Pre-Annual General Meeting Information • Mar 14, 2018
Pre-Annual General Meeting Information
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(Report pursuant to Article 125-ter of Italian Legislative Decree no. 58 of 24th February 1998 – "TUF" [Italian Consolidated Finance Act])
Venice - Mestre, 6 March 2018
Dear Shareholders,
You are convened to deliberate the proposals contained in the agenda items of the Ordinary Shareholders' Meeting convened in single call at the company's registered office, Via Terraglio 63, Mestre (Venice), on 19th April 2018 at 9:30 am.
The items on the agenda of the Shareholders' Meeting, as specified in the convening notice, are as follows:
1) Approval of the annual financial statement to 31th December 2017; communication of the Group's annual consolidated financial statement to 31th December 2017; allocation of profits for the year; inherent and consequent resolutions;
2) Remuneration policies for Banca IFIS Banking Group's corporate officers, employees and contractors: Remuneration Report;
3) Mandate for statutory auditing: integration of the consideration.
In accordance with the disclosure requirements under Article 125-ter of Italian Legislative Decree no. 58 of 24th February 1998 ("TUF" [Italian Consolidated Finance Act]), subject to the obligations set out by additional legislation or regulatory provisions, the Board of Directors has prepared this explanatory report on the items listed on the agenda of the Shareholders' Meeting.
This report is made available to the public through it being filed at the Company's registered office and at Borsa Italiana S.p.A., as well as by publishing it on the Bank's website www.bancaifis.it (pursuant to Article 125-quater, TUF [CFA]).
* * *
1) Approval of the annual financial statement to 31st December 2017; communication of the Group's annual consolidated financial statement to 31st December 2017; allocation of profits for the year; inherent and consequent resolutions.
Dear Shareholders,
The draft annual financial statement to 31st December 20171 , which we submit for your approval, shows a profit of € 154,906,079.06 (one hundred and fifty-four million, nine hundred and six thousand and seventy nine point zero six Euros), which allows us to propose the allocation of profits through the distribution of a cash dividend of €1.00 for each ordinary share with ex-dividend date (coupon no. 21) of 23rd April 2018.
Under Article 83-terdecies of Italian Legislative Decree no. 58 of 24th February 1998 ("TUF" [CFA]), payment of the dividend is validated as per the evidence of the intermediary's accounts referred to in Article 83-quater, paragraph 3 of TUF/CFA, at the end of the accounting day of 24th April 2018 (the record date);
The total disbursement, determined gross of the treasury share portion, pursuant to Article 2357-ter of the Italian Civil Code, is equal to a maximum of € 53,811,095.00.
The payment of the above dividend, before statutory deductions, is scheduled for 25th April 2018.
The proposed resolution indicated here is in line with:
We also submit for your attention the consolidated financial statement to 31st December 2017, which, although not subject to approval by the Shareholders' Meeting, represents additional information provided with Banca IFIS S.p.A.'s annual financial statement.
For more detailed information regarding the above, please refer to the contents of the reports and documents filed at the Company's registered office, pursuant to Article 2429, paragraph 3, of the Italian Civil Code, the Borsa Italiana S.p.A. and the authorised storage mechanism , as well as published on the Bank's website www.bancaifis.it pursuant to Article 154-ter of TUF [CFA].
Now therefore, we submit the following
"The Ordinary Shareholders' Meeting of Banca IFIS S.p.A., having taken note of the Board of Directors' management report, the Board of Statutory Auditors' report and the External
1 The draft annual and consolidated financial statements as at 31st December 2017 will be submitted for approval by the Board of Directors on 6th March 2018.
