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ZIMPLATS HOLDINGS LIMITED — AGM Information 2009
Sep 16, 2009
66118_rns_2009-09-16_526cc825-1e33-4a6d-85a7-cd4e1462ced8.pdf
AGM Information
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17 September 2009
ASX ANNOUNCEMENT
ANNUAL GENERAL MEETING 2009
The Annual Report 2009 containing the Notice to Members was released to the market on the ASX platform on 27 August 2009.
Subsequent to this and as a result of circumstances outside of the control of the company it proved necessary to change the date and venue of the Annual General Meeting.
The Notice to Members contained in mailed out hard copies of the Annual Report were amended to reflect the revised date and venue.
The attached proxy form for use by shareholders incorporates the revised date and venue.
For further information contact:
Patrick Maseva-Shayawabaya
Chief Finance Officer
Zimplats
Tel: +263 4 332 590 Fax: +263 4 332 496 Email:[email protected]
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Lodgement of a Proxy:
AUSTRALIA
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia Fax: (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
GUERNSEY
Carey Commercial Limited
000001 000 ZIM MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Level 1 & 2, Elizabeth House Le Ruettes Brayes St. Peter Port, Guernsey GY14LX Fax: +44 1481 711 220
ZIMBABWE
Zimplats Holdings Limited
Block B, Emerald Park 30 The Chase (West) Emerald Hill, Harare Fax: +263 4 332 496
For all enquiries call:
(within Australia) 1300 855 080 (outside Australia) +61 3 9415 4000
Proxy Form
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For your vote to be effective it must be received by 11:30am on Sunday 18 October 2009
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How to Vote on Items of Business
Signing Instructions
All your securities will be voted in accordance with your directions.
Individual: Where the holding is in one name, the securityholder must sign.
Appointment of Proxy
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.computershare.com.
A proxy need not be a securityholder of the Company.
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
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Turn over to complete the form
View your securityholder information, 24 hours a day, 7 days a week:
www.investorcentre.com
Your secure access information is:
Review your securityholding
SRN/HIN: I9999999999
Update your securityholding
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
916CR_0_Sample_Proxy/000001/000002
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
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Proxy Form
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999 I ND
Please mark to indicate your directions
Appoint a Proxy to Vote on Your Behalf XX I/We being a member/s of Zimplats Holdings Limited hereby appoint PLEASE NOTE: Leave this box the Chairman of blank if you have selected the OR Chairman of the Meeting. Do not the Meeting insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Zimplats Holdings Limited to be held at The Protea Hotel Wanderers, corner Corlett Drive/ Rudd Road, Illovo, Johannesburg, South Africa on Tuesday 20 October 2009 at 11:30am and at any adjournment of that meeting.
Important for Item 5: If the Chairman of the Meeting is your proxy and you have not directed him/her how to vote on Item 5 below, please mark the box in this section. If you do not mark this box and you have not directed your proxy how to vote, the Chairman of the Meeting will not cast your votes on Item 5 and your votes will not be counted in computing the required majority if a poll is called on this Item. The Chairman of the Meeting intends to vote undirected proxies in favour of item 5 of business.
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I/We acknowledge that the Chairman of the Meeting may exercise my proxy even if he/she has an interest in the outcome of that Item and that votes cast by him/her, other than as proxy holder, would be disregarded because of that interest.
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PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
Items of Business
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| 1. | Adoption of financial report | |||
|---|---|---|---|---|
| 2. | To appoint Messrs PricewaterhouseCoopers as auditors for the ensuing year | |||
| 3. | To approve the audit fees of $20,000 for the year |
Election of Directors
| 4(a). | To re-elect Mr. M.J. Houston as a Director | |||
|---|---|---|---|---|
| 4(b). | To re-elect Mr. P. Maseva - Shayawabaya as a Director | |||
| 4(c). | To re-elect Mr. L.J. Paton as a Director | |||
| 5. | To determine the maximum annual fees payable to non-executive directors of the company with effect from 1 July 2009 be increased by $90,000 to $350,000 per annum |
The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business.
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Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3 Sole Director and Sole Company Secretary Director Director/Company Secretary Contact Contact Daytime Name Telephone Date / /
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0 2 6 5 7 5 A
Z I M
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All correspondence to: Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia Enquiries (within Australia) 1300 855 080 (outside Australia) 61 3 9415 4000 Facsimile 61 3 9473 2555 www.computershare.com
000001 000 ZIM MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Securityholder Reference Number (SRN)
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I 9999999999 I ND
18 September 2009
Dear Securityholder,
I am pleased to invite you to attend our Annual General Meeting and have enclosed the Annual Report for 2009 which includes the Notice of Meeting which sets out the items of business to be dealt with at the meeting. The Meeting will be held at The Protea Hotel Wanderers, corner Corlett Drive/Rudd Road, Illovo, Johannesburg, South Africa on Tuesday, 20 October 2009 at 11:30am. If you decide to attend the meeting, please bring this letter with you to facilitate registration into the meeting.
If you are unable to attend the meeting, you are encouraged to complete the enclosed proxy form. The proxy form should be returned in the envelope provided or faxed to one of the addresses shown on the proxy form by the time stated.
Corporate securityholders will be required to complete a "Certificate of Appointment of Representative" to enable a person to attend on their behalf. A form of this certificate may be obtained from the Company's share registry.
I look forward to your attendance at the meeting.
Yours sincerely
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C.L. Secretaries Limited Company Secretary
916CR_0_Sample_Proxy/000001/000003
All correspondence to:
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Computershare Investor Services Pty Limited GPO Box 2975 Melbourne VIC 3001 Enquiries (within Australia) 1300 855 080 (outside Australia) 61 3 9415 4000 [email protected] www.computershare.com
Fax number: 03 9473 2500
000001 000 ZIM MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Dear Securityholder,
We have been trying to contact you in connection with matters arising from your securityholding in Zimplats Holdings Limited. Unfortunately, our correspondence has been returned to us marked “Unknown at the current address”. For security reasons we have flagged this against your securityholding which will exclude you from future mailings, other than notice of meeting.
We value you as a securityholder and request that you supply your current address so that we can keep you informed about our Company. Where the correspondence has been returned to us in error we request that you advise us of this so that we may correct our records.
You are requested to include the following;
Security Reference Number (SRN);
ASX trading code;
Name of company in which security is held;
Old address; and > New address.
Please ensure that the notification is signed by all holders and forwarded to our Share Registry at:
Computershare Investor Services Pty Limited GPO Box 2975 Melbourne Victoria 3001 Australia
Note: If your holding is sponsored within the CHESS environment you need to advise your sponsoring participant (in most cases this would be your broker) of your change of address so that your records with CHESS are also updated.
Yours sincerely
Zimplats Holdings Limited
916CR_0_Sample_Proxy/000001/000004/i