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Volution Group PLC — Proxy Solicitation & Information Statement 2014
Nov 11, 2014
4916_agm-r_2014-11-11_38b5cbbf-ae54-4c73-9f9a-d5498925abb3.pdf
Proxy Solicitation & Information Statement
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volution group
Solution Group plc
Notice of Annual General Meeting 2014
The first Annual General Meeting of Volution Group plc
will be held at
The Lincoln Centre, 18 Lincoln's Inn Fields
London WC2A 3ED
on
Wednesday 17 December 2014 at 11.00 am.
This document is important and requires your immediate attention
If you are in any doubt about the action you should take, you should immediately consult your stockbroker, bank manager, solicitor, accountant or other independent financial adviser duly authorised under the Financial Services and Markets Act 2000.
If you have sold or otherwise transferred all of your ordinary shares in Volution Group plc, please give this and the accompanying document to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was made.
10 November 2014
Dear shareholder
Notice of Annual General Meeting 2014
I am pleased to invite you to the first Annual General Meeting (AGM) of Volution Group plc which will be held at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED on Wednesday 17 December 2014 at 11.00 am.
The Notice of AGM is set out on pages 3 to 5 of this document.
A copy of the Annual Report and Accounts 2014 is enclosed together with a Form of Proxy to enable you to exercise your voting rights.
The AGM is an opportunity for shareholders to express their views and to ask questions to the Board. We, as your Board, are committed to open dialogue with our shareholders and our AGM is an excellent means to engage with you directly. If you would like to submit a question in advance, please write to the Company Secretary at Fleming Way, Crawley, West Sussex RH10 9YX or email [email protected].
Election of Directors
This being the Company's first AGM, all Directors will seek election by shareholders.
Biographical details of the Directors seeking election are set out in full in the Annual Report and Accounts 2014 on pages 38 to 39 and information on their remuneration is set out on pages 50 to 62.
Voting arrangements
Each of the resolutions to be considered at the AGM will be voted on by way of a poll. This ensures that shareholders who are not able to attend the AGM, but who have appointed proxies, have their votes fully taken into account. The results of the poll will be announced to the London Stock Exchange and published on the Company's website as soon as possible after the conclusion of the AGM.
If you would like to vote on the resolutions but will not be attending the AGM, you may appoint a proxy by completing and returning the enclosed Form of Proxy in accordance with the instructions printed on it. Forms of Proxy should be returned to be received by the Company's registrar, Equiniti Limited, as soon as possible and in any event no later than 11.00 am on Monday 15 December 2014.
Alternatively, if you hold your shares in CREST you may appoint a proxy electronically via the CREST system.
If you hold your shares through a nominee service, please contact the nominee service provider regarding the process for appointing a proxy.
Recommendation
Your Directors consider that all of the resolutions in the Notice of AGM are in the best interests of the Company and its shareholders as a whole and unanimously recommend that you vote in favour of them, as they will do in respect of their own shareholdings.
Yours faithfully,

Peter Hill, CBE
Chairman
02
Volution Group plc
Notice of Annual General Meeting 2014
Notice of Annual General Meeting
Notice is hereby given that the first Annual General Meeting of Volution Group plc will be held on Wednesday 17 December 2014 at 11.00 am at The Lincoln Centre, 18 Lincoln's Inn Fields, London WC2A 3ED to transact the business set out in the resolutions below.
Resolutions 1 to 14 will be proposed as ordinary resolutions. For each of these to be passed, more than half of the votes cast must be in favour of the resolution.
Resolutions 15 and 16 will be proposed as special resolutions. For each of these to be passed, at least three-quarters of the votes cast must be in favour of the resolution.
Voting on all resolutions will be by way of a poll.
For further information on all resolutions, please refer to the Explanatory Notes which can be found on pages 6 to 8.
Ordinary resolutions
Annual Report and Accounts
- To receive the reports of the Directors and the auditor and the audited accounts for the financial year ended 31 July 2014.
Directors' Remuneration Policy
- To approve the Directors' Remuneration Policy, the full text of which is contained in the Directors' Remuneration Report for the financial year ended 31 July 2014, as set out on pages 52 to 58 of the Annual Report and Accounts 2014.
Directors' Remuneration Report
- To approve the Directors' Remuneration Report (excluding the Directors' Remuneration Policy) set out on pages 50 to 62 of the Annual Report and Accounts 2014.
Election of Directors
- To elect Peter Hill as a Director.
- To elect Adrian Barden as a Director.
- To elect Gavin Chittick as a Director.
