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VOLTAIC STRATEGIC RESOURCES LTD — AGM Information 2016
May 1, 2016
66024_rns_2016-05-01_37f2d95f-0634-4e57-ac51-8b2b4ac0bba2.pdf
AGM Information
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ACN 138 145 114
NOTICE OF ANNUAL GENERAL MEETING
AND
EXPLANATORY STATEMENT TO SHAREHOLDERS
NOTICE IS INCLUDED FOR THE ANNUAL GENERAL MEETING OF SHAREHOLDERS TO BE HELD ON TUESDAY, 31 MAY 2015 AT 10.30AM WST AT LEVEL 1, 20 HOWARD STREET PERTH WA 6000
IMPORTANT INFORMATION
This is an important document that should be read in its entirety. If you do not understand it, or any part of it, you should consult with your professional advisers without delay.
You are encouraged to attend the meeting, but if you cannot, you are requested to complete and return the enclosed Proxy Form without delay to Incremental Oil and Gas Ltd at GPO BOX Z5207, ST GEORGES TERRACE, PERTH WA 6831 or by facsimile on facsimile number (+61 8) 6144 0593.
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ACN 138 145 114
NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Shareholders of Incremental Oil and Gas Ltd (“ the Company ”) will be held as specified below:
TIME: 10:30am WST
DATE: Tuesday, 31 May 2015
LOCATION: Level 1, 20 Howard Street, Perth WA 6000
This is an important document that should be read in its entirety. If you do not understand it, you should consult with your professional advisers without delay.
If you wish to discuss any aspects of this document with the Company, please contact Mr. Simon Adams, CFO, on (+61 8) 6144 0590.
Capitalised terms used in the Resolutions are defined in the Glossary of the accompanying Explanatory Statement on page 6.
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual report of the Company for the financial year ended 31 December 2015 together including the declaration of the Directors, the Directors’ report, the remuneration report and the auditor’s report.
RESOLUTION 1 – Adoption of Remuneration Report
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution:
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, the remuneration report as contained in the Company’s annual report for the financial year ended 31 December 2015 (which is available at www.incrementaloilandgas.com) be adopted.”
Voting Prohibition Statement:
The Company will disregard any votes cast (in any capacity) on this Resolution by, or on behalf of, a member of the Key Management Personnel ( KMP ), details of whose remuneration are included in the remuneration report; or a KMP’s closely related party.
However, the Company need not disregard a vote on this Resolution if the vote is cast as a proxy and the vote is not cast on behalf a person who is a member of the KMP or a KMP’s closely related party and either:
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(a) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on Resolution 1 (that is, a directed proxy); or
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(b) the voter is the chair of the meeting and the appointment of the chair as proxy:
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(i) does not specify the way the proxy is to vote on this Resolution; and
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(ii) expressly authorises the chair of the meeting to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the KMP.
Closely related party is defined in the Corporations Act and includes a spouse, dependant and certain other close family members, as well as companies controlled by the KMP.
NOTICE OF MEETING
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RESOLUTION 2: Re-election of Director
To consider and, if thought fit, to pass the following resolution as an ordinary resolution:
“That, Mr. Mark Stowell being a Director of the Company who retires by rotation pursuant to rule 8.1(d) of the Company’s Constitution, and being eligible, is re-elected as a Director of the Company.”
CHAIRMAN AND CHAIRMAN’S VOTING INTENTIONS FOR UNDIRECTED PROXIES
It is proposed that the Chairman of the Meeting be the Chairman of the Board, Mr. Mark Stowell. It is the Chairman’s intention as Chairman of the Meeting for to vote undirected proxies (i.e. open proxies) which he holds as proxy in favour all Resolutions.
PROXIES
Shareholders are encouraged to attend the Meeting, but if you are unable to attend, we encourage you to complete and return the enclosed proxy form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has the right to appoint a proxy;
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the proxy need not be a Shareholder of the Company; and
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a Shareholder who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of votes each proxy is appointed to exercise.
To vote by proxy, please complete and sign the Proxy Form enclosed with this Notice of AGM as soon as possible and either:
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send the Proxy Form by facsimile to the Company on +61 8 6144 0593; or
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deliver the Proxy Form to the Company at Level 1, 20 Howard Street, Perth WA 6000; or
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post the Proxy Form to the Company at GPO Box Z5207, St George’s Terrace, PERTH WA 6831
To be effective, a Proxy Form and, if the Proxy Form is signed by the shareholder's attorney, the authority under which the appointment is signed (or a certified copy of that authority) must be received by the Company not later than 48 hours before the time specified for the commencement of the Annual General Meeting.
Effect of amendments to the Corporations Act on proxy voting
Shareholders and their proxies should be aware that if proxy holders vote, they must cast all directed proxies as directed; and any directed proxies that are not voted will automatically default to the chairperson of the meeting, who must vote the proxies as directed.
