Proxy Solicitation & Information Statement • Apr 27, 2023
Proxy Solicitation & Information Statement
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Annual Ordinary Shareholders' Meeting of Viohalco SA (the Company) of Tuesday, 30 May 2023 at 12.00 pm (CET) at the registered office of the Company, 30 Avenue Marnix, 1000 Brussels, Belgium (the Meeting).
This signed proxy must be returned by Wednesday, 24 May 2023 at 5.00 pm (CET) at the latest to:
(1) by mail Viohalco SA Catherine Massion, deputy manager 30 Avenue Marnix 1000 Brussels (Belgium)
OR
(2) by electronic mail A copy of the signed original form must be sent to: [email protected].
All electronic mail must be signed by means of electronic signature within the meaning of article 3.10 of EU Regulation 910/2014 or a qualified electronic signature within the meaning of article 3.12 of such regulation.
The undersigned (name and first name / name of the company) (the Principal)
………………………………………………………………………………………………………………
Domicile / Registered office
………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………
Owner of dematerialised shares (*)
registered shares (*)
of Viohalco SA
number
hereby appoints as proxyholder the following person (the Proxyholder):
| □ (**) The Chairman of the Meeting |
|
|---|---|
| □ (**): Name and first name |
|
| ……………………………………………………………………………………………………. ……………………………………………………………………………………………………………… |
|
in order to represent him/her at the Annual Ordinary Shareholders' Meeting of the Company that will be held on Tuesday, 30 May 2023 at 12.00 pm (CET) at the registered office, 30 Avenue Marnix, 1000 Brussels, Belgium (the Meeting) and to vote as follows on each of the proposed resolutions on behalf of the Principal: (**)
(*) Cross out what is not applicable. (**) Please tick the appropriate boxes
In case the Proxyholder is the Chairman of the Meeting, the Belgian Code of Companies and Associations assumes the existence of a potential conflict of interest between the Principal and the Proxyholder. This conflict could arise from the fact that the Proxyholder's interest is aligned with that of the Board of Directors that prepared the agenda of the Meeting. However, since the Proxyholder is required to vote only in accordance with the instructions given by the Principal below, the interests of the Principal are protected.
If the Principal does not tick any boxes with respect to any of the proposed resolutions, the Proxyholder will abstain from voting.
Proposed resolution: it is proposed to approve the annual accounts for the financial year ended 31 December 2022, including the allocation of results contained therein and the distribution of a gross dividend of EUR 0.12 per share.
| FOR | AGAINST | ABSTAIN | |
|---|---|---|---|
| FOR AGAINST |
ABSTAIN |
|---|---|
| ---------------- | --------- |
Proposed resolution: it is proposed to grant discharge to the statutory auditor from any liability arising from the performance of their duties during the financial year ended on 31 December 2022.
| FOR | AGAINST | ABSTAIN | |
|---|---|---|---|
Proposed resolution: it is proposed to renew the appointment of Mr. Nikolaos Stassinopoulos as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
| FOR | AGAINST | ABSTAIN | |
|---|---|---|---|
Proposed resolution: it is proposed to renew the appointment of Mr. Evangelos Moustakas as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
| FOR | AGAINST | ABSTAIN |
|---|---|---|
Proposed resolution: it is proposed to renew the appointment of Mr. Michail Stassinopoulos as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
FOR AGAINST ABSTAIN
Proposed resolution: it is proposed to renew the appointment of Mr. Ippokratis Ioannis Stassinopoulos as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
Proposed resolution: it is proposed to renew the appointment of Mr. Jean Charles Faulx as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
FOR AGAINST ABSTAIN
FOR AGAINST ABSTAIN
Proposed resolution: it is proposed to renew the appointment of Mr. Thanasis Molokotos as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;

Proposed resolution: it is proposed to renew the appointment of Mr. Xavier Bedoret as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
| FOR | AGAINST | ABSTAIN | ||
|---|---|---|---|---|
Proposed resolution: it is proposed to renew the appointment of Mr. Patrick Kron as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
| FOR | AGAINST | ABSTAIN | ||
|---|---|---|---|---|
