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YOJEE LIMITED — AGM Information 2011
Sep 13, 2011
66110_rns_2011-09-13_3080c12a-9c06-4c8e-882f-8cc344927720.pdf
AGM Information
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SOUTHERN CROWN RESOURCES LIMITED
ACN 143 416 531
NOTICE OF ANNUAL GENERAL MEETING
TIME : 11.30am (WST)
DATE : 12 October 2011 PLACE : The Celtic Club 48 Ord Street West Perth, Western Australia
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary, Mr Adrian Hill, on (+61 3) 9813 3882.
CONTENTS PAGE
| Notice of Annual General Meeting (setting out the proposed resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 5 |
| Glossary | 8 |
| Annexure A- Nomination for appointment as Auditor | 9 |
| Proxy Form | 10 |
TIME AND PLACE OF MEETING AND HOW TO VOTE
VENUE
The Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 11.30am (WST) on 12 October 2011 at:
The Celtic Club 48 Ord Street West Perth, Western Australia
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
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NOTICE OF ANNUAL GENERAL MEETING
Notice is given that the Annual General Meeting of Shareholders will be held at 11.30am (WST) on 12 October 2011 at The Celtic Club, 48 Ord Street, West Perth, Western Australia.
The Explanatory Statement provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the Proxy Form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders at 7.00pm (Sydney time) on 10 October 2011.
Terms and abbreviations used in this Notice of Meeting are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the financial report of the Company for the period from incorporation on 30 April 2010 until 30 June 2011 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s financial report for the period from incorporation on 30 April 2010 until 30 June 2011.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Exclusion : A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
(a) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
(b) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
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2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR BRUCE FULTON
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.2 of the Constitution and for all other purposes, Mr Bruce Fulton, a Director, retires by rotation, and being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR DAVID REEVES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 13.4 of the Constitution and for all other purposes, Mr David Reeves, a Director who was appointed on 3 June 2011, retires, and being eligible, is re-elected as a Director.”
4. RESOLUTION 4 – APPOINTMENT OF AUDITOR
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of section 327B(1)(a) of the Corporations Act and for all other purposes, Grant Thornton, having been nominated by a Shareholder and having consented in writing to act in the capacity of auditor, be appointed as auditor of the Company.”
DATED: 12 SEPTEMBER 2011
BY ORDER OF THE BOARD
ADRIAN HILL COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared for the information of the Shareholders in connection with the business to be conducted at the Annual General Meeting to be held at 11.30am (WST) on 12 October 2011 at The Celtic Club, 48 Ord Street, West Perth, Western Australia.
This purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Annual General Meeting will include receipt and consideration of the financial report of the Company for the period from incorporation on 30 April 2010 until 30 June 2011 together with the declaration of the directors, the directors’ report, the remuneration report and the auditor’s report.
The Company will not provide a hard copy of the Company’s financial report to Shareholders unless specifically requested to do so. The Company’s financial report will be available on the Company’s website at www.southerncrown.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s Annual General Meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
Under recent changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on the Resolution are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company's 2012 Annual General Meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an extraordinary general meeting to consider the appointment of directors of the Company ( Spill Resolution ).
If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the extraordinary general meeting ( Spill Meeting ) within 90 days of the Company's 2012 Annual General Meeting. All of the Directors who were in office when the Company's 2012 Directors' report was approved, other than the managing director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for reelection at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the financial report of the Company for the period from incorporation on 30 April 2010 until 30 June 2011.
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A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
2.2 Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel or any Closely Related Party as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel or Closely Related Party on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.
2.3 Definitions
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ).
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s financial report for the period ended 30 June 2011.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR BRUCE FULTON
Clause 13.2 of the Constitution requires that at the Company's Annual General Meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of three, then the number nearest one-third (rounded upwards in case of doubt), shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of three years, or until the third Annual General Meeting following his or her appointment, whichever is the longer, without submitting himself or herself for reelection.
A Director who retires by rotation under clause 13.2 of the Constitution is eligible for re-election.