Proxy vote if appointment specifies way to vote
Section 250BB provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does:
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed);
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if the proxy has two or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands;
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if the proxy is the chairperson of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chairperson of the meeting – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chairperson proxy to chairperson in certain circumstances
Section 250BC provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the company's members;
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the appointed proxy is not the chair of the meeting;
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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if a record of attendance is made for the meeting - the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
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the chairperson of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
If a proxy is also a Shareholder, Section 250BB does not affect the way the person can cast any votes they hold as a Shareholder.
NOTICE OF MEETING
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Voting prohibitions under Section 250BD of the Corporations Act – Proxy voting by KMP or closely related parties
Under Section 250BD(1) of the Corporations Act, a person appointed as proxy must not vote, on the basis of that appointment, as a proxy on a resolution connected directly or indirectly with the remuneration of a member of the KMP for the Company if:
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(a) the person is either:
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(i) a member of the KMP for the Company; or
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(ii) a closely related party of a member of the KMP for the Company; and
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(b) the appointment does not specify the way the proxy is to vote on the resolution.
However, Section 250BD(1) does not apply if:
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(a) the person is the chairman of the meeting at which the resolution is voted on; and
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(b) the appointment expressly authorises the chairman to exercise the proxy even if the resolution is connected directly or indirectly with the remuneration of a member of the KMP for the Company.
Resolution 1 is a resolution which is connected directly or indirectly with the remuneration of a member of the KMP for the Company.
CORPORATE REPRESENTATIVES
A body corporate that is a Shareholder, or which has been appointed as proxy, may appoint an individual to act as its representative at the Annual General Meeting. The appointment must comply with the requirements of section 250D of the Corporations Act. The representative should bring to the meeting evidence of his or her appointment, including any authority under which it is signed, unless it has previously been given to the Company .
DATE FOR DETERMINING HOLDERS OF SHARES
For the purposes of regulation 7.11.37 of the Corporations Act, the Directors have set 8:00am WST on Monday 30 May 2016 as the time and date to determine who are the Shareholders in the Company for the purposes of the Annual General Meeting. Accordingly share transfers registered after that time will be disregarded in determining entitlements to attend and vote at the Annual General Meeting. The Company’s registered office at Level 1, 20 Howard Street, Perth will be open to receive Proxies up until 5:00pm WST on Friday 27 May 2016.
Holders of Options issued by the Company who are not also Shareholders but who wish to vote as Shareholders at the Meeting are required to lodge valid option exercise notices with the Company no later than 1 week before the Meeting to allow sufficient time for the Shares to be issued by the Company.
Dated this 2 May 2016
By order of the Board
Simon Adams Company Secretary
NOTICE OF MEETING
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EXPLANATORY STATEMENT TO SHAREHOLDERS
This Explanatory Statement has been prepared to assist Shareholders in understanding the business to be put to Shareholders for their consideration at the Annual General Meeting.
The Directors recommend that you read this Explanatory Statement and attend the Annual General Meeting by proxy or in person.
The Glossary on page 6 contains the definitions of the capitalised terms in the Notice of AGM and this part of the Explanatory Statement.
If any Shareholder is in doubt as to how they should vote, they should seek advice from their professional adviser before voting.
ANNUAL REPORT
The Corporations Act requires the Company’s financial statements and reports of the Directors and of the auditors for the year ended 31 December 2015 to be laid before the Annual General Meeting. The financial statements and the reports of the Directors and of the auditors are contained in the Annual Report, a copy of which is available on the Company’s website at www.incrementaloilandgas.com. There is no formal resolution to accept the contents of the Annual Report, but provision will be made for Shareholders to question the Directors and the Company’s auditor, Ernst & Young, should they desire.
Whilst there is no requirement for Shareholders to approve the contents of the Annual Report, Shareholders should consider the documents and raise any matters of interest with the Directors when this item is being considered. The Chairman will allow reasonable opportunity for Shareholders to ask the Company’s auditor questions in relation to the conduct of the audit, the auditor’s report, the Company’s accounting policies and the independence of the auditor.
Shareholders may also submit written questions to the Chairman about the management of the Company, or to the auditor about the preparation and content of the audit report or the conduct of its audit of the Company’s financial report for the period ended 31 December 2015, accounting policies adopted by the Company in relation to the preparation of the financial statements contained in its Annual Report and the independence of the auditor in relation to the conduct of the audit. Any written questions for the Chairman or the Company’s auditor must be submitted to the Company Secretary and received by mail or by facsimile at the registered office of the Company no later than the fifth business day before the date of the Meeting.
RESOLUTION 1: ADOPTION OF REMUNERATION REPORT
The Remuneration Report is required to be considered for adoption in accordance with section 250R of the Corporations Act. Accordingly, the Board submits its Remuneration Report for the year ended 31 December 2015 for consideration and adoption by Shareholders.
