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VOLTAIC STRATEGIC RESOURCES LTD Governance Information 2017

May 22, 2017

66024_rns_2017-05-22_2ba998c3-a2bb-4faa-af06-3ee950057bb8.pdf

Governance Information

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ABN 66 138 145 114

2016 Corporate Governance Statement

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INCREMENTAL OIL AND GAS LIMTIED

ACN 138 145 114 (COMPANY)

CORPORATE GOVERNANCE STATEMENT - FOR THE FINANCIAL YEAR ENDING 31 DECEMBER 2016

This Corporate Governance Statement is current as at 23 May 2017 and has been approved by the Board of the Company. This Corporate Governance Statement discloses the extent to which the Company has, during the financial year ending 31 December 2016, followed the recommendations set by the ASX Corporate Governance Council in its publication Corporate Governance Principles and Recommendations ( Recommendations ). The Recommendations are not mandatory, however the Recommendations that have not been followed for any part of the reporting period have been identified and reasons provided for not following them along with what (if any) alternative governance practices were adopted in lieu of the recommendation during that period.

The Company has adopted a Corporate Governance Plan which provides the written terms of reference for the Company ’ s corporate governance duties.

Due to the current size and nature of the existing Board and the magnitude of the Company ’ s operations, the Board does not consider that the Company will gain any benefit from individual Board committees and that its resources would be better utilised in other areas as the Board is of the strong view that at this stage the experience and skill set of the current Board is sufficient to perform these roles. Under the Company ’ s Board Charter, the duties that would ordinarily be assigned to individual committees are currently carried out by the full Board under the written terms of reference for those committees. The ’ ’ Company s Corporate Governance Plan is available on the Company s website at www.incrementaloilandgas.com.

RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
PRINCIPLE 1– LAY SOLID FOUNDATIONS FOR MANAGEMENT AND OVERSIGHT
A listed entity should establish and disclose the respective roles and responsibilities of its board and management and how their performance is monitored
and evaluated.
1.1. A listed entity should disclose:
(a) the respective roles and responsibilities of its board
and management; and
(b) those matters expressly reserved to the board and
those delegated to management.
COMPLIANT
The Board's role is to govern the Company rather than to manage it. In governing the
Company, the Directors must act in the best interests of the Company as a whole. It is
the role of senior management to manage the Company in accordance with the
direction and delegations of the Board and the responsibility of the Board to oversee
the activities of management in carrying out these delegated duties.
In carrying out its governance role, the main task of the Board is to drive the
performance of the Company. The Board must also ensure that the Company
complies with all of its contractual, statutory and any other legal obligations, including
the requirements of any regulatory body. The Board has the final responsibility for the
successful operations of the Company.
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
To assist the Board carry out its functions, it has developed a Code of Conduct to
guide the Managing Director, the Chief Financial Officer and other key executives in
the performance of their roles.
In general, the Board is responsible for, and has the authority to determine, all
matters relating to the policies, practices, management and operations of the
Company. It is required to do all things that may be necessary to be done in order to
carry out the objectives of the Company.
Without intending to limit this general role of the Board, the principal functions and
responsibilities of the Board include the following.

overseeing the business and affairs of the Company;

establishing codes that reflect the values of the Company and guide the
conduct of the Board.

undertaking appropriate checks before appointing a person, or putting
forward to security holders a candidate for election, as a director;

appointing the managing director and other senior executives and
determining their terms and conditions, including remuneration and
termination;

driving the strategic direction of the Company, ensuring appropriate
resources are available to meet objectives and monitoring management’s
performance;

reviewing and ratifying systems of risk management and internal compliance
and control, codes of conduct and legal compliance;

reviewing the Company’s occupational health and safety systems;

approving and monitoring the progress of major capital expenditure, capital
management and significant acquisitions and divestitures;

approving and monitoring the budget and the adequacy and integrity of
financial and other reporting;

approving the annual, half-yearly and quarterly accounts;

approving significant changes to the organisational structure;

approving the issue of any shares, options, equity instruments or other
securities in the Company;

ensuring a high standard of corporate governance practice and regulatory
compliance andpromotingethical and responsible decision-making;

RECOMMENDATION (3[RD] EDITION)

EXPLANATION

RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION

recommending to shareholders the appointment of the external auditor as
and when their appointment or re-appointment is required to be approved;
and

meeting with the external auditor, at their request, without management
being present.

ensuring effective communications with shareholders through an appropriate
communications policy and promoting participation at general meetings of
the Company.
The Board of Directors of the Company is responsible for its corporate governance
and the Board has adopted a manual of corporate governance policies and
procedures based on control systems and accountability.
1.2. A listed entity should:
(a) undertake appropriate checks before appointing a
person, or putting forward to security holders a
candidate for election as a Director; and
(b) provide security holders with all material information in
its possession relevant to a decision on whether or not
to elect or re-elect a Director.
(a)NON-COMPLIANT
Formal checks in relation to the criminal record or bankruptcy history of a new
director have not previously been checked.
When nominating new directors to the Board in the recent past, existing Board
members have been able to vouch for the integrity and good standing of new
directors from knowing and working with these individuals for a reasonable period of
time.
The Company will implement a more rigorous and compliant reference check of
candidates which will verify their character, experience, education, criminal record
and bankruptcy history.
(b)COMPLANT
New Board candidates are identify and recommend after considering the necessary
and desirable competencies of the individual to ensure the appropriate mix of skills
and experience. All material information relevant to whether or not to elect or re-
elect a director is provided to the Company’s shareholders as part of the Notice of
Meeting and explanatory statement for the relevant meeting of shareholders which
addresses the election or re-election of a Director.
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
1.3. A listed entity should have a written agreement with each
director and senior executive setting out the terms of their
appointment.
NON-COMPLIANT
The Company has written agreements in place with all its senior executives in
accordance setting out the terms of their appointment. The Company does not
currently have written appointment letters with its non-executive directors. The
Company will finalise appointment agreements with all of its non-executive directors
setting out the expectations and responsibilities of the director.
1.4. The Company Secretary of a listed entity should be
accountable directly to the board, through the chair, on all
matters to do with the proper functioning of the board.
COMPLIANT
The Company Secretary is responsible for ensuring Board procedures are complied
with and that governance matters are addressed. All Directors have direct access to
the Company Secretary who is accountable directly to the Board, through the
Chairman, on all matters to do with the proper functioning of the Board.
1.5. A listed entity should:
(a) have a diversity policy which includes requirements for
the board or a relevant committee of the board to set
measurable objectives for achieving gender diversity
and to assess annually both the objectives and the
entity’s progress in achieving them;
(b) disclose that policy or a summary of it; and
(c) disclose as at the end of each reporting period the
measurable objectives for achieving gender diversity
set by the board or a relevant committee of the board
in accordance with the entity’s diversity policy and its
progress towards achieving them, and either:
1. the respective proportions of men and women on
the board, in senior executive positions and across
the whole organisation (including how the entity has
defined“senior executive”for these purposes); or
2. if the entity is a“relevant employer”under the
Workplace Gender Equality Act, the entity’s most
recent“Gender Equality Indicators”, as defined in
and published under that Act.1
NON-COMPLIANT
The Board has not adopted a formal diversity policy given the present size of the
Company and has therefore no measurable objectives for achieving gender diversity.
A formal policy will be considered if deemed appropriate in future, if and when the
size of the Company’s operations and workforce would benefit from a formalised
policy. It is noted that the Company recognises the benefits arising from employee
and Board diversity, including a broader pool of high quality employees, improving
employee retention, accessing different perspectives and ideas, and benefitting from
all available talent.
Incremental has 9 employees, of which 2 are women. There is 1 woman in a senior
executive position - Vice President Land and Legal. The Company is not a“relevant
employer”under the Workplace Gender Equality Act.
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
1.6. A listed entity should:
(a) have and disclose a process for periodically evaluating
the performance of the Board, its committees and
individual Directors; and
(b) disclose, in relation to each reporting period, whether a
performance evaluation was undertaken in the
reporting period in accordance with that process.
NON-COMPLIANT
The Company will undertake periodic performance reviews of senior executives,
committees of the Board and the Board. The Board evaluates the performance of
individual directors and of committees. The Company has not adopted formal
processes for evaluating the performance of the Board, its committees and individual
directors on the basis that such formal processes are not appropriate at this stage of
the Company’s development.
During the reporting period the performance evaluations for the Board and individual
Directors did occur on an informal basis in accordance with the disclosed process.
1.7. A listed entity should:
(a) have and disclose a process for periodically evaluating
the performance of its senior executives; and
(b) disclose, in relation to each reporting period, whether a
performance evaluation was undertaken in the
reporting period in accordance with that process.
NON-COMPLIANT
The Board, through the Remuneration Committee, will oversee the performance
evaluation of the senior executive team. This evaluation is based on specific criteria,
including the performance of the Company, whether strategic objectives are being
achieved and the development of management and personnel.
Incremental has only informal procedures in place for performance evaluation of the
senior executives but will consider formal processes in future. When these formal
procedures are in place, reporting to these performance evaluations will be carried
out.
PRINCIPLE 2– STRUCTURE THE BOARD TO ADD VAUE.
A listed entity should have a board of an appropriate size, composition, skills and commitment to enable it to discharge its duties effectively.
2.1. The board of a listed entity should:
(a) have a Nomination Committee which:
1.
