AGM Information • Apr 5, 2022
AGM Information
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To the shareholders of Wallenius Wilhelmsen ASA
at the company's premises at Strandveien 20, N-1366 Lysaker, Norway
The annual general meeting will be opened by the chairman of the board, Mr. Rune Bjerke, in accordance with Section 7 of the articles of association. The board of directors propose that the general meeting is chaired by Ylva Gjesdahl Petersen, lawyer at Advokatfirmaet Thommessen AS.
The annual accounts, including the financial statements and the director's report for Wallenius Wilhelmsen ASA for the financial year 2021, together with the auditor's report, are made available on the company's website www.walleniuswilhelmsen.com in accordance with the second last paragraph of Article 7 of the articles of association. The board of directors propose an ordinary dividend of USD 15 cents per share to the annual general meeting on 26 April 2022, of which USD 9 cent per share is payable in May 2022 and USD 6 cent per share payable is in November 2022. The dividend is declared in USD and paid in NOK, and the USD NOK conversion will take place shortly before each payment. See Stock Exchange Notice dated 11 February 2022 with key information relating to proposed cash dividend NewsWeb (oslobors.no).
The board of directors propose that the annual accounts and the annual report for the financial year 2021, including the proposed dividend of USD 15 cents per share, is approved.
The Company has prepared a report on salary and other remuneration to executive personnel pursuant to section 6- 16b in the Norwegian Public Limited Liability Companies Act, supplemented by the Regulations for guidelines and reports for salary and other remuneration for leading personnel. The report has been reviewed by the Company's auditor in accordance with the fourth paragraph of section 6-16b. The report is available at www.walleniuswilhelmsen.com in accordance with the second last paragraph of Article 7 of the articles of association.
The report shall be considered by the general meeting by way of an advisory vote.
The board of directors recommends that the general meeting by an advisory vote endorses the report on salary and other remuneration to the Company's leading personnel.
Pursuant to Section 5-6 (4) of the Norwegian Public Limited Liability Companies Act, the general meeting shall consider the statement on corporate governance submitted in accordance with Section 3-3b of the Norwegian Accounting Act. The statement is made available on the company's website www.walleniuswilhelmsen.com and is included in the company's annual report for 2021.
At the general meeting, the chairman of the board will go through the main contents of the statement. The statement is not subject to the general meeting's vote.
The board of directors propose that the auditor's fee to Pricewaterhouse Coopers AS for the financial year 2021 of NOK 1,170,000 is approved.
Reference is made to the nomination committee's proposal which will be made available on the Company's website www.walleniuswilhelmsen.com prior to the general meeting.
Reference is made to the nomination committee's proposal which will be made available on the Company's website www.walleniuswilhelmsen.com prior to the general meeting.
Reference is made to the nomination committee's proposal which will be made available on the Company's website www.walleniuswilhelmsen.com prior to the general meeting.
Reference is made to the nomination committee's proposal which will be made available on the Company's website www.walleniuswilhelmsen.com prior to the general meeting.
The company has implemented a long-term incentive scheme for the executive management of the company as referred to and approved under Item 4. The purpose of the long-term incentive scheme is to further align the interest of the executive management with shareholders through awarding shares. The scheme would require the company to acquire shares in the market for this purpose, estimated to amount to maximum 400,000 shares or 0.095% of the share capital per annum. In addition, the company needs to acquire shares in the market to cover a share purchase program for employees in Norway, estimated to amount to maximum 20,000 shares or 0.005% of the share capital per annum.
Additionally, the company would like to have a general authorisation to enable the acquisition of its own shares as an alternative to dividends in order to be able to optimize the capital structure of the company.
On this background, the board of directors proposes that the general meeting grants the board of directors an authorisation to acquire shares in the company for these purposes, with a nominal value of up to NOK 22,001,456, equal to 10% of the current share capital.
The board of directors proposes that the general meeting adopts the following resolution:
To give the board of director's financial flexibility and enable quick access to the market in in the event of an acquisition in return of shares or for general corporate purposes, the board of directors propose that it is given an authorisation to increase the Company's share capital.