The Remuneration Report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The Remuneration Report is part of the Directors’ report contained in the annual report of the Company for the financial year ended 31 December 2015, a copy of which is available on the Company’s website at www.incrementaloilandgas.com.
The Remuneration Report:
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describes the policies behind, and the structure of, the remuneration arrangements of the Company and link between the remuneration of Key Management Personnel and the Company’s performance; and
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sets out the remuneration arrangements in place for each Director and for the Managing Director and other Key Management Personnel.
A reasonable opportunity will be given for the discussion of the Remuneration Report at the Annual General Meeting.
In accordance with section 250R(3) of the Corporations Act, Resolution 1 is a non-binding resolution. The Board will consider the outcome of the vote and comments made by Shareholders on the Remuneration Report at the Meeting when reviewing the Company’s remuneration policies.
NOTICE OF MEETING
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Under the Corporations Act, if 25 per cent or more of votes that are cast are voted against the adoption of the Remuneration Report at two consecutive annual general meetings, Shareholders will be required to vote at the second of those annual general meetings on a resolution (a “spill resolution”) that another meeting be held within 90 days at which all of the Company’s directors (other than the Managing Director) must go up for re-election. It is noted that at the Company’s last annual general meeting, the votes cast against the remuneration report represented less than 25 per cent of the total votes cast and accordingly, a spill resolution will not under any circumstances be required for the Annual General Meeting.
A voting prohibition applies to Resolution 1 in the terms set out in the Notice of Meeting.
RESOLUTION 2: RE-ELECTION OF DIRECTOR (MR. MARK STOWELL)
The Constitution requires that at the Company's annual general meeting in every year, one-third of the Directors for the time being, or, if their number is not a multiple of 3, then the number nearest one-third (rounded to the nearest whole number), shall retire from office, provided always that no Director (except a Managing Director) shall hold office for a period in excess of 3 years, or until the third annual general meeting following his or her appointment, whichever is the longer, without submitting himself or herself for re-election.
The Directors to retire at an annual general meeting are those who have been longest in office since their last election, but, as between persons who became Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by drawing lots.
A Director who retires by rotation is eligible for re-election.
The Company currently has three Directors (excluding the Managing Director) and accordingly one must retire. Mr. Mark Stowell has agreed to retire by rotation in accordance with the Constitution and seeks re-election.
The profile of Mr. Stowell is set out below.
Mr Stowell, a founder of Incremental Oil and Gas Ltd, has been involved in the public company corporate sector for more than 25 years, formerly as a manager in Arthur Andersen Corporate, largely in IPO and merger activity in the resource and energy sectors. Subsequently he has gained extensive experience at a board and management level in a number of successful ventures as principal in a wide variety of industries. Mr Stowell was also a founder and Director of Incremental Petroleum Ltd from inception in 2003, a company that acquired the second largest oilfield in Turkey, which expanded to 2000 bopd and was sold in 2009.
Other current appointments in addition to Incremental Oil and Gas Ltd are:
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Non-executive director of Mawson West Ltd
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Non-executive director of Orrex Resources Ltd
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Non-executive director of Kula Gold Ltd
The Board (with Mr. Stowell abstaining) unanimously recommends that Shareholders vote in favour of Resolution 2.
A voting prohibition applies to Resolution 2 in the terms set out in the Notice of Meeting.
NOTICE OF MEETING
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GLOSSARY
ASX means the ASX Limited ACN 008 624 691 or the securities exchange operated by it, as the context requires. Annual General Meeting or Meeting means the meeting of the Shareholders convened for the purposes (including others) of considering the Resolutions contained in the Notice of AGM.
Annual Report means the Company’s Annual Report made up of an Annual Review and a Financial Report, which includes the financial statements, Directors’ report and Auditor’s report for the financial year end.
Board means the Board of Directors of the Company.
Company means Incremental Oil and Gas Ltd, ACN 138 145 114.
Constitution means the constitution of the Company.
Corporations Act means the Corporations Act 2001 (Cth).
Director means a director of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice of AGM.
Key Management Personnel or KMP has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any Director (whether executive or otherwise) of the Company.
Listing Rules means the listing rules published by ASX.
Notice of AGM means the notice convening the Annual General Meeting accompanying this Explanatory Statement. Proxy Form means the form of proxy accompanying the Notice of AGM.
Related Party has the meaning given in the Corporations Act.
Resolution means a resolution proposed to be passed at the Annual General Meeting and contained in the Notice of AGM.
Shareholder means a person entered in the Company’s register as a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
NOTICE OF MEETING
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incremental
OIL AND GAS LTD
Level 1, 20 Howard Street Perth W. Australia 6000 Australia
Telephone: +61 8 6144 0590 Facsimile: +61 8 6144 0593
www.incrementaloilandgas.com
NOTICE OF MEETING
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