- To elect Ian Dew as a Director.
- To elect Ronnie George as a Director.
- To elect Paul Hollingworth as a Director.
- To elect Tony Reading as a Director.
Re-appointment of auditor
- To re-appoint Ernst & Young LLP as auditor of the Company, to hold office until the conclusion of the next general meeting at which accounts are laid before the Company.
Auditor's remuneration
- To authorise the Directors to determine the remuneration of the auditor.
Volution Group plc
Notice of Annual General Meeting 2014
03
Notice of Annual General Meeting continued
Ordinary resolutions continued
Political donations
- That the Company and all the companies that are the Company's subsidiaries at any time during the period for which this resolution has effect be authorised to:
(a) make political donations to political parties and/or independent election candidates not exceeding £50,000 in total;
(b) make political donations to political organisations other than political parties not exceeding £50,000 in total; and
(c) incur political expenditure not exceeding £50,000 in total during the period beginning with the date of the Annual General Meeting 2014 and ending at the conclusion of the day on which the Annual General Meeting 2015 is held. For the purposes of this resolution, the terms "political donations", "political parties", "independent election candidates", "political organisations" and "political expenditure" have the meanings set out in Sections 363 to 365 of the Companies Act 2006.
Authority to allot ordinary shares
- That the Directors be generally and unconditionally authorised for the purposes of Section 551 of the Companies Act 2006 (the "Act"), to exercise all the powers of the Company to allot shares in the Company or to grant rights to subscribe for, or to convert any securities into, shares in the Company:
(a) up to an aggregate nominal amount (within the meaning of Sections 551(3) and (6) of the Act) of £666,666 (such amount to be reduced by the nominal amount allotted or granted under (b) below in excess of such sum); and
(b) comprising equity securities (as defined in Section 560 of the Act) up to an aggregate nominal amount (within the meaning of Sections 551(3) and (6) of the Act) of £1,333,333 (such amount to be reduced by any allotments or grants made under (a) above) in connection with or pursuant to an offer by way of a rights issue in favour of holders of ordinary shares in proportion (as nearly as practicable) to the respective number of ordinary shares held by them on the record date for such allotment (and holders of any other class of equity securities entitled to participate therein or, if the Directors consider it necessary, as permitted by the rights of those securities), but subject to such exclusions or other arrangements to deal with fractional entitlements, treasury shares, record dates or legal, regulatory or practical difficulties which may arise under the laws of, or the requirements of, any regulatory body or stock exchange in any territory or any other matter whatsoever,
these authorisations to expire at the conclusion of the next Annual General Meeting of the Company (save that the Company may before such expiry make any offer or agreement which would or might require shares to be allotted or rights to be granted after such expiry, and the Directors may allot shares, or grant rights to subscribe for or to convert any securities into shares, in pursuance of any such offer or agreement as if the authorisations conferred hereby had not expired).
04
Solution Group plc
Notice of Annual General Meeting 2014
Solution Group plc
Notice of Annual General Meeting 2014
05
Special resolutions
Authority to disapply pre-emption rights
- That, subject to the passing of resolution 14 set out in the Notice of Annual General Meeting of which this resolution forms part, the Directors be given power pursuant to Sections 570(1) and 573 of the Companies Act 2006 (the "Act") to:
(a) allot equity securities (as defined in Section 560 of the Act) of the Company for cash pursuant to the authorisation conferred by that resolution; and
(b) sell ordinary shares (as defined in Section 560(1) of the Act) held by the Company as treasury shares for cash,
as if Section 561 of the Act did not apply to any such allotment or sale, provided that this power shall be limited to the allotment of equity securities for cash and the sale of treasury shares:
(i) in connection with or pursuant to an offer of or invitation to acquire equity securities (but, in the case of the authorisation granted under resolution 14(b), by way of a rights issue only) in favour of holders of ordinary shares in proportion (as nearly as practical) to the respective number of ordinary shares held by them on the record date for such allotment or sale (and holders of any other class of equity securities entitled to participate therein or, if the Directors consider it necessary, as permitted by the rights of those securities) but subject to such exclusions or other arrangements as the Directors may consider necessary or appropriate to deal with fractional entitlements, treasury shares, record dates or legal, regulatory or practical difficulties which may arise under the laws of or the requirements of any regulatory body or stock exchange in any territory or any other matter whatsoever; and
(ii) in the case of the authorisation granted under resolution 14(a) above (or in the case of any transfer of treasury shares), and otherwise than pursuant to paragraph (i) of this resolution, up to an aggregate nominal amount of £100,000,
and shall expire at the Company's next Annual General Meeting save that the Company may before such expiry make any offer or agreement that would or might require equity securities to be allotted, or treasury shares to be sold, after such expiry, and the Directors may allot equity securities, or sell treasury shares in pursuance of such offer or agreement, as if the power conferred hereby had not expired.