Auditor's report, having reviewed the annual financial statement to 31st December 2017
A) to approve the annual financial statement to 31st December 2017, with the management report presented by the Board of Directors;
B) to allocate the financial year's profit of € 154,906,079.06 (one hundred and fifty-four million nine hundred and six thousand and seventy-nine point zero six Euros) as follows:
a) a cash dividend to shareholders (gross of statutory deductions) of € 1.00 for each ordinary share with an ex-dividend date (coupon no. 21) of 23rd April 2018. This dividend includes the treasury share portion held by the Company. Under Article 83 terdecies of Italian Legislative Decree no. 58 of 24th February 1998 (TUF/CFA), payment of the dividend is validated as per the evidence of the intermediary's accounts referred to in Article 83-quater, paragraph 3 of TUF [CFA], at the end of the accounting day of 24th April 2018 (the record date );
b)the remaining amount to other reserves;
C) to constitute an equity reserve, not available until the financial statement to 31/12/2021 has been approved, of € 633,404,000.00 (six hundred and thirty-three million four hundred and four thousand point zero zero Euros), equal to the gain on bargain purchase emerging from the acquisition of ex GE Capital Interbanca Group, as per the data to 31/12/2016 restated in the Consolidated Financial Statement to 31/12/2017;
D) to pay the above dividend from 25th April 2018. Payment will be made through the authorised intermediaries with whom the shares are registered in the Monte Titoli system.
Dear Shareholders,
We present the "Remuneration Report" approved by Banca IFIS's Board of Directors at their meeting of 6th March 2018.
With this document, the Board has aimed to fulfil the requirements referred to in Article 123-ter of TUF [CFA] as well as banking sector regulations and the corporate governance rules contained in the Corporate Governance Code of listed companies.
Therefore, the Report contains additional information, in aggregate form, on individuals known as "Risk Takers" not included in the scope of the above article of TUF.
Specific reference is made to the following aspects of the regulatory framework:
statement;
The contents of the Report, approved by the Board of Directors, were reviewed by the Remuneration Committee to perform preliminary work on issues falling under its responsibility.
Briefly, the "Remuneration Report" consists of:
Section I aimed at illustrating the Company's remuneration policy for members of the management bodies, general managers and executives with strategic responsibilities, as well as for "Risk Takers" not falling within the scope of Article 123-ter of TUF [CFA], and the procedures used to adopt and implement this policy. This section describes the policy provided for the 2018 financial year.
The Shareholders' Meeting is called to decide for or against Section I of the Report;
Section II, organised in two parts; the first aimed at showing each remuneration item with name for the members of the management and control bodies, the general managers and, in aggregate form, for executives with strategic responsibilities, as well as for "Risk Takers". The second part shows a table of remuneration paid during 2017 or relating to it, for whatever reason and in whatever form by the Company and Subsidiaries or affiliates, as indicated by Appendix 3A, Template 7-bis of the Issuer Regulations. A table is then placed that shows the further information required under Article 450 of Regulation (EU) no. 575 of 26th June 2013 for Banca IFIS and other Group companies.
The main changes to the incentive system proposed for 2018 are the results of research into ways of better aligning Remuneration and Incentive Policies to the objectives of: compatibility with levels of capital and liquidity, financial stability, medium- to long-term direction and compliance with regulatory provisions.
To this end, the conditions for access to the variable component (gate) applying to all personnel have been updated, taking into account indicators of profitability, liquidity and capital adequacy. In particular:
identified quarterly to check if it exceeds the regulatory threshold for all four quarterly valuations;
the Net Stable Funding Ratio (NSFR) parameter introduced by Basel 3 has been added, aimed at guaranteeing a balance between asset and liability entries in the financial statement for the time horizon beyond the year, which will be identified punctually every quarter to check whether it exceeds the regulatory threshold.
The following have been confirmed for the 2018 financial year:
The possibility of recognising a Long Term Incentive for business units with more than € 20 million in gross budget profit during 2018 and of attributing, for a maximum period of 18 months, a Role Based Allowance for some personnel members has been maintained, in consideration of particularly complex extraordinary corporate transactions. This allowance is a predefined sum, not tied to performance, which may be proposed by the Chief Executive Officer for approval by the Board of Directors, following favourable opinion of the Remuneration Committee, then communicated to the parties concerned by individual letter.
