Tor Øyvind Fjeld jr. | Re-election, 2 years on the Committee |
| | Christina Stray | Re-election, 1 year on the Committee |
Oslo, 8 April 2024
Roar Engeland Chairman of Nomination Committee

AF Gruppen ASA has completed a tender process for the election of an auditor from the 2024 financial year. In accordance with Article 16 of the Audit Regulation, the Auditors Act and the Public Limited Liability Companies Act, the Audit Committee shall make a recommendation to AF Gruppen's General Meeting regarding the election of an auditor. The recommendation shall provide at least two alternatives for the election of auditor and shall provide a reasoned recommendation for one of these. The auditor chosen by the General Meeting will also be elected to certify the company's sustainability reporting in line with the EU Sustainability Directive (CSRD) from the 2024 financial year.
AF Gruppen's current auditor, PwC, will be the company's auditor for the 2023 financial year, and will continue to be the company's auditor until the election of a new auditor at the general meeting on 15 May 2024.
The audit firms PwC, KPMG, BDO, Deloitte and EY have submitted bids during the tender process. After the offer documents were received on 22 October. September 2023, management has conducted an extensive selection process, including individual meetings and presentations with bidders. Questions and clarifications have also been carried out along the way. All offers were evaluated according to a set of criteria:
All bidders scored high on the criteria. Based on an overall assessment of the selection criteria, PwC is recommended as the preferred auditor. The team possesses a high level of expertise in auditing listed companies and sustainability, has an effective audit approach and a predictable audit fee. Public-interest entities must change audit companies at least every ten years. The period can be extended to up to 20 years after a tender process. PwC has been the company's auditor for 7 years and after the completed tender has the opportunity to continue as the company's auditor in accordance with the Audit Regulation.
Based on the conclusion of the auditor tender process, the Audit Committee therefore recommends that PwC be re-elected as group auditor for AF Gruppen ASA from the 2024 financial year. PwC is also selected to certify the company's sustainability reporting from the same year.
In line with Article 16, second paragraph, of the Audit Regulation, the Audit Committee declares that its recommendation has not been influenced by a third party and that the committee is not aware that AF Gruppen has entered into any agreements with a third party containing clauses that limit selection options for the company's general meeting.
Oslo, 7 December 2023
Kristian Holth Chairman of the Audit Committee
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