Notice period for general meetings, other than Annual General Meetings
- That, a general meeting, other than an Annual General Meeting, may be called at not fewer than 14 clear days' notice.
By order of the Board

Michael Anscombe
Company Secretary
10 November 2014
Registered Office: Fleming Way, Crawley, West Sussex RH10 9YX
Registered in England and Wales Number: 09041571
Explanatory Notes to the Notice of Annual General Meeting
Resolution 1 – To receive the Annual Report and Accounts 2014
The Directors are required by the Companies Act 2006 (the "Act") to present the accounts, Directors' Report and Auditor's Report to shareholders at the Annual General Meeting. These are contained in the Company's Annual Report and Accounts 2014.
Resolution 2 – To approve the Directors' Remuneration Policy
Under the Act, the Directors must separately propose for approval by shareholders a remuneration policy for the Company's Directors (the "Directors' Remuneration Policy"), contained in the Directors' Remuneration Report, at least every three years. This is a new requirement which applies to financial years ending on or after 30 September 2013 and the vote is a binding one. The proposed Directors' Remuneration Policy is set out on pages 52 to 58 of the Annual Report and Accounts.
Once the Directors' Remuneration Policy is approved, it will take effect from the date of approval by shareholders and will apply until replaced by a new or amended policy. Once effective, the Company will not be able to make a remuneration payment to a current or prospective Director or a payment for loss of office to a current or past Director, unless that payment is consistent with the policy or has been approved by a resolution of the shareholders.
Resolution 3 – To approve the Directors' Remuneration Report
Under Section 420 of the Act, the Directors must prepare an annual report detailing the remuneration of the Directors and a statement by the Chairman of the Remuneration Committee (together, the "Directors' Remuneration Report"). The Act also requires that a resolution be put to shareholders each year for their approval of that report (excluding the part containing the Directors' Remuneration Policy, which is dealt with in resolution 2). The Directors' Remuneration Report can be found on pages 50 to 62 of the Annual Report and Accounts (excluding the Directors' Remuneration Policy). This resolution is an advisory vote only.
Resolutions 4 to 10 – Election of Directors
Resolutions 4 to 10 inclusive deal with the election of the Directors in accordance with the requirements of the UK Corporate Governance Code (the "Code") and the Company's Articles of Association. The Code provides for all directors of FTSE 350 companies to be subject to re-election by the shareholders every year. Accordingly, in keeping with the Board's aim of following best corporate governance practice, all the Board is standing for election by the shareholders at this year's Annual General Meeting.
Biographies of each of the Directors seeking election can be found on pages 38 to 39 of the Annual Report and Accounts and on the Company's website, www.volutiongrouppc.com.
Whilst no formal performance review has been conducted in the short period from Listing on 23 June 2014 to the end of the financial year on 31 July 2014, the Board is satisfied that the Directors are performing effectively and are demonstrating a commitment to their roles and this will continue to be monitored going forward with a formal performance review taking place during the financial year ending 31 July 2015.
In addition, the Board has determined that, in its judgement, all of the independent Non-Executive Directors being proposed for election meet the independence criteria prescribed in the Code as all are independent in character and judgement and there are no relationships or circumstances which are likely to affect, or could appear to affect, their judgement.
The Directors also believe that the Board continues to include an appropriate balance of skills and provides effective leadership for the Company. The Board has a variety of skills which include significant financial experience, extensive knowledge of the industry, amongst others, and a wide variety of experience of public companies listed on the London Stock Exchange.
As the Company has a controlling shareholder (Windmill Holdings B.V.) as defined in the Financial Conduct Authority's Listing Rules, each resolution to elect an independent Director will, under new Listing Rule LR9.2.2E, have to be approved by a majority of the votes cast by:
- the shareholders of the Company as a whole; and
- the independent shareholders of the Company, that is, all the shareholders entitled to vote on each resolution excluding the controlling shareholder.
If one of these thresholds is not met, the Company must propose a further resolution to be passed by the shareholders as a whole following a 90 day cooling off period after the original vote (but it must be passed within 120 days of the original vote). During that cooling off period, a Director who has already been appointed can remain in office until the second vote.