The board of directors propose that the size of the authorisation shall correspond to 10% of the Company's current share capital.
To exercise the authorisation in the best possible manner commercially, it may be relevant in certain situations to make a private placement of shares to certain named persons and/or enterprises. It may also be appropriate to use the authorisation in the event of acquisition of business/assets in return for shares. It is therefore also proposed that the board of directors is authorised to deviate from the shareholders' preferential rights when using the authorisation.
The board of directors propose that the general meeting adopts the following resolution:
Pursuant to Article 7 (second paragraph) of the Company's articles of association, the General Meetings are presided over by the Chairman of the Board. For practical reasons, the board of directors propose that the articles of associations are amended so that this wording is deleted. The proposed revised articles of association is available on the Company's website www.walleniuswilhelmsen.com.
* * *
The general meeting will be webcasted live, and the link will be available on the company`s website in due time in advance of the general meeting.
Pursuant to Article 7 of the Company's articles of association, the board of directors has decided that that the shareholders wishing to attend the general meeting (in person or by proxy) must give notice by sending the enclosed attendance form (which is also available on the Company's website) to the Company's registrar, Nordea Bank Issuer Service, to the following address: Nordea Bank Issuer Services, P.O. Box 1166 Sentrum, 0107 Oslo, Norway or per email to [email protected]. Attendance may also be registered online via the Company's website www.walleniuswilhelmsen.com or VPS Investor service. The notice of attendance must have been received no later than 24 April 2022 at 13:00 hours (CET). Shareholders who do not give such notice of attendance or who do not meet the deadline stated above, may be refused access to the general meeting and if so, will not be able to vote for their shares.
Shareholders who are prevented from attending the general meeting may be represented by way of proxy. A proxy form, including detailed instructions for the use of the form, is enclosed to this notice (also available on the company's website as set out below). If desirable, proxy may be given to the chairman of the board of directors, Rune Bjerke, or to acting CEO, Torbjørn Mogård Wist. Completed proxy forms may be sent to Nordea Bank Issuer Service by ordinary mail or email within 24 April 2022 at 13:00 hours (CET), at the address as stated above, or registered online via the Company's website www.walleniuswilhelmsen.com or VPS Investor service within 24 April 2022 at 13:00 hours (CET).
Wallenius Wilhelmsen ASA is a public limited liability company, subject to the rules of the Norwegian Public Limited Liability Companies Act. As of the date of this notice, the company has issued 423,104,938 shares. All shares are entitled to vote and have equal rights in all other respects.
A shareholder may make proposals for resolutions with respect to matters on the agenda and may require that members of the board of directors and the management in the general meeting provide available information about matters which may affect the assessment of (i) the approval of the annual accounts and the annual report, (ii) items which are presented to the shareholders for decision, and (iii) the Company's financial situation, including information about activities in other companies in which the company participates, and other matters to be discussed in the general meeting, unless the requested information cannot be disclosed without causing disproportionate harm to the Company.
This notice, including the attendance form and the proxy form, draft resolutions for items on the proposed agenda, as well as the Company's articles of association, are available at the Company's website www.walleniuswilhelmsen.com. Shareholders may also contact the Company by ordinary mail, e-mail or phone in order to request the documents in question on paper.
In accordance with the resolution passed at the general meeting in 2013 and pursuant to Section 7 of the articles, advance online voting is allowed. Attendance form, advance voting and proxy can be registered online via the company's website www.walleniuswilhelmsen.com or VPS Investor service. The deadline for prior voting is 24 April 2022 at 13:00 hours (CET). Until the deadline, votes already cast may be changed or withdrawn. Votes already cast prior to the general meeting will be considered withdrawn if the shareholder attends the general meeting in person or by proxy.
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For practical information regarding the annual general meeting, please contact the Legal department at Wallenius Wilhelmsen ASA. Phone: +47 954 48 911. E-mail: [email protected]
For information regarding registration, proxies and voting, please see attached forms and contact information for Nordea Bank Issuer Service.
