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Xingye Alloy Materials Group Limited Proxy Solicitation & Information Statement 2016

Aug 17, 2016

49256_rns_2016-08-17_daba4e34-1508-4eb0-b71b-649292e226a2.pdf

Proxy Solicitation & Information Statement

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XINGYE COPPER INTERNATIONAL GROUP LIMITED 興業銅業國際集團有限公司

(Incorporated in the Cayman Islands with limited liability)

(Stock Code: 505)

FORM OF PROXY

for the extraordinary general meeting (“EGM”) to be held

on Tuesday, 13 September 2016 or any adjournment thereof

I/We [(Note 1)]

of

being the registered holder(s) of [(Note 2)]

shares of HK$0.10 each in the capital of Xingye Copper International

Group Limited (the “ Company ”) hereby appoint the Chairman of the EGM or [(Note 3)] of

as my/our proxy to attend and vote for me/us at the EGM to be held at Conference Room, No. 68, Jinxi Road, Hangzhou Bay New Zone, Ningbo, Zhejiang Province, the People’s Republic of China, on Tuesday, 13 September 2016 at 2:00 p.m. or any adjournment thereof as directed below or, if no such indication is given, as my/our proxy thinks fit.

SPECIAL RESOLUTION FOR (Note 4) AGAINST(Note 4)
To approve the change of English name of the Company from “Xingye CopperInternational Group Limited” to “Huan Yue Interactive Holdings Limited” and thechange of the dual foreign name in Chinese of the Company from “興業銅業國際集團有限公司” to “歡悅互娛控股有限公司”.

Shareholder’s signature [(Note 5)] :

2016

Date:

Notes:

  1. Full name(s) and address(es) to be inserted in BLOCK CAPITALS.

  2. Please insert the number of shares of the Company registered in your name(s). If no number is inserted, this form of proxy will be deemed to relate to all the shares of the Company registered in your name(s).

  3. If any proxy other than the Chairman is preferred, strike out “the Chairman of the EGM or” and insert the name and address of the proxy desired in the space provided. If no name is inserted, the Chairman of the EGM will act as your proxy. ANY ALTERATION MADE TO THIS FORM OF PROXY MUST BE INITIALLED BY THE PERSON WHO SIGNS IT.

  4. IMPORTANT: IF YOU WISH TO VOTE FOR THE RESOLUTION, PLEASE TICK THE BOX MARKED “FOR”. IF YOU WISH TO VOTE AGAINST THE RESOLUTION, PLEASE TICK THE BOX MARKED “AGAINST”. Failure to complete the boxes will entitle your proxy to cast his vote at his discretion. Your proxy will also be entitled to vote at his discretion on any resolution properly put to the meeting other than those referred to in the notice convening the meeting.

  5. This form of proxy must be signed by you or your attorney duly authorised in writing or, in the case of a corporation, this form of proxy must be either under its common seal or under the hand of an officer or attorney duly authorised.

  6. Where there are joint holders of any share, any one of such joint holder may vote at the meeting, either in person or by proxy, in respect of such share as if he were solely entitled thereto, but if more than one of such joint holders be present at the meeting, the vote of the senior who tenders a vote, whether in person or by proxy, shall be accepted to the exclusion of the votes of the other joint holders, and for this purpose seniority shall be determined by the order in which the names stand in the register of members of the Company in respect of the joint holding.

  7. In order to be valid, this form of proxy together with any power of attorney or other authority (if any) under which it is signed or, a certified copy of such power or authority, must be deposited at the Company’s branch share registrar and transfer office in Hong Kong, Tricor Investor Services Limited at Level 22, Hopewell Centre, 183 Queen’s Road East, Hong Kong not less than 48 hours before the time appointed for holding the meeting or any adjournment thereof.

  8. The register of members of the Company will be closed from Friday, 9 September 2016 to Tuesday, 13 September 2016 (both dates inclusive) during which period no transfer of shares will be registered. In order to be entitled to attend and vote at the above meeting, all completed transfer documents accompanied by the relevant share certificates must be lodged with the Company’s branch share registrar and transfer office in Hong Kong, Tricor Investor Services Limited at Level 22, Hopewell Centre, 183 Queen’s Road East, Hong Kong no later than 4:30 p.m. on Thursday, 8 September 2016 for registration.

  9. Any member of the Company entitled to attend and vote at the above meeting of the Company is entitled to appoint a proxy to attend and vote instead of him. A member of the Company who is the holder of two or more shares may appoint more than one proxy to represent him and vote on his behalf at the above meeting of the Company. A proxy need not be a member of the Company.

  10. Completion and return of the form of proxy will not preclude a member of the Company from attending and voting in person at the meeting or any adjournment thereof and in such event, the form of proxy shall be deemed to be revoked.

PERSONAL INFORMATION COLLECTION STATEMENT

  • (i) “Personal Data” in this statement has the same meaning as “personal data” in the Personal Data (Privacy) Ordinance, Chapter 486 of the Laws of Hong Kong (“ PDPO ”).

  • (ii) Your Personal Data is supplied to the Company on a voluntary basis. Failure to provide sufficient information may render the Company not able to process your instructions and/or request as stated in this form of proxy.

  • (iii) Your Personal Data may be disclosed or transferred by the Company to its subsidiaries, its share registrar, its branch share registrar, and/ or other companies or bodies for any of the stated purposes, and retained for such period as may be necessary for verification and record purposes.

  • (iv) You have the right to request access to and/or correction of your Personal Data in accordance with the provisions of the PDPO. Any such request for access to and/or correction of your Personal Data should be in writing and sent to the Personal Data Privacy Officer of Tricor Investor Services Limited at Level 22, Hopewell Centre, 183 Queen’s Road East, Hong Kong.