06
Volution Group plc
Notice of Annual General Meeting 2014
Resolutions 4 to 10 – Election of Directors continued
The Financial Conduct Authority has confirmed that a single resolution (rather than two separate resolutions) can be used if a company can separately identify the votes of its independent shareholders. The Company is able to comply with this provision and, accordingly, proposes a single resolution on each Director election.
Under a Relationship Agreement dated 18 June 2014 between the Company and the controlling shareholder (further details can be found in the Governance section of the Annual Report and Accounts), the Company has agreed that the controlling shareholder may appoint (and remove) one Non-Executive Director to the Board for so long as the controlling shareholder (and/or any of its associates, when taken together) holds 15% or more of the voting rights over the Company's shares. Gavin Chittick has been appointed by the controlling shareholder and is a non-independent Non-Executive Director.
Resolution 11 – To re-appoint Ernst & Young LLP as the Company's auditor
The Company is required to appoint an auditor at each general meeting at which accounts are laid before shareholders to hold office until the next such meeting.
The Audit Committee has reviewed the effectiveness, performance, independence and objectivity of the existing external auditor, Ernst & Young LLP, on behalf of the Board, and concluded that the external auditor was in all respects effective.
This resolution proposes the re-appointment of Ernst & Young LLP until the conclusion of the next Annual General Meeting.
Resolution 12 – To authorise the Directors to determine the remuneration of the auditor
This resolution authorises the Directors, in accordance with standard practice, to negotiate and agree the fees to be paid to the auditor. In practice, the Audit Committee will consider and approve the remuneration of the auditor on behalf of the Board.
Resolution 13 – Political donations and expenditure
The Company does not make, and does not intend to make, any political donations or incur political expenditure. However, the law in this area is widely drafted and could prohibit some activities (such as political lobbying and promoting changes in the law which the Board considers would be in the interest of the Company) unless the Company has first obtained shareholder approval.
This resolution therefore seeks authority to permit political donations and political expenditure in order to authorise activities which would be within the Company's ordinary business. The resolution also permits political donations made and political expenditure incurred by any subsidiary of the Company.
Resolution 14 – To authorise the Directors to allot ordinary shares
The authority in paragraph (a) of this resolution will authorise the Directors to allot the Company's unissued shares up to a maximum nominal amount of £666,666. This amount represents one-third of the Company's issued ordinary share capital as at 10 November 2014, the latest practicable date prior to the publication of this Notice. In accordance with institutional guidelines issued by the Association of British Insurers, paragraph (b) of this resolution will allow the Directors to allot, including the shares referred to in paragraph (a), further of the Company's shares in connection with a pre-emptive offer by way of a rights issue up to a maximum nominal amount of £1,333,333, representing approximately two-thirds of the Company's issued ordinary share capital as at 10 November 2014. If this resolution is passed, this authority will expire at the end of the next Annual General Meeting of the Company which takes place the year after it is passed.
Although the Directors have no present intention to exercise this authority, it is considered prudent to maintain the flexibility it provides. If the Directors do exercise this authority, they intend to follow best practice as regards its use, as recommended by the Association of British Insurers. As at 10 November 2014, the latest practicable date prior to the publication of this Notice, the Company did not hold any treasury shares.
Solution Group plc
Notice of Annual General Meeting 2014
Explanatory Notes to the Notice of Annual General Meeting continued
Resolution 15 – To authorise the Directors to disapply pre-emption rights
If approved, this resolution would authorise the Directors to allot equity shares for cash without first being required to offer such shares to existing shareholders. The authority contained in this resolution will be limited to an aggregate nominal value of £100,000, which represents 5% of the issued ordinary share capital of the Company as at 10 November 2014, being the latest practicable date prior to the publication of this Notice. If this resolution is passed, this authority will expire at the end of the next Annual General Meeting of the Company after it is passed.
In accordance with the guidelines issued by the Pre-Emption Group, the Directors confirm their intention that no more than 7.5% of the issued share capital will be issued for cash on a non pre-emptive basis during any rolling three-year period.
Resolution 16 – Notice period for general meetings, other than Annual General Meetings
Under the Act, the notice period required for all general meetings of the Company is 21 days. Annual General Meetings will always be held on at least 21 clear days’ notice but shareholders can approve a shorter notice period for other general meetings.
This resolution would, if passed, allow the Company flexibility to call general meetings, other than Annual General Meetings, on not less than 14 clear days’ notice. If approved, it will be effective until the Company’s next Annual General Meeting, when it is intended that a similar resolution be proposed.
