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Tesmec

Proxy Solicitation & Information Statement Mar 6, 2019

4055_def-14a_2019-03-06_a9367f42-ea12-4489-8213-26114cc74841.pdf

Proxy Solicitation & Information Statement

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Shareholders' Meeting of Tesmec S.p.A. ("Tesmec" o "Company") 16 April 2019 - Proxy Form1

Complete with the required information, sign and send to the Company on the basis of the Warnings at the foot of the page

The undersigned2…………
born in on T.C. …………………residing in (city) ………………………………… in
3…………………………………, no.
(address) …………………………………………, id document (name document)
………………. (copy enclosed)
as (check whichever applies):
…………………….…
……………………………………………………………………………… ABI …………… CAB ….………
with the shareholder of Tesmec, owner of no Tesmec ordinary shares registered in the securities account4 no.
following
intermediary
as
resulting
from communication no.5………………………… carried out
by
…………………………………………;
subject with the right to vote in its quality of 6 ………………… owner of
ordinary shares registered in the securities account7 no. …………………….… with the following intermediary
……………………………………………………………………………… ABI …………… CAB ….……… as
no. …………… Tesmec
resulting
from
communication 8
no.
………………………… carried out
by
…………………………………………;
……………………………,
with registered subject vested with appropriate powers of representation of ………………………………………….………
office
in
………………………………………, tax identification number
…………………………, by way of ……………………………….……………………… (copy enclosed),
owner of/ subject with the right to vote as …… relative to no. ……………… Tesmec ordinary shares registered in
account9
securities
…………………………………………………………… ABI …………… CAB ….……… as resulting from
no. …… with
the
following intermediary

DELEGATES

communication no10 ………………………….......... carried out by …………………………………………

11…………………………………………………………………………………………………………………………… .…………………………………………………………………………………………………………………………… .…………………………………………………………………………………………………………………………… with the power to be replaced by

1 Anyone legitimated to attend the Shareholders' Meeting may grant powers of representation through written proxy pursuant to the law, by signing this proxy form to be issued to the person assigned and engaged by the legitimate principal (to grant proxy to the Appointed Representative of the Company pursuant to article 135-undecies, Italian Legislative Decree no. 58/1998, a different proxy form must be used as drawn up for this purpose by the company and published on its website at www.tesmec.com).

2 Indicate the name and surname or the name of the holder of the shares, which result from the notification carried out by the intermediary of the Company.

3 Indicate the references of a valid id document of the proxy signatory.

4 Indicate the number of the securities account, the ABI and CAB codes of the custodian intermediary, or its name, available from the extract of the securities portfolio.

5 Any reference of the notification carried out by the intermediary and its name, if different from the custodian of the securities account.

6 Indicate the legal title (pledge, usufruct, etc.) by which the vote is given.

7 Please refer to footnote 4.

8 Please refer to footnote 5.

9 Please refer to footnote 4.

10 Please refer to footnote 5.

11 Indicate the surname and name/company name, tax code/VAT number and registered office/home address of the proxy holder and his/her substitute.

………………………………………………………………………………………………………………………………

to step in and represent him/her in the shareholders' meeting of Tesmec convened on 16 April 2019 at 14:30 p.m., within the premises of Tesmec (Grassobbio, Via Zanica, 17/O, Bergamo) in single call.

The undersigned also declares that the voting right (tick the appropriate box):

is exercised in compliance with specific voting instructions given by the undersigned appointer

is exercised discretionarily by the proxy 12

DATE ....................... SIGNATURE ....................................................

12 We point out that, pursuant to Article 118, paragraph 1, let. c), of the Regulation approved by Consob with resolution no. 11971/1999, as subsequently amended and supplemented, the shares in relation to which "the voting right is due in virtue of a proxy, provided that such right can be exercised discretionarily in the absence of specific instructions from the appointer" are considered equity investments, for the purposes of the notification requirements regulated by Article 120 of Italian Legislative Decree no. 58/1998.