has at least three members, a majority of whom
are independent directors; and
2.
is chaired by an independent director,
and disclose:
3.
the charter of the committee;
4.
the members of the committee; and
5.
as at the end of each reporting period, the number
of times the committee met throughout the period
and the individual attendances of the members at
those meetings;or
NON-COMPLIANT
A Nomination Committee (Remuneration Committee) has been established by the
Board and comprises of Mr Stowell (Chairman) and Mr McGann. The Nomination
Committee are not independent Directors and the Chair is not an independent
Director. A formal charter for the Committee will be adopted in due course.
COMPLIANT
The Nomination Committee meets periodically during the reporting period. The
number of times that the Committee meets and the individual attendances of the
members is disclosed in the Company’s annual report.
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
(b) if it does not have a nomination committee, disclose
that fact and the processes it employs to address board
succession issues and to ensure that the board has the
appropriate balance of skills, knowledge, experience,
independence and diversity to enable it to discharge its
duties and responsibilities effectively
2.2. A listed entity should have and disclose a board skills matrix
setting out the mix of skills and diversity that the board
currently has or is looking to achieve in its membership.
NON-COMPLIANT
The Nomination Committee assess the skills and competencies required on the Board.
A Board skills matrix setting out the mix of skills and diversity that the Board currently
has, or is looking to achieve, has not been formalised. The Committee will periodically
assess the skills required to discharge the Board’s duties, having regard to the
strategic direction of the Company, and report that assessment to the Board.
The current mix of skills that is available of the Board is diverse and includes
geological, engineering, legal, financial and management with a significant amount of
senior management experience both individually and collectively. The Board has been
selected to ensure that such a range of skills exists for the benefit of the Company.
These skills are set out in the Directors’Report above and on the Company’s web site.
2.3. A listed entity should disclose:
(a) the names of the directors considered by the Board to
be independent directors;
(b) if a director has an interest, position, association or
relationship of the type described in Box 2.3 of the ASX
Corporate Governance Principles and
Recommendations (3rd Edition) but the Board is of the
opinion that it does not compromise the independence
of the director, the nature of the interest, position,
association or relationship in question and an
explanation of why the board is of that opinion; and
(c) the length of service of each director.
COMPLIANT
The Board consisted of:
Name
Role
Independent
Date of
appointed
Mark Stowell
Non-Executive Chairman
No
July 2009
Gerard McGann
Non-Executive
No
July 2009
Technical Director
Matthew McCann Non-Executive Director
Yes
April 2014
John Whisler
Managing Director
No
July 2014
In considering the independence of Directors, the Board refers to the criteria for
independence as set out in Box 2.3 of the ASX Principles and Recommendations
(Factors relevant to assessing the independence of a Director).
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
The materiality thresholds in this policy are assessed on a case-by-case basis, taking
into account the relevant Director’s specific circumstances, rather than referring to a
general materiality threshold.
The Company recognises the importance of Non-Executive Directors and the external
perspective and advice that Non-Executive Directors can offer. The current Board
includes a non-executive Chairman, Mr Stowell, two non-executive Directors, Mr
McGann and Mr McCann and one executive Director, the Managing Director, Mr
Whisler.
Mr McCann (Non-Executive Director) meets the Company’s criteria for independence.
Mr Stowell and Mr McGann (by virtue of their controlled shareholding being higher
than 5% of. the Company’s issued capital) and Mr Whisler (by virtue of the fact that
he is an executive of the Company) are not considered to be independent. However,
their experience and knowledge of the Company makes their contribution to the
Board such that it is appropriate for them to remain on the Board.
The length of service of all Directors is stated in the Annual Report.
2.4. A majority of the board of a listed entity should be
independent directors.
NON-COMPLIANT
As noted in recommendation 2.3 a majority of Directors of the Board are not
independent.
The Board considers that in the current phase of the Company’s growth, the
Company’s shareholders are better served by Directors who have a vested interest in
the Company. The Board has been structured based on the need to effectively
discharge its responsibilities and duties, given the current scale of the Company’s
operations.
Each Director has the relevant experience and specific expertise relevant to the
Company’s business and level of operations. The Company considers that the non-
independent Directors possess the skills and experience suitable for building the
Company. The Board will monitor its composition as the Company’s operations
evolve, and may appoint independent Directors as it deems appropriate.
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
2.5. The Chair of the Board of a listed entity should be an
independent director and, in particular, should not be the
same person as the CEO of the entity.
NON-COMPLIANT
The position of Chairman is occupied by Mr Stowell (who by virtue of his shareholding
being higher than 5% of the Company’s issued capital is not considered independent).
Whilst it is acknowledged that Mr Stowell is not independent, his experience and
knowledge of the Company makes his contribution to the Board such that it is
appropriate for him to remain in that position.
COMPLIANT
The roles of Chairman and the Managing Director are carried out by different persons,
namely Mr Stowell and Mr Whisler respectively.
2.6. A listed entity should have a program for inducting new
directors and provide appropriate professional development
opportunities for directors to develop and maintain the skills
and knowledge needed to perform their role as directors
effectively.
COMPLIANT
It is the policy of the Company that any new director will undergo an induction
process in which they are given a briefing on the Company. Where possible this
includes meetings with key executives, tours of the Company’s projects and
exploration sites, an induction package and presentations. Information conveyed to
new directors includes:

details of the roles and responsibilities of a director;

formal policies on director appointment as well as conduct and contribution
expectations;

guidelines on how the Board processes function;

details of past, recent and likely future developments relating to the Board;

background information on and contact information for key people in the
organisation;

an analysis of the Company;•a synopsis of the current strategic direction of
the Company; and

a copy of the Constitution of the Company. In order to achieve continuing
improvement in Board performance, all directors are encouraged to undergo
continual professional development.

RECOMMENDATION (3[RD] EDITION) EXPLANATION

PRINCIPLE 3 – ACT ETHICALLY AND RESPONSIBLY.

RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
PRINCIPLE 3– ACT ETHICALLY AND RESPONSIBLY.
A listed entity should act ethically and responsibly.
3.1. A listed entity should:
(a) have a code of conduct for its directors, senior
executives and employees; and
(b) disclose that code or a summary of it.
COMPLIANT
The Company has adopted a Code of Conduct that outlines how the Company expects
its Directors and employees of the Group to behave and conduct business in the
workplace on a range of issues. The Company is committed to the highest level of
integrity and ethical standards in all business practices.
The purpose of the Code of Conduct is to provide a framework for decisions and
actions in relation to ethical conduct in employment. It underpins the Company’s
commitment to integrity and fair dealing in its business affairs and to a duty of care to
all employees, clients and stakeholders.
It sets out the Company’s expectations of its Directors and employees with respect to
a range of issues including conflicts of interests, receipt of gifts, company property,
computer, telephone and internet use, confidentiality, business ethics, equal
opportunity, harassment and discrimination, health and safety, the environment and
travel expenses.
A breach of the Code is subject to disciplinary action which may include punishment
under legislation and/or termination of employment.
PRINCIPLE 4– SAFEGUARD THE INTEGRITY OF CORPORATE REPORTING.
A listed entity should have formal and rigorous processes that independently verify and safeguard the integrity of its corporate reporting.
4.1. The board of a listed entity should:
(a) have an audit committee which:
1.
has at least three members, all of whom are non-
executive directors and a majority of whom are
independent directors; and
2.
is chaired by an independent director, who is not
the chair of the board, and disclose:
3.
the charter of the committee;
4.
the relevant qualifications and experience of the
members of the committee; and
5.
in relation to each reporting period, the number of
times the committee met throughout theperiod
NON-COMPLIANT
The members of the Audit and Risk Committee are Mr McCann (Chairman) and Mr
Stowell. The Board has adopted an Audit and Risk Committee Charter.
The Audit and Risk Committee is responsible for reviewing the integrity of the
Company's financial reporting and overseeing the independence of the external
auditors. The Committee will set aside sufficient time to discharge its functions to
ensure the integrity of the financial statements of the Company and the
independence of the external auditor.
The Audit and Risk Committee will review the audited annual and half-yearly financial
statements and any reports which accompany published financial statements and
recommend their approval or otherwise to the full Board.
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
and the individual attendances of the members at
those meetings; or
(b) if it does not have an audit committee, disclose that
fact and the processes it employs that independently
verify and safeguard the integrity of its corporate
reporting, including the processes for the appointment
and removal of the external auditor and the rotation of
the audit engagement partner.
The Audit and Risk Committee will each year review the appointment of the external
auditor, their independence, the audit fee, and any questions of resignation or
dismissal.
The Audit and Risk committee is made up of two directors. It is chaired by a non-
executive independent director, Mr McCann.
The Board considers that in the current phase of the Company’s growth, it is not
appropriate to allocate more resources to include a third member of the audit