The shorter notice period would not be used as a matter of routine, but only where the flexibility was merited by the business of the meeting and was thought to be in the interests of the shareholders as a whole.
08
Solution Group plc
Notice of Annual General Meeting 2014
Administrative Notes in Connection with the Annual General Meeting
1. Attending the Annual General Meeting in person
If you wish to attend the Annual General Meeting in person, you should arrive at the venue in good time to allow your attendance to be registered. It is advisable to have some form of identification with you as you may be asked to provide evidence of your identity to the Company's registrar, Equiniti Limited (the "Registrar"), prior to being admitted to the Annual General Meeting.
2. Appointment of proxies
Members are entitled to appoint one or more proxies to exercise all or any of their rights to attend, speak and vote at the Annual General Meeting. A proxy need not be a member of the Company but must attend the Annual General Meeting to represent a member. To be validly appointed, a proxy must be appointed using the procedures set out in these notes and in the notes to the accompanying Form of Proxy. If members wish their proxy to speak on their behalf at the meeting, members will need to appoint their own choice of proxy (not the Chairman of the Annual General Meeting) and give their instructions directly to them.
Members can only appoint more than one proxy where each proxy is appointed to exercise rights attached to different shares. Members cannot appoint more than one proxy to exercise the rights attached to the same share(s). If a member wishes to appoint more than one proxy, they should contact the Registrar by telephone on 0871 384 2030. Calls to this number are charged at 8 pence per minute plus network extras. Lines are open 8.30 am to 5.30 pm, Monday to Friday. The Equiniti overseas helpline number is +44 (0) 121 415 7047. A member may instruct their proxy to abstain from voting on any resolution to be considered at the Annual General Meeting by marking the "Vote withheld" option when appointing their proxy. It should be noted that a vote withheld is not a vote in law and will not be counted in the calculation of the proportion of votes "For" or "Against" the resolution. The appointment of a proxy will not prevent a member from attending the Annual General Meeting and voting in person if they wish. A person who is not a member of the Company but who has been nominated by a member to enjoy information rights does not have a right to appoint any proxies under the procedures set out in these notes and should read note 9 below.
3. Appointment of a proxy using a Form of Proxy
A Form of Proxy for use in connection with the Annual General Meeting is enclosed. To be valid, a Form of Proxy or other instrument appointing a proxy, together with any power of attorney or other authority under which it is signed or a certified copy thereof, must be received by post or (during normal business hours only) by hand by the Registrar at Equiniti, Aspect House, Spencer Road, Lancing BN99 6DA no later than 48 hours (excluding non-working days) before the time of the Annual General Meeting or any adjournment of that meeting. If you do not have a Form of Proxy and believe that you should have one, or you require additional Forms of Proxy, please contact the Registrar.
4. Appointment of a proxy through CREST
CREST members who wish to appoint a proxy or proxies through the CREST electronic proxy appointment service may do so by using the procedures described in the CREST Manual and by logging on to the following website: www.euroclear.com. CREST personal members or other CREST sponsored members, and those CREST members who have appointed (a) voting service provider(s), should refer to their CREST sponsor or voting service provider(s) who will be able to take the appropriate action on their behalf. In order for a proxy appointment or instruction made using the CREST service to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's specifications and must contain the information required for such instruction, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy must, in order to be valid, be transmitted so as to be received by the Registrar ID RA19 no later than 48 hours (excluding non-working days) before the time of the Annual General Meeting or any adjournment of that meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Application Host) from which the Registrar is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means. CREST members and, where applicable, their CREST sponsors or voting service provider(s) should note that Euroclear UK & Ireland Limited does not make available special procedures in CREST for any particular message. Normal system timings and limitations will, therefore, apply in relation to the input of CREST Proxy Instructions.
It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member, or sponsored member, or has appointed (a) voting service provider(s), to procure that their CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting system providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings. The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001 (as amended).
Solution Group plc
Notice of Annual General Meeting 2014
09
Administrative Notes in Connection with the Annual General Meeting continued
5. Appointment of proxy by joint holders
In the case of joint holders, where more than one of the joint holders purports to appoint one or more proxies, only the purported appointment submitted by the most senior holder will be accepted. Seniority shall be determined by the order in which the names of the joint holders stand in the Company's register of members in respect of the joint holding.
6. Corporate representatives
Any corporation which is a member can appoint one or more corporate representatives. Members can only appoint more than one corporate representative where each corporate representative is appointed to exercise rights attached to different shares. Members cannot appoint more than one corporate representative to exercise the rights attached to the same share(s).