Instructions for filling-in and sending

The original copy of the Proxy form must be sent to the representative and delivered to the Company at the time of accreditation. Pursuant to Article 135-novies of Italian Legislative Decree no. 58/1998, that (i) "the representative can, instead of the original, deliver or send a copy, on a medium or otherwise, of the proxy, certifying under his/her own responsibility the conformity of the proxy with the original and the identity of the appointer. The representative keeps the original of the proxy and keeps track of the voting instructions possibly received for one year from the conclusion of the meeting", and (ii) "the appointment may be made with a document in an electronic format with a ature in accordance with article 21, subsection 2 of Italian Legislative Decree no. 82/2005"; therefore the proxy may be subscribed with a ature or other electronic qualified signature 13 .

The Proxy Form can be notified to the company by registered letter with return receipt at the premises of Tesmec in Grassobbio (BG), Via Zanica, 17/O or by e-mail to the address [email protected]. If the representative delivers or sends to the Company a copy of the proxy, he/she must certify under his/her own responsibility the conformity of the proxy with the original and the identity of the appointer.

13At the time of subscription, the electronic certificate must be valid and in force. Should the certificate be revoked, expired or suspended the subscription shall be considered void and the document invalid.

PRIVACY NOTICE PURSUANT TO ART. 13 OF THE EU REGULATION No. 679/2016

The company Tesmec S.p.A., with registered office in Milan, Piazza Sant'Ambrogio no.16, tax code and VAT number 10227100152, in the person of the legal representative pro tempore Mr. Paolo Mosconi as data controller (hereafter "Data Controller") invites you to read this notice pursuant to art. 13 of the EU Reg. no. 679/2016 (hereafter "GDPR") concerning the processing of your personal data that you will provide through the filling in the forms regarding your attendance to the Shareholders' Meeting of April 16th, 2019 and the exercise of your voting rights.

1. Data being processed

The Data Controller will process the following personal data (hereafter "Data"):

  • personal identification data. This category of data includes by way of a non-limiting example name, surname, address, telephone number, e-mail, bank details etc.
  • relating to legal relationships in force with Tesmec S.p.A. to exercise the right of vote at the Shareholders' Meeting.

The Data are voluntarily provided by the Data Subject.

2. Purpose of processing

Your data will be legally and properly processed for the purposes described below:

  • A. exercise of the voting rights and related formalities;
  • B. execution and administrative and organizational management of the Shareholders' Meeting;

C. compliance with legal obligations related to the legal relationship in force.

3. Modalities of processing

Processing of your data is carried out through the operations mentioned in art. 4 no. 2) of the GDPR and more precisely: collection, recording, organisation, structuring, storage, adaptation or modification, extraction, consultation, use, communication by transmission, disclosure or any other form of supply, comparison or interconnection, limitation, cancellation or destruction of Data.

Your Data are subject to both paper and electronic processing.

Your Data are inserted in the relevant databases and are treated by the persons authorised by the Data Controller, who may carry out operations of consultation, use, processing, comparison and any other appropriate operation, even automated, in compliance with the provisions of law necessary to ensure, inter alia, the confidentiality and security of data as well as accuracy, updating and the relevance of the data in relation to the stated purposes.

Processing of Data belonging to minors is not envisaged.

4. Data retention period

The Data Controller retains Data in compliance with local laws and internal company policies and procedures for the time necessary to fulfil the aforementioned purposes and to meet its legitimate business interests, legal obligations or to establish, exercise or defend legal rights. Once the data retention is no longer required for said purposes, Data will be deleted in a secure manner. For further information on the retention periods for documents, please refer to the abstract of Tesmec Spa Data Retention Policy available on the website http://www.tesmec.com/it/privacy.html.

5. Legal ground for processing

Processing of the aforementioned Data is necessary for the execution of your legal relationship with the Data Controller and is grounded in the legal title on the shares or in the power of attorney to exercise the rights, arising from such title, on behalf of the owner.

6. Access to Data

Your Data may be made accessible for the purposes described above:

  • to employees and collaborators of the Data Controller in Italy and abroad, as internal data processors and/or sub-processors/people responsible for processing and/or system administrators;
  • to third persons charged by the Data Controller to manage the relationships with the shareholders;
  • to other third-party companies or other entities that carry out outsourcing activities on behalf of the Data Controller, in their capacity as external data processors, including suppliers or individuals appointed to perform ancillary or instrumental services for the purposes specified above, with whom the Data Controller concludes special agreements.

The Data Controller also reserves the right to share personal data with some third parties, including: IT providers for system development purposes and technical assistance, auditors and consultants to ascertain the compliance with external and internal requirements, as well as compliance with laws; bodies, agencies and Authority/ies responsible for the application of laws, counterparts, pursuant to legal obligations to transmit information; potential successor and/or

assignors in case of sale – purchase of shares and other m&a operations; police, armed forces and other public administrations for the fulfilment of obligations set by laws, regulations or by European legislation.

Should said parties be located in extra-EU countries, the Data Controller ensures that extra-EU data transfer will take place in accordance with the applicable legal provisions.

7. Data transfer

Data will be stored on servers located within the European Union. In any case, it is understood that the Data Controller has the right to share data with the other companies of the Tesmec Group and/or to transfer Data also to other extra-EU areas, if needed; in this case, the Data Controller hereby ensures that the extra-EU data transfer will take place in accordance with the applicable legal provisions.

The Data Controller shall apply all the necessary protections to the aforementioned transfers pursuant to the legislation on privacy in force.

8. Type of Data provision and consequences of failure to provide Data

Provision of Data for the above purposes is mandatory. Without them, it will not be possible to execute your contract and the legal obligations.

9. Rights of the Data Subject

As Data subject, you have the rights set forth in articles 13, paragraph 2, letters b), c) and d), 15, 16, 17, 18, 19 and 21 of the GDPR and precisely the rights to:

  • receive confirmation of the existence or absence of Data concerning you, even if not yet registered, and their communication in an intelligible form;
  • to receive information on: a) the origin of Data; b) the purposes and methods of processing; c) the logic applied in case of processing performed with the aid of electronic devices; d) the identification details of the Data Controller, Data Protection Officer, data processors and the designated representative pursuant to art. 3, paragraph 1, of the GDPR; e) the subjects or categories of subjects to whom Data may be disclosed or who may become aware of them as designated representative in the territory of the State and as processors;
  • to obtain: a) the updating, correction or, when they are interested, integration of the Data; b) the cancellation, transformation into anonymous form, or blocking of data processed in violation of law, including those that need not be retained for the purposes for which the data were collected or subsequently processed. c) certification that the parties to which the data have been transferred or disseminated have been notified of the operations specified in points a) and b), also regarding their content, except for the case where notification proves impossible or requires the use of means clearly disproportionate to the right being protected.
  • to object, in whole or in part, for legitimate reasons to the processing of data concerning you, even if linked to the purpose of collection;
  • where applicable, the Data subject also has the rights referred to in articles 16 21 of the GDPR (right to correction, right to be forgotten, right to processing limitation, right to data portability, right to object), as well as the right to file a complaint to the Competent Authority;
  • to revoke any consent given at any time.

As regards to the right to data portability, the Data Subject shall have the right to receive the personal data concerning him or her, which he or she has provided to the Data Controller, in a structured, commonly used and machine-readable format for personal uses or to transmit those data to another controller.

With reference to the contractual relationship, in general terms the data that shall be object of portability are the personal and contact data.

10. How to exercise rights

You may exercise your rights or submit a request at any time by sending a registered letter with notification of receipt to Tesmec S.p.A., Via Zanica 17/O, 24050 Grassobbio (BG) or an e-mail to [email protected].

The deadline for the reply is one month. The aforementioned deadline may be extended by two months in particularly complex cases: if this occurs, within one month the Data Controller will provide a communication concerning the reasons for the extension.

The Data Controller has the right to request the information necessary for the identification of the applicant.

In general terms the exercise of rights is free, except in the case of manifestly unfounded or excessive requests, for which the Data Controller may reserve the right to request the Data Subject a reasonable contribution based on the administrative costs to be incurred.

11. Data Controller and Data Processors

The Data Controller is Tesmec S.p.A. with registered office in Milan, Piazza Sant'Ambrogio no. 16, tax code and VAT number 10227100152, in the person of the legal representative pro tempore Mr. Paolo Mosconi.

The list of Data Processors is available at the headquarter of the Data Controller.

Tesmec S.p.A.

Registered office Piazza Sant'Ambrogio, 16 – 20123 Milan Fully paid up share capital Euro 10,708,400 Milan Register of companies no. 314026 Tax and VAT code 10227100152 Internet site: "www.tesmec.com"

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