On behalf of the Board of Directors of
WalleniusWilhelmsen ASA
Appendices: 2
NAME & ADDRESS:
Annual general meeting in Wallenius Wilhelmsen ASA on 26 April 2022 at 13:00 hours (CET) at Strandveien 20, 1366 Lysaker, Norway.
In the event the shareholder is a legal entity, it will be represented by: .................................................. (To grant proxy, use the proxy form below) Name of representative
| (capital letters) |
|---|
If you wish to attend the annual general meeting, please send this form to the company's registrar, Nordea Bank Issuer Services, P.O. Box 1166 Sentrum, N-0107 Oslo, Norway, fax: +47 22 48 63 49 or email: [email protected]. The completed form must be received no later than 24 April 2022 at 13:00 hours (CET). The form may also be completed online via the company's website www.walleniuswilhelmsen.com or VPS Investor Service.
The undersigned will attend the annual general meeting of Wallenius Wilhelmsen ASA on 26 April 2022 and represent:
.................. own shares. A total of .................. shares.
.............................................................. ...............................................................
.................. other shares in accordance with enclosed proxy(ies).
............................................................... SHAREHOLDER'S NAME (capital letters)
PLACE / DATE SHAREHOLDER'S SIGNATURE
Shareholders may submit votes in a period prior to the annual general meeting. Advanced voting may be registered online via the company's website www.walleniuswilhelmsen.com or VPS Investor service.
If you wish to give voting instructions to the proxy holder, please use this proxy form. The items in the detailed proxy below refer to items on the agenda of the annual general meeting. A detailed proxy with voting instructions may be granted to a nominated proxy holder. A proxy not naming a specific proxy holder will be deemed given to the chairman of the board of directors or any person designated by the chairman of the board of directors.
The completed form must be received no later than 24 April 2022 at 13:00 hours (CET).
Please send the completed proxy form to the company's registrar, Nordea Bank Norge ASA, Issuer Services, P.O. Box 1166 Sentrum, N-0107 Oslo, Norway, fax: +47 22 48 63 49 or email: [email protected]. The form may also be filled out electronically via the company's website www.walleniuswilhelmsen.com or VPS Investorservice
The undersigned shareholder (capital letters), ………………………………………… hereby authorises
proxy to attend and vote for my/our shares at the annual general meeting of Wallenius Wilhelmsen ASA on 24 April 2022 at 13:00 hours (CET).
The votes shall be cast in accordance with the instructions below. Please note that any items below not voted for (not ticked off), will be deemed as an instruction to vote "in favour" of the proposals in the notice. To the extent proposals are put forward by any person or entity other than the board of directors, or in addition to, or instead of, the proposals in the notice, the proxy determines the voting. In case the contents of the voting instructions are ambiguous, the proxy holder will base his/her understanding on a reasonable understanding of the wording of the proxy. Where no such reasonable understanding can be found, the proxy may at his/her discretion refrain from voting.
| In favour | Against | Abstention | At proxy's discretion |
||
|---|---|---|---|---|---|
| 1 | Adoption of the notice and the agenda | ||||
| 2 | Election of one person to co-sign the minutes, to be proposed in the general meeting |
||||
| 3 | Approval of the annual accounts and the annual report for the financial year 2021, including payment of dividend |
||||
| 4 | Report on salary and other remuneration to leading personnel | ||||
| 5 | Statement on corporate governance pursuant to Section 3-3b of the Norwegian Accounting Act |
||||
| 6 | Approval of the fee to the company's auditor | ||||
| 7 | Election of members of the board of directors | ||||
| 8 | Determination on the remuneration for the members of the board of directors |
||||
| 9 | Determination on the remuneration to the members of the nomination committee |
||||
| 10 | Determination on the remuneration to the members of the audit committee |
||||
| 11 | Authorisation to the board of directors to acquire shares in the company | ||||
| 12 | Authorisation to the board of directors to increase the share capital | ||||
| 13 | Amendment of the Company's articles of association |
.............................................................. ............................................................... PLACE / DATE SHAREHOLDER'S SIGNATURE
If the shareholder is a company, please attach the shareholder's certificate of registration to the proxy.
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