Proposed resolution: it is proposed to renew the appointment of Mr. Joseph Rutkowski as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
| FOR | AGAINST | ABSTAIN | ||||
|---|---|---|---|---|---|---|
| -- | ----- | -- | --------- | -- | --------- | -- |
Proposed resolution: it is proposed to renew the appointment of Ms. Marion Jenny Steiner Stassinopoulos as member of the Board of Directors, for a term of one year expiring at the end of the annual ordinary shareholders' meeting to be held in 2024;
| FOR | AGAINST | ABSTAIN | ||
|---|---|---|---|---|
| meeting to be held in 2024; | Proposed resolution: it is proposed to renew the appointment of Ms. Margaret Zakos | as member of the Board of Directors, for a term expiring at the end of the annual ordinary shareholders' |
||
| FOR | AGAINST | ABSTAIN | ||
| Proposed resolution: it is proposed to renew the appointment of Mr. annual ordinary shareholders' meeting to be held in 2024; Mr. Christodoulou |
Efthimios Christodoulou independent member of the Board of Directors, for a term of one year expiring at the end of the complies with the criteria of independence set forth in Principle 3.5 of the 2020 Belgian Corporate Governance Code; |
as | ||
| FOR | AGAINST | ABSTAIN | ||
| set forth in Principle 3.5 of the 2020 Belgian Corporate Governance Code; | Proposed resolution: it is proposed to renew the appointment of Ms. Kay Marie Breeden independent member of the Board of Directors, for a term expiring at the end of the annual ordinary shareholders' meeting to be held in 2024; Ms. Breeden complies with the criteria of independence |
as | ||
| FOR | AGAINST | ABSTAIN | ||
| Proposed resolution: it is proposed to renew the appointment of Ms. Astrid de Launoit independent member of the Board of Directors, for a term expiring at the end of the annual ordinary shareholders' meeting to be held in 2024; Ms. de Launoit complies with the criteria of independence set forth in Principle 3.5 of the 2020 Belgian Corporate Governance Code; |
||||
| FOR | AGAINST | ABSTAIN Proposed resolution: it is proposed to renew the appointment of Ms. Bernadette Christine Blampain as independent member of the Board of Directors, for a term expiring at the end of the annual ordinary shareholders' meeting to be held in 2024; Ms. Blampain complies with the criteria |
||
| of independence set forth in Principle 3.5 of the 2020 Belgian Corporate Governance Code. | as | |||
| FOR | AGAINST | ABSTAIN | ||
| Approval of fees of statutory auditor in connection with the ESEF reporting for financial year 2022. | ||||
| Bedrijfsrevisoren - VAT, out-of-pocket expenses and the IRE/IBR fee). |
Reviseurs d'entreprises | Proposed resolution: it is proposed to approve the fees of the statutory auditor, PwC SRL (head office in 1831 Diegem, Culliganlaan 5), in connection with the ESEF reporting for financial year 2022 for an amount of EUR 16.050 |
(plus | |
| FOR | AGAINST | ABSTAIN | ||
| Approval of the remuneration report. as set out in the 2022 |
annual report. | Proposed resolution: it is proposed to approve the remuneration report for the financial year 2022 |
Proposed resolution: it is proposed to approve the remuneration policy drafted in accordance with article 7:89/1 of the Belgian Code of Companies and Associations, as set out in the 2022 annual report.
| FOR AGAINST ABSTAIN |
|---|
| --------------------------- |
The Principal acknowledges to have been informed of the fact that, after the publication of the convening notice to attend the Meeting, one or more shareholders holding together at least 3% of the share capital of the Company may add new items to the agenda of the Meeting or new proposed resolutions concerning items put or to be put on the agenda. At the latest on Monday 15 May 2023, the Company will publish a revised agenda if it has validly received new items or new proposed resolutions to be added to the agenda of the Meeting. In this case, the Company will also provide to the shareholders an updated proxy form that includes the new items or new proposed resolutions, and the rules set out hereunder will apply:
The shareholders who have validly given a proxy can no longer vote at the Meeting in person or by mail.
Done at …………………………………………., on …………………………………………………… Signature(s): ………………………………………. (***)
(***) Legal entities must specify the name, first name and title of the natural person(s) who sign this proxy on their behalf
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