Yuexiu Services Group Limited — Proxy Solicitation & Information Statement 2024

Dec 4, 2024

越秀服務集團有限公司
YUEXIU SERVICES GROUP LIMITED
(Incorporated in Hong Kong with limited liability)
(Stock code: 06626)

PROXY FORM FOR GENERAL MEETING

I/We (Note 1)
of
being the registered holder(s) of (Note 2) ____ shares of YUEXIU SERVICES GROUP LIMITED (the “Company”)
hereby appoint (Note 3) ____ (name)
of _______ (address) or
failing him/her, the chairman of the general meeting (“General Meeting”) of the Company as my/our proxy to attend and vote for me/us on my/our behalf at the General Meeting to be held at Plaza I-IV, Basement 3, Novotel Century Hong Kong, 238 Jaffe Road, Wanchai, Hong Kong on Friday, 20 December 2024 at 11:00 a.m. or at any adjournment thereof in respect of the resolutions set out in the notice of the General Meeting dated 5 December 2024 (the “Notice”). Capitalised terms used herein should have the same meanings as ascribed to them in the Notice.

ORDINARY RESOLUTIONS*		FOR (Note 4)	AGAINST (Note 4)
1	THAT:
(a) the transactions contemplated under the 2025 Property Management and Value-Added Services Framework Agreement and the relevant annual caps for the transactions contemplated thereunder be and are hereby approved, confirmed and ratified;
(b) all acts done and things executed and all such documents or deeds entered into in connection with the implementation of the 2025 Property Management and Value-Added Services Framework Agreement and the transactions contemplated thereunder and the respective annual caps for the transactions contemplated thereunder be and are hereby ratified, confirmed and approved, and any one Director be and is hereby authorised to do all such acts and things and execute all such documents or deeds and to take all steps as the Director may in his/her discretion consider necessary, desirable or expedient in connection with the implementation of the 2025 Property Management and Value-Added Services Framework Agreement or the transactions contemplated thereunder and/or the annual caps for the transactions contemplated thereunder and to make and agree to such variations, amendments or waivers of matters relating thereto, as are, in the opinion of the Director, necessary or desirable;
2	THAT:
(a) the transactions contemplated under the 2025 Procurement Framework Agreement and the relevant annual caps for the transactions contemplated thereunder be and are hereby approved, confirmed and ratified; and
(b) all acts done and things executed and all such documents or deeds entered into in connection with the implementation of the 2025 Procurement Framework Agreement and the transactions contemplated thereunder and the respective annual caps for the transactions contemplated thereunder be and are hereby ratified, confirmed and approved, and any one Director be and is hereby authorised to do all such acts and things and execute all such documents or deeds and to take all steps as the Director may in his/her discretion consider necessary, desirable or expedient in connection with the implementation of the 2025 Procurement Framework Agreement or the transactions contemplated thereunder and/or the annual caps for the transactions contemplated thereunder and to make and agree to such variations, amendments or waivers of matters relating thereto, as are, in the opinion of the Director, necessary or desirable.

• The full text of the resolutions is set out in the Notice.

Dated this __ day of __ 2024
Signature(s): _______

Notes:
1. Full name(s) and address(es) to be inserted in BLOCK CAPITALS.
2. Please insert the number of shares of the Company registered in your name(s). If no number is inserted, this form of proxy will be deemed to relate to all the shares in the capital of the Company registered in your name(s).
3. Please insert the name and address of the proxy desired in the space provided. If no name is inserted, the chairman of the General Meeting will act as your proxy. ANY ALTERATION MADE TO THIS FORM OF PROXY MUST BE INITIALLED BY THE PERSON WHO SIGNS IT.
4. IMPORTANT: IF YOU WISH TO VOTE FOR OR AGAINST ANY OF THE RESOLUTIONS, PLEASE TICK (✓) IN THE RELEVANT BOX MARKED “FOR” OR “AGAINST” ACCORDINGLY. Failure to tick either box will entitle your proxy to cast your vote: (i) in the case of a proxy other than the chairman of the General Meeting, at his discretion; or (ii) in the case where the proxy is the chairman of the General Meeting, in accordance with the recommendations of the Independent Financial Adviser and the Independent Board Committee. Your proxy will also be entitled to vote at his/her discretion on any resolution properly put to the General Meeting other than those referred to in the Notice.
5. This form of proxy must be signed by you or your attorney duly authorised in writing, or in the case of a corporation, must be either executed under its common seal or under the hand of an officer, attorney or other person duly authorised.
6. In the case of joint holders, the vote of the senior who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the votes of the other joint holder(s), and for this purpose seniority will be determined by the order in which the names stand in the register of members of the Company.
7. In order to be valid, this form of proxy together with the power of attorney or other authority (if any) under which it is signed or a notarially certified copy of that power of attorney or authority, must be deposited at the office of the Company's share registrar in Hong Kong, Tricor Investor Services Limited at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong as soon as possible and in any event not less than 48 hours before the time appointed for the holding of the General Meeting or any adjournment thereof (as the case may be).
8. Any member entitled to attend and vote at the General Meeting is entitled to appoint one or, if he/she holds two or more shares, more proxies to attend and vote on his/her behalf. A proxy needs not be a member of the Company.
9. Completion and delivery of this form of proxy will not preclude you from attending and voting in person at the General Meeting or any adjourned meeting should you so wish and, in such event, this form of proxy shall be deemed to be revoked.

PERSONAL INFORMATION COLLECTION STATEMENT

(i) "Personal Data" in this statement has the same meaning as "personal data" in the Personal Data (Privacy) Ordinance, Chapter 486 of the Laws of Hong Kong ("PDPO").
(ii) Your and your proxy's Personal Data provided in this form will be used in connection with processing your request for the appointment of a proxy to attend, act and vote on your behalf as directed above at the General Meeting. Your supply of your and your proxy's Personal Data is on voluntary basis. However, we may not be able to process your request unless you provide us with such Personal Data.
(iii) Your and your proxy's Personal Data will not be disclosed or transferred to any third parties (other than the Company's share registrar for the purpose stated above) unless it is a requirement to do so by law, for example, in response to a court order or a law enforcement agency's request and will be retained for such period as may be necessary for our verification and record purposes.
(iv) By providing your proxy's Personal Data in this form, you should have obtained the express consent (which has not been withdrawn in writing) from your proxy in using his/her Personal Data provided in this form and that you have informed your proxy of the purpose for and the manner in which his/her data may be used.
(v) You and your appointed proxy have the right to request access to and/or to correct the respective Personal Data in accordance with the provisions of the PDPO. Any such request should be in writing addressed to the Privacy Compliance Officer of Tricor Investor Services Limited at 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong.