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X.J. Electrics (Hu Bei) Co., Ltd — Proxy Solicitation & Information Statement 2026
Apr 27, 2026
50718_rns_2026-04-27_ef1aeb41-4790-42ff-927c-fd7c8996f1f0.pdf
Proxy Solicitation & Information Statement
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X.J. ELECTRICS (HU BEI) GROUP CO., LTD
湖北香江電器集團股份有限公司
(A joint stock limited liability company incorporated in the People's Republic of China)
(Stock Code: 2619)
FORM OF PROXY FOR USE AT THE 2025 ANNUAL GENERAL MEETING
TO BE HELD ON 18 JUNE 2026 OR AT ANY ADJOURNMENT THEREOF
Number of shares to which this form of proxy relates (Note 1)
I/We (Note 2)
of
being the registered holder(s) of (Note 1) ___________ share(s) of RMB1.00 each in the share capital of X.J. ELECTRICS (HU BEI) GROUP CO., LTD (the "Company"), HEREBY APPOINT (Note 3) THE CHAIRMAN OF THE MEETING or
of
as my/our proxy to attend at the 2025 annual general meeting of the Company (the "2025 AGM") (and at any adjournment thereof) to be held at Meeting Room No. 5, on 7th Floor, Building 7, Shatoujiao Free Trade Zone, Haishan Road, Yantun District, Shenzhen, the People's Republic of China on 18 June 2026 at 10:00 a.m. for the purpose of considering and, if thought fit, passing the following resolutions as set out in the notice convening the 2025 AGM, and vote for me/us and in my/our names in respect of the resolutions as indicated by an "✓" in the appropriate boxes below, or, if no such indication is given, as my/our proxy thinks fit. Unless otherwise indicated, capitalized terms used herein shall have the same meaning as those defined in the circular of the Company dated 28 April 2026.
| ORDINARY RESOLUTIONS | FOR (Note 4) | AGAINST (Note 4) | ABSTAIN (Note 4) | |
|---|---|---|---|---|
| 1. | To consider and receive the auditors' report and audited consolidated financial statements of the Company for the year ended 31 December 2025. | |||
| 2. | To consider and approve the work report of the board of directors of the Company for the year ended 31 December 2025. | |||
| 3. | To authorise the Board to fix the remuneration of each of the Directors and the senior management. | |||
| 4. | To consider and approve the profit distribution plan of the Company for the year ended 31 December 2025. | |||
| 5. | To re-appoint Deloitte Touche Tohmatsu as the external international auditors of the Company and Deloitte Touche Tohmatsu Certified Public Accountants LLP, Shenzhen Branch as the external domestic auditor of the Company with a term commencing on the date of the 2025 AGM until the conclusion of the 2026 annual general meeting of the Company and to authorise the Board to fix their remuneration. | |||
| 6. | To consider and approve the final financial report for the year ended 31 December 2025 and the financial budget report for the year ending 31 December 2026. | |||
| 7. | To consider and approve the proposal regarding the application for comprehensive credit facilities for the year ending 31 December 2026. | |||
| 8. | To consider and approve the proposal regarding the external guarantee limit estimate for the year ending 31 December 2026. |
For details of the above resolutions, please refer to the Company's circular dated 28 April 2026.
Date: _______ 2026
Signature(s) (Note 7): _______
Notes:
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Please insert the number of share(s) registered in your name(s) relating to this form of proxy. If no number is inserted, this form of proxy will be deemed to relate to all of the shares in the capital of the Company registered in your name(s).
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Full name(s) and address(es) to be inserted in BLOCK CAPITALS.
If any proxy other than the Chairman is preferred, please strike out "THE CHAIRMAN OF THE MEETING" here inserted and insert the name and address of the proxy desired in the space provided. You may appoint one or more proxies to attend the 2025 AGM. A proxy need not be a shareholder of the Company but must attend the 2025 AGM in person to represent you. IF NO NAME IS INSERTED, THE CHAIRMAN OF THE MEETING WILL ACT AS PROXY, ANY ALTERATION MADE TO THIS FORM OF PROXY MUST BE INITIALLED BY THE PERSON WHO SIGNS IT.
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IMPORTANT: IF YOU WISH TO VOTE FOR THE RESOLUTIONS, TICK (✓) THE APPROPRIATE BOXES MARKED "FOR". IF YOU WISH TO VOTE AGAINST THE RESOLUTIONS, TICK (✓) THE APPROPRIATE BOXES MARKED "AGAINST". IF YOU WISH TO ABSTAIN FROM VOTING ON ANY RESOLUTION, PLEASE TICK (✓) IN THE BOX MARKED "ABSTAIN", AND YOUR VOTING WILL BE COUNTED IN THE TOTAL NUMBER OF VOTES CAST IN THAT RESOLUTION FOR THE PURPOSE OF CALCULATING THE RESULT OF THAT RESOLUTION. If there is no instruction, your proxy will be entitled to cast his/her/its votes at his/her/its discretion. Your proxy will also be entitled to vote at his discretion on any resolution properly put to the 2025 AGM other than those referred to in the notice convening the 2025 AGM.
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Please note that the number of Shares represented by your voting rights (without the adoption of cumulative voting) will be included in the number of Shares represented by voting rights held by the shareholders of the Company (the "Shareholders") that will attend the 2025 AGM.
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Shareholders of the Company entitled to attend and vote at the 2025 AGM may appoint a proxy (or more than one proxies) to attend and vote at the 2025 AGM on behalf of him/her when the resolutions are taken by poll. A proxy needs not be a Shareholder of the Company. If more than one proxies are so appointed, the appointment shall specify the number of shares in respect of which each such proxy is so appointed in the relevant form of proxy. For a vote by poll, each Shareholder attending by himself/herself or by proxy shall have one vote per Share.
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This form of proxy must be signed by you or your attorney duly authorised in writing or, in the case of a corporation, must be either executed under its seal or under the hand of an officer or attorney duly authorised. If the proxy form is signed by an attorney of the Shareholder, the power of attorney authorising that attorney to sign or other document(s) of authorisation must be notarized.
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In order to be valid, the form of proxy together with the power of attorney or other authority, if any, under which it is signed or is a certified copy of that power of authority, must be deposited at the Company's H share registrar, Tricor Investor Services Limited, 17/F, Far East Finance Centre, 16 Harcourt Road, Hong Kong not less than 24 hours before the time appointed for the 2025 AGM or any adjournment thereof (as the case may be) (i.e. not later than Wednesday, 17 June 2026 at 10:00 a.m.). Completion and return of the form of proxy shall not preclude the Shareholders of the Company from attending and voting in persons at the 2025 AGM and, in such event, the instrument appointing a proxy shall be deemed to be revoked.
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In case of joint holders of any share, only the person whose name is at the first place on the register of shareholders has the rights to receive the certificate of relevant shares and notice from the Company and to attend or exercise all of the votes relating to the shares.
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Shareholders or their proxies shall also produce proof of identity when attending the 2025 AGM (or any adjournment thereof). If a corporate Shareholder's legal representative or any other person duly authorised by the board of directors or other governing body of such corporate Shareholder attends the 2025 AGM (or any adjournment thereof), such legal representative or other person shall produce his/her proof of identity, and proof of designation as legal representative or the valid authorisation document of the board of directors or other governing body of such corporate Shareholder (as the case may be).