Mr Bruce Fulton retires by rotation and seeks re-election.
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4. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR DAVID REEVES
Clause 13.4 of the Constitution allows the Directors to appoint at any time a person to be a Director as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Any Director so appointed holds office only until the next following annual general meeting and is then eligible for re-election.
Mr David Reeves was appointed as a Director on 3 June 2011 following settlement of the transaction to acquire Rare Earths International Limited. Mr Reeves will retire in accordance with clause 13.4 of the Constitution and being eligible seeks re-election.
5. RESOLUTION 4 – APPOINTMENT OF AUDITOR
Grant Thornton were appointed as auditors for the Company pursuant to Section 327A(1) of the Corporations Act after the incorporation of the Company. An auditor appointed under this provision holds office until the first Annual General Meeting of Shareholders.
Resolution 4 seeks Shareholder approval for the appointment of Grant Thornton as auditor for the Company.
In accordance with Section 328B(1) of the Corporations Act, the Company has obtained a nomination from a Shareholder for Grant Thornton to be appointed as auditor for the Company. A copy of this nomination is attached as Annexure A.
In accordance with Section 328A(1) of the Corporations Act, Grant Thornton has provided the Directors with written notification of its consent to act as auditor for the Company subject to Shareholder approval of Resolution 4.
If Resolution 4 is passed, the appointment of Grant Thornton as auditor for the Company will take effect at the close of this Annual General Meeting.
6. ENQUIRIES
Shareholders are requested to contact the Company Secretary, Mr Adrian Hill, on (+ 61 3) 9813 3882 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Company means Southern Crown Resources Limited (ACN 143 416 531).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of Annual General Meeting including the Explanatory Statement and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
WST means Western Standard Time as observed in Perth, Western Australia.
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ANNEXUR E A – NOMINATION OF AUDITOR
Southern Crown Resources Limited Level 1, Suite 2 415 Riversdale Road HAWTHORN EAST VIC 3123
Dear Sirs,
Westoria Resource Investments Ltd, being a member of Southern Crown Resources Limited (ACN 143 416 531) ( Company ), nominate Grant Thornton in accordance with Section 328B(1) of the Corporations Act 2001 (Cth) ( Act ) to fill the office of auditor of the Company.
Please distribute copies of this notice of nomination as required by Section 328B(3) of the Act.
Signed and dated 12 September 2011.
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Jason Entwistle
Director
Westoria Resource Investments Ltd
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Southern Crown Resources Limited ABN 52 143 416 531
Lodge your vote:
By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
000001 000 SWR MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 850 505 (outside Australia) +61 3 9415 4000
Proxy Form
For your vote to be effective it must be received by 11.30am (WST) Monday 10 October 2011
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held. Delete titles as applicable.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
Turn over to complete the form
View the Annual Report:
Update your securityholding, 24 hours a day, 7 days a week:
www.investorcentre.com
www.southerncrown.com.au
Your secure access information is:
SRN/HIN: I9999999999
PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
916CR_0_Sample_Proxy/000001/000001/i
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Proxy Form
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I9999999999
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Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a I9999999999 broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999 I ND
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Please mark
to indicate your directions
Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Southern Crown Resources Limited hereby appoint
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the Chairman OR of the meeting
PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Southern Crown Resources Limited to be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on Wednesday, 12 October 2011 at 11:30am (WST) and at any adjournment of that meeting. The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business other than in respect of Item 1 , where the company has determined that the Chairman is unable to do so.
PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
Items of Business
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ORDINARY BUSINESS
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Item 1 Adoption of Remuneration Report Item 2 Re-Election of Director - Mr Bruce Fulton Item 3 Re-Election of Director - Mr David Reeves Item 4 Appointment of Auditor
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The Chairman of the Meeting intends to vote all available proxies in favour of each item of business.
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SIGN
Signature of Securityholder(s) This section must be completed.
Individual or Securityholder 1 Securityholder 2 Securityholder 3
Sole Director and Sole Company Secretary Director Director/Company Secretary
Contact
Contact Daytime / /
Name Telephone Date
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SWR
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