As for 2017, the methods of assessing performance were specified for key personnel with corporate control functions, making it clear that any variable components may be proposed to the Board of Directors by the Remuneration Committee, following consultation with the Chief Executive Officer and the General Manager.
Finally, the "Report" indicates, in compliance with Article 84-quater of the Issuer Regulations, the shares held by members of the Board of Directors and the Board of Statutory Auditors, by the General Manager and by other executives with strategic responsibilities.
The Report will be available to the public at the Company's registered office, at Borsa Italiana S.p.A. and at the authorised storage mechanism , and will also be published, together with the Report on corporate governance and the ownership structure, on the Bank's website www.bancaifis.it by 29th March.
The contents of Section I of the Report also require the Company, pursuant to Article 114-bis of TUF [CFA] and the relevant implementing regulations (Article 84-bis of the Issuer Regulations), to prepare an information document on the consequent remuneration plan based on the allocation of Banca IFIS shares to certain corporate officers and make it available to the public – together with this report – at the Company's registered office, on its website and in compliance with any other method established by Consob.
We also present the results of the checks carried out by Internal Audit on the methods used to ensure that our remuneration practices comply with legislation and regulatory provisions (checks that were also presented to the Board of Directors on 23rd March 2018), as required by the Bank of Italy's supervisory provisions described above.
In light of all of the above, we hereby submit the following
"The Ordinary Shareholders' Meeting, having heard and approved the Board of Directors' proposal listed at item no. 2) on the agenda:
A) takes note of the report on the implementation of remuneration policies during 2018 presented, in compliance with Article 10 of the Company's Articles of Association as well as with legislation and regulatory provisions on the subject, as part of the "Remuneration Report", prepared pursuant to Article 123-ter of TUF [CFA];
B) takes note of the results of the checks carried out by Internal Audit on the methods used to ensure that the Company's remuneration practices comply with legislation and regulatory provisions;
C) resolves to approve the contents of Section I of the "Remuneration Report" prepared pursuant to Article 123-ter of TUF [CFA], also for the purposes of adapting Banca IFIS Banking Group's remuneration policies for 2018;
D) resolves to approve the remuneration plan based on the allocation of Banca IFIS shares to certain corporate officers described in the information document drawn up pursuant to Article 114-bis of TUF [CFA] and the relevant implementing regulations (Article 84-bis of the Issuer Regulations) and placed at the disposal of the shareholders as required by law".
Dear Shareholders,
the Bank's Board of Directors submit the following to the Shareholders' Meeting for its consideration and approval: the reasoned proposal of the Board of Statutory Auditors on the amendments to timescales and remuneration to be paid to the external auditors, EY S.p.A., assigned as external auditors for the financial years 2014-2022.
The text of the proposal formulated by the Board of Statutory Auditors is therefore attached.
– amendment to fees for external auditors –
Dear Shareholders,
in view of the fact that pursuant to Article 13 of Italian Legislative Decree no. 39 of 2010, the appointment of external auditors is required to be submitted for the approval of the Shareholders' Meeting, on a reasoned proposal from the Supervisory Body, any modifications must follow the same procedure.
On 17th April 2014 – following the decision to engage the external auditor, EY S.p.A., for period 2014-2022 and having determined the corresponding fees – Banca IFIS highlighted a very different scope from the much larger one that was determined following the merger process to incorporate IFIS Factoring S.r.l. (with effects ex-Article 2504-bis, Italian Civil Code, from 1st August 2017 with effect for accounting/taxation purposes from 1st January 2017) and of Interbanca S.p.A. (with effects ex-Article 2504-bis, Italian Civil Code from 23rd October 2017 and with effect for accounting/taxation purposes from 1st January 2017).
Consequently, the Board of Statutory Auditors has received the letter of 1st December 2017 with which the external auditor, EY S.p.A., has requested that its fees be adapted for the greater range of activities that will be necessary following the merger process to incorporate Interbanca S.p.A. and IFIS Factoring S.r.l. into Banca IFIS S.p.A. compared with the original assignment of external audit activities assigned by Banca IFIS S.p.A.'s Shareholders' Meeting of 17th April 2014.