7. Entitlement to attend and vote
To be entitled to attend and vote at the Annual General Meeting (and for the purpose of determining the votes they may cast), members must be registered in the Company's register of members at 6.00 pm on Monday 15 December 2014 (or, if the Annual General Meeting is adjourned, at 6.00 pm on the day two days (excluding non-working days) prior to the adjourned meeting). Changes to the register of members after the relevant deadline will be disregarded in determining the rights of any person to attend and vote at the Annual General Meeting.
8. Votes to be taken by a poll
At the Annual General Meeting all votes will be taken by a poll rather than on a show of hands. It is intended that the results of the poll votes will be announced to the London Stock Exchange and published on the Company's website by 6.00 pm on the day of the Annual General Meeting. Poll cards will be issued on registration to those attending the Annual General Meeting.
9. Nominated persons
Any person to whom this notice is sent who is a person nominated under Section 146 of the Act to enjoy information rights (a "Nominated Person") may, under an agreement between them and the member by whom they were nominated, have a right to be appointed (or to have someone else appointed) as a proxy for the Annual General Meeting. If a Nominated Person has no such proxy appointment right or does not wish to exercise it, they may, under any such agreement, have a right to give instructions to the member as to the exercise of voting rights.
10. Website giving information regarding the Annual General Meeting
Information regarding the Annual General Meeting, including information required by Section 311A of the Act, and a copy of this notice of Annual General Meeting is available from the Investors section at www.volutiongroupplc.com.
11. Audit concerns
Members should note that it is possible that, pursuant to requests made by members of the Company under Section 527 of the Act, the Company may be required to publish on a website a statement setting out any matter relating to: (a) the audit of the Company's accounts (including the auditor's report and the conduct of the audit) that are to be laid before the Annual General Meeting; or (b) any circumstance connected with the auditor of the Company ceasing to hold office since the previous meeting at which annual accounts and reports were laid in accordance with Section 437 of the Act. The Company may not require the members requesting any such website publication to pay its expenses in complying with Sections 527 or 528 of the Act. Where the Company is required to place a statement on a website under Section 527 of the Act, it must forward the statement to the Company's auditor not later than the time when it makes the statement available on the website. The business which may be dealt with at the Annual General Meeting includes any statement that the Company has been required under Section 527 of the Act to publish on a website.
12. Voting rights
As at 10 November 2014 (being the latest practicable date prior to the publication of this Notice) the Company's issued share capital consisted of 200,000,000 ordinary shares, carrying one vote each. No shares are held by the Company in treasury. Therefore, the total voting rights in the Company as at 10 November 2014 were 200,000,000 votes.
10
Solution Group plc
Notice of Annual General Meeting 2014
- Notification of shareholdings
Any person holding 3% or more of the total voting rights of the Company who appoints a person other than the Chairman of the Annual General Meeting as their proxy will need to ensure that both they and their proxy comply with their respective disclosure obligations under the Disclosure Rules and Transparency Rules.
- Members' right to require circulation of resolution to be proposed at the Annual General Meeting
Members meeting the threshold requirements set out in the Act have the right to: (a) require the Company to give notice of any resolution which can properly be, and is to be, moved at the Annual General Meeting pursuant to Section 338 of the Act; and/or (b) include a matter in the business to be dealt with at the Annual General Meeting, pursuant to Section 338A of the Act.
- Further questions and communication
Under Section 319A of the Act, the Company must cause to be answered any question relating to the business being dealt with at the Annual General Meeting put by a member attending the meeting unless answering the question would interfere unduly with the preparation for the meeting or involve the disclosure of confidential information, or the answer has already been given on a website in the form of an answer to a question, or it is undesirable in the interests of the Company or the good order of the meeting that the question be answered. Members who have any queries about the Annual General Meeting should contact the Company by email on [email protected]. Members may not use any electronic address or fax number provided in this notice or in any related documents (including the Form of Proxy) to communicate with the Company for any purpose other than those expressly stated.
- Documents available for inspection
Copies of the Executive Directors' service contracts with the Company and the letters of appointment of the Non-Executive Directors are available for inspection at the registered office of the Company during usual business hours (Saturdays, Sundays and public holidays excepted) and will be available at the place of the Annual General Meeting from 15 minutes before the meeting until its conclusion.
Solution Group plc
Notice of Annual General Meeting 2014
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Volution Group plc
Fleming Way
Crawley
West Sussex RH10 9YX
United Kingdom
www.volutiongroupplc.com