committee. Both members of the audit and risk committee have a strong financial and
commercial background with the relevant qualifications to make valid judgements of
the financial performance of the Company.
Details of meetings held in the year are disclosed in the Directors Report.
4.2. The board of a listed entity should, before it approves the
entity’s financial statements for a financial period, receive
from its CEO and CFO a declaration that, in their opinion, the
financial records of the entity have been properly
maintained and that the financial statements comply with
the appropriate accounting standards and give a true and
fair view of the financial position and performance of the
entity and that the opinion has been formed on the basis of
a sound system of risk management and internal control
which is operating effectively.
COMPLIANT
The Board has received assurance in writing from Mr Whisler–Managing Director and
Mr Adams–Chief Financial Officer, in accordance with section 295A of the
Corporations Act 2001, prior to annual and interim financial reports being approved
and signed off by the Board.
4.3. A listed entity that has an AGM should ensure that its
external auditor attends its AGM and is available to answer
questions from security holders relevant to the audit.
COMPLIANT
The Company requests the external auditor to attend the AGM and be available to
answer security holder’s questions about the conduct of the audit and the
preparation and content of the auditor’s report.

RECOMMENDATION (3[RD] EDITION) EXPLANATION

PRINCIPLE 5 – MAKE TIEMLY AND BALANCED DISCLOSURE.

A listed entity should make timely and balanced disclosure of all matters concerning it that a reasonable person would expect to have a material effect on the price or value of its securities.

RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
PRINCIPLE 5– MAKE TIEMLY AND BALANCED DISCLOSURE.
A listed entity should make timely and balanced disclosure of all matters concerning it that a reasonable person would expect to have a material effect on the
price or value of its securities.
5.1. A listed entity should:
(a) have a written policy for complying with its continuous
disclosure obligations under the Listing Rules; and
(b) disclose that policy or a summary of it.
COMPLIANT
The Company’s Board Charter includes a section on Continuous Disclosure. The Board
has designated the Company Secretary as the person responsible for overseeing and
coordinating disclosure of information to the ASX as well as communicating with the
ASX. In accordance with the ASX Listing Rules the Company immediately notifies the
ASX of information:

concerning the Company that a reasonable person would expect to have a
material effect on the price or value of the Company's securities; and

that would, or would be likely to, influence persons who commonly invest in
securities in deciding whether to acquire or dispose of the Company's
securities.
All relevant information provided to ASX in compliance with the continuous disclosure
requirements and legislation and the Listing Rules is promptly posted on the
Company’s website www.incrementaloilandgas.com.
PRINCIPLE 6– RESPECT THE RIGHTS OF SECURITY HOLDERS.
A listed entity should respect the rights of its security holders by providing them with appropriate information and facilities to allow them to exercise those
rights effectively.
rights effectively.
6.1. A listed entity should provide information about itself and its
governance to investors via its website.
COMPLIANT
The Board aims to ensure that the Company’s shareholders are informed of all major
developments affecting the Company’s state of affairs.
The Company keeps investors informed through its website
www.incrementaloilandgas.com which contains information on the Company, the
Board and the corporate governance policies and procedures of the Company.
Through its website, investors can access copies of the Company’s annual report, half-
yearly and quarterly reports, ASX announcements, presentations and key media
coverage.
6.2. A listed entity should design and implement an investor
relations program to facilitate effective two-way
communication with investors.
COMPLIANT
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
The Company’s Board Charter includes a section on Shareholder Communication. The
Company respects the rights of its shareholders and to facilitate the effective exercise
of those rights the Company is committed to:

communicating effectively with shareholders through releases to the market
via ASX, information mailed to shareholders and the general meetings of the
Company;

giving shareholders ready access to balanced and understandable information
about the Company and corporate proposals;

making it easy for shareholders to participate in general meetings of the
Company; and

requesting the external auditor to attend the annual general meeting and be
available to answer shareholder questions about the conduct of the audit and
the preparation and content of the auditor's report.
The Company also makes available a telephone number and email address for
shareholders to make enquiries of the Company.
6.3. A listed entity should disclose the policies and processes it
has in place to facilitate and encourage participation at
meetings of security holders.
COMPLIANT
The Company considers general meetings to be an effective means to communicate
with shareholders and encourage shareholders to attend the meeting. Information is
included within the notice of meeting sent to shareholders.
6.4. A listed entity should give security holders the option to
receive communications from, and send communications to,
the entity and its security registry electronically.
COMPLIANT
The Company maintains a database of shareholders, who receive automatic email
updates of significant developments in the Company’s affairs. Information is also
available on the Company website. Alternatively, hard copies of information
distributed by the Company are available upon request.
The Company’s share register manager is Link Market Services . The option for
shareholders to receive communications from, and send communications
electronically is provided by the registrar.

RECOMMENDATION (3[RD] EDITION) EXPLANATION

PRINCIPLE 7 – RECOGNISE AND MANAGE RISK.

RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
PRINCIPLE 7– RECOGNISE AND MANAGE RISK.
A listed entity should establish a sound risk management framework and periodically review the effectiveness of that framework.
7.1. The board of a listed entity should:
(a) have a committee or committees to oversee risk, each
of which:
1.
has at least three members, a majority of whom
are independent directors; and
2.
is chaired by an independent director,
and disclose:
3.
the charter of the committee;
4.
the members of the committee; and
5.
as at the end of each reporting period, the number
of times the committee met throughout the period
and the individual attendances of the members at
those meetings; or
(b) if it does not have a risk committee or committees that
satisfy (a) above, disclose that fact and the processes it
employs for overseeing the entity’s risk management
framework.
NON-COMPLIANT
As noted in the Audit and Risk Committee Charter, the Board is responsible for
ensuring there is a sound system for overseeing and managing risk. Due to the size
and scale of operations of the Company, risk management issues are considered by
the Board as a whole.
The Board has delegated to the Managing Director responsibility for implementing the
risk management system. The Managing Director submits particular matters to the
Board for its approval or review. The Managing Director is required to report on
management of the Company’s material risks as a standing agenda item at each
Board meeting. This involves the tabling of a risk register which is monitored and
updated by management periodically.
The Board also requires Mr Whisler, in the capacity as Managing Director of the
Company, and Mr Adams, in the capacity as Chief Financial Officer of the Company, to
confirm that a risk management and internal control system to manage the
Company’s material business risks has been designed and implemented.
7.2. The board or a committee of the board should:
(a) review the entity’s risk management framework at
least annually to satisfy itself that it continues to be
sound; and
(b) disclose, in relation to each reporting period, whether
such a review has taken place.
COMPLIANT
The Board regularly reviews the Company’s risk management framework. Under the
framework, the Board delegates day-to-day management of risk to the Managing
Director/CEO, who is responsible for identifying, assessing, monitoring and managing
risks. The Company also undertakes an annual review of operations to update its risk
profile, which normally occurs in conjunction with the strategic planning process. This
annual review occurred during the reporting period.
7.3. A listed entity should disclose:
(a) if it has an internal audit function, how the function is
structured and what role it performs; or
(b) if it does not have an internal audit function, that fact
and the processes it employs for evaluating and
continually improving the effectiveness of its risk
management and internal control processes.
NON-COMPLIANT
The Company does not have a specific internal audit role within the organisation.
Given the size of the Company and the resources available, the Board relies on its risk
management policy and internal compliance and control system to review the risk
management processes that are proposed and implemented by management. All
members of the Board are experienced in the management of companies and have
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
regular contact with management through monthly financial and operational
reporting and Board meetings.
7.4. A listed entity should disclose whether it has any material
exposure to economic, environmental and social
sustainability risks and, if it does, how it manages or intends
to manage those risks.
NON-COMPLIANT
The Company identifies and manages material exposures to economic, environmental
and social sustainability risks in a manner consistent with its Risk Management Policy.
Sustainability risk of the business is monitored regularly with various key performance
indicators used to make this assessment.
The reporting on economic, environmental and social sustainability is addressed
informally through management reporting but it is not addressed in the Company’s
annual report or other public announcements other than those as part of its
continuous disclosure requirements on the ASX. The Board believes that the
disclosure of these risks through management’s regular reporting is sufficient to
monitor and manage risk.
PRINCIPLE 8– REMUNERATE FAIRLY AND RESPONSIBLY.
A listed entity should pay director remuneration sufficient to attract and retain high quality directors and design its executive remuneration to attract, retain
and motivate high quality senior executives and to align their interests with the creation of value for security holders.
8.1. The board of a listed entity should:
(a) have a remuneration committee which:
1.
has at least three members, a majority of whom
are independent directors; and
2.
is chaired by an independent director, and
disclose:
3.
the charter of the committee;
4.
the members of the committee; and
5.
as at the end of each reporting period, the number
of times the committee met throughout the period
and the individual attendances of the members at
those meetings; or
(b) if it does not have a remuneration committee, disclose
that fact and the processes it employs for setting the
level and composition of remuneration for directors
and senior executives and ensuring that such
remuneration is appropriate and not excessive.
NON-COMPLIANT
The role of the Remuneration and Nominations Committee is to assist the Board in
respect of establishing appropriate remuneration levels and incentive policies for
employees. The purpose of the Remuneration and Nominations Committee is to
ensure that the Company attracts and retains appropriate people by offering
competitive remuneration packages and to review Board composition and
performance.
The members of the Remuneration and Nomination Committee are Mr Stowell
(Chairman) and Mr McGann, both non-executive Directors of the Company. Neither
member meets the independence criteria due to the fact that they hold more than 5%
of the Company’s shares on issue. There are currently only two members of the
Remuneration and Nomination Committee.
The Board believes that given the Company’s size and stage of development and the
size of the Board the composition of the Remuneration and Nomination Committee is
appropriate and adequate. As the size and composition of the full Board evolves and
the Company develops, the Company will consider the appropriateness of the
RECOMMENDATION (3RD EDITION) RECOMMENDATION (3RD EDITION) EXPLANATION
composition of the Remuneration and Nomination Committee. The number of
committee meetings held in the year is disclosed in the Directors Report.
8.2. A listed entity should separately disclose its policies and
practices regarding the remuneration of non-executive
directors and the remuneration of executive directors and
other senior executives.
COMPLIANT
The policies adopted by the Company are set out in the audited Remuneration Report
in the Directors’Report. The Board has formed a remuneration committee.
Appropriate remuneration policies are developed and approved by the remuneration
committee and the Board each year to reflect the Company’s plans for growth.
The role of the Remuneration and Nominations Committee is to assist the Board in
respect of establishing appropriate remuneration levels and incentive policies for
employees. The purpose of the Remuneration and Nominations Committee is to
ensure that the Company attracts and retains appropriate people by offering
competitive remuneration packages and to review Board composition and
performance.
The Remuneration and Nominations Committee monitors and reviews:

the remuneration arrangements for the Managing Director and other senior
executives;

the remuneration policies, personnel practices and strategies of the Company
generally;

any employee incentive scheme;

the remuneration arrangements for non-executive members of the Board;

the size and composition of the Board, and criteria for Board membership;
and

the membership of the Board and propose candidates for consideration by
the Board.
8.3. A listed entity which has an equity-based remuneration
scheme should:
(a) have a policy on whether participants are permitted to
enter into transactions (whether through the use of
derivatives or otherwise) which limit the economic risk
of participating in the scheme; and
(b) disclose that policy or a summary of it.
COMPLIANT
The Securities Trading Policy adopted by the Board prohibits trading in shares by a
Director, officer or employee during certain blackout periods (in particular, prior to
release of quarterly, half yearly or annual results or any other market sensitive
information relating to the Company’s activities) except in exceptional circumstances
and subject to procedures set out in the Policy. Outside of these blackout periods, a
Director, officer or employee must first obtain clearance in accordance with the Policy
before trading in shares.