In this respect, it should be noted that EY S.p.A. had already been appointed as external auditor to both Interbanca S.p.A. and IFIS Factoring S.r.l.
Below are the main elements of EY S.p.A.'s request:
Given that the effective dates for the merger operation were in the second half of 2017, the external auditor's activities for the 2017 financial year included a limited audit of the half-yearly report and periodic checks in light of the original assignments.
Moreover, the proposal to amend the timescale and fees presented by EY S.p.A. makes it clear that, even having planned specific checking activities on the correct accounting of the merger operations and in particular on the effects and impacts originating from the merger records, no additional fees were estimated for performing these specific activities, that are to be included in agreed fees;
| Original fees for Banca IFIS with ISTAT adjustment |
Amendment to fees for increased audit activities |
Fees including amendments to procedures for 2018 - 2022 |
Fees including amendments for 2017 |
|||||
|---|---|---|---|---|---|---|---|---|
| hours | fees with ISTAT adjustment |
hours | fees | hours | fees | hours | fees | |
| Audit of financial statement | 1,225 | 76,331 | 375 | 27,669 | 1,600 | 104,000 | 1,600 | 104,000 |
| Audit of consolidated financial statement |
100 | 6,572 | 50 | 3,428 | 150 | 10,000 | 100 | 10,000 |
| Quarterly checks pursuant to Article 14, paragraph 1, letter b) of the Decree |
355 | 22,242 | 95 | 7,758 | 450 | 30,000 | 355 | 22,242 |
| Limited audit of the half- yearly report |
455 | 28,814 | 145 | 11,186 | 600 | 40,000 | 455 | 28.814 |
| Signing of tax declarations | 60 | 3,539 | 30 | 2,461 | 90 | 6,000 | 90 | 6,000 |
| 2,195 | 137.498 | 695 | 52.502 | 2.890 | 190,000 | 2,600 | 171.056 |
The following must be highlighted:
The Board of Statutory Auditors has also acquired the positive assessments carried out by Banca IFIS's competent corporate structures that, in turn, have discussed the terms of the requested amendments, including financial terms, with the Heads of the External Auditor.
In particular, Financial Officing has given its assessments to the Board of Statutory Auditors on the suitability of the external auditor's amendment request and whether its contents are reasonable. Based on the above assessments and the checks carried out with the External Auditor, the Board of Statutory Auditors submits to the Shareholders' Meeting the proposal to amend the financial terms for external audit activities assigned to EY S.p.A. for approval, believing that:
Finally, the Board of Statutory Auditors recalls that in the approval of the previous Board of Statutory Auditors' reasoned proposal to assign the task of external audit to EY S.p.A. on 17th April 2014, the Shareholders' Meeting was already aware that "the forecasts of the number of hours necessary to carry out the assignment may be adapted only if circumstances arise, that are not foreseen at the time this proposal was formulated, that involve an increase in timescales … compared with what is set out in the proposal".
***
you are therefore invited to deliberate on the proposed adjustment of the fees due to the company EY S.p.A. until the expiry of the mandate; the Board of Statutory Auditors invites you to pass the following resolution:
assigned task as well as substantially aligned with existing conditions;
A) to amend the fees agreed in relation to external audit activities already assigned to EY S.p.A. within the timescales specified in the amendment request formulated by the above external auditor.
The resulting fees for the years 2017-2022 are quantified as follows:
1) for 2017
2) for 2018–2022
3) in addition to increases in ISTAT [inflation figures], VAT, out-of-pocket expenses and supervisory fees required by Consob, under the terms and conditions agreed for the existing assignment, without prejudice to the latter's conditions;
B) to confer upon the President of the Board of Directors and the Chief Executive Officer – including severally – the broadest powers to carry out this resolution."
Venice, 5th March 2018.
The Board of Statutory Auditors
Giacomo Bugna
Giovanna Ciriotto
Massimo Miani
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